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42 results for Receptionist in Brooklyn, NY

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position for someone who can manage a high-volume phone line, coordinate office communications, and keep essential administrative processes organized. The ideal candidate is comfortable handling multiple priorities, supporting several departments, and using Microsoft Office tools, especially Word, Excel, and Outlook, to maintain accuracy and efficiency. Responsibilities:• Serve as the first point of contact for incoming calls, direct callers to the appropriate team members, and manage a multi-extension phone system with professionalism.• Welcome and assist visitors while providing dependable front-desk coverage for executives and teams across property management, accounting, and construction functions.• Coordinate meeting support by arranging catering when needed and maintaining shared Outlook calendars in partnership with other administrative staff.• Order, distribute, and monitor office, pantry, and kitchen supplies for the main office and multiple related properties, ensuring common areas remain stocked.• Process incoming mail and overnight deliveries by sorting, logging, and routing items to the correct departments, and prepare outgoing packages and mail for other offices.• Scan, print, organize, and file utility bills by property and service type, then distribute related records and tenant invoice documents to accounting and property management teams.• Enter and maintain tracking information in Excel spreadsheets, review historical billing data for irregularities, and report discrepancies to the appropriate stakeholders.• Prepare budget support files in Excel, update linked worksheets, and enter monthly expense information by general ledger category for annual property budget activities.• Provide administrative support on special projects, including updating broker lists, assisting with proposal materials, maintaining check documentation and file labels, and supporting contract, bid comparison, postage, and records tasks as assigned.• Assist with department reporting and data entry activities, including invoice tracking, contract documentation, purchase order support, and risk management-related system input when needed.
2026-05-18T00:00:00Z

Receptionist

Morristown, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations in Morristown, New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a positive first impression, managing a busy phone line, and keeping office interactions organized and efficient. The successful candidate will serve as a key point of contact for visitors and callers while helping maintain a welcoming reception environment. Responsibilities: • Manage incoming calls on a multi-line phone system, route each call to the appropriate staff member or attorney, and record accurate messages when needed. • Welcome clients and guests arriving for scheduled appointments, ensuring a courteous and efficient front-desk experience. • Communicate call details and visitor information promptly to internal team members to support smooth daily operations. • Coordinate appointment-related interactions and provide general front-office assistance throughout the day. • Keep the reception area clean, orderly, and presentable to reflect a well-maintained office setting. • Perform basic administrative support tasks such as data entry, email communication, and document handling as needed.
2026-05-18T00:00:00Z

Receptionist

Stamford, CT
onsite
Temporary / Contract
18 - 22 USD / Hourly
Are you friendly, polished, and highly organized? We’re looking for a professional Receptionist for contract and contract-to-hire opportunities with respected companies.This role is ideal for someone who enjoys being the first point of contact, creating a welcoming environment, and keeping daily front office operations running smoothly. Key Responsibilities:<ul><li>Welcome visitors and provide a professional first impression</li><li>Answer, screen, and route incoming calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle mail, packages, and office correspondence</li><li>Support scheduling, meeting coordination, and general administrative tasks</li><li>Assist with data entry, filing, and other clerical duties as needed</li></ul>Why Apply?<ul><li>Flexible contract and contract-to-hire opportunities</li><li>Gain experience with reputable organizations</li><li>Opportunity to grow into a long-term position</li></ul>Apply today to learn more about current receptionist openings.
2026-05-19T00:00:00Z

Receptionist

Garden City, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations . This long-term contract position is ideal for someone who enjoys creating a welcoming experience, handling communications efficiently, and keeping administrative activities organized. The role requires strong attention to detail, excellent interpersonal communication, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Welcome visitors warmly, direct them appropriately, and maintain a welcoming and detail-oriented front-office presence.• Manage a multi-line phone system by answering incoming calls promptly, routing inquiries, and taking accurate messages when needed.• Coordinate calendars and arrange appointments to help maintain smooth daily scheduling for the office.• Prepare, update, and enter information into internal records with a high level of accuracy and timeliness.• Handle email communications efficiently, ensuring messages are directed and responded to in a timely manner.• Organize and maintain digital and physical filing systems so documents remain easy to access and up to date.• Support routine administrative tasks using Microsoft Word, Excel, and Outlook to assist with office operations.• Provide courteous customer service to clients, guests, and team members while addressing general questions and requests.
2026-05-19T00:00:00Z

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front desk support for a contract position in East Hanover, New Jersey. This opportunity is ideal for someone who is comfortable managing incoming calls, welcoming visitors, and maintaining a welcoming front office presence. The role will also provide reception coverage during a company event and support daily administrative communication needs. Responsibilities:• Manage the front desk area and serve as the first point of contact for visitors, guests, and callers.• Answer and direct incoming calls using a multi-line phone system with accuracy and courtesy.• Provide on-site reception coverage during scheduled company events, including a company event.• Greet individuals arriving at the office and ensure they are assisted promptly and courteously.• Maintain an organized reception area to support a welcoming and efficient environment.• Relay messages and route inquiries to the appropriate departments or team members efficiently.
2026-05-15T00:00:00Z

Receptionist

Whippany, NJ
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Receptionist to serve as the first point of contact for visitors, callers, and team members at our Cedar Knolls, New Jersey location. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office environment while keeping daily front desk operations running smoothly. The role supports a food and food processing business through a blend of customer-facing service and administrative coordination. Responsibilities:• Welcome guests, employees, and business partners with a courteous approach and direct them appropriately upon arrival.• Oversee daily front desk activities and keep the reception space neat, presentable, and ready for visitors.• Answer and route incoming calls through a multi-line phone system while providing accurate information and timely message handling.• Coordinate mail distribution, package handling, and delivery intake to support efficient office operations.• Arrange meetings, manage appointment calendars, and reserve conference rooms based on business needs.• Complete administrative support tasks such as entering data, organizing files, scanning records, and maintaining documentation.• Prepare and format routine correspondence, reports, and other office materials as requested by internal teams.• Track inventory for office materials and place supply orders to help maintain uninterrupted day-to-day workflow.• Follow visitor check-in practices and office access procedures to support a secure and well-managed workplace.
2026-05-15T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to support daily front-desk operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications efficiently, and keeping administrative tasks on track. The successful candidate will serve as a key point of contact for visitors and callers while providing dependable clerical support to the office. Responsibilities: • Welcome guests and direct them to the appropriate staff members or meeting areas in a courteous and efficient manner. • Manage a multi-line phone system, answer incoming calls promptly, and route messages or inquiries to the correct departments. • Maintain front-desk coverage throughout the day to ensure smooth communication and a positive visitor experience. • Perform accurate data entry and update records, logs, or internal documents as needed. • Organize, sort, and file paperwork to support orderly recordkeeping and easy document retrieval. • Assist with general administrative duties that help maintain efficient day-to-day office operations.
2026-05-14T00:00:00Z

Receptionist 4

New York, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced and dependable workplace guest services coordinator to support front desk operations. This is a Contract position focused on creating a detail-oriented visitor experience while assisting with mailroom coordination, workplace support, and day-to-day office services. The ideal candidate brings hospitality or reception experience, communicates confidently across teams, and is highly organized, punctual, and service-oriented. Responsibilities:• Welcome employees, guests, and vendors at the front desk while delivering a detail-oriented and positive experience for everyone entering the office.• Manage visitor arrival procedures, including check-in, badge and lanyard distribution, and coordination with security to support smooth access to the workplace.• Partner with internal hosts, security personnel, and event stakeholders to prepare for guest arrivals and ensure visitor protocols are consistently followed.• Provide day-to-day assistance to employees in person and through Slack, serving as a reliable point of contact for workplace-related questions and support needs.• Monitor and route incoming requests and service tickets, respond within established service expectations, and escalate issues to the appropriate workplace, IT, security, or management contacts when needed.• Oversee mailroom activity by receiving, sorting, and distributing mail and packages, and support inventory handling for stored materials, swag requests, and office literature.• Maintain reception and common areas by restocking office and restroom supplies, verifying approved music selections, and helping keep shared spaces organized and presentable.• Perform routine workplace walkthroughs to identify maintenance or facility concerns, report findings promptly, and submit requests through the building ticketing process.• Support onsite meetings and events by assisting with guest logistics, coat and luggage storage procedures, and general front-of-house coordination.wor
2026-05-15T00:00:00Z

Medical Receptionist

Pennington, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting in New Jersey. This long-term contract position is ideal for someone who thrives in a patient-facing environment and can balance administrative tasks with excellent service. The person in this role will help create an efficient, welcoming experience for patients while keeping appointment flow and records organized. Responsibilities: • Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process efficiently. • Coordinate provider calendars by scheduling, rescheduling, and confirming patient visits based on office procedures. • Manage incoming calls on a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner. • Maintain accurate patient information within electronic medical records and update documentation as needed. • Support front-office operations by handling routine reception tasks, preparing paperwork, and assisting with patient flow. • Communicate clearly with patients regarding basic office procedures, appointment expectations, and general administrative questions. • Monitor the reception area to ensure a welcoming, organized, and patient-friendly environment at all times.
2026-05-15T00:00:00Z

Medical Receptionist

Jersey City, NJ
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
We are looking for a bilingual Spanish Medical Receptionist to support a busy clinical office in Jersey City, New Jersey. This position serves as a central point of coordination for front-desk operations while providing close administrative assistance to the physician in a hands-on practice setting. The ideal candidate is organized, responsive, and comfortable managing patient-facing tasks alongside insurance and scheduling responsibilities in a high-volume environment. Responsibilities:• Welcome patients, manage front-desk activity, and maintain an efficient check-in and check-out process throughout a high-volume day.• Provide dedicated administrative support to the physician, helping coordinate daily priorities and keeping office operations running smoothly.• Handle appointment scheduling and calendar updates using the practice's scheduling platform.• Review insurance coverage details and confirm benefits before patient visits to help prevent delays in care.• Obtain pre-authorizations for procedures, services, or treatments as needed and follow up on outstanding requests.• Enter, update, and maintain accurate patient information within the electronic medical record system.• Communicate with patients, insurance representatives, and internal staff to resolve routine administrative and coverage-related questions.• Assist with office workflow using systems such as Practice Fusion and Thrive to support documentation and scheduling needs.
2026-05-18T00:00:00Z

Front Desk Coordinator

Riverside, CT
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for a Front Desk Coordinator to join our team. This is a Contract to permanent position, ideal for someone passionate about delivering exceptional guest experiences in a high-end hospitality environment. The role involves ensuring seamless interactions with guests, from their arrival to departure, while maintaining a detail-oriented and welcoming demeanor. Responsibilities:• Provide exceptional hospitality by managing all guest interactions with care and attention to detail.• Oversee the entire guest experience, including accurate reservations, welcoming arrivals, offering local recommendations, and ensuring a smooth departure.• Inform guests about on-site amenities, escort them to their rooms, and explain relevant details in a tech-forward environment.• Address and resolve guest complaints promptly, ensuring satisfaction.• Communicate effectively with guests to understand their needs and personalize their experience.• Anticipate and enhance guest expectations through proactive service.• Support management with personalized amenities, gifts, and notes for guests.• Build brand awareness through local networking efforts to strengthen the organization's positive image.• Act as a concierge in a luxury hotel setting, offering tailored recommendations and assistance.• Assist long-term guests in acclimating to the local area and suggest activities to enrich their stay.
2026-05-14T00:00:00Z

Front Desk Coordinator

Woodbury, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Front Desk Coordinator to support daily office operations in New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for the office, helping staff and clients through strong communication, attention to detail, and consistent follow-through. Responsibilities: • Welcome clients, guests, and callers in a courteous manner and ensure they are directed appropriately. • Coordinate appointments and maintain calendars to support smooth scheduling across the office. • Handle document-related tasks such as scanning, filing, and organizing records for easy access and accuracy. • Manage incoming and outgoing mail, including sorting, distributing, and preparing items for shipment. • Keep the reception and front office areas orderly, functional, and prepared for daily business needs. • Provide administrative assistance to team members by supporting routine office requests and follow-up activities. • Help manage increased workflow during tax season by communicating with clients, tracking responses, and supporting scheduling needs.
2026-05-18T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a Front Desk Coordinator with relevant experience to support a short term coverage for front office operations for a service organization in Stamford, Connecticut. This Contract position will serve as the first point of contact for visitors and callers, helping create an organized and welcoming environment. The ideal candidate is dependable, detail-oriented, and comfortable managing reception activities while keeping the front desk running smoothly. Responsibilities:• Welcome guests and direct them appropriately while maintaining a detail-oriented and courteous front desk presence.• Answer incoming calls, respond to routine inquiries, and route messages to the correct team members in a timely manner.• Coordinate day-to-day reception activities to ensure the lobby and common areas remain organized and presentable.• Provide general administrative support to staff, including handling routine filing, and office coordination tasks.
2026-05-14T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 20 USD / Hourly
Now Hiring: Front Desk & Reception ProfessionalsWe’re seeking polished, professional, and customer-focused Front Desk Coordinators and Receptionists for contract and contract-to-hire opportunities with great companies.In these roles, you’ll help create a welcoming first impression while keeping front office operations organized and running smoothly.Key Responsibilities:<ul><li>Greet visitors and provide a professional, friendly first impression</li><li>Answer and direct incoming calls</li><li>Manage front desk coverage and visitor check-in</li><li>Handle scheduling, calendars, and meeting coordination</li><li>Perform administrative support such as filing, data entry, and correspondence</li><li>Maintain an organized reception and lobby area</li></ul>Why Apply?<ul><li>Flexible contract and contract-to-hire opportunities</li><li>Exposure to reputable companies and professional environments</li><li>Potential for long-term career growth</li></ul>
2026-05-14T00:00:00Z

General Office Clerk

Lakewood, NJ
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a dependable General Office Clerk to join a fast-moving document operations team in New Jersey. This contract-to-permanent opportunity is well suited for someone who enjoys structured, hands-on work, values accuracy, and can stay productive in a high-volume office setting. The role supports document handling for the real estate and mortgage industry, with responsibilities that may shift across work areas based on daily business needs. Responsibilities: • Process incoming mail by receiving, sorting, and routing documents to the appropriate workflow. • Prepare paper files for digital conversion by arranging, labeling, and organizing materials before scanning. • Operate scanning equipment to capture documents accurately and maintain steady production throughout the day. • Compare and associate documents with the correct loan or client records to support accurate file completion. • Identify missing information, mismatched paperwork, or processing issues and report them to the appropriate team for follow-up. • Maintain orderly document storage by filing, organizing, packaging, and preparing records for shipment when needed. • Provide floating support across multiple office functions based on workload priorities and team coverage needs. • Perform repetitive, detail-focused tasks efficiently while meeting quality and turnaround expectations.
2026-05-18T00:00:00Z

General Office Clerk

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support legal administrative operations near Hackensack, NJ. This Long-term Contract position focuses on handling high-volume document processing, maintaining accurate case files, and ensuring materials are prepared for timely submission. The ideal candidate is organized, dependable, and comfortable working with both paper and digital records in a legal environment. Responsibilities:• Manage the reproduction, digitization, and arrangement of legal paperwork to keep records accessible and complete.• Maintain case-related files by updating, sorting, and storing both physical documents and electronic records accurately.• Prepare legal forms and supporting materials for submission through electronic filing platforms while following established procedures.• Enter and verify document details in internal tracking systems to support accurate recordkeeping and retrieval.• Assist with back-office administrative tasks that help attorneys and legal staff keep daily operations running smoothly.• Review incoming and outgoing documents for completeness, proper labeling, and correct placement within case files.
2026-05-15T00:00:00Z

General Office Clerk

Bridgewater, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a contract position. This role is ideal for someone who enjoys keeping records accurate, handling high-volume document tasks, and providing dependable back-office support. The successful candidate will help maintain organized files, process information efficiently, and contribute to smooth office workflow. Responsibilities:• Scan paper and digital records accurately to support document management and retrieval needs.• Organize files and maintain orderly record systems so information can be accessed quickly and reliably.• Enter data into internal databases and tracking tools with a strong focus on accuracy and completeness.• Provide back-office administrative support to help day-to-day office operations run efficiently.• Review documents for clarity and completeness before filing, indexing, or distributing them as needed.• Assist with record maintenance by sorting, labeling, and archiving materials in accordance with office procedures.• Handle routine clerical tasks such as preparing documents, updating logs, and supporting team administrative requests.
2026-05-14T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-05-18T00:00:00Z

Office Coordinator

Purchase, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred). Key Responsibilities:<ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul>Qualifications:<ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul>Additional Requirements:<ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul>Benefits:<ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul>Work Conditions / Schedule:<ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul>
2026-05-12T00:00:00Z

Medical Front Desk Specialist

Morristown, NJ
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations in a busy healthcare setting in New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming experience while keeping front office activities organized and efficient. The person in this role will help coordinate appointments, manage intake tasks, and assist with basic patient preparation to keep the office running smoothly. Responsibilities:• Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process.• Coordinate and update the daily appointment schedule to support smooth patient flow throughout the office.• Obtain insurance information, verify documentation, and collect required copayments at the time of service.• Distribute intake and consent forms, answer routine questions, and ensure completed paperwork is gathered accurately.• Escort patients to exam rooms and record basic measurements such as height and weight before the visit.• Maintain organized front desk records and collect reports or supporting documents needed for patient visits.• Respond to general reception needs, including directing inquiries and supporting day-to-day administrative tasks.
2026-05-18T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-19T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

Roseland, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-04-30T00:00:00Z