We are looking for a detail-oriented Medical Scheduler to join our team in Monroe Township, New Jersey. In this Contract-to-permanent position, you will play a vital role in ensuring the seamless scheduling of patient appointments while maintaining high standards of accuracy and professionalism. This opportunity is ideal for someone who thrives in a fast-paced healthcare environment and is committed to delivering excellent service.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and assist patients with scheduling needs.<br>• Coordinate and confirm appointments with patients, ensuring accuracy and clarity.<br>• Reach out to patients to provide updates or obtain additional information as needed.<br>• Utilize electronic medical record (EMR) systems, including Centricity Business, to manage patient data and scheduling.<br>• Maintain organized records of patient interactions and appointment details.<br>• Collaborate with healthcare staff to address scheduling conflicts or special requirements.<br>• Ensure compliance with healthcare regulations and patient confidentiality standards.<br>• Identify opportunities to improve scheduling efficiency and patient satisfaction.<br>• Provide exceptional customer service by addressing inquiries and resolving concerns.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
<p>45,000 - 55,000</p><p>Benefits:</p><ul><li>paid time off</li><li>medical</li><li>vision</li><li>dental</li><li>401k</li></ul><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to departments including sales, marketing, property management, and accounting</li><li>Welcome and assist clients, visitors, and vendors with professionalism and warmth</li><li>Manage incoming calls and route them to the appropriate team members</li><li>Handle all incoming and outgoing mail and packages</li><li>Assist with document preparation, reporting, and presentations</li><li>Keep the front office tidy, organized, and inviting</li></ul><p><br></p>
<p>We are looking for a skilled office Assistant to join our team on a part-time, contract basis in New York, New York. This role requires someone with strong attention to detail who can manage administrative tasks efficiently and support the accounting team with precision. If you thrive in a fast-paced environment and have a strong ability to organize and process documents, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming and outgoing mail, including organizing and mailing returns.</p><p>• Scan and digitize letters for record-keeping purposes.</p><p>• Assist in preparing journal entries to support the accounting team.</p><p>• Generate and print mailing labels as required.</p><p>• Update existing spreadsheets using Microsoft Excel to ensure accuracy.</p><p>• Maintain organization and accuracy in handling tax-related documents.</p><p>• Provide general administrative support to ensure smooth office operations.</p><p>• Collaborate with team members to complete tasks within specified deadlines.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.</p><p>• Answer and direct incoming calls professionally, providing a positive experience for callers.</p><p>• Schedule and coordinate meetings, appointments, and events using calendar management tools.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.</p><p>• Assist in the preparation of reports and presentations as needed.</p><p>• Handle data entry tasks with precision and attention to detail.</p><p>• Support special projects and ad hoc tasks as assigned to meet departmental goals.</p><p>• Maintain organized records and ensure timely retrieval of information.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Provide exceptional support to ensure departmental operations run smoothly.</p>
<p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who is highly organized and enjoys managing a variety of administrative and clerical tasks to ensure the smooth operation of the office. The position will involve overseeing inventory, coordinating office supplies, and supporting employee engagement activities.<br><br>Responsibilities:<br>• Monitor incoming and outgoing mail to ensure timely delivery and accurate tracking.<br>• Manage deliveries and maintain inventory for office supplies, replenishing items as needed.<br>• Order snacks, pantry items, and other office necessities to support day-to-day operations.<br>• Send welcome packages and swag items to enhance onboarding experiences.<br>• Coordinate employee engagement efforts, such as catering and happy hours, to foster a positive office environment.<br>• Perform clerical duties including document scanning and answering inbound calls promptly.<br>• Restock office supplies and ensure workspaces remain organized and well-equipped.<br>• Provide general administrative support to the team, ensuring tasks are completed efficiently.
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Woodbridge, New Jersey. This long-term contract position requires someone who thrives in a dynamic office environment and is adept at managing a variety of administrative tasks. The ideal candidate will contribute to seamless office operations and provide essential support to both the team and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors at the front desk, ensuring a positive and friendly first impression.</p><p>• Coordinate office operations, including maintaining organization and efficiency within daily workflows.</p><p>• Manage the inventory and ordering of office supplies to ensure the team has necessary resources.</p><p>• Restock the kitchen and maintain cleanliness in shared spaces.</p><p>• Prepare and mail invoices accurately and on time.</p><p>• Provide administrative support for invoicing processes, ensuring proper documentation and communication.</p><p>• Assist the Accountant with various administrative tasks, contributing to financial operations.</p><p>• Handle inbound and outbound calls professionally, addressing inquiries and directing calls appropriately.</p><p>• Undertake additional administrative duties as needed to support the overall functionality of the office.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Coordinate and schedule appointments, ensuring efficient time management.<br>• Perform accurate data entry and maintain detailed records.<br>• Draft and manage email correspondence with professionalism and clarity.<br>• Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Support logistics and distribution activities by coordinating shipments and tracking deliveries.<br>• Maintain organized filing systems and ensure all documents are updated.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline processes and improve efficiency.
<p>We are looking for a detail-oriented Administrative Assistant. This long-term contract position is based in Trenton, New Jersey and offers an excellent opportunity to contribute to the smooth operation of administrative processes. The ideal candidate will bring strong organizational abilities, excellent communication skills, and proficiency in office tools to ensure day-to-day activities run efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations, ensuring all administrative tasks are completed accurately and on time.</p><p>• Answer and direct inbound calls, providing clear and helpful information to callers.</p><p>• Perform data entry tasks with precision, maintaining up-to-date and organized records.</p><p>• Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.</p><p>• Handle the scanning and filing of documents to maintain an efficient and accessible digital archive.</p><p>• Use Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.</p><p>• Monitor and order office supplies, ensuring the team has the necessary resources.</p><p>• Collaborate with team members to support various projects and administrative needs.</p><p>• Assist in scheduling meetings and maintaining calendars for staff and management.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>We are seeking a dependable and detail-oriented Office Services Assistant to support daily office operations, ensuring key service areas such as coffee stations, mailroom, and printer stations are maintained to the highest standard. This role plays a critical part in keeping the workplace functional, organized, and well-stocked, contributing to a positive and efficient office environment.</p><p>Responsibilities: </p><ul><li>Receive, scan, and log all incoming packages from FedEx, UPS, and other carriers.</li><li>Use handheld scanners to track deliveries and obtain department signatures.</li><li>Deliver packages to appropriate departments and floors.</li><li>Prepare and ship all outgoing packages (Overnight, Ground, letters, etc.) using FedEx Ship Manager.</li><li>Monitor and maintain printer stations throughout the office.</li><li>Refill paper in printers and ensure reams are stocked and accessible to employees.</li><li>Keep the area clean and orderly.</li><li>Check and clean all coffee stations twice daily.</li><li>Replenish supplies in coffee machines and counters.</li><li>Maintain cleanliness and overall presentation.</li></ul>
<p>Are you an organized, detail-oriented professional with a passion for administrative excellence? Our client is seeking an <strong>Administrative Assistant</strong> to join their dynamic team! In this role, you will provide vital support to the organization, ensuring that daily operations run smoothly while contributing to an efficient and positive work environment.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize schedules, appointments, and meetings, including arranging conference calls and preparing meeting materials</li><li>Handle incoming and outgoing communications, including emails, letters, and phone calls, with professionalism and discretion.</li><li>Maintain and update records, files, and databases to ensure accuracy and accessibility </li><li>Assist with preparing reports, presentations, and correspondence for management and team members.</li><li>Support event planning and coordination as needed, such as meetings, company gatherings, and employee engagement activities.</li><li>Perform general office duties, including ordering supplies, managing inventory, and ensuring office equipment is operational</li><li>Collaborate with various departments to support key administrative projects and processes.</li></ul><p><br></p>
<p>Are you an organized, personable, and proactive individual looking to make a difference in patient care? We are seeking a <strong>Medical Front Desk Specialist</strong> to join our healthcare team and provide outstanding service to patients, staff, and providers.</p><p>As the first point of contact for patients, the role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If you are bilingual and have a knack for creating smooth experiences for people, we want to hear from you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Patient Check-In/Check-Out:</strong> Greet patients warmly upon arrival, maintain accurate registration details, and manage documentation for check-out procedures.</li><li><strong>Insurance Verification:</strong> Verify patient insurance benefits and handle all related inquiries for accurate processing.</li><li><strong>Appointment Scheduling:</strong> Coordinate patient scheduling, manage cancellations/rescheduling, and assist with appointment reminders.</li><li><strong>Receptionist Duties:</strong> Answer phones promptly, handle inquiries professionally, and triage calls as needed.</li><li><strong>Document Management:</strong> Fax, scan, and file medical records effectively while maintaining patient information confidentiality (Source: HIPAA standards).</li><li><strong>Copay Collection:</strong> Process patient payments and provide receipts for financial transactions accurately.</li><li><strong>Greeting Patients and Providers:</strong> Provide welcoming and attentive support to all visitors, ensuring a positive experience.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent required; additional education in healthcare or administration is a plus.</li><li>Previous experience in a medical front office or similar healthcare setting preferred.</li><li>Proficiency in using medical scheduling software and Microsoft Office (Word, Excel, and Outlook).</li><li>Bilingual (English and [Specify Second Language]), with strong communication and interpersonal skills.</li><li>Familiarity with insurance verification processes and billing procedures is highly desirable.</li><li>Ability to multitask and remain calm under pressure in a busy healthcare environment.</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Coordinator to join our team in Hillside, New Jersey. This is a long-term contract position requiring strong organizational skills and a commitment to providing excellent administrative support. As part of our organization, you will play a key role in supporting families and ensuring accurate data management.</p><p><br></p><p>Responsibilities:</p><p>• Assist Family Advocates in facilitating enrollment processes for parents, ensuring all required documentation is completed accurately and efficiently.</p><p>• Organize and maintain comprehensive records and files to support operational needs.</p><p>• Perform timely and precise data entry into designated systems, ensuring information is up-to-date.</p><p>• Provide bilingual support in English and Spanish or English and Creole, depending on the needs of families.</p><p>• Answer incoming calls with attention to detail, addressing inquiries and directing calls appropriately.</p><p>• Manage calendars and schedules to ensure smooth coordination of appointments and meetings.</p><p>• Support the administrative needs of home health services as required.</p><p>• Ensure compliance with dress code policies and maintain a business casual appearance.</p><p>• Collaborate with site supervisors to adhere to assigned schedules and operational workflows.</p>
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This is a long-term contract position offering part-time hours on Monday, Tuesday, and Thursday. In this role, you will play a key part in ensuring the smooth day-to-day operations of the office, including administrative support and pantry management.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and stock the pantry, ensuring coffee, snacks, and supplies are readily available.</p><p>• Verify, unpack, and organize fresh direct orders upon delivery.</p><p>• Handle administrative tasks such as ordering office supplies and managing inventory.</p><p>• Assist with mail-related duties, including sorting, scanning, and sending physical documents.</p><p>• Prepare materials and count collateral for events, including ordering necessary supplies.</p><p>• Coordinate food orders and catering services for meetings and events.</p><p>• Collaborate with building management to register visitors in the system.</p><p>• Visit NJ office location 1-2 times per month to provide on-site support.</p><p>• Organize files and ensure documentation is properly scanned and stored.</p><p>• Support mailing list management and direct mail activities.</p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
<p>We are looking for a detail-oriented Administrative Coordinator to manage daily office operations. This long-term contract position is ideal for someone with strong organizational skills and the ability to multitask efficiently. Based in Trenton, New Jersey, this role offers the opportunity to contribute to the smooth functioning of administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interdepartmental communications to ensure seamless collaboration.</p><p>• Manage schedules and appointments, including organizing meetings and events.</p><p>• Maintain and update filing systems to keep records accurate and easily accessible.</p><p>• Respond promptly to inbound calls and emails, providing excellent customer service.</p><p>• Conduct surveys and compile data to support decision-making processes.</p><p>• Scan and organize documents to maintain a digital record system.</p><p>• Create visually appealing presentations to support team projects and initiatives.</p><p>• Monitor and address administrative needs to enhance operational efficiency.</p><p>• Assist in planning and executing office-related activities.</p>
