We are looking for an Administrative Assistant to support our Development department in New York, New York. This role involves coordinating special events and managing various administrative tasks to ensure the success of our initiatives. As a Long-term Contract position, this opportunity is ideal for someone who thrives in dynamic environments and excels at multitasking.<br><br>Responsibilities:<br>• Manage financial aspects of events, including preparing and tracking budgets, monitoring expenses, and generating detailed reports.<br>• Coordinate event logistics such as venue arrangements, vendor negotiations, program development, and promotional activities.<br>• Organize timelines and schedules for events, ensuring smooth execution by managing audiovisual requirements, registrations, and collaboration with venues and stakeholders.<br>• Supervise the creation and distribution of event materials, including invitations and sponsor lists, as well as handling packages for event supporters.<br>• Oversee guest-related processes such as invitation design, seating arrangements, and registration management.<br>• Provide receptionist duties by greeting visitors, answering calls, and maintaining a welcoming front desk presence.<br>• Deliver exceptional customer service to stakeholders, attendees, and vendors, addressing inquiries and resolving issues promptly.<br>• Perform accurate data entry tasks to maintain records and update relevant systems efficiently.
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This position offers an excellent opportunity for someone skilled in office organization and administrative support. The ideal candidate will have a proactive approach to managing daily tasks and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage front desk operations with professionalism.</p><p>• Organize and maintain documentation through filing and scanning processes.</p><p>• Sort and distribute mail efficiently to ensure proper handling.</p><p>• Handle inbound calls and provide accurate information or assistance.</p><p>• Perform data entry tasks with precision to maintain up-to-date records.</p><p>• Coordinate administrative activities to support the team effectively.</p><p>• Ensure the office environment remains organized and presentable.</p><p>• Assist with receptionist duties, including scheduling and appointment management.</p><p>• Monitor and replenish office supplies as needed.</p>
We are looking for a dedicated Part-Time Administrative Assistant to join our team in Westport, Connecticut. In this role, you will handle a variety of administrative and clerical tasks, ensuring smooth day-to-day operations. This is a long-term contract position ideal for someone who enjoys working in a dynamic yet family-oriented environment.<br><br>Responsibilities:<br>• Coordinate and schedule appointments efficiently to support client needs.<br>• Serve as the main point of contact for client interactions, ensuring excellent communication and customer service.<br>• Scan and organize tax documents and client files to facilitate tax preparation processes.<br>• Prepare, print, and assemble tax returns while maintaining accuracy and attention to detail.<br>• Handle the mailing of important paperwork to clients and ensure proper record-keeping in client portals.<br>• Utilize software programs and technology tools such as scanners and computers to streamline operations.<br>• Maintain filing systems to ensure easy access to records and documents.<br>• Assist with general receptionist duties, including answering inbound calls and managing inquiries.<br>• Collaborate with team members to ensure deadlines are met during busy periods.<br>• Support other administrative tasks as needed to enhance office efficiency.
We are looking for a detail-oriented Office Assistant to join our team in Eatontown, New Jersey. This is an excellent opportunity for candidates with a basic administrative background or students seeking to gain valuable office experience. The position is fully in-office and offers a fast-paced, high-volume environment. This role is a Contract to permanent opportunity, providing a pathway to long-term employment.<br><br>Responsibilities:<br>• Perform general clerical tasks such as scanning, indexing, and copying documents.<br>• Manage the preparation of packages and mailings efficiently and accurately.<br>• Handle data entry tasks while maintaining attention to detail.<br>• Assist with answering inbound calls and providing excellent customer service.<br>• Support day-to-day office operations through effective multitasking.<br>• Ensure the organization of office supplies and materials as needed.<br>• Maintain a neat and business casual appearance in alignment with company standards.<br>• Collaborate with team members to meet deadlines in a fast-paced environment.<br>• Uphold confidentiality and accuracy in managing office records and documents.<br>• Adapt quickly to changing priorities and tasks as required.
<p>We are looking for a dedicated Office Assistant to join our team. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>We are looking for an Administrative Assistant to join our team. In this Contract to permanent position, you will play a key role in providing organizational support and ensuring smooth daily operations. This role is ideal for someone who thrives in a dynamic environment and enjoys managing administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Organize and maintain office files, records, and documentation.</p><p>• Support team members with various administrative duties as needed.</p><p>• Manage the reception area, greet visitors, and ensure a welcoming environment.</p><p>• Coordinate appointments and schedules to facilitate seamless operations.</p><p>• Handle correspondence and communication, including emails and memos.</p><p>• Assist with preparing reports, presentations, and other documentation.</p><p>• Monitor office supplies and coordinate orders to ensure adequate inventory.</p><p>• Contribute to maintaining a positive and productive office atmosphere.</p>
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
We are looking for a skilled Executive Support specialist to deliver exceptional technical assistance to senior leadership and organizational users in Hoboken, New Jersey. This role requires a proactive and customer-focused individual who can manage technology environments, troubleshoot issues, and provide seamless support during high-profile events. The ideal candidate will combine technical expertise with strong communication skills to ensure a reliable and efficient user experience.<br><br>Responsibilities:<br>• Provide personalized technical support to executives and senior leaders, both on-site and remotely.<br>• Assist during critical events such as leadership meetings, presentations, and town halls by ensuring all technology functions smoothly.<br>• Manage and maintain executive devices, including laptops, mobile phones, conferencing systems, and collaboration tools.<br>• Respond promptly to urgent technical issues, ensuring quick resolution and a high standard of service.<br>• Analyze recurring problems and propose long-term solutions to enhance user experience.<br>• Handle confidential data and workflows with discretion and integrity.<br>• Act as a bridge between IT and business units to foster strong relationships and trust.<br>• Collaborate with other IT teams to address complex technical challenges.<br>• Support and configure hardware, software, networking, and collaboration tools such as Microsoft Teams and Zoom.<br>• Maintain accurate documentation of issues and align with service management protocols.
<p>Our client is looking for a highly organized and proactive Property Administrative Assistant to join their team in the Tinton Falls, New Jersey area. In this role, you will provide essential administrative support to property managers, vendors, and homeowners, ensuring smooth operations across multiple properties. Your contributions will help maintain effective communication, streamline processes, and uphold high standards in property management.</p><p><br></p><p>Salary is 50,000 - 55,000.</p><p><br></p><p>Benefits include medical, dental, vision, life and long-term disability insurance, 401k, and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Compose and distribute correspondence to vendors, contractors, and employees in a timely and detail-oriented manner.</p><p>• Respond to homeowner maintenance calls promptly, coordinating with the maintenance team to ensure issues are resolved efficiently.</p><p>• Create, monitor, and update work orders to assist property managers in managing tasks effectively.</p><p>• Process invoices from contractors, utility providers, and other vendors, ensuring accuracy and adherence to deadlines.</p><p>• Prepare and send delinquency notices to homeowners, maintaining compliance with association policies.</p><p>• Assist property managers with resale transactions and support new owner onboarding processes.</p><p>• Track annual insurance policy renewals for all properties to ensure uninterrupted coverage.</p><p>• Conduct annual workers’ compensation audits in collaboration with insurance agencies.</p><p>• Oversee the ordering and distribution of supplies to meet operational needs.</p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract role, you will provide essential support in managing daily operations and ensuring smooth workflows within the office environment. This position is ideal for someone with strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Respond to incoming phone calls promptly and courteously, ensuring excellent communication with clients and team members.<br>• Perform accurate data entry to maintain organized and updated records.<br>• Organize and manage office files and documents to ensure easy accessibility.<br>• Welcome visitors and assist with receptionist duties, maintaining a friendly and attentive demeanor.<br>• Coordinate schedules and meetings to optimize productivity and time management.<br>• Prepare reports and documents as required by management.<br>• Handle email correspondence and distribute information to appropriate parties.<br>• Support the team with various administrative tasks to ensure efficient office operations.<br>• Monitor office supplies and place orders when necessary to maintain stock levels.<br>• Collaborate with team members to streamline processes and improve workflows.
We are looking for a detail-oriented Administrative Assistant to join our team in Clifton, New Jersey. This Contract to permanent position offers an excellent opportunity to contribute to essential administrative tasks within a dynamic work environment. The ideal candidate will possess strong organizational skills and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Administer continuing education credits and send notifications promptly.<br>• Grade and process answer sheets with precision.<br>• Enter customer order information into the database accurately and efficiently.<br>• Prepare, package, and manually collate educational materials for shipment, which may involve standing and lifting.<br>• Maintain organized records and ensure data integrity.<br>• Collaborate with team members to streamline workflows and improve administrative processes.<br>• Respond to email correspondence professionally and in a timely manner.<br>• Provide general support for office operations as needed.
We are looking for a Senior Administrative Assistant to provide comprehensive support to a busy team. This contract position is based in Princeton, New Jersey, and requires a proactive individual who excels in managing schedules, coordinating logistics, and handling administrative tasks efficiently. The ideal candidate will have strong organizational skills and a commitment to maintaining smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage calendars to ensure effective scheduling and minimize conflicts.<br>• Provide administrative support, including preparing documents and managing correspondence.<br>• Arrange and oversee travel plans, ensuring all bookings and itineraries align with team needs.<br>• Organize and facilitate conference calls, ensuring participants are properly informed and prepared.<br>• Handle inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Monitor and manage departmental expenses to ensure accurate record-keeping.<br>• Distribute incoming mail and packages promptly to appropriate recipients.<br>• Maintain a high level of organization in all administrative systems and processes.
<p>We are looking for a detail-oriented Account Receivables / Billing Specialist to join our team in Saddle Brook, New Jersey. This long-term contract position involves managing billing operations and ensuring accurate invoicing processes. The ideal candidate will possess strong organizational skills and be proficient in handling computerized billing systems.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process billing statements to ensure timely and accurate invoicing.</p><p>• Upload invoices into the company’s billing system, maintaining organized records.</p><p>• Utilize Excel to manage billing data efficiently.</p><p>• Review and verify billing information to ensure accuracy before submission.</p><p>• Collaborate with internal teams to address any billing discrepancies or issues.</p><p>• Maintain up-to-date knowledge of the company’s billing procedures and systems.</p><p>• Generate reports related to billing activities for management review.</p><p>• Assist in streamlining billing processes to improve efficiency.</p><p>• Ensure compliance with company policies and regulatory standards related to billing.</p><p>• Provide excellent customer service when addressing billing inquiries.</p>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
<p>We are looking for an experienced Administrative Coordinator to join our team. In this long-term contract position, you will provide essential administrative support, ensuring smooth operations and effective communication within the organization. This role is ideal for someone who excels in managing schedules, handling data, and maintaining an organized workflow.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars to ensure efficient scheduling of appointments and meetings.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Support home health initiatives by maintaining records and coordinating necessary tasks.</p><p>• Organize and prepare datasets for reporting and analysis purposes.</p><p>• Create and utilize data visualizations to support decision-making processes.</p><p>• Maintain detailed documentation to support organizational needs and compliance requirements.</p><p>• Assist in planning and executing administrative projects to improve workflow efficiency.</p><p>• Provide general administrative support, including managing correspondence and records.</p><p>• Collaborate with team members to ensure seamless communication and task completion.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
<p>We are looking for an Administrative Coordinator to join our team. This position offers a long-term contract opportunity and requires a dedicated, detail-oriented individual to provide comprehensive administrative and program support to a senior academic leader and the department. The role involves diverse responsibilities ranging from managing communications and events to overseeing office operations and supporting research activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate departmental communications, including scheduling, meeting arrangements, and correspondence to ensure smooth daily operations.</p><p>• Assist in the preparation and submission of grant applications and reports while supporting faculty research activities and moderating research forums.</p><p>• Organize and manage logistics for departmental meetings, seminars, and events, including speaker coordination and venue arrangements.</p><p>• Oversee purchasing and inventory management for office and laboratory supplies, tracking orders and payments to maintain operational efficiency.</p><p>• Process payroll and other financial transactions for staff and students, ensuring compliance with organizational policies and procedures.</p><p>• Train laboratory staff on procurement procedures and act as a liaison between the department and external stakeholders.</p><p>• Collaborate with administrative and research teams to ensure seamless coordination across departmental functions.</p><p>• Maintain accurate documentation and records to support department operations and reporting needs.</p><p>• Provide administrative support in preparing reports, presentations, and other written materials as requires</p>
