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45 results for Administrative Assistantoffice Services in Brooklyn, NY

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position. Responsibilities: • Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up. • Create and maintain work order documentation for pickups, deliveries, and related operational activities. • Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning. • Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs. • Prepare quotations and distribute them accurately using company systems and standard documentation. • Complete required vendor paperwork, facility forms, and other administrative records in a timely manner. • Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally. • Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities. Responsibilities:• Support partners and office staff with daily administrative activities to keep operations running smoothly.• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.
2026-09-09T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a real estate property and facilities management team. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, communicating clearly, and keeping administrative tasks on track in a busy office setting. The person in this role will serve as a key point of contact for incoming communication while helping maintain accurate records and smooth front-office coordination. Responsibilities:• Manage day-to-day administrative support activities to help the office operate efficiently and stay well organized.• Respond to incoming phone calls in a courteous and attentive manner, directing inquiries to the appropriate team members.• Welcome visitors and handle front-desk responsibilities while maintaining a welcoming and organized office presence.• Enter, update, and verify information in company records and databases with a strong focus on accuracy.• Prepare, organize, and maintain files, documents, and general office materials for easy access and compliance.• Coordinate routine clerical tasks such as scheduling, correspondence, and administrative follow-up for internal teams.• Support office workflows by tracking requests, handling basic documentation, and assisting with general administrative needs.
2026-09-11T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment. Responsibilities:• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.• Assist the HR team with onboarding activities and related administrative tasks for new hires.• Maintain filing systems and office records so information can be accessed accurately and efficiently.• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.• Help organize recurring reports and provide occasional support for special events or department initiatives.
2026-09-09T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in Newark, New Jersey. This Long-term Contract position is fully onsite and offers an opportunity to create a positive first impression while keeping administrative activities organized and running smoothly. The role is ideal for someone who communicates clearly, manages details carefully, and enjoys assisting students, staff, and visitors in a fast-paced environment. Responsibilities: • Welcome students, employees, and guests with a courteous and attentive front-desk presence. • Respond to questions, handle incoming calls, and connect individuals with the appropriate department or team member. • Coordinate calendars, arrange appointments, and support meeting logistics to ensure efficient scheduling. • Enter information accurately into office systems and maintain both digital and paper files in an organized manner. • Draft and format letters, reports, and other administrative documents as needed by the department. • Safeguard sensitive records by exercising sound judgment and maintaining confidentiality at all times. • Provide day-to-day clerical and administrative assistance to staff across the office. • Contribute to a clean, welcoming, and well-organized onsite office environment. • Assist with semester-based projects and provide additional support as priorities shift.
2026-08-27T00:00:00Z

Administrative Assistant

Orangeburg, NY
onsite
Temporary / Contract
18.4395 - 21.351 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Orangeburg, New York. This Long-term Contract position is ideal for someone who is comfortable handling a high volume of digital tasks, maintaining accurate records, and keeping multiple administrative processes moving efficiently. The right candidate will bring strong technical confidence, sound judgment, and the ability to stay organized in a fast-paced, growth-focused environment. Responsibilities: • Manage incoming mail, sort deliveries, and direct correspondence and small packages to the appropriate recipients. • Record checks, enter billing details, and support accounts payable activities by reviewing and processing vendor invoices accurately. • Reconcile customer and vendor billing information to ensure documentation aligns with internal records and payment requirements. • Monitor order activity and maintain up-to-date tracking information to support timely follow-up and resolution. • Work across multiple customer and compliance portals to upload invoices, submit required documentation, and track payment progress. • Maintain vendor records related to insurance, safety, and compliance within platforms such as Avetta, RESq, Corrigo, Ariba, and Paymode. • Process incoming payments through various channels, including credit card transactions, and enter payment information with a high level of accuracy. • Support general administrative operations through data entry, email communication, scheduling coordination, and day-to-day office assistance.
2026-08-27T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-09-10T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support daily office operations in New York. This position combines front-desk coverage with administrative coordination in a busy office, making it ideal for someone who is organized, approachable, and eager to take initiative. The right candidate will bring a positive attitude, confidence in handling routine office needs, and a willingness to step in wherever support is needed. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly front-desk experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Provide day-to-day administrative support such as preparing documents, maintaining records, and assisting with general office tasks.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Coordinate office logistics, including handling mail, organizing supplies, and keeping shared areas orderly and functional.• Support staff across the office by anticipating needs, following up on open tasks, and taking on additional assignments as priorities shift.
2026-09-01T00:00:00Z

Administrative Assistnat

Parsippany, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Office Assistant

Maryknoll, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in New York. This Long-term Contract position is well suited for someone who enjoys keeping office workflows organized, providing courteous front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient communication, manage documentation, and contribute to a detail-oriented and responsive office environment. Responsibilities: • Welcome visitors and provide front-desk assistance to ensure a detail-oriented and helpful first point of contact. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Scan, file, and organize records so documents remain accessible, accurate, and up to date. • Perform general administrative support tasks such as data entry, document preparation, and routine office coordination. • Assist with processing paperwork related to medical claims and other office records while maintaining attention to detail. • Monitor office communications and support smooth day-to-day operations by handling clerical requests as needed.
2026-09-09T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office Assistant

Deer Park, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in Deer Park, New York. This role is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, customer-facing, and basic financial tasks. The successful candidate will help keep office workflows running smoothly by coordinating communications, maintaining records, and assisting with routine business processes. Responsibilities: • Manage front-office and administrative activities, including document handling, data entry, filing, and general clerical support. • Respond to incoming phone calls professionally, direct inquiries appropriately, and relay accurate information to internal teams and external contacts. • Assist with billing-related activities by preparing records, reviewing basic financial details, and supporting timely processing of office transactions. • Maintain and update information in CRM platforms, accounting systems, and other business software to ensure accurate and organized records. • Provide day-to-day support with office programs and internal tools, helping staff complete routine administrative and operational tasks. • Coordinate communication across departments and contribute to an efficient office environment through clear, timely follow-up. • Support scheduling, time-related tracking, and other administrative processes required for smooth daily operations. • Help organize promotional or administrative materials when needed, including support related to digital content or office marketing assets.
2026-09-11T00:00:00Z

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized Executive Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-09-09T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
20.6625 - 21.75 USD / Hourly
We are looking for an Office Services Associate/Reprographics Associate to support daily document production and workplace operations. This is a long-term contract position with the potential for continued opportunity, ideal for someone who enjoys balancing print production, internal deliveries, and responsive office support. The person in this role will serve as a key resource for reprographics while also assisting with mail, hospitality, and facilities-related needs in a fast-paced, detail-focused setting. Responsibilities:• Manage incoming copy, print, scanning, and document reproduction requests while maintaining accuracy, quality, and timely completion.• Provide day-to-day mailroom assistance, including sorting, distributing, and handling internal office correspondence and packages.• Perform deliveries throughout the office to ensure documents, materials, and service items reach the appropriate teams promptly.• Support meeting and workplace service needs by assisting hospitality and facilities functions when coverage or demand requires additional help.• Serve as a dependable office services team member who can shift between assignments based on daily business priorities.• Maintain an organized reprographics area and follow established service standards for high-volume document handling.• Communicate effectively with employees and visitors, delivering strong customer service across multiple office support functions.• Learn core service processes during the initial training period and progressively take ownership of routine requests with minimal supervision.
2026-09-09T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-09-04T00:00:00Z

Executive Assistant

Long Island City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative/ Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities:• Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables.• Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays.• Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate.• Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services.• Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work.• Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment.• Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward.• Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates.• Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate.• Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-04T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced Executive Assistant with legal experience to provide high-level support in a fast-paced environment in Tarrytown, New York. This Long-term Contract opportunity is ideal for a professional who excels at managing complex schedules, coordinating travel, and supporting executives within a legal or highly regulated setting. The role requires strong judgment, exceptional attention to detail, discretion when handling confidential information, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.Responsibilities:<ul><li>Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.</li><li>Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</li><li>Coordinate executive meetings by preparing schedules, confirming attendance, and ensuring all details are in place.</li><li>Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.</li><li>Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.</li><li>Facilitate communication across internal and external stakeholders, including legal professionals, to ensure appointments, meetings, and travel plans run smoothly.</li><li>Assist with legal administrative functions such as preparing correspondence, managing confidential legal documents, maintaining files, and coordinating meetings related to legal matters.</li></ul>
2026-09-11T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership within a higher education environment in New York, New York. This Contract position calls for someone who can manage competing priorities, maintain complex schedules, and ensure travel and meeting logistics run smoothly. The ideal candidate brings strong coordination skills, sound judgment, and a highly detail-oriented approach when handling executive support responsibilities. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and keeping leadership informed of priority commitments. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate travel details from start to finish, ensuring reservations, confirmations, and schedule changes are managed accurately. • Prepare for executive meetings by organizing logistics, confirming attendance, and helping maintain orderly agendas and timelines. • Serve as a key administrative partner to leadership by anticipating needs and supporting day-to-day operational flow. • Track important dates, meetings, and travel commitments to help ensure timely follow-up and smooth coordination across activities.
2026-08-31T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently. • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward. • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion. • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks. • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records. • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication. • Draft, edit, and proofread emails, reports, presentations, and other business correspondence. • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.
2026-08-30T00:00:00Z