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48 results for Administrative Assistant in Brooklyn, NY

Executive Assistant
  • Ossining, NY
  • onsite
  • Temporary
  • 21.93 - 27.00 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in Ossining, New York. This long-term contract position offers an opportunity to work in a dynamic environment, managing schedules, coordinating executive meetings, and ensuring smooth daily operations. The ideal candidate will be detail-oriented, efficient, and skilled in handling confidential information with professionalism.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring timely scheduling and prioritization of appointments.<br>• Coordinate and prepare for executive meetings, including drafting agendas, taking notes, and distributing materials.<br>• Act as a liaison between senior leadership and internal or external stakeholders to facilitate effective communication.<br>• Handle confidential information with discretion and professionalism.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare reports, presentations, and correspondence as needed to support executive operations.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Assist with special projects and initiatives as directed by senior leadership.<br>• Maintain office systems and processes to support efficient workflow.<br>• Provide general administrative support as required.
  • 2026-01-06T19:43:57Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 38.00 - 40.00 USD / Hourly
  • We are looking for an experienced Executive Assistant to provide exceptional support to senior executives and their teams in a dynamic corporate environment. This is a Contract position based in New York, New York, offering an exciting opportunity to manage high-level administrative tasks and contribute to the success of the organization. The ideal candidate will bring a proactive and detail-oriented approach to managing schedules, coordinating travel, and handling communication responsibilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to multiple senior executives and their teams, including managing schedules, coordinating travel, and organizing meetings.<br>• Maintain clear communication with executives to ensure they are informed of upcoming deadlines, meetings, and priorities.<br>• Act as a key point of contact for the team, fostering efficiency through effective communication and scheduling practices.<br>• Handle expense tracking, prepare reports, and ensure compliance with organizational policies regarding gifts and entertainment.<br>• Assist in the preparation and formatting of presentations and documents using Microsoft Office tools such as PowerPoint, Word, and Excel.<br>• Manage deal administration tasks, including organizing marketing materials, coordinating with legal teams, and overseeing the distribution of promotional items.<br>• Plan and execute internal and external events, such as closing dinners, happy hours, and golf outings, ensuring seamless delivery and attention to detail.<br>• Collaborate with other Executive Assistants and support teams across offices to provide backup assistance and maintain workflow efficiency.<br>• Respond to personal requests from executives, such as travel arrangements or errands, with professionalism and discretion.<br>• Occasionally travel to support events or meetings as needed.
  • 2025-12-08T23:48:48Z
Executive Assistant
  • New York, NJ
  • onsite
  • Temporary
  • 35.00 - 40.00 USD / Hourly
  • <p>We are seeking a highly skilled <strong>Executive Assistant</strong> to provide exceptional support to senior-level executives. In this role, you will anticipate the needs of the Executive and key stakeholders, ensuring priorities are met by resolving operational and administrative challenges before they arise. You thrive in a fast-paced, dynamic environment and are comfortable leveraging technology to enhance efficiency.</p><p>As an integral part of our team, you will demonstrate professionalism, confidentiality, and resourcefulness while embodying our core values every day.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate global travel arrangements.</li><li>Handle inquiries and phone calls with professionalism.</li><li>Prepare executive-ready <strong>PowerPoint presentations</strong> and <strong>Excel spreadsheets</strong>.</li><li>Act as a junior Chief-of-Staff, assisting with preparation of executive work.</li><li>Serve as a technical lead for video communications (WebEx, Zoom) and software applications.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Bachelor’s degree preferred</strong>.</li><li><strong>10+ years of experience</strong> providing executive-level administrative support.</li><li>Exceptional communication and collaboration skills across diverse teams.</li><li>Ability to remain calm and professional under pressure.</li><li>Highly detail-oriented and meticulous.</li><li>Advanced proficiency in <strong>Excel</strong> and <strong>PowerPoint</strong>.</li><li>Tech-savvy with the ability to quickly learn new tools and technologies.</li><li>Strong commitment to confidentiality and discretion.</li><li>Flexible and accessible outside core work hours when needed.</li></ul><p><br></p><p><strong>Location:</strong> New York, NY</p><p><strong>Work Environment:</strong> Fast-paced, collaborative, and technology-driven.</p><p><strong>Join us and make an impact by enabling our leaders to focus on what matters most.</strong></p>
  • 2025-12-03T16:28:39Z
Executive Assistant
  • New York, NY
  • onsite
  • Permanent
  • 85000.00 - 100000.00 USD / Yearly
  • <p>A dynamic, rapidly growing organization in the technology sector is seeking a highly organized, proactive, and personable Executive Assistant to support the CEO and select Executives. This is a confidential search for an individual who thrives in a fast-paced, hybrid office environment and enjoys a creative element to their role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage complex calendars and schedules for the CEO and other key Executives.</li><li>Serve as primary point of contact for external communications, including email correspondence and meeting scheduling on behalf of Executives.</li><li>Assist in developing and curating social media content for Executives as needed.</li><li>Organize company-wide and Executive meetings, including agenda preparation, resource collection, and deck development.</li><li>Coordinate travel arrangements for Executives and employees.</li><li>Collaborate with the Office Operations and People & Ops teams to support projects that foster employee happiness and engagement.</li><li>Lead the NYC office’s day-to-day operations, including overseeing internal and external events, and maintaining an inviting office environment.</li><li>Build strong working relationships by being present in the office at least three days per week.</li><li>Support both in-office and remote employees to ensure seamless operations.</li><li>Leverage prior startup experience and familiarity with SaaS/Daas environments for operational efficiency.</li></ul><p><br></p>
  • 2025-12-23T18:44:03Z
Payroll & Office Assistant
  • Fairfield, CT
  • onsite
  • Permanent
  • 50000.00 - 65000.00 USD / Yearly
  • <p><strong><u>Payroll & Office Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>·        Reviewing work order hours in payroll time keeping system for accuracy</p><p>·        Generating certified payrolls after payroll is processed with in-house software</p><p>·        Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>·        Answering certified payroll and other payroll related questions from customers </p><p>·        Union weekly and monthly hour reporting / payments </p><p>·        Setting up jobs / contracts in ERP system once awarded</p><p>·        Assisting with bid prep and document needs</p><p>·        Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential. </p><p><br></p><p><br></p>
  • 2026-01-06T15:34:02Z
Executive Assistant
  • White Plains, NY
  • remote
  • Temporary
  • 26.00 - 30.00 USD / Hourly
  • <p>We are seeking an Executive Assistant to support senior leadership in a dynamic professional environment in White Plains, NY. This role is responsible for managing complex calendars, coordinating meetings and travel, handling confidential correspondence, preparing reports and presentations, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate possesses excellent organizational skills, sound judgment, and the ability to multitask with accuracy in a fast-paced setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements</li><li>Handle confidential emails, phone calls, and correspondence</li><li>Prepare agendas, reports, presentations, and meeting minutes</li><li>Liaise between senior management, staff, and external contacts</li><li>Support special projects and perform research as required</li><li>Assist with event planning and logistics</li><li>Maintain filing systems and ensure document accuracy</li><li>Anticipate executives’ needs and provide proactive support</li></ul><p><br></p>
  • 2025-12-31T16:33:39Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a dedicated Executive Assistant to join our team in New York, New York, on a contract basis. This role is part of the Workplace Experience function, where you will play a key part in delivering exceptional customer service to clients and visitors in a detail-oriented environment. If you thrive on organization and enjoy supporting office operations, this may be the ideal opportunity for you.<br><br>Responsibilities:<br>• Welcome clients, visitors, and applicants upon arrival, ensuring a detail-oriented and friendly experience while managing visitor passes and adhering to security protocols.<br>• Organize and prepare meeting spaces, including room setup, catering arrangements, and ensuring technological resources are ready for use.<br>• Handle general administrative tasks such as distributing mail, packages, and faxes, and maintaining office supply inventory.<br>• Coordinate mail and package deliveries, track incoming and outgoing shipments, and arrange messenger or hospitality services as needed.<br>• Assist in arranging guest hospitality services, including transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures under close supervision.<br>• Perform assigned tasks with attention to detail, following defined processes and methods.<br>• Request building and housekeeping services to maintain a clean and organized office environment.
  • 2025-12-18T20:33:58Z
Executive Assistant
  • New Providence, NJ
  • onsite
  • Permanent
  • 85000.00 - 95000.00 USD / Yearly
  • <p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
  • 2025-12-08T21:28:59Z
HR Assistant
  • Norwalk, CT
  • remote
  • Temporary
  • 20.00 - 25.00 USD / Hourly
  • <p>Join our team as an HR Assistant and play an important role in supporting daily HR operations. You will be responsible for a range of administrative tasks, helping maintain efficient processes and a positive employee experience. The ideal candidate is highly organized, detail-oriented, and eager to grow a career in human resources.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment efforts, including posting job openings, scheduling interviews, and communicating with candidates</li><li>Maintain employee records and ensure data accuracy and confidentiality</li><li>Support onboarding activities and help coordinate orientation for new hires</li><li>Respond to routine HR inquiries from employees and leadership</li><li>Help prepare HR reports, presentations, and communications</li><li>Assist in benefits administration, training logistics, and HR initiatives as assigned</li></ul><p><br></p>
  • 2025-12-31T17:13:39Z
Accounting and Finance Assistant
  • New York, NY
  • onsite
  • Permanent
  • 70000.00 - 90000.00 USD / Yearly
  • <p>We are looking for an Accounting and Finance Assistant to join our team in New York, New York. This role is ideal for someone with strong organizational skills and a keen interest in finance and accounting. You will play a vital role in supporting day-to-day operations, collaborating with team members, and ensuring the accuracy of financial and administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily support to the accounting and finance team, assisting with various tasks such as -monitoring KYC documentations, tax forms and accounting reports</p><p>• Prepare, review, and format financial documents and administrative reports to ensure accuracy and professionalism.</p><p>• Manage the uploading, downloading, and filing of documents on online platforms and databases.</p><p>• Monitor and maintain tax forms, financial documentation, and accounting reports.</p><p>• Engage with clients, financial institutions, and service providers to address inquiries and facilitate communication.</p><p>• Must be knowledgeable in SOX and GAAP.</p><p>• Utilize Microsoft Excel to create and analyze financial spreadsheets.</p><p>• Assist with QuickBooks-related activities, including invoice processing and reconciliation.</p><p>• Support monthly and quarterly financial reporting processes.</p><p>• Maintain organized records and ensure compliance with documentation standards.</p>
  • 2026-01-06T14:38:38Z
Senior Legal Assistant
  • New York, NY
  • onsite
  • Permanent
  • 85000.00 - 100000.00 USD / Yearly
  • <p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
  • 2025-12-22T16:24:29Z
Facilities Assistant
  • New York, NY
  • onsite
  • Temporary
  • 20.90 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Facilities Assistant to join our team on a contract basis in New York, New York. The ideal candidate will play a crucial role in ensuring the smooth operation of our facilities, including maintaining conference rooms and utilizing computerized maintenance systems. This position requires a proactive individual with strong organizational skills and a commitment to excellence.<br><br>Responsibilities:<br>• Manage and maintain conference rooms to ensure they are clean, functional, and ready for use.<br>• Utilize computerized maintenance management systems (CMMS) to track and schedule facility-related tasks and repairs.<br>• Coordinate with the Facilities team to address any maintenance issues or concerns promptly.<br>• Monitor and update records in the Kronos Timekeeping System for accurate tracking of employee time and attendance.<br>• Assist in the planning and execution of facility-related projects and improvements.<br>• Conduct routine inspections to identify potential issues and ensure compliance with safety standards.<br>• Communicate with vendors and service providers to schedule necessary maintenance or repairs.<br>• Support the Facilities Coordinator in managing daily operations and administrative tasks.<br>• Ensure proper inventory management of supplies and equipment needed for facilities operations.
  • 2025-12-22T22:04:28Z
General Office Clerk
  • Briarcliff Manor, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • <p>We are looking for a detail-oriented Office Clerk to join our team on a contract basis in Briarcliff Manor, New York. This position offers an opportunity to contribute to the smooth operation of daily office activities, including administrative tasks and organizational support. The role requires strong multitasking abilities, proficiency in office tools, and a commitment to maintaining efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to ensure the seamless execution of daily office operations.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Utilize Microsoft Excel and Outlook to manage schedules, track information, and communicate effectively.</p><p>• Organize and maintain physical and digital files for easy accessibility.</p><p>• Scan documents and ensure proper filing and storage.</p><p>• Schedule appointments and coordinate calendars to optimize workflow.</p><p>• Assist with other clerical duties as needed, ensuring tasks are completed promptly and efficiently.</p><p>• Adapt to occasional Saturday hours following the Super Bowl to meet business needs.</p>
  • 2025-12-31T15:43:59Z
Legal Assistant
  • New York, NY
  • onsite
  • Permanent
  • 90000.00 - 110000.00 USD / Yearly
  • <p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
  • 2026-01-06T13:29:01Z
Sales Assistant
  • New Rochelle, NY
  • onsite
  • Permanent
  • 45000.00 - 55000.00 USD / Yearly
  • <p>We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact.</p>
  • 2025-12-19T15:48:50Z
Legal Assistant
  • New York, NY
  • onsite
  • Permanent
  • 65000.00 - 80000.00 USD / Yearly
  • We are looking for a dedicated Legal Assistant to join our team in New York, New York. This role involves providing comprehensive support to attorneys specializing in asbestos litigation. The ideal candidate will excel in managing case files, drafting legal documents, and maintaining effective communication with clients and team members.<br><br>Responsibilities:<br>• Oversee and manage asbestos case dockets from initiation through resolution.<br>• Conduct research to locate individuals and gather case-related information using online tools and public databases.<br>• Review and summarize medical, legal, and other relevant records to support case development.<br>• Draft legal documents such as correspondence, pleadings, discovery requests, and motions.<br>• Organize and maintain physical and electronic case files, ensuring accuracy and accessibility.<br>• Input and manage large volumes of data with attention to detail and precision.<br>• Communicate with clients, attorneys, colleagues, and external parties to gather and verify information.<br>• Coordinate the shipping and tracking of case-related materials.<br>• Process vendor invoices and ensure proper documentation.<br>• Collaborate with attorneys and staff to address case-related challenges and resolve issues efficiently.
  • 2025-12-12T21:38:39Z
Nurse Aide Exam Proctor
  • Manhattan, NY
  • onsite
  • Temporary
  • 31.00 - 31.00 USD / Hourly
  • Job Overview We are seeking experienced Registered Nurses (RNs) with a background in long-term care to administer and evaluate the Certified Nursing Assistant (CNA) examination in the Manhattan, NYC area. This role offers an opportunity for RNs to apply their clinical expertise in a non-hospital setting by objectively assessing candidates pursuing CNA certification. <br> The position is responsible for delivering a high-quality, secure, and professional testing experience while ensuring compliance with established policies, procedures, and standards. <br> Work Schedule & Travel Administer exams up to three test days per week (approximately 8 hours per test day) Testing events primarily occur Monday–Friday, with occasional Saturdays and rare Sundays Travel required within a 30–45 mile radius of the employee’s home zip code Mileage reimbursement provided for travel beyond 30 miles
  • 2026-01-06T18:39:00Z
Administrative and Finance Coordinator
  • New York, NY
  • remote
  • Permanent
  • 45000.00 - 50000.00 USD / Yearly
  • <p>We are looking for an entry level Administrative and Finance Coordinator to join our team client's team. In this role, you will handle a variety of financial, administrative, and HR-related tasks, ensuring smooth operations and compliance. This position requires excellent organizational skills and the ability to manage multiple responsibilities efficiently. This potion is 100% remote for a start-up company.</p><p><br></p><p>Responsibilities:</p><p>• Generate, send, and track customer invoices to ensure accurate and timely billing.</p><p>• Monitor payment statuses and perform light follow-up on overdue accounts.</p><p>• Organize and respond to incoming state notices and employment-related mail.</p><p>• Oversee recurring compliance activities and assist with administrative tasks, such as updating contractor payments and managing payroll adjustments.</p><p>• Facilitate the rollout of corporate credit cards and handle subscription migrations.</p><p>• Prepare and manage HR documentation, including offer letters and employee file updates.</p><p>• Support offboarding processes by ensuring proper documentation and compliance.</p><p>• Assist in maintaining and revising the employee handbook as needed.</p><p>• Handle ad hoc administrative projects to support business operations.</p><p><br></p><p>If this person is you, please email me at victoria.iacoviello@roberthalf or apply today!</p>
  • 2026-01-05T15:23:53Z
Assistant Project Manager
  • Ronkonkoma, NY
  • onsite
  • Permanent
  • 65000.00 - 85000.00 USD / Yearly
  • <p>Construction company in the Ronkonkoma area seeks an experienced Assistant Project Manager / APM to join their growing PM team. This role offers plenty of career upside in working with an established and team-oriented department. Your job will have you supporting project managers and ensuring the successful execution of projects from start to finish. As part of a collaborative and dynamic team, you will play a vital role in maintaining efficiency, building client relationships, and contributing to the overall profitability of the company.</p><p><br></p><p>Responsibilities:</p><p>• Assist project managers in coordinating schedules, materials, and resources to ensure timely project completion.</p><p>• Monitor and update project schedules to reflect the status of ongoing activities and milestones.</p><p>• Facilitate communication between departments, vendors, and clients to align project expectations and deliverables.</p><p>• Support the management of change orders, including documentation, tracking, and status updates.</p><p>• Oversee material procurement and coordinate with vendors to meet project requirements and deadlines.</p><p>• Maintain accurate records of project activities and ensure all documentation is organized and accessible.</p><p>• Collaborate with estimating and drafting teams to streamline processes and meet project deadlines.</p><p>• Help manage project close-out activities, including final documentation and ensuring client satisfaction.</p><p>• Build and nurture client relationships to promote future business opportunities and sales.</p>
  • 2025-12-22T15:09:12Z
Accountant
  • New York, NY
  • onsite
  • Contract / Temporary to Hire
  • 22.96 - 26.59 USD / Hourly
  • We are looking for a detail-driven Accountant to join our team in New York, New York. This Contract to permanent position offers an excellent opportunity to contribute to essential accounting operations, including invoicing, accounts receivable/payable, and financial reporting. The ideal candidate will thrive in a dynamic, fast-paced environment and demonstrate a commitment to accuracy and efficiency.<br><br>Responsibilities:<br>• Review contracts and booking reports to ensure accurate data entry into the accounting systems.<br>• Investigate pending checks or wire transactions and collaborate with client teams to resolve missing bookings.<br>• Provide support to agents and assistants by addressing queries related to booking report submissions.<br>• Perform month-end closing tasks, including revenue recognition and updating schedules.<br>• Process monthly billing adjustments and address discrepancies or billing-related inquiries.<br>• Identify and collect past-due balances while maintaining positive client relationships.<br>• Conduct monthly training sessions for new agent assistants to familiarize them with trust accounting procedures.<br>• Assist in preparing accounts receivable budgets, identifying variances, and implementing corrective actions.<br>• Support special projects, company initiatives, and process improvement efforts.<br>• Create and manage customized Excel spreadsheets based on client needs and requests.
  • 2026-01-06T13:29:01Z
Paralegal
  • Princeton, NJ
  • onsite
  • Permanent
  • 65000.00 - 66500.00 USD / Yearly
  • Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
  • 2025-12-10T19:09:02Z
Middle Office / P&L - Hedge Fund - Energy (PHYSICAL)
  • New York, NY
  • onsite
  • Permanent
  • 100000.00 - 140000.00 USD / Yearly
  • <p><strong>Energy Trading (PHYSICAL) - Middle Office / P& L - Hedge Fund</strong></p><p><br></p><p>Our client the commodity division of a global Hedge Fund continues to build out their team based in NYC. This role directly supports the PHYSICAL Energy Trading team with a mix of P& L, risk and trading assistant type functions. Responsibilities include pricing, position recs, hedge analysis, end of day flash T0, and a full T+1 P& L, as well as market risk analytics. The firm's leadership is very well respected. The position is open due to a promotion to trading.</p>
  • 2026-01-04T21:53:54Z
HR Generalist
  • Norwalk, CT
  • remote
  • Temporary
  • 24.00 - 28.00 USD / Hourly
  • <p>Our team is seeking an experienced HR Generalist to help drive our people operations and support every stage of the employee lifecycle. In this role, you’ll serve as a resource for both employees and leadership, ensuring our HR practices foster an inclusive and productive environment. The ideal candidate thrives on building positive relationships, solves problems proactively, and demonstrates expertise across core HR functions.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer day-to-day HR functions, including recruitment, onboarding, benefits administration, and employee relations.</li><li>Support policy creation and implementation, ensuring compliance with federal, state, and local regulations.</li><li>Partner with leaders to address employee questions, conflict resolution, and talent management initiatives.</li><li>Maintain HR data systems, tracking and reporting on metrics such as turnover, attendance, and engagement.</li><li>Coordinate training and development programs for staff growth.</li><li>Assist in performance review and feedback processes.</li><li>Lead or participate in HR projects for process improvement and organizational effectiveness.</li></ul><p><br></p>
  • 2025-12-31T17:18:40Z
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