<p>We are looking for an experienced Accounting Specialist to join our client's team in New York, New York. This role is ideal for a detail-oriented individual with a background in property management and accounting within the condominium and cooperative sector. If you are bilingual in English and Spanish and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage financial records and transactions related to condominium and cooperative properties.</p><p>• Prepare and analyze budgets, financial statements, and reports to ensure accuracy and compliance.</p><p>• Assist in the day-to-day operations of property management, including resolving issues and coordinating with stakeholders.</p><p>• Maintain organized documentation of all accounting processes and property-related transactions.</p><p>• Collaborate with internal teams to ensure proper allocation of resources and seamless operations.</p><p>• Utilize specialized software tools to manage accounting tasks and property records efficiently.</p><p>• Communicate effectively with property owners, tenants, and vendors to address financial inquiries or concerns.</p><p>• Monitor expenses and income to ensure adherence to budgetary guidelines.</p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Jersey City, New Jersey. This position offers an excellent opportunity to contribute to financial operations while enhancing your skills. The ideal candidate will play a pivotal role in managing and reconciling financial data to ensure accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile bank accounts by reviewing transactions and ensuring accurate posting in financial ledgers.</p><p>• Process customer payments and maintain records to ensure smooth cash flow and tracking.</p><p>• Assist in compiling monthly financial closings and preparing annual reports.</p><p>• Monitor and manage accounts receivable balances to prevent discrepancies and overdue payments.</p><p>• Prepare and issue accurate billing statements to clients and resolve any invoice-related concerns.</p><p>• Record and analyze cash activity to maintain accurate financial records.</p><p>• Utilize accounting software systems and ERP tools to perform day-to-day financial operations.</p><p>• Collaborate with internal teams to ensure compliance with financial policies and procedures.</p><p>• Provide support for audits by organizing and maintaining necessary documentation.</p>
<p> </p><p>We are looking for an experienced Accounts Receivable / Customer Service Specialist to join our team in the New Providence, New Jersey area. This role involves managing customer accounts, resolving payment-related inquiries, and ensuring accurate financial records. The ideal candidate will bring strong organizational skills, attention to detail, and a customer-focused approach to effectively handle account reconciliations and build positive client relationships.</p><p> </p><p>Salary is 50,000 - 60,000.</p><p> </p><p>Benefits include medical, dental, vision insurance, and pension plan.</p><p> </p><p>Responsibilities:</p><p>• Communicate with customers to address inquiries about lease terms, rental periods, and payment-related issues.</p><p>• Review lease agreements to verify payments and determine potential credits, subject to management approval.</p><p>• Prepare detailed aging reports for past-due accounts, providing analysis and recommendations for action.</p><p>• Investigate unidentified payments and collaborate with customers to resolve application discrepancies.</p><p>• Reconcile and resolve payment inquiries, coordinating with sales and administrative teams as needed.</p><p>• Monitor unapplied cash and overdue balances on lessee accounts to ensure accurate records.</p><p>• Facilitate the collection of overdue payments while fostering strong customer relationships.</p><p>• Download payment data from customer portals and ensure proper application.</p><p>• Verify data input for accuracy and compliance with financial standards.</p>
<p>We are looking for a detail-oriented Collections Specialist to join our team in Wayne, Pennsylvania. In this contract role, you will play a vital part in managing office functions, overseeing debt collection processes, and ensuring all financial transactions are handled efficiently. This position requires strong organizational skills and the ability to work collaboratively in a fast-paced manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, ensuring smooth workflow and adherence to company procedures.</p><p>• Coordinate debt collection processes, including issuing notices and following up on outstanding payments.</p><p>• Process invoices and payments accurately while maintaining detailed financial records.</p><p>• Utilize software tools such as Oracle R12 E-Business Suite and Salesforce to track financial data and manage collections.</p><p>• Prepare and review credit memos and invoice copies for quality assurance.</p><p>• Oversee scanning and document management to maintain organized records.</p><p>• Ensure alignment with hiring processes and company attendance policies.</p><p>• Monitor time management and productivity to meet deadlines effectively.</p><p>• Collaborate with team members to refine collection strategies and improve operational quality.</p><p>• Support QA management initiatives to uphold high standards in financial practices.</p>
<p>Robert Half is partnering with one of our clients in Monmouth Client for an Accounting Specialist. This role will focus on managing essential financial tasks, including accounts payable, accounts receivable, and general accounting operations. Great opportunity to join a growing team!</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice verification and payment scheduling.</p><p>• Oversee accounts receivable operations, including invoicing, tracking payments, and resolving discrepancies.</p><p>• Perform routine account reconciliations to maintain accurate financial records.</p><p>• Handle billing functions to ensure timely and accurate invoicing.</p><p>• Maintain and update accounting records.</p><p>• Ad Hoc accounting projects</p><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Jenkintown, Pennsylvania. This position plays a vital role in managing vendor payments, maintaining accurate financial records, and ensuring compliance with organizational policies. As a Contract to permanent role, this opportunity is ideal for someone seeking long-term growth within a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Review purchase order requests, check requests, and invoices to ensure accuracy and proper documentation.</p><p>• Distribute invoices to staff for approval and coding, while verifying supporting documents and following up on pending approvals.</p><p>• Process purchase order requests, check requests, and employee expense reimbursements.</p><p>• Manage employee credit card systems, including proper documentation and timely bill processing.</p><p>• Optimize the functionality of the Blackbaud Accounts Payable system for efficient operations.</p><p>• Maintain strong relationships with vendors and address inquiries or payment issues promptly.</p><p>• Organize and prepare vendor files for regulatory reporting and ensure timely submission of required documents.</p><p>• Maintain accurate records of paid invoices and prepare accounts payable reports essential for audits and year-end reviews.</p><p>• Oversee petty cash disbursements and cash box transactions, ensuring proper documentation.</p><p>• Monitor outstanding payments and perform weekly accounts payable reconciliations.</p><p><br></p><p>For immediate consideration please call Christine at 215-244-1870, or email me at Christine.MacMahon@RobertHalf com. Thank you!</p>
<p>We are looking for an experienced Collections Specialist in the Union County, NJ area. This is a PART TIME role. </p><p><br></p><p>In this role you will be responsible for collections, account receivable tasks, following up on past due accounts, processing payments, managing aging reports, and more. </p><p><br></p><p>Responsibilities:</p><p>• Ensure timely payments and resolve any outstanding balances.</p><p>• Utilize accounting software to track and update collection activities effectively.</p><p>• Communicate with clients and internal teams to address billing issues and identify solutions.</p><p>• Review and analyze accounts to determine the best approach for recovering overdue payments.</p><p>• Implement collection processes and strategies to improve recovery rates.</p><p>• Prepare and maintain accurate records of collection activities and account statuses.</p>
New Opportunity in Willow Grove - Our client is seeking an experienced Procurement Specialist for 6 month engagement with a likely extension. This role has the potential to become a full time position for the right candidate. This position is 100% on site and will begin immediately. <br><br>Under the supervision of the Procurement Manager, the Procurement & Administrative Support Specialist is responsible for assisting with general procurement and administrative activities necessary to support a centralized purchase order process throughout the United States. This role ensures compliance with company purchasing policies, maintains accurate documentation, and provides day-to-day administrative support to the procurement team.<br>Key Responsibilities:<br>• Assist in the processing, creation, and tracking of purchase orders for goods and services in accordance with established company guidelines.<br>• Collaborate with internal teams and external vendors to obtain competitive quotes, resolve order discrepancies, and expedite orders as needed.<br>• Review and verify incoming purchase requisitions for completeness and accuracy before submitting for approval.<br>• Maintain well-organized records of procurement activities, contracts, supplier information, and supporting documentation.<br>• Monitor open PO status and follow up on outstanding orders, working with suppliers to ensure timely delivery.<br>• Coordinate routine communication with suppliers regarding order confirmations, changes, and delivery schedules.<br>• Support the onboarding of new suppliers and assist with updating supplier information in procurement systems.<br>• Assist in preparing reports on purchasing activities, supplier performance, and spend analysis as requested by management.<br>• Provide general administrative support to the procurement team, including scheduling meetings, preparing correspondence, and handling routine inquiries.<br>• Ensure compliance with company purchasing policies and assist with standardization initiatives for procurement processes.<br>Qualifications:<br>• 1–2 years of experience in a procurement, purchasing, or administrative support role (corporate setting preferred).<br>• Familiarity with purchase order systems and basic procurement processes is highly desired.<br>• Experience using Coupa is highly preferred.<br>• Strong organizational and communication skills with keen attention to detail.<br>• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with procurement or ERP software is a plus.<br>• Ability to prioritize tasks and manage time effectively in a fast-paced environment.<br>• Customer service mindset and ability to work collaboratively across teams.<br>Additional Information:<br>This role is based in the United States and supports centralized procurement operations across the US. Occasional overtime may be required to meet deadlines or support critical procurement needs.<br>For immediate consideration please call Robert Half at 215-244-1551, or apply on-line. Thank you!
<p>We are looking for a detail-oriented Payroll Specialist to join our team in the Central, New Jersey area. In this role, you will oversee payroll processing, tax withholdings, and benefit reconciliations while ensuring accuracy and compliance. This position is ideal for someone with strong organizational skills and a proven ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Review and validate timesheets for accuracy before processing payroll.</p><p>• Process weekly payroll and ensure timely payment to employees.</p><p>• Maintain and update employee records, including tax and benefit information.</p><p>• Assist in preparing tax reports and ensuring compliance with relevant regulations.</p><p>• Provide administrative support for payroll-related functions and inquiries.</p><p>• Handle garnishments, tax withholdings, and other payroll deductions.</p><p>• Reconcile benefit deductions and review invoices for accuracy before payment.</p><p>• Address and resolve account inquiries related to payroll and benefits.</p><p>• Support vendor invoicing and ensure proper documentation is maintained.</p>
We are looking for a detail-oriented Payroll Specialist to join our team in New York, New York. This Contract to permanent position offers an opportunity to manage payroll processes for a dynamic organization while ensuring compliance with applicable regulations. The ideal candidate will bring expertise in full-cycle payroll operations and a commitment to accuracy and efficiency.<br><br>Responsibilities:<br>• Process biweekly payroll for hourly and salaried employees across multiple states.<br>• Ensure payroll accuracy by reviewing and validating employee timecards.<br>• Manage payroll tax updates and compliance requirements.<br>• Handle garnishments and deductions with precision.<br>• Utilize ADP Workforce Now to execute payroll functions.<br>• Collaborate with internal teams to address payroll inquiries and resolve discrepancies.<br>• Maintain accurate payroll records and generate reports as needed.<br>• Ensure adherence to federal, state, and local payroll regulations.<br>• Assist with payroll for organizations exceeding 500 employees.
We are looking for a dedicated Call Center Specialist to join our team in Somerset, New Jersey. In this role, you will handle inbound customer inquiries, provide exceptional service, and ensure customer satisfaction through efficient communication and problem-solving. This is a long-term contract position offering the opportunity to work in a dynamic environment within the health and biotech industry.<br><br>Responsibilities:<br>• Respond promptly to incoming calls, addressing customer questions and concerns with professionalism.<br>• Deliver high-quality customer service by effectively handling inquiries and resolving issues.<br>• Maintain accurate records of customer interactions and transactions.<br>• Collaborate with team members to enhance customer experience and share best practices.<br>• Utilize basic office tools and software to manage call center operations efficiently.<br>• Ensure compliance with company policies and procedures during all interactions.<br>• Provide detailed product or service information to customers when required.<br>• Identify and escalate unresolved issues to the appropriate department for further assistance.<br>• Demonstrate a thorough understanding of call center processes and standards.<br>• Continuously strive to improve customer satisfaction through proactive communication and support.
We are looking for a skilled Collections Specialist to join our team in Clifton, New Jersey, on a Contract to permanent basis. In this role, you will be responsible for managing overdue accounts and ensuring timely payments from customers to support the financial health of the organization. This position is ideal for someone who is detail oriented, with strong communication skills and experience in commercial collections.<br><br>Responsibilities:<br>• Contact customers to collect payments on outstanding balances and resolve account discrepancies.<br>• Investigate customer information using credit bureau data, background checks, loan documents, and databases to locate individuals.<br>• Communicate effectively with customers via phone calls and emails to negotiate payment arrangements.<br>• Monitor and update account records to reflect payment status and customer interactions.<br>• Collaborate with internal teams to address billing issues and ensure accurate account management.<br>• Utilize Microsoft Excel to track collections progress and analyze account data.<br>• Maintain compliance with company policies and legal regulations during the collections process.<br>• Prepare regular reports detailing collection activities and account recovery performance.<br>• Provide exceptional customer service while handling sensitive financial matters.<br>• Recommend strategies to improve collection processes and reduce overdue accounts.
<p>Robert Half is partnering with one of its clients for an Accounting Specialist. This role will focus primarily on AIA billing, collections, RFIs, and more. Great opportunity to join a growing organization - please apply if you are interested!</p><p><br></p><p>Responsibilities:</p><p>• Process and manage billing activities, ensuring accurate and timely invoicing.</p><p>• Handle purchase orders and maintain procurement records to support operational needs.</p><p>• Collaborate with teams to manage change orders and maintain financial documentation.</p><p>• Assist with financial reporting and reconciliation tasks to ensure compliance and accuracy.</p><p>• Utilize accounting software and tools to streamline workflows and maintain data integrity.</p><p>• Support the submission and tracking of documentation related to financial processes.</p><p>• Coordinate with vendors and internal teams to resolve discrepancies and maintain smooth operations.</p><p>• Ensure compliance with company policies and industry regulations in all accounting activities.</p><p>• Provide administrative support for accounting and finance functions as required.</p>
<p>Established New York City firm is currently seeking an Accounting Specialist to support financial operations in a property management environment. This role requires strong organizational skills and the ability to handle accounting tasks with precision. The ideal candidate will have experience in real estate, specifically with condominium and cooperative management.</p><p><br></p><p>Responsibilities:</p><p>• Handle financial transactions and maintain accurate records for condominium and cooperative properties.</p><p>• Collaborate with property management teams to ensure compliance with financial policies and procedures.</p><p>• Prepare and review financial statements and reports to ensure accuracy and completeness.</p><p>• Assist in budget preparation and monitor expenses against allocated budgets.</p><p>• Communicate effectively with clients and stakeholders regarding financial matters.</p><p>• Ensure timely payment processing and address discrepancies when necessary.</p>
We are looking for a dedicated Logistics Specialist to oversee the seamless coordination of logistics operations, ensuring efficient inventory management and adherence to regulatory standards. This position involves managing inbound and outbound operations, maintaining warehouse accuracy, and supporting distribution processes. Based in King of Prussia, Pennsylvania, this is a long-term contract role with the potential for extension.<br><br>Responsibilities:<br>• Coordinate all daily logistics operations to maintain smooth production and distribution schedules.<br>• Monitor and manage inventory levels, ensuring accuracy across warehouse management systems.<br>• Facilitate the transportation of raw materials, components, and finished goods with minimal focus on transportation activities.<br>• Ensure all logistics operations comply with applicable safety and regulatory standards.<br>• Collaborate with procurement, planning, and quality teams to optimize supply chain workflows.<br>• Utilize company systems to manage logistics workflows, inventory tracking, and reporting.<br>• Identify and resolve logistical challenges to maintain efficiency and meet business objectives.<br>• Support warehouse operations through proactive inventory control and process improvement initiatives.<br>• Communicate effectively with internal and external stakeholders to align logistics strategies with organizational goals.<br>• Maintain detailed records and reports to track the effectiveness of logistics operations.
<p>Expanding New York City firm is currently seeking a Payroll Specialist to join their team. This role involves managing payroll operations for a diverse employee base while ensuring compliance with applicable regulations. </p><p><br></p><p>Responsibilities:</p><p>• Process payroll for multiple states, ensuring timely and accurate transactions using payroll software systems.</p><p>• Verify compliance with federal, state, and local payroll regulations and update practices as necessary.</p><p>• Reconcile payroll data, resolve discrepancies, and manage adjustments to maintain accurate records.</p><p>• Respond to employee inquiries regarding payroll issues in a thorough and efficient manner.</p><p>• Prepare and maintain detailed payroll reports and documentation for auditing and analysis purposes.</p><p>• Implement improvements to payroll workflows to enhance efficiency and accuracy.</p><p>• Monitor changes in payroll legislation and adjust processes to remain compliant.</p>
We are looking for a skilled Collections Specialist to join our team on a contract basis in Long Island City, New York. In this role, you will focus on managing and recovering outstanding accounts receivable, primarily working with clients in the hospitality and food service industries. This position requires a proactive individual with a strong background in collections processes and the ability to work independently.<br><br>Responsibilities:<br>• Contact clients, including hotels, restaurants, delis, and coffee shops, to recover outstanding payments.<br>• Manage and prioritize accounts with overdue invoices, ranging from $5,000 to $15,000.<br>• Utilize Sage 500 or similar software to track and update collection efforts.<br>• Ensure effective and timely follow-up with clients to resolve payment issues.<br>• Maintain detailed records of collection activities and payment arrangements.<br>• Perform clerical accounting tasks during downtime to support the department.<br>• Handle high-volume accounts with minimal supervision and training.<br>• Collaborate with the team to ensure accurate reporting of receivables.<br>• Identify and address discrepancies in accounts to facilitate resolution.<br>• Provide exceptional customer service while maintaining firm collection practices.
<p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented and highly organized <strong>Payroll Specialist</strong> to join our team on a contract basis. This role is responsible for ensuring timely, accurate payroll processing and supporting related compliance and reporting activities. The ideal candidate brings strong technical skills, deep payroll knowledge, and the ability to thrive in a fast‑paced environment while maintaining confidentiality and precision.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process payroll accurately and on time for hourly and salaried employees.</li><li>Review, validate, and audit payroll data, including timesheets, earnings, deductions, bonuses, and adjustments.</li><li>Ensure compliance with federal, state, and local payroll laws and regulations.</li><li>Reconcile payroll reports and work with HR, Finance, and managers to resolve discrepancies.</li><li>Manage employee payroll inquiries and provide timely, professional support.</li><li>Maintain payroll records and documentation for audit readiness.</li><li>Assist with payroll tax reporting, year‑end activities (W‑2s, 1099s), and system updates.</li><li>Support process improvements and contribute to enhancing payroll accuracy and efficiency.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities.</p><p><br></p><p>Responsibilities:</p><p>• Open, sort, and distribute incoming department mail to ensure timely processing.</p><p>• Organize, log, photocopy, and file invoices, checks, and other financial documents.</p><p>• Verify and prepare checks for mailing, ensuring special handling requests are expedited.</p><p>• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.</p><p>• Accurately code invoices and other financial documents in compliance with company policies.</p><p>• Process payments efficiently, including handling purchase orders and expense reports.</p><p>• Utilize accounting software systems to maintain accurate records and streamline workflows.</p><p>• Monitor and audit accounts payable activities to ensure adherence to established procedures.</p><p>• Collaborate with team members to resolve discrepancies and improve payment processes.</p><p>• Manage ACH and other electronic payment methods to ensure timely and secure transactions.</p>
<p><strong>Accounts Payable Job Summary</strong></p><p>The Accounts Payable Associate supports accurate invoice processing and vendor management while helping mitigate vendor risk and fraud in a global environment. This role ensures the integrity of vendor and payment data and compliance with company policies and tax regulations.</p><p><br></p><p><strong>Accounts Payable Responsibilities</strong></p><ul><li>Maintain and update vendor records in compliance with company policies.</li><li>Review vendor change reports and ensure accuracy in SAP and vendor management systems.</li><li>Process and review invoices for accuracy, coding, and compliance.</li><li>Research and resolve invoice and vendor discrepancies.</li><li>Assist with vendor reconciliations, debit balance reporting, and IRS 1099 preparation.</li><li>Handle IRS B-Notices and TIN discrepancies.</li><li>Communicate with internal teams, foreign offices, and vendors as needed.</li><li>Provide backup support and assist with additional AP tasks as required.</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join a manufacturing company in Monmouth County, New Jersey. In this Contract to permanent position, you will play a vital role in managing accounts payable operations to ensure accurate and timely vendor payments that support production processes. This role requires a detail-oriented individual with expertise in invoice processing, vendor communication, and reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Process and code vendor invoices accurately into the accounting system.</p><p>• Perform 3-way matching to verify invoices against purchase orders and receiving documents.</p><p>• Handle payments using checks, ACH, and wire transfers, ensuring timely processing.</p><p>• Communicate with vendors to address invoice discrepancies and resolve pricing or quantity issues.</p><p>• Reconcile vendor statements and accounts payable aging reports to maintain accurate records.</p><p>• Assist with month-end closing activities, including AP entries and reconciliations.</p><p>• Organize and maintain comprehensive AP files and supporting documentation.</p><p>• Ensure adherence to company policies and accounting procedures while maintaining internal controls.</p><p>• Manage invoices related to raw materials and manufacturing services, addressing quality or receiving discrepancies.</p><p>• Collaborate with teams to support cash flow management by ensuring vendor payments align with production schedules.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Western Monmouth County, New Jersey. This Contract to potential long-term position involves overseeing the full cycle of accounts payable operations, ensuring accuracy, compliance, and efficiency in processing vendor invoices and payments. This role requires strong organizational skills and a commitment to maintaining effective communication with vendors and internal departments.</p><p><br></p><p>Responsibilities:</p><p>• Set up new vendors and subcontractors in the accounting system, requesting W-9 forms as needed.</p><p>• Generate and maintain weekly accounts payable aging reports to track outstanding balances.</p><p>• Prepare and conduct weekly check runs, ensuring timely and accurate payment processing.</p><p>• Update and manage tax records in alignment with company policies and regulatory standards.</p><p>• Perform monthly vendor account reconciliations to resolve discrepancies and maintain accuracy.</p><p>• Review and reconcile Travel & Expense (T& E) reports, ensuring compliance with company guidelines.</p><p>• Collaborate with vendors and internal teams to address invoice issues, missing documentation, or payment inquiries.</p><p>• Support month-end closing activities by assisting with necessary reconciliations and reporting.</p><p>• Process payroll for 1099 employees, ensuring accuracy and adherence to relevant regulations.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team. In this long-term contract position, you will play a key role in managing vendor invoices, processing payments, and ensuring accurate financial records. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to thrive in a fast-paced, high-volume environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and process a large number of vendor invoices across multiple locations.</p><p>• Collaborate with cross-functional teams to code and route invoices for approval using Esker.</p><p>• Manage weekly customer refund requests from stores and ensure timely processing.</p><p>• Resolve accounts payable issues by working professionally with vendors and internal departments.</p><p>• Reconcile sub-ledgers with the general ledger and perform monthly vendor account reviews.</p><p>• Initiate check runs to ensure accurate and timely payment of invoices via wires and checks.</p><p>• Utilize online banking platforms to verify cash balances, set up wire templates, and request checks.</p><p>• Ensure daily processes and controls are completed accurately and comply with company policies.</p><p>• Support the implementation of new payment processes by assisting with development, training, and issue resolution.</p><p>• Handle month-end tasks, including accounts payable aging and clearing reports.</p>
<p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented <strong>Accounts Payable Specialist</strong> to join our team on a contract basis. The ideal candidate will bring strong technical skills, excellent organizational habits, and the ability to thrive in a fast‑paced, deadline‑driven finance environment. This role will support daily AP operations, ensuring accurate invoice processing, timely payments, and exceptional vendor service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process high volumes of invoices with accuracy and efficiency.</li><li>Review invoices for proper coding, approvals, and compliance with company policies.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Manage the AP inbox and respond to vendor and internal inquiries professionally.</li><li>Prepare and process weekly payment runs (ACH, checks, wire transfers).</li><li>Assist with month‑end close activities, including accruals and reporting.</li><li>Maintain complete and organized AP records for audit readiness.</li><li>Partner with procurement, finance, and business stakeholders as needed.</li></ul><p><br></p>
We are looking for a dedicated Accounts Receivable Specialist to oversee the full-cycle accounts receivable process with a strong focus on managing high-volume collections. This role is essential in maintaining accurate financial records, ensuring timely payments, and resolving disputes efficiently. The ideal candidate will demonstrate exceptional organizational skills, analytical thinking, and a proactive approach to customer account management. <br> Responsibilities: Collections & Customer Account Management Execute high-volume collection activities, including outbound calls, emails, statements, and follow-up on past-due balances. Monitor A/R aging and prioritize accounts based on risk, amount, and payment trends. Maintain detail oriented, customer-focused communication while resolving payment delays, disputes, and short-pays. Negotiate payment plans when necessary, ensuring proper documentation and approval. Escalate chronic delinquencies following internal credit and escalation procedures. Cash Application & Reconciliation Collaborate with the cash application team to ensure timely and accurate posting of customer payments. Reconcile customer accounts, investigate unapplied cash, and resolve discrepancies. Review remittance details and ensure alignment with customer invoices. Billing & Dispute Resolution Partner with Sales, Customer Service, and Operations to resolve customer issues that delay payment (e.g., pricing errors, missing POs, delivery issues). Research discrepancies, create adjustment requests, and ensure proper approval workflows. Reporting & Analysis Prepare weekly AR aging reports, cash collection forecasts, and KPI metrics (DSO, delinquency rates, at-risk accounts). Identify trends or systemic issues contributing to delinquencies and recommend process improvements. Support month-end closing activities related to AR, including reconciliations and audit documentation. Process Improvement Contribute to the enhancement of AR workflows, including automation, standardization of outreach, and documentation updates. Assist in maintaining credit policy compliance and strengthening internal controls. Benefits: Medical/dental/vision 401k PTO
