<p>Robert Half is seeking a friendly, professional, and organized individual to join a local team as a Part-Time Receptionist. As the first point of contact for our clients and visitors, the ideal candidate will represent our company with enthusiasm and deliver exceptional service. This is a fantastic opportunity to gain experience in a dynamic and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome clients, visitors, and staff with warmth and professionalism.</li><li>Answer, screen, and route incoming calls to appropriate departments.</li><li>Schedule and manage appointments using our booking system.</li><li>Maintain a clean and organized reception area.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Provide administrative support to various departments as needed.</li><li>Monitor office supplies and other materials for the reception area and replenish as required.</li></ul><p><br></p>
<p><strong><em><u>This is a PART-TIME ROLE!!</u></em></strong></p><p><br></p><p><strong>Shift Schedule:</strong></p><ul><li>Part-time: Tuesday, Wednesday, and Thursday</li><li>Hours: 7:30 AM – 4:30 PM</li><li>Schedule based on busy office days</li></ul><p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator provides exceptional front-of-house services to employees and guests. This role ensures a welcoming and professional environment by managing reception services, wayfinding, lobby appearance, visitor tracking and reporting, refreshments, campus tours, meeting support, and various workplace services as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet all employees and visitors entering the facility.</li><li>Answer phone calls in a professional and friendly manner.</li><li>Manage and maintain accurate records and logs of service requests.</li><li>Provide timely and thorough responses to employee and visitor inquiries.</li><li>Coordinate and confirm recreational, dining, and business activities.</li><li>Represent the Workplace Concierge team as the point-of-contact for the facilities team.</li><li>Follow and support property-specific security and emergency procedures.</li><li>Respond calmly and efficiently to emergency situations and make appropriate notifications.</li><li>Assist with mail and package handling, including shipping and cleaning support.</li><li>Provide support with event coordination including setup, breakdown, and delivery of supplies.</li><li>Assist with onboarding and workplace services such as office supplies and maintenance work orders.</li></ul><p><br></p>
We are looking for an organized and meticulous Receptionist to join our team on a contract basis in Teterboro, New Jersey. The ideal candidate will be responsible for managing daily front desk operations, ensuring smooth communication and scheduling, and providing excellent support to executive staff. This role requires a proactive individual who can multitask effectively in a dynamic environment.<br><br>Responsibilities:<br>• Operate and manage the phone switchboard, efficiently handling incoming calls and directing them to the appropriate individuals.<br>• Screen calls for executive-level staff members, ensuring only relevant inquiries are forwarded.<br>• Schedule and coordinate meetings, including reserving conference rooms and managing logistics.<br>• Maintain organized filing systems to ensure easy access to documents and records.<br>• Provide general administrative support, including assisting with tasks assigned by executive staff.<br>• Welcome visitors and ensure they are directed appropriately.<br>• Monitor and manage front desk operations, maintaining a meticulous and welcoming environment.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide assistance.
We are looking for a detail-oriented and friendly Receptionist to join our team in Eatontown, New Jersey. This is a long-term contract position that offers the opportunity to grow within the organization. You will play a vital role in ensuring smooth communication and providing exceptional support to both staff and clients.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing the front desk operations efficiently.<br>• Handle incoming calls using a multi-line phone system and direct them to the appropriate team members.<br>• Maintain an organized and detail-oriented reception area to create a welcoming environment.<br>• Assist with administrative tasks, including data entry and scheduling appointments.<br>• Provide support for office operations, ensuring a seamless day-to-day workflow.<br>• Respond to inquiries and provide accurate information to clients and staff.<br>• Monitor and manage office supplies, ensuring necessary items are stocked.<br>• Coordinate with team members to support internal communications and processes.<br>• Handle confidential information with discretion and professionalism.<br>• Facilitate communication through virtual platforms such as Teams when required.
<p>We are looking for an organized and personable Front Desk Coordinator to join a Charter school located in the Greater Philadelphia Region on a contract basis for 3-4 months. In this role, you will be the first point of contact for visitors while also supporting the administrative needs of the office. This Front Desk Coordinator position requires excellent communication skills, efficiency with technology, and a proactive approach to managing daily tasks.</p><p><br></p><p>What you get to do every single day:</p><p>• Record and maintain accurate documentation for late notes and early dismissals.</p><p>• Serve as a liaison between families, guardians, teachers, and staff to ensure smooth communication.</p><p>• Perform data entry tasks and maintain spreadsheets with precision and attention to detail.</p><p>• Coordinate and schedule meetings for the Dean, Principal, Assistant Principal, and other key staff members.</p><p>• Handle filing, scanning, copying, printing, and other clerical duties to support the office.</p><p>• Manage the distribution and organization of incoming and outgoing mail.</p><p>• Provide reception and concierge services to ensure visitors and callers receive prompt assistance.</p><p>• Operate multi-line phone systems effectively to answer and direct inbound calls.</p>
<p>Are you a customer service-focused professional with exceptional organizational skills? Robert Half is currently seeking a proactive and detail-oriented Front Desk Coordinator to join a dynamic and fast-paced organization. In this role, you will be the face of the company, providing a warm and professional welcome to all visitors and ensuring the front desk operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Reception and Guest Relations:</strong> Welcome and assist visitors in a courteous and professional manner, ensuring a positive guest experience.</li><li><strong>Communication Management:</strong> Answer, screen, and route incoming phone calls promptly and accurately. Handle inquiries and distribute messages as needed.</li><li><strong>Administrative Support:</strong> Manage calendars, coordinate meetings, prepare documents, handle data entry, and maintain records. Assist other team members with administrative tasks as required.</li><li><strong>Office Coordination:</strong> Monitor and order office supplies, manage mail distribution, and assist with organizing office events and meetings.</li><li><strong>Problem-Solving:</strong> Address and resolve visitor inquiries or issues effectively while maintaining a professional demeanor.</li></ul><p><br></p>
<p>We are looking for a personable and organized Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will be the first point of contact for visitors and team members, ensuring a welcoming and detail-oriented office environment. This Front Desk Coordinator position offers an excellent opportunity to contribute to the smooth daily operations of our organization.</p><p><br></p><p>What you get to do every single day:</p><p>• Welcome and assist visitors and staff with courtesy and efficiency.</p><p>• Handle incoming and outgoing mail, as well as organize and distribute packages efficiently.</p><p>• Monitor office supplies and replenish inventory to maintain seamless daily operations.</p><p>• Provide administrative support, including scheduling, record maintenance, and document preparation.</p><p>• Ensure the front office area remains clean, organized, and aligned with the company's standards.</p><p>• Respond to phone calls using a multi-line system and direct inquiries appropriately.</p><p>• Assist with concierge services, addressing visitor and employee needs promptly.</p><p>• Collaborate with team members on special projects and tasks as required.</p>
<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
<p>Robert Half is working on behalf of a respected local organization to find a talented, personable, and reliable <strong>Receptionist</strong>. Are you someone who enjoys greeting visitors with a warm smile, multitasking, and keeping operations running smoothly? If so, this could be the role for you!</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Front Desk Operations:</strong> Serve as the first point of contact, welcoming visitors warmly and directing them as needed. (Source: RH Acronym Guide.docx context: MIT)</li><li><strong>Phone Management:</strong> Answer, screen, and route incoming calls promptly and professionally; handle general inquiries.</li><li><strong>Administrative Support:</strong> Assist with basic clerical duties such as scheduling appointments, organizing mail, and maintaining office supplies.</li><li><strong>Data Entry:</strong> Accurately input, update, and maintain records as needed.</li><li><strong>Communication:</strong> Serve as a liaison between various departments and external contacts.</li></ul>
We are looking for an experienced and proactive Receptionist to join our team in New York, New York, on a contract basis. In this role, you will be the first point of contact for visitors, ensuring a welcoming and detail-oriented experience while supporting the smooth operation of our front desk. This position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional service.<br><br>Responsibilities:<br>• Welcome and assist visitors and clients with courtesy and warmth, ensuring a positive first impression.<br>• Notify team members promptly of guest arrivals and offer assistance to visitors, such as taking coats or providing refreshments.<br>• Coordinate with building staff for maintenance needs and submit work orders as required.<br>• Manage helpdesk tickets, ensuring they are assigned to the appropriate teams.<br>• Provide light calendar management and support meeting logistics, including coordinating guest entry into security systems and arranging catering services.<br>• Keep the reception area, pantry, and communal spaces clean and organized for a detail-oriented appearance.<br>• Serve as a Floor Warden on the Emergency Preparedness Team, ensuring safety protocols are followed.<br>• Collaborate with Workplace Experience and Administrative teams to address daily office requirements.
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>Are you an organized, detail-oriented professional looking for a full-time opportunity? Robert Half is seeking a skilled <strong>Full-Time Office Assistant</strong> to join a local and growing team. This role is perfect for someone who thrives in an administrative support role and has experience with data entry and invoice processing. If you're looking for a dynamic workplace with opportunities for professional growth, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with professionalism and provide general reception support.</li><li>Answer and direct phone calls, emails, and other communications in a timely and efficient manner.</li><li>Assist in maintaining office organization, including organizing files (digital and physical) and managing office supplies to ensure the workspace runs efficiently.</li><li><strong>Enter, process, and reconcile invoices with accuracy and attention to detail, ensuring all financial data is up-to-date and recorded correctly.</strong></li><li>Generate and prepare reports, memos, and correspondence as needed.</li><li>Support staff with scheduling meetings, appointments, and ensuring calendars are accurate and up-to-date.</li><li>Assist with special projects and provide ad-hoc administrative tasks as required.</li></ul><p><br></p>
We are looking for an experienced and detail-oriented Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring smooth daily operations and providing exceptional customer service. The ideal candidate will have a proven track record in managing reception tasks, handling multi-line phone systems, and supporting various administrative functions.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Answer and direct incoming calls using multi-line phone systems.<br>• Coordinate meeting room reservations, including catering and audiovisual setup.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Manage correspondence and distribute incoming mail to appropriate departments.<br>• Support event planning and execution, including conference calls and logistics.<br>• Address unresolved issues promptly and escalate when necessary.<br>• Maintain the reception area and facilities to uphold a clean and organized workspace.<br>• Partner with colleagues to improve processes and client relations.<br>• Provide administrative assistance to various departments as needed.
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>We are seeking a talented and dependable <strong>Part-Time Administrative Assistant</strong> to join a local team and help keep their operations running smoothly.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Perform general office duties, including answering phones, responding to emails, maintaining files, and managing correspondence.</li><li>Coordinate meetings, conference calls, and schedules.</li><li>Prepare and edit documents, spreadsheets, reports, and presentations.</li><li>Assist in maintaining office supplies and inventory.</li><li>Manage data entry and ensure data accuracy in company systems.</li><li>Provide support for special projects or events as needed.</li></ul><p><br></p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team in Camden, New Jersey. In this long-term contract position, you will provide essential clerical support to property managers, ensuring smooth and efficient operations. This role is ideal for someone with at least one year of experience in administrative tasks and a keen eye for organization.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain office files and records to ensure easy access and retrieval.</p><p>• Perform accurate data entry tasks to support administrative functions.</p><p>• Scan and digitize documents to maintain electronic records.</p><p>• Provide general back-office support, including handling correspondence and scheduling.</p><p>• Assist property managers with day-to-day clerical tasks.</p><p>• Prepare and format reports, spreadsheets, and other documents as needed.</p><p>• Respond to inquiries and provide information to internal staff or external stakeholders.</p><p>• Maintain office supplies inventory and ensure smooth workflow.</p><p>• Collaborate with team members to improve organizational processes.</p><p>• Handle confidential information with discretion.</p>
We are looking for a detail-oriented General Office Clerk to join our team in New York, New York. In this role, you will provide essential administrative and back-office support to ensure smooth daily operations. This is a long-term contract position offering a great opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized digital records.<br>• Scan and digitize physical documents for secure storage and easy access.<br>• Organize and manage files to ensure materials are easily retrievable.<br>• Provide general back-office support, including handling correspondence and preparing documents.<br>• Assist with managing office supplies and inventory to maintain a well-functioning workspace.<br>• Verify the accuracy of information within documents and files.<br>• Collaborate with team members to support administrative tasks and projects.<br>• Ensure compliance with company policies and confidentiality standards.
<p>We are looking for a General Office Clerk to join our team in Cherry Hill, New Jersey. This contract position involves performing a variety of office support tasks, including mailroom operations, supply management, and assisting with meeting room preparations. The ideal candidate will be detail-oriented, organized, and able to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Collect and distribute incoming mail while preparing outgoing mail for posting.</p><p>• Manage certified mail processes, including occasional trips to the post office.</p><p>• Monitor and maintain office supply inventory, ensuring timely restocking and reordering.</p><p>• Set up and clean meeting rooms as needed to support office activities.</p><p>• Scan packing slips and invoices for submission to the Chief of Office Operations.</p><p>• Perform document scanning and filing tasks to ensure organized records.</p><p>• Assist with general back-office support duties, including data entry and file organization.</p><p>• Operate office equipment such as copiers, scanners, and fax machines efficiently.</p><p>• Provide support for ad hoc administrative tasks as required.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in New Brunswick, New Jersey. This position is part of the Education sector and involves providing essential support to ensure smooth office operations and program functions. As a contract role, you will contribute to various administrative and organizational tasks while working on-site regularly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors arriving at the office to ensure a well-organized and friendly environment.</p><p>• Create and manage purchase orders in the database to support efficient procurement processes.</p><p>• Handle the ordering of office supplies and program materials to maintain inventory levels.</p><p>• Coordinate the receipt and shipment of deliveries, ensuring packages are processed accurately and timely.</p><p>• Assist program coordinators with project-related tasks to support program operations.</p><p>• Operate photocopying equipment to prepare materials required for events and trainings.</p><p>• Assemble labels and other essential resources needed for program activities.</p><p>• Support general office operations through data entry and administrative tasks.</p><p>• Respond to inbound calls professionally and provide accurate information to callers.</p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Westville, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations and contribute to an organized and efficient office environment. The ideal candidate will excel in organizational tasks, communication, and maintaining efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Assist with receptionist duties, including greeting visitors and handling incoming correspondence.</p><p>• Coordinate schedules, meetings, and appointments for team members.</p><p>• Prepare and distribute documents, reports, and communications as needed.</p><p>• Maintain and organize office supplies to ensure availability for staff.</p><p>• Support various administrative projects and tasks, ensuring timely completion.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to administrative tasks. The role will involve supporting daily office operations and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry to maintain and update company records.</p><p>• Coordinate daily office activities, ensuring efficiency and organization.</p><p>• Prepare and format documents using Microsoft Office tools, including Word, Excel, and Outlook.</p><p>• Provide receptionist support by greeting visitors and assisting with inquiries.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor and restock office supplies as needed.</p><p>• Assist in scheduling meetings and managing calendars.</p><p>• Generate reports and summaries to support decision-making processes.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p>Are you an experienced administrative professional with exceptional organizational and leadership skills? Robert Half is seeking a dedicated and detail-oriented <strong>Senior Administrative Assistant</strong> to support one of our valued clients. If you're a proactive problem-solver with a knack for streamlining processes, this is the ideal opportunity to advance your career.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and senior management.</li><li>Manage complex calendars, coordinate meetings, and arrange travel plans.</li><li>Prepare high-quality reports, presentations, and correspondence.</li><li>Screen and prioritize incoming calls and emails, ensuring prompt follow-ups.</li><li>Act as a liaison between executives, internal teams, and external stakeholders.</li><li>Plan and coordinate company events, meetings, or special projects.</li><li>Maintain confidential files, records, and sensitive information with discretion.</li><li>Oversee office operations, including vendor management and supply inventory.</li><li>Mentor and guide junior administrative staff as needed.</li></ul><p><br></p>
