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36 results for Office Assistant in Bridgeport, CT

Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Norwalk, CT
  • onsite
  • Contract / Temporary to Hire
  • 19 - 20 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. This is a Contract to permanent position offering an excellent opportunity to showcase your organizational and communication skills. The ideal candidate will excel in managing administrative tasks and supporting daily operations efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain and organize records.<br>• Manage and respond to email correspondence in a timely and detail-oriented manner.<br>• Utilize Microsoft Outlook to schedule meetings and manage calendars effectively.<br>• Create and edit documents using Microsoft Word to support various administrative needs.<br>• Provide support to team members during peak workload periods or staff absences.<br>• Ensure all office operations are running smoothly by coordinating with internal and external stakeholders.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist in preparing reports and presentations as required.<br>• Monitor and order office supplies to ensure availability when needed.
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Woodside, NY
  • onsite
  • Contract / Temporary to Hire
  • 20 - 25 USD / Hourly
  • We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
  • 2026-03-19T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Manhasset, NY
  • onsite
  • Temporary
  • 22.8 - 26.4 USD / Hourly
  • <p>We are looking for a skilled Administrative Assistant to join our team. In this long-term contract position, you will provide essential support to the Social Justice Coordinator and assist with general administrative tasks. This role requires strong organizational abilities and proficiency in Microsoft products, including Word, Excel, Teams, and Zoom.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the Social Justice Coordinator, ensuring smooth day-to-day operations.</p><p>• Serve as a backup for general administrative tasks, including data entry and receptionist duties.</p><p>• Manage inbound calls professionally and direct inquiries to the appropriate personnel.</p><p>• Coordinate and schedule meetings using Teams and Zoom platforms.</p><p>• Maintain accurate records and documentation to support office functions.</p><p>• Organize and manage files, ensuring easy access to information when needed.</p><p>• Assist with correspondence, including drafting and editing documents.</p><p>• Perform other office-related duties to support team members and operational efficiency.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Tarrytown, NY
  • onsite
  • Temporary
  • 22 - 24 USD / Hourly
  • <p>We are looking for an experienced Administrative Assistant to join our team on a contract basis in Sleepy Hollow, New York. This role will be pivotal in ensuring smooth operations within the department during a 6-8 week leave period. The ideal candidate will have excellent organizational skills, proficiency with computer systems, and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Create, update, and manage schedules to ensure accuracy and timeliness.</p><p>• Maintain accurate records in the system to reflect schedule modifications.</p><p>• Provide administrative support for payroll-related documentation and processes.</p><p>• Collaborate effectively with team members to meet departmental needs.</p><p>• Uphold high standards of accuracy and attention to detail in all administrative functions.</p>
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.<br><br>Responsibilities:<br>• Process vendor bills and payments efficiently using Bill.com.<br>• Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge.<br>• Generate queries and reports within Raiser’s Edge to support data analysis.<br>• Execute mail merges and prepare documents using Microsoft Word.<br>• Coordinate calendars and schedules using Outlook for seamless team collaboration.<br>• Manage document handling tasks, including printing, scanning, and filing.<br>• Access payment processors like GiveSmart and PayPal to retrieve and run reports.<br>• Update and maintain donation pages on GiveSmart to support fundraising efforts.<br>• Reconcile monthly financial records, including donor gifts and Divvy card transactions.
  • 2026-03-10T00:00:00Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Temporary
  • 20 - 25 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and route them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide general administrative support, such as scheduling meetings and preparing documents.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain office files and records to ensure accessibility.<br>• Coordinate office supplies and maintain inventory levels.<br>• Support team members with various administrative tasks as needed.<br>• Ensure compliance with office procedures and protocols.<br>• Handle correspondence and communication with internal and external stakeholders.
  • 2026-03-19T00:00:00Z
Administrative Assistant
  • Meriden, CT
  • onsite
  • Contract / Temporary to Hire
  • 20.9 - 24.2 USD / Hourly
  • Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture.  Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month). 
  • 2026-03-10T00:00:00Z
Administrative Assistant
  • Valhalla, NY
  • onsite
  • Temporary
  • 20.9 - 22 USD / Hourly
  • <p>We are looking for an experienced Administrative Assistant to provide critical support to a department within our organization. This contract position, based in Valhalla, New York, offers an opportunity to manage essential administrative tasks while contributing to the smooth operation of the department. The ideal candidate will bring flexibility, exceptional organizational skills, and the ability to prioritize and adapt to changing needs.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative operations, including scheduling meetings, organizing conference calls, and managing calendars for department leadership.</p><p>• Handle correspondence, document creation, and proofreading to ensure high-quality outputs.</p><p>• Prepare and process expense reports, travel reimbursements, and assist with ordering supplies while maintaining inventory records.</p><p>• Sort and distribute mail to appropriate recipients within the office.</p><p>• Support leadership by researching travel arrangements, booking accommodations, and organizing offsite meetings.</p><p>• Provide technical support and assistance with platforms such as Microsoft Word, Excel, Outlook, Teams, and iPads.</p><p>• Develop and maintain positive working relationships with colleagues, faculty, and students.</p><p>• Assist with data collection procedures and maintain accuracy in document handling.</p><p>• Respond promptly to diverse requests and manage tasks effectively under pressure.</p><p>• Occasionally travel locally for office-related tasks and training, as required.</p>
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Bridgeport, CT
  • onsite
  • Temporary
  • 20.9 - 24.2 USD / Hourly
  • <p>Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable professional to support our office operations and contribute to a collaborative, laid-back team culture.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct phone calls promptly and professionally.</li><li>Organize and schedule appointments.</li><li>Plan meetings, coordinate logistics, and take detailed meeting minutes.</li><li>Write and distribute email, memos, letters, faxes, and forms.</li><li>Assist in preparing regularly scheduled reports.</li><li>Develop and maintain a comprehensive filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies, researching new deals and suppliers as needed.</li><li>Maintain up-to-date contact and vendor lists.</li><li>Provide general support to visitors and office guests.</li><li>Liaise with executive office staff and administrative team to handle requests and queries from senior managers.</li></ul><p><strong>Top 3 Must-Have Qualifications:</strong></p><ol><li>Property management experience highly preferred.</li><li>Proven data entry and customer service skills.</li><li>Prior administrative experience in a professional office environment.</li></ol><p><strong>Software Skills Required:</strong></p><ul><li>Proficient with Microsoft Office Suite and Outlook.</li></ul><p><strong>Why Join Us?</strong> Administrative assistant roles are in high demand, and joining our team means you’ll have opportunities to contribute meaningfully and grow your career (Source: Q1 2026_The Demand for Skilled Talent.pdf).</p><p><strong>How to Apply:</strong></p><p>If you’re interested in joining our team and meet the required qualifications, please submit your application and resume via our careers page or through this posting.</p><p>We look forward to hearing from you!</p><p><br></p>
  • 2026-03-12T00:00:00Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Permanent
  • 60000 - 75000 USD / Yearly
  • <p>We are looking for an Administrative Assistant to support our client&#39;s team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Thomaston, CT
  • onsite
  • Temporary
  • 19 - 22 USD / Hourly
  • <p>Are you an organized, detail-oriented professional seeking your next opportunity? Our client in Thomaston, CT is looking for a Contract Administrative Assistant to join their team and provide vital office support. This is a fantastic chance to work with a reputable company and further develop your administrative skills in a collaborative, fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage day-to-day office activities and administrative tasks</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and edit documents, reports, and presentations</li><li>Perform data entry and maintain accurate records</li><li>Support internal teams with various clerical duties as required</li><li>Assist in organizing company events or projects</li><li>Maintain office supplies and handle ordering as needed</li></ul><p><br></p>
  • 2026-03-18T00:00:00Z
Administrative Assistant
  • Poughkeepsie, NY
  • onsite
  • Temporary
  • 20 - 21 USD / Hourly
  • <p>We are seeking a highly organized and proactive Administrative Assistant who will also provide essential support to our Human Resources function. This role is ideal for someone who excels in a fast‑paced environment, communicates effectively, and enjoys being a central point of coordination for both administrative operations and employee support.</p>
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage Tenant inquiries</p><p>• Manage maintenance requests</p><p>• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.</p><p>• Maintain and update information in the company database with accuracy and attention to detail.</p><p>• Assist with office services, including managing mail and packages to ensure efficient handling.</p><p>• Perform general administrative tasks to support daily operations and team needs.</p><p>• Collaborate with team members to streamline processes and enhance workflow efficiency.</p>
  • 2026-03-18T00:00:00Z
Administrative Assistant
  • Manhasset, NY
  • onsite
  • Temporary
  • 22 - 24 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Manhasset, New York. In this role, you will provide essential support to ensure the smooth functioning of daily operations, including calendar management, document preparation, and meeting coordination. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Maintain a clean, organized, and efficient office environment, ensuring supplies and equipment are readily available.<br>• Manage scheduling needs, including coordinating appointments, meetings, and travel arrangements, while resolving any calendar conflicts.<br>• Serve as a primary point of communication by answering inquiries, directing calls, and handling correspondence professionally.<br>• Input and manage data across various systems, ensuring accuracy and consistency.<br>• Prepare reports, presentations, and other documentation in alignment with organizational needs.<br>• Assist with meeting preparation by organizing materials, attending meetings, and recording detailed minutes.<br>• Monitor and address facility-related tasks to support a productive work environment.<br>• Collaborate with team members to streamline administrative processes and improve overall office efficiency.<br>• Handle confidential information with discretion and professionalism.<br>• Provide additional support as needed to meet department goals and deadlines.
  • 2026-03-20T00:00:00Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 25.65 - 27 USD / Hourly
  • <p>We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.</p><p>• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.</p><p>• Process and manage expense reports accurately and in a timely manner using Concur.</p><p>• Provide day-to-day administrative support, including handling correspondence and meeting preparation.</p><p>• Collaborate with internal teams to ensure smooth communication and operational efficiency.</p><p>• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.</p><p>• Maintain confidentiality while managing sensitive information related to executive activities.</p><p>• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.</p><p>• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.</p><p>• Adapt quickly to shifting priorities and demands in a high-profile environment.</p>
  • 2026-03-09T00:00:00Z
Legal Assistant
  • New York, NY
  • onsite
  • Temporary
  • 33.25 - 38.5 USD / Hourly
  • <p>Robert Half is seeking an experienced Commercial Legal Assistant to support a dynamic legal practice. This position requires a minimum of 4+ years of recent experience handling commercial litigation, with bonus consideration for experience in insurance coverage, employment law, and/or securities. </p><p><br></p><p><strong>Start Date: </strong>ASAP </p><p><strong>Location: </strong>New York, NY (On-site, 5 days per week) </p><p><strong>Pay Rate</strong>: $35-$40/hour </p><p><strong>Duration</strong>: Contract to Hire   </p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Prepare, file, and e-file legal documents in NYS Supreme Court and Federal Courts Ensure strict compliance with all federal, state, local, and judges’ rules for filing and procedures Draft, review, and proofread a variety of legal documents. </li><li>Assist in the preparation of motion papers, discovery responses (bate-stamping), and privilege logs Provide appellate support (e.g., creation of table of contents/authorities, cite-checking).</li><li>Organize and support depositions, arbitrations, and mediations (exhibit and binder prep). </li><li>Calendar important deadlines and monitor ongoing case developments.</li></ul>
  • 2026-03-16T00:00:00Z
Mailroom Assistant
  • New York, NY
  • onsite
  • Temporary
  • 15.8365 - 18.337 USD / Hourly
  • We are looking for a detail-oriented Mailroom Assistant to join our team on a contract basis in New York, New York. In this role, you will be responsible for handling daily mail operations, ensuring timely delivery and organization of incoming and outgoing correspondence. This position is ideal for someone who is highly organized and enjoys working in a fast-paced environment.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to the appropriate departments or individuals.<br>• Prepare outgoing mail, ensuring proper labeling and postage.<br>• Maintain accurate records of mailroom activities and deliveries.<br>• Coordinate with couriers and delivery services for special shipments.<br>• Ensure mailroom supplies are adequately stocked and organized.<br>• Monitor mailroom equipment and report any issues for repair or replacement.<br>• Assist with packaging and shipping tasks when necessary.<br>• Respond promptly to inquiries regarding mail or package statuses.<br>• Implement procedures to improve mailroom efficiency and organization.
  • 2026-03-06T00:00:00Z
General Office Clerk
  • Long Beach, NY
  • onsite
  • Temporary
  • 20 - 22 USD / Hourly
  • We are looking for a detail-oriented General Office Clerk to join our team in Long Beach, New York. This long-term contract position offers flexible working hours and the opportunity to contribute to a variety of administrative tasks. The ideal candidate will have a strong attention to detail, basic Excel skills, and a willingness to adapt to new processes.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records.<br>• Scan and digitize documents for efficient storage and retrieval.<br>• Provide back-office support, ensuring smooth daily operations.<br>• Organize files and maintain a systematic filing system.<br>• Assist in developing and improving office processes for greater efficiency.<br>• Utilize basic Excel functions to create simple formulas and manage spreadsheets.<br>• Multi-task effectively to handle various administrative duties.<br>• Collaborate with team members to identify areas for process improvement.<br>• Adapt to new technologies and workflows as needed.<br>• Ensure all tasks are completed with a high level of accuracy and attention to detail.
  • 2026-03-20T00:00:00Z
Office Services Associate
  • New York, NY
  • onsite
  • Temporary
  • 20 - 21 USD / Hourly
  • <p>The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:</p><p>·      Accurately document all workflow using designated service logs.</p><p>·      Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained.</p><p>·      Perform regular quality assurance checks on one&#39;s work and work of team members.</p><p>·      Safely lift up to 50 lbs. on a regular basis as part of essential duties.</p><p>·      Complete job tickets before commencing tasks to ensure accuracy and quality. </p><p>·      Prioritize and manage workflow to meet contract deadlines for all assignments.</p><p>·      Effectively communicate with supervisors and clients regarding project status or deadline concerns.</p><p>·      Answer phone calls and emails and place service calls when necessary.</p><p>·      Provide courteous and detail-oriented customer service, in person, by phone, and electronically.</p><p>·      Consistently adhere to company and client site policies and procedures.</p><p>·      Promote a cost-efficient approach when using office equipment and supplies.</p><p><br></p>
  • 2026-03-11T00:00:00Z
Legal Administrative Assistant
  • New York, NY
  • onsite
  • Permanent
  • 85000 - 130000 USD / Yearly
  • We are looking for a skilled Legal Administrative Assistant to provide dedicated support to two attorneys in leadership positions within a dynamic legal team. This role involves managing a variety of litigation and administrative tasks while ensuring the seamless execution of workflows and schedules. The ideal candidate will thrive in a fast-paced, client-focused environment, demonstrating exceptional organizational skills and attention to detail.<br><br>Responsibilities:<br>• Oversee administrative processes, ensuring tasks related to legal, billing, and client services are completed accurately and on time.<br>• Manage complex attorney calendars, resolving scheduling conflicts and maintaining punctuality for meetings and appointments.<br>• Coordinate communication across departments, including billing and business development, to facilitate smooth operations.<br>• Prepare, format, and finalize legal documents with precision and professionalism.<br>• Utilize advanced task management tools, including AI-integrated systems, to monitor workflows and maintain accountability.<br>• Uphold confidentiality and exercise sound judgment when handling sensitive information.<br>• Provide support during attorney onboarding and assist with training related to practice areas.
  • 2026-03-11T00:00:00Z
Legal Practice Assistant
  • White Plains, NY
  • onsite
  • Permanent
  • 50000 - 65000 USD / Yearly
  • <p>Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. </p><p><br></p><p><strong>Position Summary</strong></p><p>The Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>The essential functions include, but are not limited to, the following:</p><p>• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements</p><p>• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials</p><p>• Receive and place telephone calls; schedule and coordinate appointments</p><p>• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials</p><p>• Organize and maintain law libraries, documents, and case files</p><p>• Assist attorneys in collecting and organizing information relevant to caseloads</p><p>• Assist with organizing office-related events</p><p>• Draft and type office memoranda</p><p>• Complete various forms, including accident reports, trial and courtroom requests, and client applications</p><p>• Assist attorneys with reimbursement requests, legal reports, and time entries as needed</p><p>• Perform other work-related duties as assigned</p><p><br></p>
  • 2026-02-20T00:00:00Z
Sales Assistant
  • Islip Terrace, NY
  • onsite
  • Contract / Temporary to Hire
  • 21.85 - 25.3 USD / Hourly
  • <p>We are looking for a motivated and attentive Sales Assistant to join our team. As an integral part of our sales operation, you will provide essential administrative and sales support to ensure the smooth processing of contracts and orders. This is a Contract to Permanent position, offering a great opportunity for career growth in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist the outside sales team by verifying and confirming contract details and order accuracy.</p><p>• Provide administrative support to ensure seamless coordination of sales activities.</p><p>• Respond to inbound inquiries and provide prompt assistance to customers.</p><p>• Manage outbound communications to foster strong relationships with clients.</p><p>• Collaborate with various departments to ensure timely processing and delivery of orders.</p><p>• Maintain accurate records and documentation related to sales transactions.</p><p>• Monitor sales metrics and provide regular updates to the sales team.</p><p>• Address customer concerns and resolve issues in a timely and thorough manner.</p><p>• Stay updated on product offerings and industry trends to better assist customers.</p><p>• Contribute to the overall efficiency and success of the sales team through proactive support.</p>
  • 2026-03-20T00:00:00Z
Executivel Assistant
  • New York, NY
  • onsite
  • Permanent
  • 91000 - 118000 USD / Yearly
  • We are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones.<br><br>Responsibilities:<br>• Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings.<br>• Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics.<br>• Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English.<br>• Handle administrative tasks such as file organization, billing, and collections with precision and timeliness.<br>• Maintain attorney calendars, track event registrations, and oversee time entries and firm records.<br>• Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution.<br>• Assist with preparing marketing materials and PowerPoint presentations tailored to client needs.<br>• Provide informal translation services and ensure accurate communication in Mandarin and English.<br>• Coordinate with other departments to execute assignments and support special projects.<br>• Offer legal secretarial support and serve as backup for the secretary team when needed.
  • 2026-03-16T00:00:00Z
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