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28 results for Administrative Assistant in Bridgeport, CT

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-19T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-25T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while providing dependable support to advisors and office leadership. The role combines front-desk coordination, client-facing service, and detailed administrative work in a detail-oriented financial services setting. Responsibilities: • Welcome clients, guests, and service providers courteously and create a positive first impression for the office. • Oversee reception activities and keep shared spaces, meeting rooms, and front-office areas neat, organized, and presentation-ready. • Assist advisors and management with scheduling, correspondence, document preparation, and other day-to-day administrative tasks. • Coordinate calendars, arrange appointments, and manage conference room usage to support efficient meeting flow. • Help facilitate new client setup by gathering documentation, preparing forms, and maintaining organized files with a high level of accuracy. • Support office logistics by processing mail, handling deliveries, ordering supplies, scanning records, and contributing to special assignments as needed. • Maintain client information and records carefully while following company guidelines and confidentiality standards. • Create reports, presentation materials, and meeting documents to support internal discussions and client interactions. • Respond promptly to requests, anticipate administrative needs, and deliver attentive service that enhances the overall client experience.
2026-08-25T00:00:00Z

Administrative Assistant

Shrub Oak, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
About the OpportunityRobert Half is partnering with a well-established brokerage firm in Rye, NY, to identify a highly organized and professional Administrative Assistant. This position plays a key role in supporting financial advisors and office leadership by managing daily administrative operations, coordinating client communications, and ensuring a seamless office experience. The ideal candidate is detail-oriented, customer-focused, and thrives in a fast-paced professional services environment.Key Responsibilities<ul><li>Provide administrative support to financial advisors, management, and office staff.</li><li>Answer and direct incoming phone calls while maintaining a professional and courteous demeanor.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and client documentation.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Assist with account paperwork, document processing, and client onboarding materials.</li><li>Coordinate office meetings, conference room scheduling, and visitor reception.</li><li>Process incoming and outgoing mail, shipments, and office correspondence.</li><li>Order and maintain office supplies and assist with vendor relationships.</li><li>Support special projects and assist with various administrative tasks as needed.</li><li>Ensure confidentiality of sensitive client and company information.</li></ul>
2026-08-25T00:00:00Z

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized Executive Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-08-25T00:00:00Z

Senior Administrative Assistant

White Plains, NY
remote
Temporary / Contract
32 - 35 USD / Hourly
Robert Half is seeking a detail-oriented Benefits Administrator for a remote contract opportunity supporting an organization based in White Plains, NY. This role is ideal for an HR professional with experience administering employee benefit programs, maintaining accurate records, and providing exceptional employee support. The Benefits Administrator will serve as a key resource for benefits-related inquiries and ensure the smooth execution of benefits enrollment, changes, and compliance activities. Position OverviewThe Benefits Administrator will be responsible for the day-to-day administration of employee benefits programs, including health, dental, vision, retirement, and leave of absence plans. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage sensitive employee information with confidentiality. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes.</li><li>Serve as the primary point of contact for employees regarding benefits questions and eligibility requirements.</li><li>Maintain and update employee benefits records within HRIS and benefits administration systems.</li><li>Process employee benefit elections, terminations, and status changes accurately and in a timely manner.</li><li>Partner with benefits vendors and insurance carriers to resolve employee issues and ensure effective service delivery.</li><li>Assist with leave administration, including FMLA, disability, and other employee leave programs.</li><li>Audit benefits data and records to ensure accuracy and compliance with company policies and applicable regulations.</li><li>Generate reports related to benefits enrollment, participation, and compliance requirements.</li><li>Support HR team initiatives and participate in process improvement efforts related to benefits administration.</li><li>Maintain confidentiality of employee information and sensitive records.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced environment that requires strong attention to detail in Tarrytown, New York. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments. Responsibilities: • Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate executive meetings by preparing schedules, confirming attendance, and helping ensure all details are in place. • Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed. • Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized. • Facilitate communication across internal and external stakeholders to ensure appointments and travel plans run smoothly.
2026-08-26T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
80000 - 94000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism. Responsibilities: • Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track. • Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions. • Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning. • Maintain organized digital and physical documents so information is current, accessible, and properly filed. • Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.
2026-08-06T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff. Responsibilities:• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.
2026-07-24T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a Front Office Manager to support front desk and administrative operations for a hospitality organization in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing day-to-day office tasks, and keeping information organized. The role requires strong communication skills and the ability to handle multiple priorities in a fast-paced setting. The Front Office Manager is responsible for leading the front desk operations of the hotel, ensuring a seamless guest experience from arrival to departure. This role involves supervising front office staff, managing reservations, and coordinating with other departments to uphold the highest standards of hospitality and service. Key Responsibilities: <ul><li>Assist in the management and supervision of the Front Office department (Bellmen, Doormen, Bell Captains, Concierge, Guest Service Agents, Towers Page, Towers Maitre D'Etage, Mail Desk Agents, and Package Room Attendants) </li><li>Assist with blocking rooms and running daily reports </li><li>Motivate, supervise, coach, develop, empower, and discipline the Front Office team as needed </li><li>Handle guest inquiries, complaints, and special requests promptly and professionally. </li><li>Collaborate with housekeeping, maintenance, and other departments to ensure seamless operations. </li><li>Accommodate groups to ensure optimal levels of guest satisfaction and repeat business </li><li>Ensure that Standard Operating Procedures are being adhered to </li><li>Ability to stand for extended periods of time as required by the role. </li></ul>Perform other tasks as assigned by the Director of Front of the House
2026-08-17T00:00:00Z

Reception & Administrative Assistant

Mamaroneck, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and organized Reception & Administrative Assistant to support daily operations in our office. This role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes accurate, efficient, and well coordinated. You will serve as a central point of contact for guests, vendors, and internal team members, helping maintain a well-organized environment within a construction-focused business. Responsibilities: • Welcome visitors, manage front-desk activity, and ensure each guest and caller receives prompt, courteous assistance. • Coordinate calendars, schedule meetings, and organize vendor visits, team gatherings, and other office events. • Oversee day-to-day office needs by handling supplies, incoming deliveries, parking arrangements, maintenance requests, and communication with building management. • Prepare, track, and organize client-facing and internal documents such as proposals, agreements, retainers, change orders, and electronic signature packages. • Maintain accurate digital records and filing systems so project and administrative documentation remains accessible and up to date. • Provide administrative support for accounting-related tasks, team scheduling, and workflow coordination across the office. • Assist with operational improvement initiatives by helping streamline administrative processes and support evolving office needs.
2026-08-10T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion. Responsibilities:• Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.• Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.• Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.• Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.• Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.• Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.• Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.• Provide administrative support within a healthcare setting while maintaining confidentiality at all time
2026-08-21T00:00:00Z

Administrative Assistant/Travel Coordinator

Fairfield, CT
onsite
Permanent / Full Time
65000 - 72000 USD / Yearly
Administrative Assistant & Travel Coordinator (PERMANENT, FULL TIME, ONSITE)Location: Local to Fairfield, CTSchedule: Monday–Friday | Fully OnsiteCompensation: $65,000–$72,000, depending on experience (VERY STRONG benefits package, including MDV and 401k!) Seeking a highly organized, detail-oriented Administrative Assistant & Travel Coordinator to join our client’s team near Fairfield, CT. This is a fast-paced role that combines administrative support, high-volume travel coordination, payment tracking, and exceptional customer service. The ideal candidate is someone who thrives in a busy environment, can manage multiple priorities simultaneously, and has advanced Excel skills, including the ability to confidently work with complex formulas and large amounts of data. This individual will coordinate travel on a daily basis for a high volume of employees and/or travelers, ensuring that arrangements are accurate, organized, cost-effective, and completed on schedule.Key Responsibilities<ul><li>Coordinate and manage high-volume domestic and some international travel on a daily basis</li><li>Arrange flights, hotels, ground transportation, and other travel-related logistics</li><li>Manage frequent changes, cancellations, itinerary updates, and last-minute travel requests</li><li>Serve as a key point of contact for travelers, providing responsive and professional customer service</li><li>Track travel-related expenses, payments, invoices, and outstanding balances</li><li>Maintain accurate records and reporting related to travel and administrative expenses</li><li>Utilize advanced Excel functions and complex formulas to track, analyze, reconcile, and report data</li><li>Create and maintain spreadsheets, reports, and tracking systems</li><li>Monitor deadlines and ensure all travel and payment-related items are completed accurately and on time</li><li>Assist with general administrative responsibilities and organizational projects as needed</li><li>Collaborate with internal teams and external vendors to resolve issues and ensure a smooth travel experience</li><li>Travel approximately 1–2 times per year to assist with conventions and company events</li></ul>Qualifications<ul><li>Previous experience in an administrative, travel coordination, operations, or similar role</li><li>Advanced Excel proficiency is required (EXCEL ASSESMENT WILL BE REQUIRED TO COMPLETE)</li><li>Must be comfortable using complex Excel formulas and working with large, detailed spreadsheets</li><li>Strong organizational skills with exceptional attention to detail</li><li>Ability to manage a high volume of requests and competing priorities in a fast-paced environment</li><li>Professional, dependable, and solution-oriented approach</li><li>Strong follow-through and ability to meet deadlines</li><li>Willingness to travel approximately 1–2 times per year for conventions</li></ul>If you are an organized, customer-focused professional with advanced Excel skills who enjoys managing logistics and keeping complex operations running smoothly, we would love to hear from you. Please apply to Daniele.Zavarella@roberthalf(com)
2026-08-19T00:00:00Z

Executive Assistant/Contract Administrator

Long Island City, NY
onsite
Temporary to Hire
45 - 55 USD / Hourly
Robert Half is seeking an experienced Executive Assistant & Contract Administrator to support a C-level executive in a fast-paced, professional environment. This role combines executive support, calendar management, meeting coordination, travel planning, and contract administration. 📍 Long Island City, NY (100% Onsite) 💲 $45-$55/hour 🕒 Full-Time Contract | Monday-Friday📅 6+ Month Contract (Potential for Contract-to-Hire) Responsibilities<ul><li>Manage complex executive calendars, meetings, and communications</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Coordinate travel arrangements and expense reporting</li><li>Serve as a key liaison between executives, departments, and external stakeholders</li><li>Track contracts, renewals, approvals, and deadlines</li><li>Maintain contract repositories, records, and documentation</li><li>Support executive office operations and special projects</li></ul>
2026-08-25T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
68000 - 124000 USD / Yearly
A leading international law firm with a global presence and hundreds of attorneys across offices in the United States, Canada, Europe, and Asia is seeking a Legal Assistant to join its Corporate Department in its New York office.The firm provides sophisticated legal services to domestic and international clients across a broad range of industries, including financial services, infrastructure, energy, healthcare, life sciences, technology, and consumer industries. The Corporate Department represents high-profile clients on complex transactional matters and is seeking a detail-oriented professional to support attorneys in a fast-paced, client-focused environment. This role requires fluency in Mandarin and English to assist Mandarin-speaking clients with intake, scheduling, and routine correspondence. Responsibilities:<ul><li>Provide comprehensive legal administrative support to multiple attorneys and serve as a liaison between attorneys and clients.</li><li>Assist with new client and matter openings, including conflict checks and engagement letters.</li><li>Manage attorney calendars, deadlines, and follow-up procedures.</li><li>Enter attorney time and ensure accuracy in accordance with firm policies.</li><li>Support billing processes, including reviewing proformas, preparing invoices, and handling client correspondence.</li><li>Assist with closing procedures, including preparation of closing binders and electronic files.</li><li>Draft, format, proofread, and edit correspondence, pleadings, discovery materials, briefs, and legal documents.</li><li>Maintain electronic client files and ensure timely document management.</li><li>Process incoming and outgoing correspondence, mail, and shipments.</li><li>Prepare reimbursement requests, check requests, and vendor invoices.</li><li>Coordinate attorney meetings, conference rooms, and appointments.</li><li>Arrange domestic and international travel.</li><li>Maintain attorney CLE records.</li><li>Provide exceptional service to attorneys, clients, and internal teams.</li><li>Perform additional administrative duties as needed.</li></ul>
2026-07-31T00:00:00Z

Legal Assistant

New York, NY
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
Robert Half is seeking an experienced Commercial Legal Assistant to support a fast‑paced, sophisticated litigation practice. This is a contract‑to‑hire opportunity for a detail‑oriented legal professional with strong commercial litigation experience who thrives in a high‑performance law firm environment. The ideal candidate will have 4+ years of recent commercial litigation experience, with additional exposure to insurance coverage, employment law, and/or securities litigation considered a strong plus. Role Details<ul><li>Start Date: ASAP</li><li>Location: New York, NY (Onsite, 5 days per week)</li><li>Pay Rate: $35-$40/hour</li><li>Duration: Temp to Perm</li></ul> Key ResponsibilitiesLitigation Support<ul><li>Prepare, draft, review, proofread, file, and e-file legal documents in New York State Supreme Court and Federal Courts.</li><li>Ensure strict compliance with federal, state, local, and individual judge rules, including filing procedures and deadlines.</li><li>Assist attorneys with motion practice, including preparation of motion papers, exhibits, tables of contents, and authorities.</li><li>Support discovery processes, including document organization, Bates‑stamping, and preparation of privilege logs.</li><li>Provide appellate support, including cite‑checking and formatting appellate filings as needed.</li></ul> Case & Matter Management<ul><li>Organize and support depositions, arbitrations, and mediations, including exhibit management and binder preparation.</li><li>Maintain litigation calendars, track deadlines, and monitor ongoing case developments to ensure timely filings and compliance.</li><li>Coordinate with attorneys, courts, and internal teams to support efficient case progression.</li></ul>
2026-08-21T00:00:00Z

Sr. Executive Assistant

Collinsville, CT
onsite
Temporary / Contract
22 - 34 USD / Hourly
We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support for our client in the Canton, Connecticut area. This contract position will play a key role in keeping leadership activities, team coordination, and project-related tasks running smoothly across multiple functions. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Coordinate executive schedules, meeting logistics, and daily administrative activities to ensure efficient support for leadership and department initiatives.• Arrange business travel, including flights, ground transportation, lodging, and related itinerary details, while aligning schedules with meetings and key events.• Collect, organize, and summarize information from various sources to produce high-quality materials, status updates, and project tracking documents.• Assist with the preparation and follow-through of special projects and events, helping keep timelines, deliverables, and stakeholders on track.• Support internal teams with activities and maintain visibility into orders, inventory status, and related records.• Help gather and monitor customer-facing documentation, ensuring materials are organized and ready in advance of client meetings.• Track training activities and maintain accurate records to support departmental compliance and development needs.• Manage department administrative resources such as credit card records, software-related information, and SharePoint content to keep data current and accessible.
2026-08-17T00:00:00Z

Administrative Coordinator

Patchogue, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a detail-oriented Financial Services Administrative Coordinator to support daily office operations while serving as the first point of contact for clients and visitors. This role combines receptionist, administrative assistant, and office support responsibilities, making it ideal for someone who thrives in a client-facing environment and enjoys creating a professional, welcoming office experience.Key Responsibilities:<ul><li>Greet clients, visitors, and vendors in a professional and courteous manner and serve as the face of the office. </li><li>Answer and direct incoming phone calls, emails, and other communications promptly and professionally.</li><li>Manage front desk operations, including maintaining reception and common areas to ensure a polished and organized appearance.</li><li>Provide administrative support to financial advisors and office leadership, including scheduling meetings, preparing documents, and handling correspondence.</li><li>Coordinate calendars, appointments, client meetings, and conference room scheduling.</li><li>Assist with client onboarding, account paperwork, document collection, and file maintenance while ensuring accuracy and confidentiality.</li><li>Support office operations by ordering supplies, managing mail and deliveries, scanning and filing documents, and assisting with special projects.</li><li>Maintain accurate client records and help ensure compliance with internal policies and financial services procedures.</li><li>Prepare presentations, reports, and other materials as needed for meetings and client interactions.</li><li>Foster a positive client experience by anticipating needs, responding to requests, and maintaining a high level of professionalism and discretion.</li></ul>
2026-08-24T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a skilled Legal Practice Assistant to provide comprehensive support to attorneys across multiple legal disciplines. This position is well suited for someone who can balance competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven legal environment. The successful candidate will play an important role in keeping daily operations organized while supporting attorneys, clients, and internal teams with professionalism and accuracy. Responsibilities: • Coordinate complex calendars for several attorneys, including arranging meetings, travel plans, and event logistics while keeping schedules aligned with changing priorities. • Prepare, revise, and finalize a variety of legal materials such as agreements, pleadings, correspondence, and related documents with a strong focus on formatting and accuracy. • Organize and maintain client and matter records in both digital and physical formats using established document management practices and systems. • Assist with legal and case-related research by gathering relevant information, tracking correspondence, and assembling supporting documentation for attorney review. • Handle administrative support activities tied to new matters, client intake processes, expense submissions, and attorney time entry. • Provide filing support for state and federal matters, including electronic court submissions and related document preparation. • Serve as a dependable team resource by offering coverage for colleagues when needed and helping maintain continuity across the practice. • Foster effective working relationships with attorneys, clients, and staff while exercising sound judgment and preserving confidentiality in all interactions.
2026-07-29T00:00:00Z

Administrative Operations Associate

New York, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Operations Associate to support vehicle-related administrative processes and deliver a dependable experience for customers and internal partners in New York, New York. In this role, you will coordinate documentation tied to ownership, registration, insurance, and financing while helping maintain organized, compliant operations. This position is ideal for someone who thrives in a detail-focused environment, communicates clearly, and can manage multiple priorities with consistency and care. Responsibilities: • Oversee vehicle paperwork from initial submission through completion, ensuring documents related to titling, registration, insurance, and financing are processed accurately and on time. • Partner with internal teams, external offices, and lending contacts to resolve documentation issues and keep transactions moving efficiently. • Review files for completeness, maintain organized records, and help ensure all activity aligns with applicable legal and regulatory standards. • Research state and partner requirements to interpret documentation rules and apply them correctly to each transaction. • Respond to customer and stakeholder questions with professionalism, providing clear updates and support throughout the process. • Track multiple cases at once, prioritize urgent items, and follow through on deadlines without compromising quality. • Contribute to operational improvements by identifying process gaps and recommending practical ways to increase accuracy and efficiency.
2026-07-27T00:00:00Z

Office Manager

White Plains, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an organized and proactive Office Manager to support daily operations in White Plains, New York. This position plays a central role in keeping administrative workflows efficient, supporting client service activities, and ensuring strong coordination across scheduling, billing, and staff oversight. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities: • Lead, coach, and monitor the administrative team to maintain efficient office operations and consistent service quality. • Partner with sales staff to develop tailored client proposals and ensure supporting documentation is accurate and complete. • Manage incoming requests, email communications, meeting logistics, and conference call scheduling for day-to-day business activities. • Oversee account follow-up activities, including receivables tracking, collection outreach, and regular review of outstanding balances. • Facilitate recurring meetings focused on accounts receivable and administrative planning to align priorities and distribute workload effectively. • Maintain sales calendars, prepare work orders, support daily operational recaps, and coordinate client scheduling and appointment notifications. • Administer customer records, office files, and payment processing while keeping information current and well organized. • Support payroll reporting, monthly invoicing, budget preparation for selected clients, office purchasing, license renewals, and month-end close activities as needed. • Provide operational support for the Plant Health Care function, including report review, work order preparation, contract approvals, prepayment handling, and client communication backup. • Participate in daily leadership updates to address customer concerns, review billing completion, and monitor proposals awaiting approval.
2026-07-29T00:00:00Z

receptionist

Norwalk, CT
onsite
Temporary / Contract
19 - 20 USD / Hourly
Receptionist – Norwalk, CTWe are seeking friendly, professional, and dependable Receptionists to support organizations throughout the Norwalk, CT area. This is a great opportunity for candidates with strong customer service, administrative, and communication skills who enjoy being the first point of contact in a busy office environment.Responsibilities<ul><li>Greet and welcome visitors in a professional and friendly manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage front desk activity and respond to general inquiries</li><li>Schedule appointments, meetings, and conference rooms</li><li>Receive, sort, and distribute incoming mail and packages</li><li>Assist with data entry, filing, scanning, and document preparation</li><li>Maintain organized reception and common areas</li><li>Provide general administrative support to various departments</li><li>Assist with additional office projects and tasks as needed</li></ul>
2026-08-11T00:00:00Z

Paralegal

Uniondale, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Settlement Paralegal to support a busy plaintiff litigation practice in Uniondale, New York. This role focuses on guiding settlement matters from final resolution through payment while keeping documentation precise, deadlines on track, and communication clear for everyone involved. The ideal candidate brings strong organization, sound judgment, and the ability to manage a large caseload without sacrificing accuracy in a fast-moving legal environment. Responsibilities:• Oversee settlement files from conclusion of negotiations through final distribution of funds, ensuring each matter moves forward efficiently and in compliance with firm procedures.• Draft and assemble settlement-related paperwork, including statements, releases, closing materials, and payment documentation, with careful attention to completeness and accuracy.• Serve as a primary point of contact for clients by providing updates on settlement progress and collecting signatures, authorizations, and other required records.• Coordinate with insurers, opposing counsel, healthcare providers, and lien representatives to obtain documentation, confirm balances, and advance file resolution.• Handle lien reduction and payoff discussions involving medical providers, government programs, and other entities with outstanding claims against settlement proceeds.• Examine case costs, reimbursements, and supporting records to verify financial details before disbursement is approved.• Confirm that settlement figures, escrow allocations, and payment distributions are calculated correctly and supported by the file.• Maintain well-organized records and monitor key dates so that settlement obligations, responses, and disbursements are completed on time.• Partner with attorneys and accounting personnel to finalize disbursement packages and ensure funds are released accurately for high-volume settlement matters.
2026-08-20T00:00:00Z