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8 results for Sr Executive Assistant in Boulder, CO

Executive Assistant

Englewood, CO
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
Senior Executive AssistantOverviewAn organization is seeking a highly strategic, polished, and proactive Senior Executive Assistant to support executive leadership. This role extends beyond traditional administrative functions, serving as a trusted advisor and operational partner to enhance leadership effectiveness and drive business priorities.Key Responsibilities<ul><li>Serve as a trusted partner to executive leadership by proactively managing priorities, optimizing schedules, and ensuring focus on high-impact initiatives</li><li>Act as a gatekeeper and facilitator to align executive priorities with organizational execution</li><li>Prepare and synthesize executive-level communications, including presentations, reports, and strategic updates</li><li>Drive follow-through on key initiatives by tracking deliverables, identifying risks, and ensuring accountability across leadership teams</li><li>Manage complex calendars, balancing long-term priorities with day-to-day demands</li><li>Lead planning and execution of executive meetings (e.g., board meetings, leadership meetings, strategic offsites), including agendas, materials, and follow-ups</li><li>Establish and maintain operating rhythms that support alignment and decision-making</li><li>Partner with leadership to develop insights, prepare reports, and translate data into actionable summaries</li><li>Serve as a liaison between executives and internal/external stakeholders to ensure clear communication and alignment</li><li>Coordinate cross-functional initiatives, remove barriers, and influence outcomes</li><li>Support or lead high-impact strategic projects tied to growth and operational excellence</li><li>Mentor and guide junior administrative staff</li><li>Handle sensitive and confidential matters with discretion and professionalism</li><li>Exercise sound judgment in fast-paced, high-stakes environments</li><li>Represent leadership professionally in interactions with senior stakeholders and external partners</li><li>Oversee complex domestic and international travel arrangements</li><li>Manage executive-level events, including meetings, offsites, and large-scale gatherings</li><li>Prepare briefing materials to ensure executives are informed and prepared</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Aurora, CO
onsite
Permanent / Full Time
28 - 31 USD / Hourly
We are looking for an Administrative Assistant with relevant experience to help keep a busy dental office running smoothly in Aurora, Colorado. This position supports both patient-facing front desk activities and essential administrative tasks, with a strong emphasis on insurance coordination, scheduling, and record accuracy. The ideal candidate brings prior dental office experience, confidence using Dentrix, and a detail-oriented approach to patient service and team collaboration. Responsibilities: • Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience. • Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers. • Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues. • Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities. • Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy. • Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows. • Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day. • Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry. • Follow confidentiality requirements and office procedures to protect patient information and support compliant operations.
2026-06-04T00:00:00Z

Administrative Assistant

Centennial, CO
onsite
Temporary / Contract
25 - 27 USD / Hourly
Tax Administrative Assistant We are looking for an experienced Administrative Assistant to support a busy tax team in Englewood, Colorado. This Long-term Contract position will serve as a key point of contact for clients while coordinating day-to-day administrative activities that keep tax engagements moving forward. The ideal candidate brings strong organizational skills, sound judgment, and a service-focused approach to handling inquiries, documentation, and office support in a detail-oriented environment. Responsibilities: • Welcome visitors and create a positive first impression by managing front-desk interactions for clients arriving at the office. • Respond to incoming calls and messages, identify the purpose of each inquiry, and route matters to the appropriate member of the tax team. • Coordinate with clients to collect outstanding tax documents and help them submit information through secure online portals. • Provide timely updates to clients regarding document status, return progress, and routine engagement-related questions. • Support the tax department with administrative tasks such as scanning, filing, faxing, data entry, and maintaining organized records. • Use platforms such as Karbon and Ignition to assist with workflow tracking, engagement administration, and client follow-up activities. • Monitor extension-related activity by tracking signatures, missing items, and the current stage of each request during peak periods. • Offer basic first-level assistance for non-technical client questions and escalate complex tax or planning matters to team members with relevant experience.
2026-06-18T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Contract position is ideal for someone who is comfortable managing front-desk activities, handling incoming calls, and keeping administrative tasks on track. The role requires strong attention to detail, clear communication skills, and the ability to maintain accurate records in a fast-paced office setting. Responsibilities: • Manage day-to-day administrative support activities to help the office operate efficiently. • Receive and direct incoming phone calls, provide helpful information, and route messages to the appropriate contacts. • Welcome visitors and assist with front-desk coverage while maintaining a courteous and organized reception area. • Enter, update, and maintain records with accuracy to support reporting and daily business needs. • Prepare, organize, and file office documents so information is easy to access and well maintained. • Coordinate general office tasks such as scheduling, correspondence, and other clerical support as needed.
2026-06-17T00:00:00Z

Administrative Assistant

Englewood, CO
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are seeking a proactive and detail-oriented part-time Administrative Coordinator to support daily office operations and accounting functions. Manage front desk operations, including answering incoming calls and greeting visitors Open and close the office daily (lights, coffee setup, kitchenette organization) Review and track daily calendars (monitoring in-office vs. remote meetings) Schedule and coordinate internal and external meetings Perform high-volume data entry with accuracy and attention to detail Process invoices and provide administrative support to senior accounting staff Utilize QuickBooks for timesheets, time entry, and invoice processing Convert paper files into electronic format through scanning and document organization Assist with system transitions and learn new software as needed Track vehicle and equipment billing related to company projects Order office snacks and maintain kitchen and supply inventory Provide general administrative support across the team as needed Handle inbound calls related to water infrastructure inquiries Adapt to workflow fluctuations, with opportunity to ramp from part-time to full-time hours over time
2026-06-18T00:00:00Z

Administrative Assistant

Lakewood, CO
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a CPA firm focused on business management. This contract opportunity with permanent potential is ideal for someone who enjoys supporting daily office operations, interacting with clients professionally, and keeping administrative processes organized and accurate. The role combines front-desk coordination, communication support, and detail-oriented clerical work in a fast-paced accounting environment. Responsibilities: • Manage day-to-day administrative activities to help the office operate efficiently and maintain an organized workflow. • Welcome visitors, handle front-desk responsibilities, and respond to inbound calls with professionalism and excellent customer service. • Enter, update, and maintain records with a high degree of accuracy across office and client-related documentation. • Provide general clerical support such as scheduling, correspondence, filing, and preparing materials for internal use. • Assist with QuickBooks-related administrative tasks and help organize financial or tax-related information for review. • Support accounting and tax teams by tracking follow-up items and helping ensure action steps are documented and completed. • Coordinate communication between staff and clients to keep requests, updates, and appointments moving smoothly.
2026-06-18T00:00:00Z

Administrative Assistant

Littleton, CO
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-05-31T00:00:00Z

Administrative Assistant

Englewood, CO
onsite
Permanent / Full Time
52000 - 55000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations in Greenwood Village, Colorado. This role combines front-desk coordination, administrative support, and basic accounting assistance to help the team run smoothly. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident using standard office software in an office setting. Responsibilities: • Oversee routine office support activities, including keeping shared spaces organized and ensuring kitchen and workplace supplies remain stocked. • Welcome guests and visitors, provide a positive first point of contact, and direct them appropriately upon arrival. • Enter employee timesheet information accurately into QuickBooks and maintain organized payroll-related records. • Assist with invoice administration by preparing documentation, checking details, and sharing needed information with the Senior Accountant. • Monitor team calendars, help coordinate scheduling needs, and support efficient day-to-day administrative planning. • Maintain accurate data records and perform general clerical tasks to support office and HR-related processes.
2026-06-16T00:00:00Z