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10 results for Office Services Specialist in Boston, MA

Office/Medical Billing Specialist

Methuen, MA
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are looking for a Office/Medical Billing Specialist to support financial operations for a healthcare setting in Massachusetts. This Contract position focuses on billing accuracy, benefit coordination, account maintenance, and responsive service for residents and families. The ideal candidate brings hands-on experience with medical billing workflows, government program eligibility processes, and account reconciliation while working effectively in a fast-paced business office environment. Responsibilities:• Oversee Medicaid application processing, periodic eligibility reviews, and continued benefit administration to help maintain uninterrupted coverage.• Keep resident census information current by coordinating admissions, transfers, discharges, and related financial records with accuracy.• Generate private-pay billing statements and patient liability invoices, while handling payment posting, collection efforts, and follow-up on outstanding balances.• Submit consolidated billing claims, research discrepancies, and work through billing issues to support timely resolution.• Prepare daily bank deposits, verify balances, reconcile deposit activity, and complete electronic submissions accurately.• Address questions from residents and family members regarding invoices, account status, and other financial matters in a clear and attentive manner.• Maintain resident personal needs accounts and perform regular reconciliations to ensure proper documentation and account accuracy.• Support the Business Office Manager with month-end close activities, audit preparation, reporting tasks, and additional office initiatives as needed.
2026-07-23T00:00:00Z

Office Manager

Rowley, MA
onsite
Temporary to Hire
30 - 33 USD / Hourly
We are looking for an organized and detail-focused Office Manager to support daily business operations in Rowley, Massachusetts. This contract-to-permanent opportunity is ideal for someone who can balance accounting and project support. The person in this role will help keep the office running smoothly by overseeing essential processes, maintaining accurate documentation, and serving as a reliable point of contact for internal teams and external partners. Responsibilities:• Coordinate day-to-day office activities to ensure an efficient, organized, and well-structured work environment.• Process billing records, prepare invoices, and support both incoming and outgoing payment activities with accuracy and timeliness.• Maintain financial documentation related to accounts payable and accounts receivable, ensuring records are current and properly organized.• Enter, update, and verify operational and project-related data within company systems and spreadsheets.• Provide administrative support through scheduling, correspondence, file management, and general office coordination.• Monitor project progress, track status updates, and help maintain visibility into deadlines, deliverables, and outstanding items.• Work with vendors to manage communications, coordinate services, and help resolve routine issues related to office and project needs.• Oversee office supply inventory, place replenishment orders, and ensure essential materials are consistently available.• Support front desk and reception-related tasks by assisting visitors, answering calls, and directing inquiries appropriately.
2026-08-18T00:00:00Z

Office Manager

Gloucester, MA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily business operations. This contract opportunity is ideal for someone who can balance administrative coordination with HR-related support and payroll assistance. The person in this role will help create an efficient office environment while contributing to employee lifecycle activities and essential back-office processes. Responsibilities:• Oversee day-to-day office operations to keep administrative workflows running smoothly and efficiently.• Provide broad administrative support, including document preparation, scheduling, record maintenance, and general coordination tasks.• Assist with HR administration by supporting employee onboarding, offboarding, and personnel documentation.• Process payroll information accurately and on schedule while helping maintain organized compensation records.• Support recruiting efforts by coordinating job postings, screening logistics, and interview scheduling.• Help facilitate employee training activities by organizing materials, tracking participation, and assisting with follow-up tasks.• Enter and update business data in internal systems with a high level of accuracy and attention to detail.• Provide bookkeeping support through basic financial tracking, invoice organization, and record reconciliation assistance.• Take on additional ad hoc assignments as business needs arise across office, HR, and administrative functions.
2026-08-07T00:00:00Z

Office Manager

Lawrence, MA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Office Manager to oversee daily administrative operations and keep the office running efficiently. This role supports staff coordination, communication, scheduling, and workplace organization while helping maintain a detail-oriented and welcoming environment. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to manage multiple priorities with consistency and discretion. Responsibilities: • Direct daily office activities to ensure smooth workflows, organized operations, and timely completion of administrative tasks. • Maintain and improve office procedures, filing methods, and internal processes that support an efficient work environment. • Monitor inventory levels for workplace materials, place supply orders, and coordinate servicing or replacement of office equipment as needed. • Organize incoming and outgoing mail, deliveries, and general office communications to keep information moving accurately and on schedule. • Manage calendars, reserve meeting times, prepare meeting materials, and coordinate logistics for staff meetings and other office gatherings. • Keep Salesforce records current and accurate by reviewing data entries and updating information in a timely manner. • Provide administrative support to department coordinators and team members, including follow-up on recurring reporting needs and office priorities. • Assist with employee onboarding by helping schedule orientation activities, preparing materials, and supporting a positive onboarding experience. • Welcome visitors courteously, answer incoming calls, and direct questions or requests to the appropriate staff members. • Coordinate office coverage and internal communications while helping track weekly accountability items such as timecard issues, ratings, grades, and related staff reporting.
2026-08-12T00:00:00Z

Office Svcs Manager

Westford, MA
onsite
Temporary / Contract
34 - 39.8 USD / Hourly
We are looking for an experienced Office Services Manager to lead day-to-day workplace operations for an onsite team in Westford, Massachusetts. This Long-term Contract position focuses on creating a well-run, safe, and responsive office environment while partnering with site leadership to improve the employee experience. The role combines operational oversight, vendor coordination, budgeting, and space planning to support business needs and maintain high service standards. Responsibilities: • Direct daily office services across reception, workplace support, safety coordination, business continuity activities, food service, supplies, records oversight, recycling, and transportation-related needs. • Partner with site leaders to strengthen the workplace experience by identifying service gaps, responding to employee feedback, and helping shape practical improvement plans. • Coordinate local office initiatives with regional partners, ensuring site programs are aligned with broader standards and executed effectively. • Build, track, and forecast operating budgets for the site, while working with finance and leadership teams to monitor spending and identify efficiency opportunities. • Manage vendor relationships, service agreements, insurance documentation, and risk-related processes to ensure compliance with organizational and legal expectations. • Support space utilization by maintaining occupancy planning and seating arrangements that reflect business priorities and workplace capacity needs. • Oversee office moves, workspace changes, and site-related projects, including coordination with facilities and specialized service providers when required. • Maintain readiness for emergency response and environmental health initiatives by helping administer site procedures, training coordination, and workplace safety practices.
2026-07-31T00:00:00Z

Office Administrator

Boston, MA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an organized and service-oriented Office Administrator to support daily workplace operations. This position plays an important role in creating an efficient, welcoming, and well-managed office environment while assisting with employee-facing administrative and HR-related activities. The ideal candidate is comfortable balancing multiple priorities, coordinating logistics, and keeping office processes running smoothly in a fast-paced setting. Responsibilities: • Oversee everyday office activities to maintain an orderly, functional, and detail-focused workplace environment. • Coordinate with building contacts, service providers, and vendors to address facility needs and ensure office services are delivered effectively. • Monitor inventory levels, order workplace supplies, and keep shared spaces stocked and organized for employee use. • Assist with onboarding logistics by preparing materials, coordinating schedules, and supporting a positive onboarding experience. • Plan and organize internal meetings, team gatherings, and office events, including scheduling, room setup, and related arrangements. • Manage travel coordination and meeting logistics, ensuring reservations, calendars, and supporting details are handled accurately. • Process incoming and outgoing mail, maintain administrative records, and support invoice tracking and documentation tasks. • Provide general administrative assistance across the office, responding to day-to-day requests with care and attention to detail.
2026-08-03T00:00:00Z

Office Coordinator

Providence, RI
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily operations and provide executive-level assistance in Providence, Rhode Island. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a well-run office environment, and contribute to both administrative and event-related needs. The role requires strong attention to detail, sound judgment, and a proactive approach to supporting leadership and internal workflows. Responsibilities: • Oversee routine office and facility coordination to help maintain an organized, efficient, and detail-focused workplace. • Prepare and format engagement-related documents and correspondence with a high degree of accuracy and consistency. • Provide direct administrative support to the president, including scheduling, meeting coordination, and follow-up on key tasks. • Enter, organize, and validate data while producing reports for review and operational tracking. • Coordinate logistics and on-site activities for scheduled events, serving as a point person on the day of execution. • Assist with calendar management and executive meeting preparation to ensure leadership stays aligned on priorities. • Handle a variety of administrative assignments and adapt quickly as business needs shift across the office. • Review documents and internal materials carefully to ensure completeness, accuracy, and quality.
2026-08-21T00:00:00Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication. • Track incoming and outgoing shipments using internal systems and ensure records remain current and complete. • Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information. • Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy. • Perform a range of clerical and administrative duties, including data entry, document handling, and general office support. • Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments. • Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
2026-08-21T00:00:00Z

Client Services Assistant/Legal Support Specialist

Boston, MA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced and service-oriented individual to support front-of-house operations and administrative workflows in our office. This position plays a key role in creating a welcoming experience for clients and visitors while helping attorneys and business teams stay organized and prepared. The ideal candidate is comfortable balancing reception responsibilities with detailed administrative work in a fast-paced legal or business services environment. Responsibilities: • Welcome clients, guests, and visitors, maintain visitor records, and ensure the reception area operates efficiently throughout the day. • Manage incoming telephone traffic by answering calls promptly, directing inquiries to the appropriate contacts, and handling communications with care. • Coordinate room reservations and meeting arrangements, including scheduling conference spaces and organizing catering, technology, and required materials. • Assign workspace or office accommodations for visiting personnel and confirm all arrangements are prepared before arrival. • Provide administrative support through preparation of expense documentation, payment-related requests, and business intake or matter-related materials. • Assist with calendar coordination and travel planning to support attorneys or internal stakeholders with changing schedules and priorities. • Prepare, review, and assemble documents, mailings, and presentation binders while maintaining accurate electronic files and organized records. • Monitor details closely across high-volume tasks, helping ensure written materials, logistics, and administrative processes are completed accurately and on time.
2026-08-13T00:00:00Z

Business Operations Specialist 2 (2-4 years)

Cambridge, MA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a highly organized Business Operations Specialist to support regional office and property operations in Cambridge, Massachusetts. This Long-term Contract position plays a central role in helping leadership and site teams stay aligned, meet deadlines, and maintain smooth day-to-day business functions. The ideal candidate brings strong administrative coordination skills, comfort with operational systems, and the ability to work effectively across multiple teams in a fast-paced environment. Responsibilities: • Oversee operational documentation and compliance tracking, including insurance records, management agreements, tax-related files, and other property support materials. • Monitor recurring deliverables such as budgets, reports, and internal checklists to help ensure milestones and deadlines are achieved. • Coordinate onboarding activities for new team members by arranging system access, software permissions, and equipment requests. • Provide day-to-day support for internal tools and platforms by assisting users, answering questions, and escalating technical issues when needed. • Maintain shared team resources, including distribution lists, collaboration sites, and internal reference materials. • Support internal communications by preparing updates, distributing announcements, and reinforcing follow-up items related to training or operational changes. • Organize meetings and events by managing calendars, securing space, handling logistics, and tracking participation. • Work closely with operations, property management, IT, and corporate partners to address issues and improve administrative workflows. • Assist with reporting, data coordination, and process enhancements that support operational efficiency across the regional portfolio.
2026-08-21T00:00:00Z