Add your latest resume to match with open positions.

5 results for Executive Administrator in Boston, MA

Executive Assistant

Boston, MA
onsite
Temporary / Contract
24.6 - 25 USD / Hourly
<ul><li>Role: Administrative Staff – Executive (Contract to Hire)</li><li>Location: Boston, MA</li><li>Schedule: Onsite 4 days per week</li><li>Tentative Pay Range: $25 per hour</li></ul> Role OverviewIn this role, you’ll partner closely with senior leaders to keep priorities moving, communications clear, and logistics running smoothly. You’ll act as a trusted administrative partner, coordinating calendars, meetings, travel, and cross‑team communication in a fast‑paced, high‑visibility environment. Responsibilities- Serve as the primary administrative partner to executive leadership providing proactive high-touch support.- Manage complex calendars and meeting logistics coordinate conference rooms and prepare agendas materials and presentations to support effective decision-making.- Coordinate domestic and international travel expenses and invoice processing track follow-ups to ensure requests are completed accurately and on time.- Collaborate regularly with partners across global locations maintaining professionalism discretion and a customer-service mindset.
2026-05-15T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Boston, Massachusetts. This Long-term Contract position is ideal for a highly organized, detail-oriented individual who can manage complex scheduling, coordinate travel, and keep executive priorities running smoothly. The role requires strong judgment, attention to detail, and the ability to handle a fast-paced environment effectively. Responsibilities: • Manage senior leaders’ calendars by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Coordinate executive meetings by preparing schedules, confirming attendees, and supporting smooth meeting execution. • Provide day-to-day administrative support that helps leadership stay focused on strategic priorities. • Monitor changing plans and adjust schedules or travel arrangements quickly to meet business needs. • Maintain clear communication with internal and external stakeholders regarding executive availability and meeting coordination.
2026-05-15T00:00:00Z

Executive Assistant

Cambridge, MA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership while helping maintain an efficient and well-run office. This long-term contract position is well suited for an experienced, detail-oriented candidate who can manage competing priorities, communicate with discretion, and keep day-to-day administrative operations on track. The ideal candidate brings strong judgment, a service-oriented mindset, and the ability to anticipate needs in a fast-moving, mission-focused environment. Responsibilities: • Direct day-to-day office activities, including coordinating supplies, vendor relationships, incoming and outgoing mail, shipping needs, and basic technology support. • Oversee the upkeep and functionality of office equipment, resolving routine issues and arranging service when needed to minimize disruption. • Maintain accurate and accessible electronic and paper records, ensuring important documents, agreements, and reference files are well organized. • Support senior leaders by managing schedules and email traffic, prioritizing urgent matters, preparing replies, and keeping calendars aligned with business needs. • Meet regularly with leadership to clarify priorities, anticipate decisions, and ensure timely follow-up on critical matters. • Organize meeting and event logistics by preparing materials, coordinating attendance, and handling operational details for internal and external engagements. • Track open tasks and administrative commitments, working closely with leadership to ensure responsibilities are completed on schedule. • Prepare recurring updates and summary reports related to organizational activity, participation, and upcoming meetings or events. • Draft, edit, and proofread executive communications on behalf of senior leaders with close attention to tone, accuracy, and detail. • Coordinate stakeholder-related administrative processes, including acknowledgments, travel arrangements, invitations, RSVPs, and event setup support.
2026-05-13T00:00:00Z

Executive Assistant/Office Manager

Boston, MA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for an experienced and proactive Executive Assistant/Office Manager to support daily business operations. This position combines high-level administrative support with office coordination and employee-facing responsibilities, making it well suited for someone who is organized, resourceful, and comfortable working in a dynamic environment. The ideal candidate brings strong judgment, excellent communication skills, and a service-oriented approach to creating an efficient and welcoming workplace. Responsibilities: • Oversee day-to-day office activities to maintain an organized, detail-focused, and productive work environment. • Manage executive calendars by prioritizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and related logistical details. • Prepare presentations, reports, meeting materials, and other documents to support leadership communication and decision-making. • Track and reconcile business expenses, ensuring accurate documentation and timely submission of reports. • Plan and support internal meetings, team gatherings, and workplace events that strengthen employee engagement and office culture. • Assist with onboarding logistics for new hires, including workspace readiness, scheduling, and coordination of introductory activities. • Serve as a key point of contact for office vendors, supplies, and general administrative needs, helping operations run smoothly.
2026-05-14T00:00:00Z

Trust Administrator

Boston, MA
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Our client, a successful law firm, is looking for a detail-oriented and resourceful Trust Administrator to join their team in Boston, Massachusetts. In this role, you will play a key part in managing trust accounts, assisting clients with their financial needs, and ensuring the Location: Boston, MASalary: $140,000 - $160,000 (depending on experience) + amazing benefits!Schedule: Hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Carefully and consistently guard the privacy of client and firm information.</li><li>Proactively assist clients. Identify issues that need to be addressed (related to gift taxes, estate planning needs, etc.)</li><li>Serve and anticipate needs of clients. Calculate and monitor distributions from accounts. Monitor money market balances to ensure that adequate cash is available for upcoming account activity.</li><li>Effectively document and communicate client and account issues with partners and other staff.</li><li>Coordinate interaction with firm's custodian bank.</li><li>Coordinate asset transfers including stock gifts, additions to accounts and distributions from accounts.</li><li>Coordinate account opening and closing with account team (Trustee, Accounting Coordinator, Tax Specialist, etc.).</li><li>Act as a resource to others for trust administration and estate settlement.</li><li>Maintain client files including electronic files. Keep firm databases up to date.</li><li>Assist with investment tasks including investment reviews, preparing investment recommendation sheets using Excel and using Advent/Moxy to create trades.</li><li>Perform special projects and other duties as reasonably assigned.</li></ul>
2026-05-01T00:00:00Z