11 Results for Document Services Rep Jobs in Boston, MA

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Customer service representative

Fitchburg, MA
onsite
Permanent / Full Time
50000.00 - 52000.00 USD / Yearly
We are looking for a Customer Service Representative to support order management, customer communication, and account growth for a manufacturing business in Fitchburg, Massachusetts. This role combines strong service skills with administrative accuracy, helping customers receive timely information while ensuring orders, quotes, and related documentation are handled efficiently. The ideal candidate is organized, detail-oriented, and confident working with both customers and internal sales partners to maintain positive business relationships. Responsibilities:• Manage incoming customer orders from entry through fulfillment, monitor progress, and coordinate follow-up to help meet delivery expectations.• Build and maintain customer accounts by identifying opportunities to reconnect with prior clients and support outreach to prospective business contacts.• Strengthen long-term customer relationships by responding to needs promptly and contributing to retention and revenue growth efforts.• Recommend relevant products and additional solutions during customer interactions to encourage expanded sales and referral opportunities.• Work closely with regional sales leaders and sales representatives to address customer requests, resolve order concerns, and support active opportunities.• Review inactive or lost accounts, conduct follow-up communication, and help revive business where appropriate.• Prepare and verify customer information, quotations, and order details to support accurate processing and smooth coordination with shipping.• Handle initial lead response activities, share outcomes with internal stakeholders, and assist with marketing-related follow-up such as samples, mailings, and outreach calls.• Contribute to overall quality standards and provide additional administrative or customer support tasks as needed. For immediate consideration please reach out ASAP to Eric Lebow 508-205-2127 **This role is 100% in office M-F 8-5**
2026-10-01T20:25:30Z

Customer Service Representative

Pawtucket, RI
onsite
Permanent / Full Time
50000.00 - 52000.00 USD / Yearly
We are looking for a Customer Service Representative to support order management, customer communication, and quote preparation from our Pawtucket based client. This role is ideal for someone who thrives in a fast-paced setting, stays organized across multiple priorities, and takes pride in delivering responsive, accurate service. The position works closely with internal teams and customers to address questions, resolve concerns, and help strengthen ongoing business relationships. Responsibilities:• Manage incoming customer orders with a high level of accuracy and ensure each request is entered and updated promptly.• Prepare pricing quotes and related customer documentation within expected turnaround times.• Coordinate with cross-functional teams to confirm order details, maintain data accuracy, and support smooth processing.• Partner with logistics and operations staff to help keep shipments and deliveries on schedule.• Support issue resolution efforts by assisting with follow-up actions and communicating updates clearly to customers.• Maintain customer account information, respond to inquiries professionally, and foster strong ongoing relationships.• Review inventory information and customer demand activity to help address availability questions and order status concerns.• Track open orders and backlogs, escalating concerns when needed to help meet service expectations.• Contribute to a cooperative team environment while assisting with additional projects and administrative tasks as assigned
2026-10-13T17:58:40Z

Document Negotiator OGC

Boston, MA
remote
Temporary / Contract
38.00 - 43.00 USD / Hourly
We are looking for a detail-oriented Document Negotiator to support legal documentation activities for the Office of General Counsel in Boston, MA. This Long-term Contract position is well suited for someone who is comfortable working with attorneys, client-facing teams, and control functions in a financial services environment. The role focuses on drafting, reviewing, and negotiating a range of client and operational documents while helping ensure timely completion, strong recordkeeping, and effective coordination across multiple stakeholders. Responsibilities:• Draft, examine, and negotiate account control agreements, amendments, and related legal documents that support client accounts and trading activity.• Partner with attorneys and business teams to prepare documentation tied to client onboarding, account maintenance, and service-related requests.• Review instruction letters, representation letters, and similar materials for operational groups within the investor services business.• Coordinate document workflows among internal teams, external counterparties, and clients to keep execution on schedule and resolve open items efficiently.• Monitor the progress of active agreements, maintain organized tracking tools and documentation records, and help ensure deadline-sensitive matters remain current.• Work closely with compliance, credit risk, and other cross-functional partners on contract reviews, escalations, and targeted initiatives.• Provide responsive support to internal stakeholders by clarifying documentation requirements and helping address negotiation issues in a practical manner.
2026-10-07T14:34:07Z

Receptionist

Centerville, MA
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support a busy law firm in Centerville, MA. This position is ideal for someone who excels at front-desk coordination, communicates clearly with clients and colleagues, and keeps daily operations organized. The role combines administrative support, document handling, scheduling, and financial coordination in a fast-paced legal environment. Responsibilities:• Coordinate appointment scheduling and maintain attorney calendars to support daily workflow and upcoming commitments.• Draft, format, and review post-closing paperwork and written communications for accuracy and completeness.• Process disbursements, assist with billing activities, and help maintain organized financial records.• Submit and track documents with courts, government offices, and other external agencies as needed.• Monitor important timelines, including filing deadlines and court-related dates, and help ensure timely follow-up.• Manage incoming and outgoing mail, scan and copy materials, and keep physical and electronic files well organized.• Welcome clients, support intake activities, and provide general administrative assistance across the office.• Answer and route inbound calls through a multi-line phone system while delivering courteous and attentive service.
2026-09-18T13:58:42Z

Electronic Medical Records Specialist

Lynn, MA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Electronic Medical Records Specialist to support accurate, compliant, and timely management of patient documentation in Lynn, Massachusetts. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in maintaining electronic health information within a clinical or healthcare setting. The person in this role will help ensure records are complete, accessible, and handled in accordance with established privacy and documentation standards. Responsibilities: • Set up and organize new participant charts within the electronic medical record system, ensuring each file is properly established from the start. • Update and verify demographic details in the record system to keep patient information current and reliable. • Scan, index, and file medical documentation into the electronic platform with close attention to accuracy and regulatory compliance. • Monitor record quality by reviewing charts for completeness, consistency, and correct document placement. • Route materials that do not belong in the medical record to the appropriate department or staff member while following compliance guidelines. • Help oversee daily departmental activities when leadership team members are unavailable, keeping workflow on track. • Handle routine requests for release of information in alignment with privacy requirements and internal procedures. • Obtain hospital records through approved external systems and coordinate with outside providers to gather documentation needed for continuity of care. • Assist with chart audits, departmental audit preparation, and additional administrative duties as needed to support medical records operations.
2026-10-05T19:28:45Z

Front Desk Receptionist

Shrewsbury, MA
onsite
Permanent / Full Time
42000.00 - 46000.00 USD / Yearly
We are looking for a Front Desk Receptionist to serve as the first point of contact for our office while helping maintain efficient day-to-day operations. This role combines front desk coverage with administrative support, making it ideal for someone who is organized, dependable, and comfortable handling multiple tasks in a detail-focused setting. The successful candidate will create a positive experience for visitors, manage routine office activities, and assist internal teams with essential clerical work. Responsibilities:• Welcome guests promptly, answer questions, and direct them to the appropriate staff or meeting areas.• Manage incoming phone calls effectively, routing inquiries accurately and taking messages when needed.• Sort, distribute, and prepare outgoing mail, packages, and deliveries to support smooth office operations.• Keep the reception space tidy, presentable, and ready to receive visitors throughout the day.• Perform administrative tasks such as entering information, organizing files, and preparing routine documents.• Track office supply levels and help coordinate reordering to ensure the workplace remains stocked.• Provide day-to-day support to departments by assisting with miscellaneous clerical and operational requests.• Take on additional assigned duties that contribute to efficient office administration. **This is an immediate need here! For Quick turn around call me and be prepared to share your resume Immediately 508-205-2127. It is 100% in office, 8-4:30. ** ERIC LEBOW
2026-10-15T11:43:44Z

Front Desk Coordinator

Boston, MA
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front-of-house operations for a detail-oriented services environment in Boston, Massachusetts. This Contract position requires someone who can create a welcoming experience for visitors while managing incoming communications with efficiency and discretion. The ideal candidate is organized, service-oriented, and comfortable balancing reception coverage with concierge-style support throughout the day. Responsibilities: • Welcome guests and employees at the front desk, ensuring a courteous and welcoming first impression for everyone entering the office. • Manage a multi-line phone system by answering, screening, and routing inbound calls to the appropriate individuals or departments in a timely manner. • Provide concierge-style assistance by helping visitors and staff with general inquiries, directions, and on-site support needs. • Coordinate front desk activities, including visitor check-in procedures and maintaining an orderly reception area. • Handle incoming communications with accuracy and discretion, taking detailed messages and following established protocols for call coverage. • Support day-to-day office operations by responding to routine administrative requests connected to front desk services.
2026-10-14T18:18:46Z

Receptionist

Watertown, MA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an experienced Receptionist to support daily operations in a high-end showroom in Watertown, Massachusetts. This Long-term Contract position is ideal for someone who excels in a client-facing environment, stays composed during busy periods, and brings strong organizational ability to the front desk. The role requires excellent communication, sound judgment, and confident use of Microsoft Office to help create a seamless experience for visitors and internal teams. Responsibilities: • Welcome guests courteously, guide them to the appropriate contact, and create a positive first impression upon arrival. • Answer and route incoming phone calls efficiently, provide accurate information, and record detailed messages when needed. • Coordinate calendars, appointments, and meeting arrangements to support smooth day-to-day scheduling. • Maintain an orderly, detail-oriented showroom and reception area that reflects a high standard of presentation. • Prepare documents, correspondence, spreadsheets, and other administrative materials using Microsoft Office applications. • Support office operations with general administrative tasks and assist team members as priorities shift throughout the day. • Handle confidential information with discretion and maintain a respectful approach in all interactions. • Communicate clearly with clients, colleagues, and leadership to keep front desk and showroom activities running smoothly. • Build familiarity with company offerings so you can respond to visitor questions with clarity and confidence.
2026-10-14T19:44:08Z

Electronic Medical Records Specialist

Lynn, MA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Electronic Medical Records Specialist to support accurate and efficient handling of patient documentation for a Contract position in Lynn, Massachusetts. This role focuses on maintaining organized digital health records, ensuring information is complete, accessible, and handled with care. The ideal candidate is comfortable working within electronic record platforms and can contribute to a smooth records management process in a healthcare setting. Responsibilities: • Maintain and update patient medical files within electronic record systems, ensuring documentation is accurate and properly categorized. • Review health record entries for completeness and follow up on missing, inconsistent, or unclear information as needed. • Process, organize, and retrieve medical documentation to support clinical, administrative, and compliance-related needs. • Use platforms such as Allscripts and Cerner to manage record workflows and preserve data integrity across patient files. • Respond to authorized requests for patient information while following privacy standards and established release procedures. • Assist with record audits and quality checks to help ensure medical information is current, legible, and stored correctly. • Coordinate with clinical and administrative teams to support timely documentation updates and record availability. • Support electronic record-related process changes or system updates as assigned within the scope of records operations.
2026-09-29T19:08:42Z

Front Desk Coordinator

Lawrence, MA
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations in Lawrence, Massachusetts. This Contract to permanent opportunity is ideal for someone who enjoys creating a welcoming environment, managing communications, and keeping onsite activities organized. The person in this role will help ensure visitors, employees, and training participants receive attentive assistance while administrative and logistical tasks are completed accurately and on time. Responsibilities: • Welcome employees, guests, and training attendees with an attentive and friendly approach while managing daily front desk coverage. • Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly. • Coordinate check-in activities and provide clear guidance to visitors and staff as they arrive onsite. • Prepare training rooms by arranging materials, organizing supplies, and supporting setup before sessions and breakdown afterward. • Assemble and distribute training documents and other administrative materials needed for scheduled programs and meetings. • Assist with basic computer setup and readiness for classroom or training use to help sessions begin smoothly. • Send reminders and routine communications related to training schedules, attendance, and onsite coordination. • Provide general administrative and communication support to help maintain efficient front office and training operations.
2026-10-09T17:08:42Z

Receptionist

Providence, RI
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a dependable Receptionist to provide front desk support for a school in Providence, Rhode Island. This is a Contract position that requires immediate availability for same-day coverage in either a lower school or a middle/high school setting. The assignment is expected to begin right away and may continue beyond the initial need depending on staffing circumstances. Responsibilities: • Welcome students, families, staff, and visitors while maintaining a detail-oriented and organized front office environment. • Manage a multi-line phone system by answering incoming calls promptly, directing them to the appropriate contacts, and taking accurate messages when needed. • Provide administrative support at the reception desk, including handling routine inquiries and assisting with day-to-day school office operations. • Monitor front desk activity throughout the day to help ensure smooth communication between the school office and guests. • Offer flexible coverage support for immediate scheduling needs and adapt to changes in assignment length as staffing needs evolve. • Maintain a courteous and calm presence in a busy school setting while prioritizing multiple tasks efficiently.
2026-10-07T16:04:38Z

11 results for Document Services Rep in Boston, MA