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22 results for Senior Administrative Assistant in Boca Raton, FL

Administrative Assistant

Jupiter, FL
onsite
Temporary / Contract
18.4205 - 21.329 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Jupiter, Florida. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and has a passion for organization and efficiency. The successful candidate will play a key role in supporting daily operations and ensuring smooth communication across various channels. Responsibilities: • Handle incoming calls and provide attentive assistance to customers and clients. • Perform accurate data entry tasks, including numeric and general data input. • Schedule appointments and maintain an organized calendar for team members. • Manage email correspondence, ensuring timely responses and follow-ups. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Coordinate shipping activities, ensuring proper labeling and timely dispatch. • Provide exceptional customer service, addressing inquiries and resolving issues. • Assist with QuickBooks entries and basic bookkeeping tasks. • Support administrative office operations by organizing files and maintaining records. • Collaborate with team members to ensure efficient workflow and task completion.
2026-04-24T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Miami, Florida. In this role, you will provide essential support to daily operations, ensuring smooth office management and effective communication. This position requires a proactive individual with strong organizational and multitasking abilities. Responsibilities: • Respond to incoming phone calls and emails, ensuring inquiries are addressed promptly and professionally. • Manage daily office tasks, including scheduling meetings and maintaining organized records. • Perform accurate data entry to update and maintain critical business information. • Assist with receptionist duties, such as greeting visitors and managing front desk activities. • Support administrative projects and coordinate with team members to meet deadlines. • Prepare reports, presentations, and documents as required by management. • Maintain a well-organized workspace and oversee inventory of office supplies. • Handle confidential information with discretion and professionalism. • Collaborate with colleagues to improve workflow and optimize office procedures.
2026-04-11T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the leasing team, ensuring smooth operations and effective coordination. This position requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative, family-oriented workplace. Responsibilities:• Provide administrative support to the leasing team, including managing daily tasks and ensuring all operations run efficiently.• Process and code invoices accurately, maintaining proper documentation and records.• Track deals and expenses, ensuring all financial data is up-to-date and organized.• Answer inbound calls with care and attention, addressing inquiries and redirecting as necessary.• Perform data entry tasks with precision, ensuring information is accurately recorded.• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.• Utilize Microsoft Excel for data analysis, reporting, and other administrative tasks.• Maintain a highly organized workspace and ensure all files and records are easily accessible.
2026-04-21T00:00:00Z

Administrative Assistant

North Palm Beach, FL
onsite
Temporary / Contract
19.71 - 19.71 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Juno Beach, Florida. In this role, you will provide critical administrative support to a department or group of professionals, ensuring smooth operations and adherence to established policies. This position requires hands-on involvement with document management, compliance activities, and organizational tasks. Responsibilities: • Provide administrative support by organizing schedules, managing correspondence, and maintaining accurate records. • Review and sort old records to determine appropriate retention, storage, or disposal in compliance with provided policies. • Prepare charts, graphs, and tables to support reports and presentation materials. • Ensure proper documentation and record-keeping processes are followed, adhering to business guidelines. • Handle routine correspondence and compose straightforward written communications without management oversight. • Box and prepare materials for shipment to storage locations based on retention requirements. • Perform document management tasks, including filing, archiving, and ensuring compliance with organizational standards. • Organize and maintain records within filing cabinets and binders, ensuring easy accessibility. • Support the team by compiling and analyzing relevant data for inclusion in reports. • Adhere to safety procedures and guidelines while performing all tasks.
2026-04-17T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
25.65 - 27 USD / Hourly
We are looking for an Administrative Assistant to provide dependable day-to-day support to a leadership team in Boca Raton, Florida. This contract opportunity with potential for a long-term role is ideal for someone who thrives in a mission-driven non-profit environment and can keep schedules, communications, and administrative operations running smoothly. The person in this role will bring strong organization, sound judgment, and a detail-oriented approach when managing confidential information and coordinating priorities. Responsibilities:• Serve as a key point of coordination between the Director and internal team members, ensuring updates are shared promptly and urgent matters are brought forward for resolution.• Screen and direct incoming calls for the department leader, responding appropriately or connecting inquiries to the correct contact.• Maintain and review the Director’s daily priorities and schedule, helping set an organized plan for each workday.• Record employee time-off and flex-day information accurately using Excel and keep related tracking documents current.• Arrange internal meetings, prepare logistics as needed, and monitor follow-up actions to help keep projects and discussions on track.• Organize and maintain both digital and physical records so important documents remain accessible and well managed.• Oversee office supply levels, place orders when necessary, and help support efficient daily office operations.• Coordinate department lunches, team gatherings, and other internal events while handling details from planning through execution.• Provide administrative support for special projects and carry out additional assignments while exercising discretion with sensitive information.
2026-04-24T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism. This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability. Key Responsibilities<ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul>
2026-04-16T00:00:00Z

Administrative Assistant

Lake Worth, FL
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This onsite role is a contract opportunity with the potential to become permanent for someone who enjoys creating order, assisting visitors and callers, and keeping administrative tasks on track in a small office environment. The ideal candidate is comfortable working Monday through Friday from 8:00 AM to 5:00 PM, communicates effectively in both English and Spanish, and brings strong attention to detail to a variety of office duties. Responsibilities: • Welcome visitors, answer incoming calls, and provide attentive front-desk support for a busy office setting. • Perform a range of administrative tasks such as organizing files, preparing documents, and maintaining accurate office records. • Enter and update information in internal systems and spreadsheets with a high level of accuracy. • Assist with scheduling, correspondence, and general coordination to help daily operations run efficiently. • Use Microsoft Office applications to create documents, manage communications, and support routine reporting needs. • Provide bilingual English and Spanish communication support for callers, visitors, and staff as needed. • Maintain an organized workspace and contribute to a business-casual office environment. • Support additional clerical and receptionist-related duties based on day-to-day office needs.
2026-04-24T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are currently hiring for a Bilingual Spanish Administrative Assistant to support a fast-paced office environment. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative tasks. This is a great opportunity for someone with a background in property management, as the role will be working within a property management office. Key Responsibilities:<ul><li>Provide general administrative support to the team</li><li>Answer and route incoming calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems (both digital and physical)</li><li>Assist with data entry and record keeping</li><li>Coordinate office operations, including supplies and vendor communication</li><li>Support internal teams with day-to-day administrative tasks</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail. Responsibilities: • Manage daily administrative tasks, including scheduling, filing, and correspondence. • Answer and direct inbound calls, ensuring prompt and courteous communication. • Perform accurate data entry to maintain and update records. • Assist with receptionist duties, such as greeting visitors and managing inquiries. • Utilize Microsoft Office tools, including Excel, for reporting and data management. • Apply strong algebra and geometry skills to relevant tasks. • Ensure high levels of reading comprehension to process and interpret complex information. • Adhere to business casual dress code while demonstrating attention to detail. • Work collaboratively with team members to support office operations. • Follow designated work hours from Monday to Friday with precision.
2026-04-24T00:00:00Z

Administrative Assistant

Key Biscayne, FL
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable bilingual (English/Spanish) Administrative Assistant to support daily front desk operations for a real estate and property organization in Key Biscayne, Florida. This is contract to permanent position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks efficiently, and serving as a reliable first point of contact for visitors, tenants, and business partners.The role requires strong communication skills, sound judgment, and the ability to stay organized while handling multiple priorities throughout the day. WResponsibilities:<ul><li>Manage general office duties, including mail handling (pick-up, drop-off, and distribution), faxing, photocopying, scanning, filing, and email</li><li>Order and maintain office supplies</li><li>Assist as a floater across departments, including A/R, A/P, Insurance, and Property Taxes</li><li>Process bank deposits (via remote scanner or at branch)</li><li>Handle and organize correspondence and bills</li><li>Perform data entry and basic spreadsheet management</li><li>Support additional office tasks based on business needs and seasonality</li><li>Assist with utility applications (water, power)</li><li>Handle violation notices</li><li>Provide strong customer service to tenants, visitors, and partners</li><li>Optional: Become an on-site notary (firm covers training and associated fees) </li></ul>
2026-04-24T00:00:00Z

Executive Assistant

Fort Lauderdale, FL
onsite
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced business environment in Fort Lauderdale, Florida. This position plays a central role in keeping priorities organized, coordinating complex schedules, and ensuring day-to-day operations run smoothly across multiple business interests. The ideal candidate brings sound judgment, strong organizational ability, and a proactive approach to managing executive needs with professionalism and urgency. Responsibilities: • Manage demanding executive calendars, prioritize appointments, and adjust schedules quickly to address changing business needs. • Coordinate domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries. • Organize meetings and special events by securing venues, confirming logistics, and preparing schedules for attendees. • Provide administrative support to senior executives, including the chairman and owner, while maintaining discretion and efficiency. • Help oversee administrative activities across multiple business entities to keep communication, scheduling, and follow-through aligned. • Anticipate time-sensitive requests and respond promptly to last-minute changes, including occasional evening or weekend support when required. • Support general office and business operations by tracking priorities, following up on action items, and helping leadership stay focused on key objectives.
2026-04-22T00:00:00Z

Executive Assistant

Miami, FL
onsite
Temporary to Hire
26 - 33 USD / Hourly
Robert Half is partnering with a private equity/investment firm focused on the hospitality industry (hotels and resorts) to hire an Executive Assistant with marketing support responsibilities. Candidates must have prior experience in the hospitality industry. This is a dynamic role ideal for someone who thrives in a fast-paced environment and enjoys balancing executive support with hands-on involvement in marketing initiatives. RResponsibilities:<ul><li>Oversee day-to-day office operations, ensuring a professional and well-organized work environment</li><li>Manage office supplies, inventory, and vendor relationships</li><li>Coordinate facilities needs and serve as the primary point of contact for office-related matters</li><li>Provide direct administrative support to the COO and VP</li><li>Manage calendars, scheduling, correspondence, and meeting coordination</li><li>Handle confidential information with discretion and professionalism</li><li>Support internal communications and documentation as needed</li><li>Assist in executing marketing initiatives, including social media coordination and content support</li><li>Coordinate with external partners and agencies on marketing deliverables</li><li>Help maintain brand consistency across all materials and communications</li><li>Support operational workflows and assist in identifying process improvements</li><li>Assist with special projects and cross-functional tasks as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant (Nonprofit)

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant (Nonprofit | On-Site) A mission-driven organization is seeking an Administrative Assistant to support daily operations and help keep programs running smoothly. This role is ideal for someone organized, detail-oriented, and passionate about supporting a meaningful cause. <ul><li>Provide general administrative support (calls, emails, scheduling)</li><li>Maintain organized files, records, and documentation</li><li>Assist with data entry, reports, and program tracking</li><li>Support coordination of meetings, events, and outreach efforts</li><li>Communicate with internal teams, vendors, and community partners</li></ul>
2026-04-11T00:00:00Z

Administrative Assistant (with Accounting Support)

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant / Accounting Support (On-Site)A well-established company is seeking an Administrative Assistant with Accounting Support experience to assist with daily office operations and basic accounting functions. This role is ideal for someone organized, detail-oriented, and comfortable wearing multiple hats.Responsibilities:<ul><li>Provide general administrative support (phones, scheduling, filing)</li><li>Assist with accounts payable and receivable tasks</li><li>Enter invoices, track payments, and maintain records</li><li>Support data entry and reporting using Excel</li><li>Coordinate with vendors and internal teams</li></ul>
2026-04-11T00:00:00Z

Administrative Asst/Exec. Asst 1 (0-2 years)

Fort Lauderdale, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an organized administrative team member to support daily office operations in Fort Lauderdale, Florida. This Long-term Contract position is well suited for someone early in their career who can manage clerical tasks, communicate effectively, and provide dependable support to internal teams and leadership. The role requires strong attention to detail, comfort with common business software, and the ability to handle a variety of administrative assignments efficiently. Responsibilities: • Coordinate day-to-day administrative activities, including document preparation, filing, and general office support. • Draft, format, and distribute correspondence, reports, and other business documents using Microsoft Word and Excel. • Assist with invoice tracking, basic bookkeeping tasks, and review of routine financial documents for accuracy. • Respond to internal and external inquiries with excellent customer service and clear written and verbal communication. • Maintain organized records and support records management practices to ensure information is easy to retrieve. • Perform clerical duties such as photocopying, scanning, fax distribution, and updating office documentation. • Conduct research and compile information to support team projects, business requests, and executive needs. • Provide administrative assistance to senior staff, including support for C-suite level activities when needed.
2026-04-24T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations in a fast-paced office environment. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience and grow within a professional setting. The ideal candidate is organized, proactive, and comfortable handling a variety of tasks while maintaining a positive and professional attitude. Key Responsibilities<ul><li>Provide general administrative support to the office and team members</li><li>Answer phones, respond to emails, and assist with basic customer inquiries</li><li>Perform data entry, filing, and document management</li><li>Assist with scheduling appointments and coordinating meetings</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain office organization, including supplies and common areas</li><li>Support additional administrative tasks as needed </li></ul>
2026-04-16T00:00:00Z

Office Assistant

Miami Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a dedicated Bilingual Spanish Office Assistant to join our team on a long-term contract basis in Miami Beach, Florida. This role is based within a residential communit, offering a meaningful opportunity to support both daily operations and resident experience. The ideal candidate will have a background in leasing, property management, or resident services, along with strong organizational skills and a proactive, customer-focused approach. Responsibilities:<ul><li>Manage general administrative duties, including filing, data entry, and document organization</li><li>Serve as the first point of contact for residents and visitors, providing a professional and welcoming experience</li><li>Handle inbound calls and direct inquiries to the appropriate departments</li><li>Support leasing activities, including assisting with applications, documentation, and resident communication</li><li>Maintain accurate records within CRM and property management systems</li><li>Assist with billing-related tasks and basic financial tracking using internal systems</li><li>Coordinate office supplies and ensure the office remains organized and efficient</li><li>Prepare and distribute internal communications, including emails and notices to residents</li><li>Provide bilingual support in English and Spanish to effectively assist a diverse resident population</li><li>Collaborate with team members to ensure smooth day-to-day operations within the community</li></ul>
2026-04-16T00:00:00Z

Senior Staff Accountant

Miami Beach, FL
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
Robert Half is seeking an experienced Senior Staff Accountant to join our Loan Staff Consultant Program in the Miami market. This is a full-time, permanent opportunity with Robert Half, where you will support our clients on a project basis while enjoying the stability, benefits, and continuity of being a salaried employee of our organization. This role will support key accounting operations during a critical period. This opportunity is ideal for an accounting professional who enjoys stepping into dynamic environments, driving accuracy in financial reporting, strengthening processes, and making an immediate impact. What makes this opportunity different: As a Loan Staff Consultant, you are a full-time Robert Half employee deployed on client-facing projects. This offers the feel of project variety and meaningful impact, paired with the security of a permanent home base, competitive benefits, and ongoing support from Robert Half. Responsibilities: • Oversee daily accounting operations, including accounts payable, accounts receivable, and general ledger activity • Support month-end close processes and prepare accurate financial statements • Conduct financial analysis and provide detailed explanations of budget-to-actual variances • Monitor budgets, expenses, and cash flow to help ensure financial stability and operational efficiency • Maintain compliance with internal policies and established accounting standards • Support internal and external audits by preparing documentation and responding to reporting needs • Analyze revenue across multiple hotel departments, including rooms and food & beverage • Assist with forecasting and budgeting to support financial planning and decision-making • Partner with leadership and finance team members to promote collaboration and maintain financial integrity If interested, please send your resume to Cristina.Arguello@roberthalf
2026-04-16T00:00:00Z

Human Resources and Office Administrator

Boca Raton, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Role ObjectiveWe are seeking a detail‑oriented and motivated HR & Office Administrator to support daily operations and contribute to the growth of our Boca Raton office. This entry‑level role is ideal for candidates with an HR degree or foundational HR training who are eager to build hands‑on experience across human resources, onboarding, employee support, and office administration. You will play a key role in maintaining a professional, organized, and employee‑focused environment.Key ResponsibilitiesHuman Resources Administration (Primary Focus)<ul><li>Serve as a first point of contact for HR‑related inquiries, providing timely and professional support to employees and candidates</li><li>Maintain accurate and confidential employee records, including personnel files, attendance, and leave tracking</li><li>Enter, update, and audit employee information in HR systems to ensure compliance and data integrity</li><li>Assist with the preparation of offer letters, employment agreements, onboarding packets, and HR documentation</li><li>Coordinate new‑hire onboarding, orientation schedules, and pre‑employment requirements</li><li>Support HR initiatives such as employee engagement activities, policy updates, and compliance projects</li><li>Assist with benefits administration tasks, including enrollment tracking and employee communication</li><li>Help ensure HR processes align with company policies and employment regulations</li></ul>Office & Administrative Support<ul><li>Welcome clients, visitors, and vendors with a polished, professional presence</li><li>Manage front‑desk operations including calls, mail, deliveries, and visitor coordination</li><li>Monitor office supplies and coordinate purchasing of materials, equipment, and office resources</li><li>Liaise with vendors, building management, and maintenance providers to ensure a clean, safe, and efficient workspace</li><li>Provide administrative support to the executive team, including scheduling, travel coordination, and meeting logistics</li><li>Assist with basic accounting tasks such as invoice processing and expense tracking</li></ul>
2026-04-02T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Accounting Assistant (Make an Impact | On-Site)Are you an Accountant who enjoys digging into the numbers, improving processes, and being part of a growing team? This opportunity is perfect for someone who wants more than just routine work—you’ll play a key role in keeping the financials accurate and driving smarter decisions. <ul><li>Own key pieces of the month-end close and financial reporting</li><li>Analyze accounts and identify discrepancies (you don’t just plug numbers—you question them)</li><li>Partner with leadership to provide insight into financial performance</li><li>Support A/P, A/R, and overall accounting operations</li><li>Help improve processes and create efficiencies</li></ul>
2026-04-11T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Medical Administrative Assistant to support a busy healthcare-focused office in Boca Raton, Florida. This Contract position is ideal for someone who thrives in a fast-paced administrative environment and can manage patient-related information with accuracy and professionalism. The role centers on coordinating front-office activities, maintaining organized records, and helping the team operate efficiently each day. Responsibilities: • Gather, review, and maintain detailed intake information while ensuring records are complete and well organized. • Coordinate appointments and calendars to support smooth daily scheduling for staff and visitors. • Enter, update, and verify data in office systems with a high level of accuracy and attention to detail. • Handle front-desk and receptionist activities, including answering inbound calls and directing inquiries appropriately. • Provide day-to-day administrative support across the office, adapting to changing priorities as needed. • Work closely with colleagues to keep workflows efficient and ensure consistent support for daily operations.
2026-04-24T00:00:00Z