We are looking for an experienced Financial Reporting Manager to join our team on a long-term contract basis in Miami Lakes, Florida. This role is ideal for someone with a keen eye for detail, a strong background in financial reporting, and a preference for working in a dynamic environment. You will play a pivotal role in overseeing critical processes and ensuring compliance with industry standards while collaborating closely with organizational leadership.<br><br>Responsibilities:<br>• Prepare and review comprehensive financial reports, including SEC filings and annual financial statements.<br>• Ensure accuracy and compliance in all financial reporting, adhering to relevant regulations and standards.<br>• Analyze and report on earnings per share (EPS) data to provide insights and support decision-making.<br>• Collaborate with leadership to streamline financial reporting processes and improve efficiencies.<br>• Monitor and manage financial reporting schedules to ensure timely delivery.<br>• Assist in implementing best practices for reporting procedures and maintaining data integrity.<br>• Utilize tools such as Workday to support reporting tasks, ensuring smooth operations.<br>• Provide expertise in financial reporting to support organizational goals and objectives.<br>• Conduct thorough reviews of data and documentation to ensure precision and quality.<br>• Act as a point of contact for inquiries related to financial reporting and compliance.
We are looking for a detail-oriented Benefits Specialist to join our team in Miramar, Florida. This Contract position involves overseeing the accounting and management of various employee benefit plans, ensuring compliance and accuracy in all related processes. The role requires strong analytical skills and the ability to handle complex reporting tasks efficiently.<br><br>Responsibilities:<br>• Oversee the accounting and administration of union and non-union benefit plans, including medical, dental, vision, life insurance, disability, and retirement programs.<br>• Reconcile benefit payments with the General Ledger, maintaining a log of pending adjustments and ensuring discrepancies are resolved promptly.<br>• Validate weekly interface reports from vendors, updating vendor systems with necessary adjustments during the validation process.<br>• Prepare benefit payment deposits by cost center and create divisional expense entries for General Ledger reconciliation.<br>• Conduct audits for both union and non-union benefits, coordinating with legal teams, controllers, and external auditors to identify and resolve discrepancies.<br>• Ensure data quality and system compliance of benefit plans, including testing system configurations and payroll files for accurate administration.<br>• Address inquiries regarding benefit plans using plan documents and other reference materials to provide timely and courteous resolutions.<br>• Collaborate with the Benefits Manager to update billing rates, participate in annual enrollment processes, and support mergers, acquisitions, and union implementations.<br>• Provide support for extended hours during critical periods as needed.<br>• Perform additional duties as assigned to ensure smooth operation of benefit plan management.
We are looking for an experienced and proactive HR Manager to join our team in Miami, Florida. This role focuses on employee relations, policy development, and ensuring compliance with labor laws and HR best practices. As a Contract to permanent position, it offers the opportunity to contribute to a positive and inclusive workplace while collaborating with leadership to address complex personnel matters.<br><br>Responsibilities:<br>• Investigate employee complaints, grievances, and policy violations with fairness and adherence to legal standards.<br>• Provide coaching and guidance to managers on performance management, disciplinary actions, and workplace conduct.<br>• Develop and implement HR policies to align with company goals and ensure compliance with employment regulations.<br>• Foster a collaborative and inclusive work culture by creating strategies that enhance employee engagement.<br>• Oversee onboarding processes to ensure new team members are integrated effectively into the organization.<br>• Manage HR systems and ensure that employee records are accurate and up-to-date.<br>• Handle benefit administration, including enrollment and communication of employee benefits.<br>• Collaborate with leadership to address complex employee relations issues and provide strategic HR solutions.<br>• Monitor and analyze HR metrics to identify trends and make recommendations for improvement.<br>• Ensure compliance with all federal, state, and local labor laws and regulations.
We are looking for a dedicated AR/Collections Specialist to join our team in Palm Beach Gardens, Florida. This Contract to permanent position involves managing customer accounts, ensuring timely collection of overdue invoices, and minimizing credit risks while maintaining excellent relationships with internal and external stakeholders. The ideal candidate will bring strong problem-solving skills, attention to detail, and a commitment to achieving corporate goals.<br><br>Responsibilities:<br>• Monitor assigned customer accounts and follow up promptly on overdue invoices.<br>• Investigate and resolve customer disputes, queries, and complaints efficiently.<br>• Respond to inquiries from internal teams and external customers in a timely manner.<br>• Collaborate daily with Customer Service and Sales teams to address account-related issues.<br>• Develop and maintain positive relationships with key customers to facilitate smooth collections.<br>• Maintain accurate documentation of customer files and collection activities within designated tools.<br>• Identify potential credit risks and escalate uncollectable accounts to management.<br>• Review customer accounts daily to make informed decisions about releasing orders on hold.<br>• Monitor credit limits and payment terms, recommending adjustments as necessary.<br>• Support management with administrative tasks, ad-hoc reports, and process improvement initiatives.
We are looking for an experienced Accounts Receivable Specialist to join our team in Weston, Florida. This is a contract-to-permanent position offering an excellent opportunity for a skilled and detail-oriented individual to contribute to billing, cash applications, and customer service efforts. The ideal candidate will have strong organizational skills and a proactive approach to managing financial transactions and client communications.<br><br>Responsibilities:<br>• Oversee accounts receivable processes, including invoicing, collections, and cash applications.<br>• Utilize QuickBooks Online and Excel to manage and record financial transactions accurately.<br>• Monitor and respond to customer inquiries through email and other communication channels.<br>• Ensure timely posting of cash activity and reconcile discrepancies effectively.<br>• Collaborate with clients to address billing issues and resolve payment delays.<br>• Maintain detailed records of transactions for auditing and reporting purposes.<br>• Upload financial data into QuickBooks Online using Excel templates.<br>• Provide exceptional customer service to address client concerns and maintain positive relationships.<br>• Support the team in streamlining accounts receivable workflows.
We are looking for an Accounts Payable Specialist to join our team in Deerfield Beach, Florida. In this role, you will manage accounts payable processes, ensure accurate invoicing, and oversee payment transactions for assigned entities. This is a Contract to permanent position within the education industry, offering an excellent opportunity for growth and development.<br><br>Responsibilities:<br>• Monitor and record all payments, expenditures, and invoices for assigned entities.<br>• Prepare and process invoices for payment while ensuring outstanding credits are resolved.<br>• Investigate and address discrepancies or payment disputes promptly.<br>• Handle check requests and ensure timely payments to vendors.<br>• Conduct vendor reconciliations and maintain accurate records.<br>• File accounting documents to preserve financial historical records.<br>• Post payments to customer accounts with accuracy and efficiency.<br>• Organize and manage deposit receipts, ensuring proper documentation for paid invoices.<br>• Compile reports on overdue accounts and assist with collections.<br>• Reconcile cash receipts and deposits, preparing detailed financial reports.
<p>We are looking for an experienced Contracts Attorney to join our legal team. You will be working closely with the finance and operation teams. Managing the end-to-end contract lifecycle, including drafting, reviewing, negotiating, execution, tracking, and renewal/termination of various agreements (e.g., vendor, client, partnership, master service agreements) <strong>MUST be barred in US. Please send your resume to Stacey Lyons via LinkedIn for consideration. </strong></p><p><br></p><p>Responsibilities:</p><p>• Draft and review legal motions, briefs, and other essential documents with precision and attention to detail.</p><p>• Conduct thorough discovery processes, including gathering evidence and analyzing information relevant to cases.</p><p>• Collaborate effectively with outside counsel to ensure seamless legal representation and case management.</p><p>• Provide strategic legal advice and guidance on civil litigation matters.</p><p>• Analyze complex legal issues and develop solutions that align with organizational goals.</p><p>• Represent clients in legal proceedings, ensuring their interests are protected.</p><p>• Stay updated on changes in laws and regulations to ensure compliance and informed decision-making.</p><p>• Manage case files and documentation, maintaining accurate and organized records.</p><p>• Communicate effectively with team members and stakeholders to ensure clarity and alignment in legal strategies.</p>
<p>Robert Half is partnering with a well-established company in Aventura, FL is seeking a Corporate Paralegal. This position offers 100% employer-paid medical and dental benefits for the employee, discretionary bonus and a hybrid schedule (4 days in office, 1 day remote). It is a great opportunity for a paralegal to join a stable organization and work directly with a senior attorney on a wide variety of corporate, real estate, and contract matters.</p><p><strong>Key Responsibilities</strong></p><ul><li>Review and administer contracts, including drafting amendments</li><li>Draft corporate resolutions and executive committee meeting minutes</li><li>Support real estate/property management, including vendor review and insurance compliance</li><li>Coordinate with senior counsel, management teams, and outside advisors</li></ul><p>Apply in confidence and send resume to <strong>Deb Montero on LinkedIn.</strong></p>
We are seeking an experienced Senior Property Manager to oversee the operations and financial management of a diverse industrial and commercial real estate portfolio in Delray Beach, Florida. This role requires a proactive, detail-oriented individual with strong accounting expertise to maintain seamless coordination between property management and financial processes. The ideal candidate will demonstrate exceptional organizational skills and a commitment to delivering efficient property operations and accurate financial reporting.<br><br>Responsibilities:<br>• Manage daily operations across a portfolio of industrial and commercial properties, including tenant communications, service requests, and lease management.<br>• Ensure the accuracy of lease setups, renewals, and amendments within property management systems.<br>• Oversee vendor relationships, negotiate contracts, and supervise project execution to ensure timely completion.<br>• Monitor project budgets, validate cost allocations, and review documentation for funding and construction draws.<br>• Develop and implement operational best practices to enhance portfolio efficiency.<br>• Prepare and review monthly financial statements and reports to ensure accuracy and compliance.<br>• Conduct monthly accruals and analyze property-level financial performance.<br>• Lead annual budgeting and reconciliation processes, including operating expense reviews.<br>• Perform detailed variance analyses to identify trends and financial risks.<br>• Collaborate with accounting teams to maintain data integrity across management and financial systems.
<p>We are looking for a highly organized and proactive Office Manager to support daily operations in Miami, Florida. This contract-to-permanent position involves a dual role, combining executive administrative assistance with office management responsibilities. The ideal candidate will excel at multitasking, maintaining attention to detail, and ensuring smooth workflows within the office.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements for executives, ensuring all plans are accurate and efficient.</p><p>• Track expenses and generate detailed reports on a weekly, monthly, or quarterly basis.</p><p>• Manage calendars, schedule meetings, and organize conference calls as needed.</p><p>• Process expense submissions promptly to ensure timely payroll transactions.</p><p>• Handle the distribution of correspondence and maintain effective communication channels.</p><p>• Oversee day-to-day administrative tasks and maintain the overall efficiency of office operations.</p><p>• Manage inventory levels for office supplies, placing orders when necessary.</p><p>• Greet visitors in a courteous manner and assist with receptionist duties.</p><p>• Organize incoming and outgoing mail while maintaining proper documentation.</p><p>• Design and implement office policies and procedures to improve operational effectiveness.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@ RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for a meticulous Order Processing Specialist to join our dynamic team in North Miami Beach, Florida. This Contract to permanent position offers the opportunity to play a vital role in ensuring customer orders are handled with precision and efficiency. The ideal candidate will thrive in a fast-paced environment and excel at maintaining accuracy in all aspects of order fulfillment.<br><br>Responsibilities:<br>• Accurately review and process customer orders to ensure timely delivery.<br>• Confirm order details, such as pricing, quantities, and shipping information, to maintain accuracy.<br>• Collaborate with warehouse, shipping, and customer service teams to facilitate seamless order fulfillment.<br>• Update and manage order records in the database to maintain organized documentation.<br>• Address and resolve order discrepancies or customer inquiries with professionalism.<br>• Communicate effectively through email correspondence to provide updates and resolve issues.<br>• Perform calculations related to order pricing and quantities to ensure accuracy.<br>• Scan and organize files related to order processing for easy access and reference.<br>• Utilize Microsoft Excel and Word to generate reports and maintain accurate records.<br>• Maintain a high level of attention to detail in all aspects of data entry and file organization.
We are looking for a detail-oriented Staff Accountant to join our team in Miami, Florida. This Contract to permanent position offers an exciting opportunity to work on diverse accounting tasks, including financial reporting, budgeting, and account reconciliation. The ideal candidate will have strong expertise in accounting systems and processes, with a focus on accuracy and efficiency.<br><br>Responsibilities:<br>• Oversee daily accounting and bookkeeping tasks using QuickBooks Enterprise and QuickBooks Online.<br>• Perform monthly reconciliations for operating accounts and trust accounts, ensuring accuracy and compliance.<br>• Create budgets and forecasts, evaluating quarterly and annual cash flow needs.<br>• Manage accounts receivable and accounts payable processes, including deposits and tax payments.<br>• Facilitate domestic and international wire transfers and handle cash management operations.<br>• Prepare detailed financial statements and reconcile them with external accountants.<br>• Generate annual client reports detailing incoming and outgoing transactions.<br>• Develop internal management reports to support business decision-making.<br>• Maintain vendor and banking relationships, including insurance management.<br>• Review and process payments while ensuring accuracy of transactions across multiple accounts.
<p>We are looking for a dedicated and detail-oriented Office Administrator to join our team in Deerfield Beach, Florida. In this role, you will provide vital support to the executive team, manage administrative tasks, and oversee financial operations, including vendor relations and accounting processes. This is an excellent opportunity to contribute to the success of a boutique construction company known for high-quality projects and personalized service.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage consultant and client contracts and manage services/edit services. </p><p>• Prepare and review reports, presentations, and correspondence for internal and external communication.</p><p>• Manage Docusign process and requirements for all vendors, clients and consultants.</p><p>• Process vendor invoices and ensure accurate payments using Sage or Sage Intacct.</p><p>• Create and update vendor profiles and documentation within the Sage platform.</p><p>• Manage Petty cash and handle expense reporting/credit card management.</p><p>• Oversee office operations, including supply management and facilities coordination.</p><p>• Office administration and ordering office supplies.</p><p>• Manage office budgets and prepare detailed expense reports.</p><p>• Facilitate communication and documentation for project-related administrative tasks.</p>
<p>We are looking for a dedicated and resourceful Office Manager to oversee the daily operations of our client's office in Boynton Beach, Florida. This role is integral to ensuring smooth administrative processes, maintaining a positive workplace environment, and driving efficiency across various functions. The ideal candidate will be proactive, detail-oriented, and capable of managing budgets while fostering team collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office activities, including scheduling, procurement of supplies, and coordination with vendors.</p><p>• Provide comprehensive administrative support to executives and employees, ensuring operational needs are met.</p><p>• Analyze current workflows and implement strategies to enhance productivity and streamline processes.</p><p>• Serve as the primary contact for internal communications, promoting clear and effective collaboration within the team.</p><p>• Ensure adherence to safety regulations, HR policies, and operational standards.</p><p>• Monitor office expenses and oversee administrative budgets to maintain cost efficiency.</p><p>• Negotiate contracts with vendors and service providers to optimize operations and reduce costs.</p><p>• Foster a positive and attentive office culture that supports employee engagement and teamwork.</p>
<p>We are looking for a dynamic Sr Recruiter to join our team in Miami, Florida. In this role, you will oversee the recruitment and placement of highly-skilled IT professionals while developing strategies to meet client needs. This position offers an exciting opportunity to work in a fast-paced environment and contribute to the success of both candidates and clients.</p><p><br></p><p>Responsibilities:</p><p>• Source, screen, and recruit top IT talent for contract, contract-to-permanent, and long-term roles.</p><p>• Manage the complete recruitment process, including job intake, candidate outreach, interviews, and offer negotiations.</p><p>• Establish and maintain a robust pipeline of candidates across areas such as software development, infrastructure, cybersecurity, and data analytics.</p><p>• Build strong relationships with clients to understand their hiring needs and deliver tailored recruitment solutions.</p><p>• Utilize tools such as LinkedIn Recruiter, job boards, and networking events to attract experienced candidates.</p><p>• Maintain accurate records of candidates and clients while ensuring compliance with internal standards.</p><p>• Collaborate with team members to cross-sell services and maximize the firm’s network.</p><p>• Stay informed about industry trends, compensation benchmarks, and emerging technologies to provide valuable insights.</p><p>• Support onboarding processes and ensure smooth transitions for placed candidates.</p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in Dania Beach, Florida. In this role, you will play a vital part in managing customer accounts, ensuring timely payment collections, and maintaining accurate financial records. The ideal candidate will have strong communication skills, thrive in a fast-paced environment, and excel at resolving billing discrepancies with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage assigned customer accounts to ensure timely payments and accurate account activity.<br>• Monitor aging reports daily and proactively reach out to customers before payments become overdue.<br>• Conduct effective collection calls, negotiate payment arrangements, and document follow-up actions.<br>• Investigate and resolve billing discrepancies or disputes, collaborating with internal teams as needed.<br>• Process various payment methods, including checks, wires, and credit card transactions, with precision.<br>• Reconcile customer accounts and ensure all transactions and data are accurate and complete.<br>• Set up new customer profiles, verify business details, and enter information into the system.<br>• Prepare and send customer notices, account statements, and other necessary documentation.<br>• Recommend and implement process improvements to enhance efficiency in collections.<br>• Support additional accounting tasks or special projects as required.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Boca Raton, Florida. In this role, you will be responsible for managing customer invoices, ensuring accurate posting, and streamlining billing processes. This position requires strong organizational skills and a commitment to precision in all aspects of accounts receivable operations.<br><br>Responsibilities:<br>• Process customer invoices and ensure accurate posting to appropriate accounts.<br>• Maintain detailed records of transactions and reconcile accounts as needed.<br>• Follow established procedures to manage billing functions and cash applications.<br>• Communicate effectively with internal teams and customers to resolve discrepancies.<br>• Utilize Microsoft Excel and Outlook to support daily operations and reporting.<br>• Handle collections and cash applications efficiently while adhering to company policies.<br>• Ensure compliance with financial regulations and company standards.<br>• Monitor accounts receivable aging and address overdue balances promptly.<br>• Collaborate with team members to meet deadlines and improve workflows.<br>• Provide exceptional attention to detail in all aspects of accounts receivable management.
We are looking for an experienced Senior Recruiter to join our team on a contract basis in Fort Lauderdale, Florida. In this role, you will play a pivotal part in sourcing and hiring top-tier talent for senior-level corporate positions, ensuring alignment with organizational growth strategies. This position requires exceptional recruiting expertise and the ability to effectively manage high-level candidate interactions.<br><br>Responsibilities:<br>• Collaborate closely with leadership to understand hiring needs and define recruitment strategies.<br>• Source, interview, and evaluate candidates for senior-level corporate roles, including VP and higher positions.<br>• Build and maintain a strong pipeline of candidates with relevant experience through innovative sourcing techniques.<br>• Facilitate candidate vetting processes to ensure alignment with organizational requirements.<br>• Coordinate and schedule interviews, providing detailed feedback to hiring managers.<br>• Utilize applicant tracking systems to manage candidate data and streamline recruitment processes.<br>• Ensure a seamless candidate experience throughout the recruitment cycle.<br>• Partner with stakeholders to deliver exceptional hiring results aligned with organizational growth.<br>• Stay updated on industry trends to effectively attract top talent.<br>• Maintain confidentiality and professionalism while handling sensitive information.
We are looking for a skilled Payroll Administrator to join our team on a contract basis in Miramar, Florida. This role involves handling payroll operations for corporate employees, ensuring accurate and timely processing of payments and maintaining compliance with payroll-related regulations. The ideal candidate will have a strong understanding of payroll systems and processes, excellent organizational abilities, and the capacity to manage a high volume of tasks effectively.<br><br>Responsibilities:<br>• Compile and prepare payroll data for submission to the payroll department, ensuring accuracy and completeness.<br>• Review employee hours and make necessary adjustments to ensure correct payment calculations.<br>• Process manual salary adjustments, including vacation pay and other compensation changes.<br>• Maintain and administer various bonus and salary programs in alignment with company policies.<br>• Calculate and validate sales commissions to ensure accuracy.<br>• Conduct audits of weekly payroll to confirm employees are paid correctly and resolve any discrepancies.<br>• Address payroll-related inquiries from employees, explaining gross-to-net calculations as needed.<br>• Generate ad hoc reports and provide relevant payroll data to stakeholders.<br>• Research and resolve discrepancies in pay or benefit hours promptly.<br>• Collaborate with internal teams and departments to ensure smooth payroll operations.
We are looking for a highly skilled Security Network Engineer to oversee and enhance event management processes within our organization. This long-term contract position involves implementing and maintaining event monitoring systems, developing automated workflows, and ensuring seamless incident response. Located in Miami Lakes, Florida, this role offers the opportunity to collaborate with diverse teams and play a crucial part in optimizing event governance and security.<br><br>Responsibilities:<br>• Manage the complete lifecycle of event management processes using ServiceNow, ensuring efficient intake and response to operational alerts.<br>• Configure and integrate monitoring tools such as New Relic, DataDog, and UiPath with ServiceNow to streamline alert processing.<br>• Develop classification rules and severity tags to translate events into actionable incidents.<br>• Create and maintain documentation for processes, workflows, and operational standards, including runbooks and procedural guidelines.<br>• Collaborate with technical teams and business units to gather system details and validate service mapping models.<br>• Define and implement alerting strategies, dashboards, and automation for high-priority events to improve response times.<br>• Facilitate training sessions and workshops to enhance team understanding of incident response workflows and escalation procedures.<br>• Monitor and report on event trends, incident performance, and adherence to response expectations, ensuring SLA compliance.<br>• Lead response efforts during major incidents, coordinating technical teams and providing timely updates to stakeholders.<br>• Establish governance criteria for event handling, escalation paths, and response quality across the organization.
<p>We are looking for a highly organized and detail-oriented Data Entry Clerk to join our team in Delray Beach, Florida. In this Contract to permanent role, you will play a critical part in processing legal documents and applications. The ideal candidate thrives in fast-paced environments, demonstrates adaptability, and ensures consistent accuracy and efficiency in their work.</p><p><br></p><p>Responsibilities:</p><p>• Prepare essential documents.</p><p>• Process and verify sensitive and confidential information with the utmost attention to detail.</p><p>• Prioritize tasks effectively to meet deadlines and time-sensitive commitments.</p><p>• Utilize Microsoft Office tools to complete daily operations and learn new software as needed.</p><p>• Communicate professionally with customers, management, and team members to address inquiries and provide solutions.</p><p>• Ensure all documentation aligns with established company procedures and standards.</p><p>• Multitask efficiently while maintaining organizational focus in a fast-paced work environment.</p><p>• Adapt to changing priorities with flexibility and a proactive approach.</p><p>• Collaborate with team members to enhance workflow and improve overall efficiency.</p>
<p>We are looking for an experienced Maintenance Supervisor to join our team in Opa Locka, Florida. This contract-to-permanent position offers an excellent opportunity to oversee property operations and ensure smooth maintenance scheduling and coordination. The role requires a dedicated, detail-oriented individual who can handle on-call weekend emergencies and alternate duties with the maintenance staff.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage the daily activities of the maintenance team to ensure property upkeep.</p><p>• Coordinate and schedule maintenance tasks, repairs, and facility improvements.</p><p>• Monitor compliance with safety protocols and operational standards across the property.</p><p>• Maintain inventory levels for supplies and equipment, ensuring timely replenishment.</p><p>• Troubleshoot and resolve equipment or facility-related issues promptly.</p><p>• Prepare and submit detailed reports on maintenance activities and team performance.</p><p>• Communicate effectively with tenants and address their concerns in a timely manner.</p><p>• Assist in managing leasing activities and ensure property management tasks are completed efficiently.</p><p><br></p><p>Please send your resume to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p><strong>Position Summary</strong></p><p>We are seeking a detail-oriented and proactive <strong>Assistant Property Accountant</strong> to support the daily operations of a commercial real estate portfolio. This role plays an essential part in ensuring smooth property management functions, supporting financial processes, and maintaining positive relationships with tenants, vendors, and internal teams. The position is fully on-site and may occasionally require extended hours during peak workload periods or urgent situations.</p><p><strong>Key Responsibilities</strong></p><p><strong>Operational & Administrative Support</strong></p><ul><li>Review, code, and enter invoices while tracking operating expenses against established budgets and contract terms.</li><li>Prepare onboarding documentation for new vendors and maintain accurate data within Yardi or similar property management systems.</li><li>Manage tenant and vendor records, including insurance certificates, contact information, and compliance documentation.</li></ul><p><strong>Financial Tasks</strong></p><ul><li>Assist with the accounts receivable process, including monitoring rent payments, issuing reminders, and following up on delinquent accounts.</li><li>Support preparation of annual operating and capital budgets, as well as ongoing financial tracking throughout the year.</li></ul><p><strong>Tenant & Vendor Coordination</strong></p><ul><li>Serve as a point of contact for tenant service requests, ensuring timely communication and resolution of issues.</li><li>Coordinate with property managers, building engineers, and service providers to schedule repairs, maintenance, and inspections.</li><li>Foster effective working relationships with tenants, contractors, and internal staff to ensure high-quality service delivery.</li></ul><p><strong>General Property Management</strong></p><ul><li>Contribute to maintaining orderly office and property documentation.</li><li>Assist with planning and execution of operational tasks, projects, and property initiatives as assigned.</li></ul><p><br></p>
We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This contract position requires exceptional organizational abilities and the ability to manage schedules, communications, and logistical arrangements with the utmost attention to accuracy and discretion. Based in Lauderdale Lakes, Florida, this role offers an opportunity to contribute to key administrative operations while upholding the mission and values of the organization.<br><br>Responsibilities:<br>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Act as a liaison between executives and internal teams, external stakeholders, and third-party contacts.<br>• Coordinate and prepare board and committee meetings, including recording minutes and maintaining governance records.<br>• Maintain and oversee confidential files and documentation, ensuring compliance with organizational and legal standards.<br>• Conduct research, compile data, and create reports to support senior executives in decision-making processes.<br>• Facilitate licensure applications and credentialing processes, consulting with legal counsel to ensure compliance.<br>• Arrange travel logistics, such as flight bookings, hotel accommodations, and detailed itineraries for executives and board members.<br>• Assist in drafting, proofreading, and managing correspondence to ensure clear and precise communication.<br>• Support special projects and audits by collecting data and generating reports.<br>• Utilize collaboration tools and software to streamline administrative processes and communication.
We are looking for a meticulous Data Entry/Admin Assistant to join our team in Palm Beach Gardens, Florida. In this Contract to permanent role, you will play a vital part in supporting administrative tasks and ensuring accurate data management for a special project. This position offers an excellent opportunity for candidates with strong organizational skills and a desire to build experience in the financial services sector.<br><br>Responsibilities:<br>• Enter and manage data using Microsoft Excel with precision and attention to detail.<br>• Monitor financial transactions to ensure proper allocation of funds.<br>• Generate and review daily and weekly reports to verify accuracy.<br>• Provide administrative support for a designated project, collaborating closely with team members.<br>• Answer inbound calls and assist with inquiries as needed.<br>• Utilize CRM tools to organize and maintain customer information.<br>• Handle cash activity and account transactions efficiently.<br>• Assist in the buying processes and ensure compliance with established procedures.<br>• Maintain a well-organized and efficient office environment.
