<p>We are looking for an organized and detail-oriented Bilingual Spanish Administrative Assistant to join our team on a contract basis in North Miami Beach, Florida. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and customer interactions. The ideal candidate should possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls professionally, ensuring excellent customer service.</p><p>• Maintain accurate records by performing data entry tasks with attention to detail.</p><p>• Manage email communications, responding promptly and ensuring proper follow-up.</p><p>• Schedule appointments and coordinate calendars to optimize team efficiency.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Support the team by managing correspondence and ensuring timely distribution of information.</p><p>• Act as a point of contact for inquiries and provide solutions to customer needs.</p><p>• Collaborate with team members to streamline administrative processes and improve workflow.</p><p>• Perform other general office duties to support operational needs.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses.<br><br>Responsibilities:<br><br>• Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability.<br>• Handling customer inquiries and resolving their issues promptly.<br>• Scheduling trucks for material delivery based on customer orders.<br>• Collecting payments and executing orders in a timely and efficient manner.<br>• Assisting customers in person as they come to look at materials.<br>• Sending electronic signatures for documentation as required.<br>• Utilizing MS Office and Sage for various administrative tasks.<br>• Assisting in other administrative duties as required.<br>• Maintaining clear and accurate communication via emails.<br>• Ensuring a smooth and efficient flow of operations within the office.
<p>Robert Half is seeking a professional and highly organized Bilingual Administrative Assistant (Spanish/English) to support the front office of a busy school environment. This role serves as a key point of contact for students, parents, and staff and requires strong communication skills, patience, and attention to detail.</p><p><br></p><p>Responsibilities</p><ul><li>Greet and assist students, parents, and visitors in a professional and welcoming manner</li><li>Answer phones and respond to emails in both English and Spanish</li><li>Support student registration, attendance tracking, and record keeping</li><li>Maintain student files and ensure documentation is properly organized and compliant</li><li>Schedule meetings, conferences, and school appointments</li><li>Assist administrators and teachers with clerical support and reports</li><li>Coordinate communication between parents, faculty, and administration</li><li>Manage incoming/outgoing correspondence and school forms</li><li>Provide general office support and assist with daily school operation</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized and proactive Bilingual Executive Assistant (Spanish/English) to provide direct support to senior leadership in a fast-paced professional environment. This role requires discretion, strong judgment, and the ability to anticipate needs while managing multiple priorities and confidential matters.</p><p><br></p><p>Responsibilities</p><ul><li>Manage complex executive calendars, including coordinating internal and external meetings across multiple departments, prioritizing scheduling conflicts, and ensuring leadership time is allocated efficiently</li><li>Screen and respond to calls, emails, and correspondence in both English and Spanish, drafting professional communications on behalf of leadership while exercising sound judgment</li><li>Prepare detailed reports, presentations, and executive-level documents by gathering information from multiple stakeholders and ensuring accuracy and professionalism</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries, while tracking and submitting expense reports</li><li>Organize meetings by preparing agendas, compiling supporting documentation, recording notes, and following up on action items to ensure timely completion</li><li>Serve as liaison between executives, clients, vendors, and internal teams, facilitating communication and resolving administrative issues independently when appropriate</li><li>Maintain confidential files and sensitive company information while ensuring proper documentation and secure record management practices</li><li>Track ongoing projects, deadlines, and deliverables across departments, proactively reminding leadership of upcoming commitments and priorities</li><li>Assist with planning company events, leadership meetings, and special projects requiring coordination across multiple departments</li></ul><p><br></p>
<p>We are looking for a detail-oriented Benefits Administration Coordinator to join our team in Fort Lauderdale, Florida. This is a contract position that requires strong organizational skills and the ability to handle multiple administrative tasks efficiently. The Benefits Administrative Coordinator supports the Human Resources team by serving as a front-line resource for employee benefits inquiries and assists with the coordination and administration of benefits data and documentation. This role is detail-oriented, highly organized, and requires a service-minded and confidential approach to sensitive information. Mon - Fri: 8am - 5pm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Employee Support & Intake</strong></p><ul><li>Serve as the first point of contact for employees with basic benefits questions.</li><li>Document, track, and follow up on employee issues through resolution while maintaining exceptional service and professionalism.</li></ul><p><strong>Data & System Coordination</strong></p><ul><li>Accurately verify and validate employee demographic data in HRIS (Paylocity), as well as with insurance carriers.</li><li>Maintain records of benefit enrollments, waivers, and dependent coverage.</li><li>Regularly audit benefits elections versus carrier files, flag discrepancies for review.</li><li>Exhibit proficiency and comfort with spreadsheets and data tracking.</li></ul><p><strong>Document & Task Management</strong></p><ul><li>Maintain Open Enrollment trackers and monitor forms, deadlines, and outstanding documentation.</li><li>Support the upload and storage of benefits-related documents in the HRIS.</li></ul><p><strong>Broker & Vendor Coordination</strong></p><ul><li>Schedule and coordinate meetings with brokers, vendors, and external partners as directed.</li><li>Send follow-up communications and track action items related to benefits administration.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This role is pivotal in supporting the organization’s mission to educate the community and preserve historical memories through impactful programs and events. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable tasks, including coding and basic bookkeeping.</p><p>• Coordinate logistics for events and meetings, including ordering food, rides, and supplies.</p><p>• Design marketing materials and invitations using tools like Canva.</p><p>• Facilitate virtual meetings on platforms such as Zoom and ensure smooth operations.</p><p>• Utilize AI-powered tools to enhance organizational workflows and efficiency.</p><p>• Provide support for grant application processes and assist with reporting requirements.</p><p>• Oversee social media accounts and contribute to marketing initiatives.</p><p>• Assist in planning and executing three major annual events.</p><p>• Maintain an attentive and approachable demeanor when interacting with diverse groups.</p>
<p><strong>Robert Half is partnering with a growing organization to identify a highly capable Administrative Assistant who thrives in fast-paced, professional environments and takes pride in being the operational backbone of a team. This role is ideal for someone who enjoys structure, problem-solving, and supporting leadership with precision and discretion.</strong></p><p><br></p><p>What You’ll Do</p><p>In this role, you’ll serve as a trusted administrative partner, supporting daily operations and helping keep the organization running smoothly. Responsibilities may include:</p><ul><li>Managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders</li><li>Drafting, editing, and organizing professional correspondence, reports, and internal documentation</li><li>Acting as a point of contact between internal teams, leadership, and external partners</li><li>Handling data entry, document management, and maintaining accurate records across systems</li><li>Supporting invoice tracking, expense reports, and light financial or administrative reconciliations</li><li>Proactively identifying process improvements to increase efficiency and organization</li><li>Providing ad-hoc administrative support to leadership and project teams as needed</li></ul><p><br></p>
<p>Robert Half is seeking a dependable and detail-oriented Bilingual Office Clerk (Spanish/English) to support daily administrative and clerical operations within a busy office environment. The ideal candidate is organized, efficient, and comfortable handling routine office tasks while maintaining accuracy and professionalism.</p><p><br></p><p>Responsibilities</p><ul><li>Perform general clerical duties including filing, scanning, copying, and organizing physical and electronic records to ensure accurate documentation and easy retrieval</li><li>Answer and direct incoming calls in both English and Spanish, taking detailed messages and assisting callers with general inquiries</li><li>Enter and update data in internal systems with a high level of accuracy and attention to detail</li><li>Sort, distribute, and process incoming mail and outgoing correspondence</li><li>Assist with preparing documents, reports, and basic spreadsheets as requested by management</li><li>Maintain office supply inventory and coordinate restocking when necessary</li><li>Support various departments with administrative tasks, including document tracking and record verification</li><li>Ensure the office area remains organized and that filing systems are consistently maintained</li></ul><p><br></p>
We are looking for a highly organized Administrative Assistant to join our team in Delray Beach, Florida. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic work environment while building your career. The ideal candidate will play a key role in supporting daily operations and ensuring efficient workflow within the office.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth office operations, including scheduling appointments and managing correspondence.<br>• Assist with onboarding new employees, including coordinating orientation sessions and preparing necessary documentation.<br>• Maintain accurate records and documentation related to HR processes and office operations.<br>• Coordinate with team members to support hiring efforts, including scheduling interviews and tracking candidate progress.<br>• Utilize Microsoft Word and other office tools to create reports, presentations, and other essential documents.<br>• Facilitate communication between departments and external stakeholders to ensure timely responses and resolutions.<br>• Manage office supplies inventory and place orders as needed to maintain stock levels.<br>• Support event planning and coordination for team meetings and company functions.<br>• Handle general office tasks, including filing, data entry, and maintaining organized workspaces.
We are looking for a detail-oriented Administrative Assistant to join our team in Juno Beach, Florida. This long-term contract position involves providing comprehensive support to a department or group of professionals, ensuring smooth operations through effective documentation, scheduling, and compliance with established procedures. The role requires proficiency in data analysis, report preparation, and adherence to safety guidelines.<br><br>Responsibilities:<br>• Provide administrative support by managing correspondence, organizing schedules, and maintaining records.<br>• Compile, analyze, and present data through charts, graphs, and tables for reports and presentations.<br>• Prepare and validate documentation, ensuring compliance with company policies and procedures.<br>• Handle document management tasks, including processing and organizing files in accordance with established standards.<br>• Respond to routine inquiries and correspondence by following predefined processes.<br>• Coordinate meetings, appointments, and other scheduling activities to support departmental needs.<br>• Ensure compliance with safety guidelines and business processes in all tasks performed.<br>• Assist in onboarding processes and hiring-related administrative tasks.<br>• Monitor trends and analyze data for inclusion in reports.<br>• Utilize Microsoft tools to create and edit business documents, presentations, and spreadsheets.
<p>We are looking for an organized and detail-oriented bilingual in English and Spanish Legal Assistant to join our team on a contract basis in Boynton Beach, Florida. The ideal candidate will have experience supporting legal operations, particularly in the areas of personal injury law and litigation. This position offers flexibility in scheduling, with a focus on maintaining efficient workflows and accurate documentation.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage court filings and e-filing processes to ensure timely submissions.</p><p>• Maintain and update calendars, including scheduling depositions, hearings, and other legal appointments.</p><p>• Prepare and organize legal documents related to personal injury litigation with accuracy and attention to detail.</p><p>• Communicate effectively with attorneys, clients, and court personnel to facilitate case progression.</p><p>• Monitor and track deadlines to ensure compliance with court requirements and procedural rules.</p><p>• Support attorneys in handling personal injury cases by managing administrative tasks and case files.</p><p>• Schedule meetings and appointments to streamline daily operations.</p><p>• Assist in drafting correspondence and legal notices as needed.</p><p>• Ensure proper organization and filing of physical and electronic documents.</p><p>• Provide general administrative support to the legal team as required.</p>
<p><strong>Front Desk Administrator – Private Equity Firm (West Palm Beach, FL)</strong></p><p><strong>Overview:</strong></p><p>A West Palm Beach office is seeking a skilled Front Desk Administrator to act as the first point of contact for clients and guests. This role is critical to the day-to-day operations and image of the firm, requiring exceptional professionalism, organization, and communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, managing check-in procedures with discretion and professionalism.</li><li>Answer and direct incoming phone calls, screening and transferring as appropriate.</li><li>Maintain conference room schedules and prepare meeting spaces in advance.</li><li>Manage courier and mail distribution, including handling sensitive and confidential materials.</li><li>Support travel and meeting arrangements for executives and staff.</li><li>Handle data entry, expense reports, and basic invoice processing.</li><li>Order office supplies and coordinate with building management or vendors for facility needs.</li><li>Assist with special projects and provide administrative support across departments as needed.</li></ul>
<p>We are seeking a reliable <strong>General Office Associate</strong> to support daily office operations through data entry, order processing, billing support, light customer service, and reporting.</p><ul><li>Enter and maintain accurate data in internal systems</li><li>Process customer orders and billing transactions</li><li>Provide light customer service via phone and email</li><li>Prepare basic reports and assist with tracking information</li><li>Maintain organized electronic and paper files</li><li>Support administrative and office tasks as needed</li></ul><p><br></p>
<p>We are looking for a skilled Mid-Level Corporate Associate to join a boutique law firm in Boca Raton, Florida. This position offers a hybrid work environment, exceptional benefits, competitive compensation, and a generous bonus structure. The ideal candidate will have substantial experience in corporate law, particularly in transactions involving startups and early-stage companies. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration. </p><p><br></p><p>Responsibilities:</p><p>• Negotiate equity and debt financing agreements for venture transactions.</p><p>• Lead mergers and acquisitions, ensuring smooth and strategic execution.</p><p>• Advise clients on company formations, capitalization structures, and corporate governance matters.</p><p>• Collaborate directly with founders and executives of startups to provide tailored legal solutions.</p><p>• Draft and review legal motions and documentation with precision and attention to detail.</p><p>• Conduct depositions and other civil litigation activities as necessary.</p><p>• Communicate effectively with clients to understand their business needs and provide expert guidance.</p><p>• Work closely with colleagues to ensure comprehensive legal support and team collaboration.</p>
