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20 results for Administrative Assistant in Boca Raton, FL

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on maintaining accurate paper inventory records, entering data efficiently, and providing dependable administrative support across the office. The ideal candidate is comfortable using common business software, communicates clearly, and can adapt to a steady weekday schedule with occasional weekend coverage when needed. Responsibilities:• Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets.• Enter operational data promptly and verify records to help keep inventory and administrative information current.• Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned.• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.• Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow.• Use Excel, Word, and other standard office applications to create, update, and manage business records.• Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.
2026-07-23T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking an organized and dependable Administrative Assistant to support the daily operations of a busy office. This position is ideal for someone who enjoys keeping things organized, assisting multiple team members, and handling a variety of administrative responsibilities. What You’ll Do<ul><li>Manage calendars, meetings, and appointment scheduling</li><li>Answer and direct incoming calls and emails</li><li>Prepare documents, reports, spreadsheets, and correspondence</li><li>Maintain organized electronic and paper filing systems</li><li>Enter and update information in company databases</li><li>Coordinate office supplies, mail, and deliveries</li><li>Assist with meeting preparation and take notes when needed</li><li>Support managers and team members with day-to-day administrative tasks</li><li>Communicate with clients, vendors, and internal departments</li><li>Help maintain an organized and professional office environment</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy. Responsibilities:• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.
2026-07-23T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a growing organization in Florida. This contract opportunity with permanent potential is ideal for someone who brings strong administrative judgment, professionalism, and the ability to keep processes organized and on schedule. The position will also contribute to people-related administrative work, including coordinating recruitment activities and supporting onboarding efforts. Responsibilities: • Coordinate interviews, schedule meetings, and manage calendars to keep recruitment and office activities running efficiently. • Prepare and maintain employee and office records with accuracy, organization, and attention to confidentiality. • Support onboarding for new employees by gathering documentation, arranging orientation logistics, and ensuring required materials are ready. • Assist with general administrative tasks such as document preparation, correspondence, filing, and data entry using Microsoft Word and other office tools. • Serve as a point of contact for internal administrative requests and help route questions to the appropriate team members. • Track recruitment and personnel-related paperwork to help maintain timely and compliant workflows. • Provide day-to-day office support that helps leadership and staff stay organized, informed, and productive.
2026-07-23T00:00:00Z

Executive Administrative Assistant

Miami, FL
onsite
Temporary / Contract
50000 - 60000 USD / Yearly
Urgent Need for a High-Level Executive Assistant to the CEO KEY RESPONSIBILITIES<ul><li>Provide high-level administrative support to leaders and executives</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Screen calls, emails, and other communications with professionalism and discretion</li><li>Coordinate internal and external meetings, events, and logistics</li><li>Maintain confidential information and handle sensitive matters with sound judgment</li><li>Track deadlines, priorities, and follow-up items to keep leadership organized</li><li>Support special projects and cross-functional administrative needs as assigned</li></ul>
2026-07-20T00:00:00Z

Executive Assistant

Delray Beach, FL
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Delray Beach, Florida through a Contract position. This role focuses on keeping schedules organized, coordinating meetings, and managing travel logistics so executives can stay focused on business priorities. The ideal candidate is highly organized, detail-oriented, and comfortable handling multiple administrative tasks with accuracy and discretion. Responsibilities: • Manage complex executive calendars, balancing shifting priorities and ensuring appointments are scheduled efficiently. • Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate meeting logistics for leadership, including scheduling, room reservations, and distribution of materials. • Monitor schedule changes and communicate updates promptly to internal and external stakeholders. • Prepare organized travel and meeting details so executives are equipped for daily activities and business commitments. • Support day-to-day administrative operations with careful attention to deadlines, confidentiality, and follow-through.
2026-07-23T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process. Responsibilities: • Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy. • Create and send invoices and account statements while ensuring billing information remains current and complete. • Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances. • Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified. • Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks. • Maintain organized financial files and update account documentation to preserve accurate records. • Code invoices and support accounts payable processing in accordance with established procedures. • Prepare recurring and ad hoc financial reports for management using QuickBooks and related accounting systems.
2026-07-21T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client, an organization in the nonprofit/government sector located in Downtown Miami, is seeking a detail-oriented Accounting Assistant for a temp-to-perm opportunity. This role will support the accounting team with day-to-day financial operations, including accounts payable, accounts receivable, data entry, reconciliations, and general administrative accounting support. This is an excellent opportunity for someone looking to grow their accounting career in a mission-driven environment.Key Responsibilities:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and maintain accurate financial data in accounting systems</li><li>Support bank and account reconciliations</li><li>Prepare invoices, payment postings, and check requests</li><li>Help maintain general ledger records and supporting documentation</li><li>Assist with month-end closing activities and financial reporting</li><li>Review transactions for accuracy and resolve discrepancies</li><li>Organize and maintain accounting files, records, and reports</li><li>Provide administrative support to the accounting and finance team</li><li>Ensure compliance with internal policies and procedures</li></ul>If you are interested and qualified, please call Victoria at 786.801.5830 or send your resume to [email protected]
2026-07-23T00:00:00Z

Legal Assistant

Hollywood, FL
remote
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support legal and administrative operations for a Long-term Contract position based in Hollywood, Florida on a remote basis. This role will help keep case information organized, maintain accurate records across legal systems, and provide day-to-day coordination support for attorneys and active matters. The position is well suited for someone who can manage multiple priorities, work independently during a flexible part-time schedule, and maintain a high level of accuracy in a fast-paced legal environment. Responsibilities:• Maintain current and accurate matter records by entering new files and updates into legal case management platforms, including Clio and Ontra.• Oversee project tracking tools by updating status details, reviewing open items, and closing or archiving completed matters when appropriate.• Communicate with attorneys to obtain missing information, monitor pending items, and help move outstanding matters toward completion.• Perform month-end reviews to confirm matters are categorized correctly, verify that all active work has been logged in the appropriate systems, and check document naming consistency in shared repositories.• Record invoice-related data into the case management system and support accurate administrative processing of legal matters.• Enter attorney time entries as needed and provide general legal administrative support to keep workflows organized.• Coordinate calendars and scheduling requests to support attorneys and matter-related activities.• Track attorney document volume and other assigned matter activity through reporting tools such as LawKPI and Clio, then distribute regular status updates to stakeholders.• Monitor additional matters outside standard workflows to ensure they are completed before monthly deadlines.
2026-07-20T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z

Office Manager

North Palm Beach, FL
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an organized and proactive Medical Office Manager to support daily administrative operations in Palm Beach Gardens, Florida. This contract to hire Contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and operational support. The role combines office coordination, supply management, and financial administration in a detail-oriented environment. Responsibilities: • Oversee day-to-day office activities to help maintain an efficient and well-organized workplace. • Manage purchasing for office materials and ensure essential supplies remain stocked at appropriate levels. • Welcome visitors, answer incoming calls, and provide courteous front-desk support to employees and guests. • Coordinate administrative tasks such as filing, document handling, and general office record organization. • Process accounts payable activities accurately and assist with routine financial paperwork and invoice tracking. • Monitor office needs proactively and address operational issues to support uninterrupted business functions.
2026-07-23T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a polished and dependable Bilingual Front Desk Coordinator to support a professional office environment. This person will be responsible for creating a welcoming first impression, assisting visitors, managing incoming calls, and helping with day-to-day office coordination. The ideal candidate is organized, personable, and comfortable communicating in both English and Spanish. Responsibilities<ul><li>Welcome guests, clients, and vendors and direct them to the appropriate person or department</li><li>Manage the main phone line and route calls accurately</li><li>Communicate with visitors and callers in both English and Spanish</li><li>Maintain the front desk, lobby, and shared office areas</li><li>Coordinate visitor access, sign-ins, badges, and meeting room needs</li><li>Receive and distribute mail, packages, and deliveries</li><li>Schedule conference rooms and assist with meeting preparation</li><li>Help maintain office calendars, contact lists, and internal records</li><li>Order and track office supplies</li><li>Assist with basic data entry, filing, scanning, and document preparation</li><li>Provide general support to employees and office leadership</li><li>Communicate with vendors and building management when needed</li><li>Handle sensitive information with discretion</li><li>Step in to support additional administrative projects as assigned</li></ul>
2026-07-10T00:00:00Z

Receptionist

West Palm Beach, FL
onsite
Temporary / Contract
19.95 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a Contract position based in West Palm Beach, Florida. This individual will serve as the first point of contact for visitors and callers, helping create an organized and welcoming office environment. The role requires strong communication skills, attention to detail, and the ability to manage multiple administrative tasks efficiently throughout the day. Responsibilities: • Welcome visitors, provide direction, and maintain an organized and detail-oriented front-office presence. • Manage a multi-line phone system by answering incoming calls promptly, directing them to the appropriate contacts, and taking accurate messages when needed. • Receive incoming mail and packages, sort materials carefully, and ensure timely distribution to the correct departments or team members. • Coordinate routine front-desk activities to keep the reception area organized, functional, and visitor-ready at all times. • Handle general administrative support tasks such as documenting messages, tracking deliveries, and assisting with day-to-day office communication. • Monitor inbound inquiries and respond appropriately or escalate requests to the appropriate internal contact for resolution.
2026-07-23T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a friendly, professional, and dependable Receptionist to serve as the first point of contact for a busy office. The ideal candidate will have strong communication skills, a welcoming personality, and the ability to manage front-desk responsibilities while supporting the broader team. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage the reception area and maintain a clean, welcoming environment</li><li>Receive and distribute mail, packages, and deliveries</li><li>Schedule appointments, meetings, and conference rooms</li><li>Respond to general questions and direct visitors to the appropriate contact</li><li>Assist with data entry, filing, scanning, and document preparation</li><li>Maintain office calendars, visitor logs, and contact lists</li><li>Order and organize office and kitchen supplies</li><li>Provide general administrative support to team members as needed</li></ul>
2026-07-17T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Office Coordinator to support daily administrative and workplace operations for a financial services office in West Palm Beach, Florida. This Long-term Contract opportunity is ideal for a dependable, detail-oriented individual who enjoys creating an organized, welcoming environment and providing hands-on support to staff, visitors, and leadership. The position is part-time and requires an on-site presence Tuesday through Thursday, with responsibilities that span front-office coordination, meeting logistics, mail handling, and general office administration. Responsibilities: • Greet employees, guests, vendors, and couriers warmly while maintaining a welcoming front-office presence. • Oversee day-to-day office organization by keeping shared spaces orderly, stocked, and ready for business activities. • Arrange meeting and event logistics, including room preparation, catering coordination, and support for office lunches. • Set up work areas and welcome materials for new team members to help create a smooth onboarding experience. • Partner with building management to address maintenance needs, repairs, parking matters, and office access requests. • Handle incoming and outgoing mail, package distribution, shipping coordination, and related vendor account activity. • Track purchases, organize receipts, and assist with monthly expense reconciliation for submission to Accounts Payable. • Prepare printed materials, presentations, and outgoing correspondence to support sales teams and executive staff. • Monitor office equipment and kitchen supplies, including coffee service, copy room needs, and general inventory replenishment. • Provide additional administrative assistance to managers and executives as business needs arise, while helping uphold workplace safety practices.
2026-07-23T00:00:00Z

Paralegal

Palm Beach Gardens, FL
onsite
Temporary / Contract
23.75 - 26 USD / Hourly
We are looking for a detail-oriented Paralegal to support probate and estate matters for a law practice in Palm Beach Gardens, Florida. This is a Contract position offering the opportunity to work closely with the managing partner on court filings, client communication, and document preparation related to probate, wills, trusts, and estate planning. The ideal candidate brings strong organizational skills, sound legal drafting ability, and confidence managing multiple matters in a fast-paced environment. Responsibilities: • Prepare probate-related legal documents, petitions, and supporting filings for submission to the court. • Coordinate electronic filing of pleadings and other case materials while monitoring deadlines and court requirements. • Conduct legal research to support active probate, estate administration, and related matters. • Communicate with clients, courts, and other parties to gather information and provide updates on case progress. • Assist with trust administration, estate planning matters, and the preparation of wills and related documents. • Maintain and organize case files, open new matters, and keep records current within case management systems. • Provide in-person support for document execution, witnessing, and other procedural requirements as needed. • Work directly with the managing partner to help move probate and court matters forward efficiently.
2026-07-23T00:00:00Z

Paralegal

Boca Raton, FL
onsite
Temporary / Contract
33.25 - 50 USD / Hourly
We are looking for an experienced Paralegal to join our team in Boca Raton, Florida, on a Remote Long-term Contract basis. This onsite opportunity is ideal for a legal team member who has supported compliance, marketing and commercial review work, with particular attention to creative materials and point-of-sale content. The role calls for strong collaboration across business and legal teams, sound judgment, and the ability to manage detailed reviews in a fast-paced environment. Responsibilities:• Review marketing, promotional, and commercial materials to help ensure legal and brand compliance before release.• Examine creative assets and point-of-sale content for potential legal issues and escalate concerns when needed.• Partner closely with legal, marketing, and business stakeholders to support timely approvals and clear communication.• Assist with the evaluation, organization, and tracking of commercial documents and related review workflows.• Help maintain consistent documentation of legal comments, revisions, and approval status across active projects.• Support contract-related and corporate legal tasks connected to advertising, promotional initiatives, and business operations.• Coordinate with internal teams to prioritize requests, manage deadlines, and keep review activities moving efficiently.
2026-07-22T00:00:00Z

Paralegal

Boca Raton, FL
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Family Law ParalegalLocation: South Florida (Hybrid) A highly regarded, boutique litigation practice is seeking a Family Law Paralegal to join its sophisticated and client-focused team. This is an excellent opportunity for a detail-oriented professional to support financially complex family law matters, collaborate with attorneys and outside experts, and play a key role in case strategy and execution. The Role• Support attorneys in managing a caseload of complex family law matters from inception through resolution• Prepare financial affidavits, mandatory disclosures, and prenuptial-related financial documentation• Conduct and manage discovery, including drafting and responding to requests and tracking compliance• Perform detailed financial analysis, including tracing assets, reviewing tax returns, etc.• Calculate child support and alimony guidelines using appropriate software• Coordinate with forensic accountants and other experts as needed• Prepare deposition, mediation, and trial materials (exhibits, binders, summaries)• Maintain and organize case files, discovery, and reference materials• Monitor deadlines and ensure timely filings and compliance• Conduct legal and financial research Schedule• Monday–Friday, standard business hours• Hybrid Schedule Compensation• $80,000–$95,000 base (DOE)• Discretionary performance-based bonus Ideal Background• Prior experience in high-net-worth family law litigation required• Strong exposure to financial-heavy matters (high-asset cases preferred)• Ability to read and interpret personal and business tax returns• Experience preparing financial affidavits and supporting documents (Excel-based)• Proven ability to manage discovery and large volumes of financial data• Exceptional organizational, analytical, and detail-oriented skill set• Ability to work both independently and collaboratively in a fast-paced environment Benefits• Comprehensive health coverage• 401(k) with employer contributions• Paid time off and holidays Why Join• Work on sophisticated, financially complex family law matters• Collaborative, team-oriented environment with strong attorney support• Opportunity to take ownership of cases and develop specialized expertise• Stable, well-established practice with a strong reputation To be considered, please submit your resume in confidence to Amanda Carrazana on LinkedIn.
2026-06-29T00:00:00Z

Paralegal

Palm Beach Gardens, FL
onsite
Temporary / Contract
22.8 - 25 USD / Hourly
We are looking for a detail-oriented Paralegal to join a law firm in Palm Beach Gardens, Florida on a Contract basis to provide maternity leave coverage, with the possibility of longer-term employment. This role supports civil and family law matters by keeping case files organized, preparing litigation materials, and helping attorneys stay ahead of court deadlines and discovery obligations. The ideal candidate brings strong experience in trial preparation, document drafting, and managing a steady billable workload in a fast-paced legal environment. Responsibilities: • Maintain organized case binders and legal files by assembling pleadings, correspondence, financial records, and other matter-related documents. • Review case status checklists, confirm completed tasks, and track upcoming deadlines to help ensure matters remain on schedule. • Prepare, revise, and manage discovery materials, including interrogatories, requests for production, and related responses. • Draft legal documents such as pleadings, motions, letters, and supporting case materials for attorney review. • Assist with trial and hearing preparation by gathering exhibits, organizing evidence, and coordinating required documentation. • Support attorneys handling civil litigation and family law matters through consistent case management and document control. • Record time accurately and maintain a daily billable workload of approximately 6 to 7 hours. • Use case management and timekeeping systems, including ProLaw, to monitor files, deadlines, and billing activity.
2026-07-20T00:00:00Z