We are looking for a dedicated Executive Assistant to support senior leadership at a prominent non-profit organization in Minneapolis, Minnesota. This Contract-to-Permanent position is ideal for a detail-oriented individual who excels at managing schedules, travel arrangements, and executive-level communications. Join a dynamic team where your organizational skills and attention to detail will play a pivotal role in ensuring seamless operations.<br><br>Responsibilities:<br>• Organize and maintain executive calendars to ensure optimal scheduling and time management.<br>• Coordinate detailed travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and oversee executive meetings by managing agendas, materials, and logistics.<br>• Handle correspondence and communications on behalf of executives with a high level of professionalism.<br>• Manage Microsoft Office tools to create reports, presentations, and other documentation.<br>• Build and maintain strong relationships across teams and stakeholders to facilitate effective communication.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Track and prioritize tasks to meet deadlines and support organizational goals.
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<ul><li>Provide general administrative and clerical support to ensure efficient office operations</li><li>Manage calendars, schedule meetings, and coordinate appointments for staff or executives</li><li>Prepare, format, and edit documents, reports, and presentations</li><li>Answer and direct phone calls, emails, and other correspondence in a professional manner</li><li>Maintain organized filing systems, both physical and digital</li><li>Order and manage office supplies and inventory</li><li>Assist with data entry, record-keeping, and maintaining databases</li><li>Support the preparation of regularly scheduled reports</li><li>Greet visitors and provide assistance as needed</li><li>Coordinate travel arrangements and expense reports when necessary</li><li>Assist with event planning, internal communications, and office coordination tasks</li></ul>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
<p><strong>About the Role:</strong></p><p>Are you a detail-oriented professional who thrives in a dynamic office environment? Do you have a passion for organization, communication, and ensuring smooth operations? If so, we're looking for you! Our client is seeking an <strong>Office Coordinator</strong> to join their team. In this role, you'll be the backbone of the office, providing administrative support, managing day-to-day operations, and fostering a positive workplace culture.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate daily office operations, including managing schedules, meetings, and supplies.</li><li>Serve as the main point of contact for internal staff and external vendors.</li><li>Oversee office equipment, maintain inventory, and order supplies as needed.</li><li>Assist with administrative tasks such as data entry, filing, and preparing reports.</li><li>Support planning and execution of office events, meetings, and employee activities.</li><li>Handle incoming calls and correspondence with professionalism and courtesy.</li><li>Manage facility-related tasks, ensuring the office space is functional and welcoming.</li></ul>
<p>We are looking for a dedicated Systems Administrator to provide comprehensive support for the Encompass Loan Origination System. You will be responsible for ensuring the system operates smoothly, addressing user needs, and maintaining data integrity. </p><p><br></p><p>Responsibilities:</p><p>• Offer first-line technical support to Encompass users, resolving system-related inquiries and issues.</p><p>• Manage user accounts, permissions, and roles within the Encompass platform.</p><p>• Maintain and update system templates, forms, and configuration settings to meet operational requirements.</p><p>• Coordinate and support testing processes for system updates, ensuring seamless implementation.</p><p>• Document system changes, updates, and procedures to support training and knowledge sharing.</p><p>• Work closely with teams to ensure compliance with system standards and operational efficiency.</p><p>• Monitor system performance and troubleshoot technical issues as they arise.</p><p>• Collaborate with IT and business teams to enhance system functionality and user experience.</p><p>• Assist in onboarding and training new users on Encompass system features.</p><p>• Provide ongoing recommendations for system improvements based on user feedback and industry trends.</p>
