We are looking for a detail-oriented and personable Receptionist to join our team in Minneapolis, Minnesota. This contract position is ideal for someone who enjoys interacting with people and providing excellent service in a non-profit environment. The role involves assisting visitors and callers while ensuring smooth communication within the organization.<br><br>Responsibilities:<br>• Answer incoming calls and redirect them to appropriate departments, including housing inquiries and tenant maintenance requests.<br>• Welcome guests and visitors, providing assistance or directing them to the appropriate meeting areas.<br>• Assist housing seekers who arrive in person by guiding them to the proper resources or teams.<br>• Coordinate communication between tenants and property managers for maintenance concerns.<br>• Maintain a friendly and detail-oriented demeanor while addressing inquiries and resolving concerns.<br>• Ensure the reception area is organized and presentable at all times.<br>• Schedule and manage appointments for visitors and staff as needed.<br>• Provide general administrative support to the team when required.<br>• Monitor building access and uphold security protocols for visitors and staff.<br>• Offer clear and accurate information about the organization's services to callers and visitors.
<ul><li>Greet and welcome visitors and clients in a professional and friendly manner, creating a positive first impression.</li><li>Answer, screen, and direct incoming phone calls using a multi-line phone system, taking detailed messages when necessary.</li><li>Maintain the reception area, ensuring it is clean, organized, and presentable for visitors and staff.</li><li>Manage the scheduling and coordination of appointments, meetings, and conference room reservations.</li><li>Assist with general administrative tasks such as data entry, filing, and handling correspondence.</li><li>Receive and sort incoming mail and deliveries and ensure outgoing mail is prepared for shipment.</li><li>Provide accurate information to visitors, clients, and employees about company services, events, or processes as needed.</li><li>Collaborate with team members to ensure seamless communication and efficient front desk operations.</li><li>Monitor and restock office supplies in the reception area or alert relevant departments about necessary orders.</li><li>Maintain confidentiality and adhere to company policies, particularly when handling sensitive or proprietary information.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
We are looking for a highly motivated and personable Receptionist to join our team on a long-term contract basis in Saint Paul, Minnesota. This role is perfect for someone who thrives in a dynamic environment, enjoys interacting with diverse personalities, and has a passion for delivering exceptional first impressions. You will play a key role in ensuring smooth day-to-day operations while collaborating with various departments to support administrative needs.<br><br>Responsibilities:<br>• Welcome visitors and employees with a warm and detail-oriented demeanor, creating a positive first impression.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide administrative support to the HR Manager and other team members as needed.<br>• Keep documentation organized and up-to-date using tools like DocuSign, Bluebeam, Adobe, and Microsoft SharePoint.<br>• Maintain and update the SharePoint site to ensure accessibility and accuracy for team members.<br>• Collaborate with colleagues across departments, demonstrating flexibility and a proactive approach.<br>• Assist in scheduling and coordination tasks to support internal operations.<br>• Ensure the reception area remains presentable and welcoming at all times.<br>• Handle incoming and outgoing correspondence efficiently, including emails and physical mail.<br>• Adapt to a dog-friendly workplace environment with ease.
<p>We currently have a short term contract opening for an intelligent, highly-skilled Receptionist in a growing company. This dynamic opportunity offers a stimulating work environment with fulfilling challenges and is based in the south west, Minnesota region. Are you a motivated self-starter who can handle multiple projects at once? Then this Receptionist position is the opportunity for you. What you get to do every day:</p><ul><li>Manage various office files and provide general office filing support</li><li>Oversee and answer all incoming phone calls</li><li>Order office and kitchen supplies</li><li>Employ strong prioritization skills and a sense of urgency</li><li>Manage various office files and provide general office filing support</li><li>Be a welcoming presence for visitors</li><li>Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li><li>Arrange, review, and distribute incoming mail according to specified procedures</li></ul>
<ul><li>Provide general administrative support to ensure smooth daily operations, including scheduling, filing, and correspondence management.</li><li>Coordinate and maintain calendars for meetings, appointments, and events, using scheduling tools like Microsoft Outlook or Google Calendar.</li><li>Assist in preparing reports, presentations, and documents by compiling and formatting data with a high level of accuracy.</li><li>Manage incoming and outgoing communications, such as phone calls, emails, and mail, ensuring prompt responses and follow-ups.</li><li>Perform data entry and maintain accurate records in databases or digital systems.</li><li>Order and stock office supplies, keeping inventory levels up to date and organized.</li><li>Serve as a point of contact for staff and clients, offering information or assistance as needed.</li><li>Monitor office equipment (printers, copiers, etc.) and coordinate repairs or maintenance when necessary.</li><li>Support team members with ad hoc administrative tasks, such as travel arrangements, meeting logistics, and document preparation.</li><li>Maintain confidentiality of sensitive information and comply with company policies and procedures.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
<p>We are looking for a Legal Administrative Assistant with 2 years of law firm experience to join a well-respected law firm in downtown Minneapolis, Minnesota. This role involves supporting litigation attorneys by managing legal documents, court filings, and schedules while ensuring seamless administrative operations. If you thrive in a fast-paced environment and possess strong communication, organizational, and technical skills, this position will offer you a dynamic and rewarding experience. Litigation experience preferred, but other law firm experience is strongly considered.</p><p><br></p><p>This is a 100% in office position in downtown Minneapolis, Minnesota.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and edit legal documents, agreements, and correspondence, including document comparisons, conversions, and manipulation of PDF files.</p><p>• File litigation pleadings and other legal documents electronically with state, federal, and appellate courts nationwide.</p><p>• Manage docketing requirements, including court scheduling orders, briefing schedules, and other mandated litigation timelines.</p><p>• Organize and maintain electronic client files, including pleadings indices, original documents, and other legal materials.</p><p>• Review attorney and paralegal time entries, finalize billing details, and coordinate client invoicing.</p><p>• Provide administrative support such as managing calendars, scheduling meetings, conferences, and depositions, and handling routine correspondence.</p><p>• Deliver high-quality client service by responding promptly to inquiries and ensuring attentive interactions with attorneys and colleagues.</p><p>• Adapt to changing priorities and work effectively under pressure to meet deadlines in a fast-paced legal environment.</p><p>• Collaborate with team members while maintaining a dependable and detail-oriented demeanor.</p><p>• Assist with trial preparation and ensure all necessary materials are organized and readily accessible.</p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President of an office in Hopkins, Minnesota. This role requires exceptional multitasking skills and the ability to manage administrative tasks with precision and discretion. As this is a long-term contract position, you will play a key role in maintaining the daily operations of the office while assisting with personal and administrative responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President's calendar, including scheduling meetings, events, and travel arrangements.</p><p>• Coordinate and organize electronic and physical filing systems to ensure easy access to important documents.</p><p>• Oversee office operations by maintaining a tidy workspace and addressing administrative needs.</p><p>• Assist with personal tasks for the owner, such as arranging home maintenance and managing onsite employees.</p><p>• Support the Vice President/General Counsel with file handling, document preparation, and follow-up activities.</p><p>• Maintain schedules and prepare for executive meetings, ensuring all necessary materials are available.</p><p>• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios.</p><p>• Communicate effectively with team members and external parties to coordinate tasks and resolve issues.</p><p>• Utilize Microsoft Office tools, including Excel and SharePoint, to streamline workflows and manage information.</p><p>• Ensure confidentiality and a high standard of conduct in all interactions and responsibilities.</p>
<p>We are looking for a skilled Office Manager to join our team in St Louis Park, Minnesota. In this role, you will oversee office operations, provide administrative support, and ensure the smooth functioning of daily activities. This is a long-term part-time contract position, offering an excellent opportunity to contribute to a dynamic environment within the real estate and property industry.</p><p><br></p><p>Hours: M-F 10AM - 3PM</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including overseeing building maintenance and vendor relationships.</p><p>• Ensure office supplies are adequately stocked and technology needs are addressed.</p><p>• Provide comprehensive administrative support to the office staff, including handling confidential information.</p><p>• Coordinate reservations for dinners and hotels as needed.</p><p>• Assist with billing, expense reporting, and invoice management, utilizing tools such as Concur.</p><p>• Support the accounting team with daily tasks and collaborate with the legal team on compliance training.</p><p>• Facilitate onboarding and offboarding processes for employees.</p><p>• Plan and organize company events to enhance workplace engagement.</p><p>• Maintain an organized and welcoming office environment for the team.</p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Minneapolis, Minnesota. This Contract-to-Permanent position offers an exciting opportunity to provide high-level administrative support to the Executive Director and assist with key organizational operations for a healthcare non-profit. The ideal candidate will be adept at multitasking, managing schedules, and handling sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the Executive Director’s calendar, organize virtual meetings, and send Zoom invitations with timely reminders.</p><p>• Prepare meeting notes, memos, reports, and presentations, ensuring accuracy and professionalism.</p><p>• Maintain files and databases using Google Drive, and process expense reports with attention to detail.</p><p>• Track project progress, conduct research, and collaborate with the communications team for seamless execution.</p><p>• Support the planning and execution of the annual conference, including vendor coordination, purchase orders, and quality assurance.</p><p>• Handle confidential information related to donors, members, and organizational operations with utmost discretion and compliance.</p><p>• Provide logistical support for mail pick-up and attend evening meetings as required.</p><p>• Assist with general administrative tasks such as correspondence, email communications, and scheduling.</p><p>• Travel as needed to support the annual conference and other organizational events.</p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
We are looking for a success-driven Human Resources Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract position that offers a hybrid work arrangement, combining both in-office and remote days. The role provides an excellent opportunity to gain hands-on experience across various HR functions, including benefits administration, employee relations, and organizational support.<br><br>Responsibilities:<br>• Assist retirees and employees with benefit enrollment processes, including COBRA plans and day-to-day plan updates.<br>• Handle incoming forms and physical materials by organizing and categorizing them efficiently.<br>• Support the team in auditing enrollments and processing changes in employee status.<br>• Provide conflict resolution and maintain a positive rapport with employees and retirees.<br>• Collaborate with benefit specialists to ensure seamless communication and support.<br>• Take responsibility for mailing letters and conducting daily audits for accuracy.<br>• Act as a floater to provide backup support for various HR functions as needed.<br>• Participate in end-to-end system testing to ensure functionality and accuracy.<br>• Maintain strong organizational skills to streamline processes and manage documentation.<br>• Contribute to the overall positive and respectful team environment through effective communication and teamwork.
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm!</p><p><br></p><p>1 day/week remote after initial training. 4 days on-site in downtown Minneapolis.</p><p><br></p><p>The responsibilities for this position will include, but are not limited to:</p><p><br></p><ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Office Manager to join our team in Minneapolis, Minnesota. In this role, you will handle a variety of administrative and accounting tasks to ensure smooth daily operations. The ideal candidate will possess excellent communication skills and a strong aptitude for managing schedules, invoices, and data entry.<br><br>Responsibilities:<br>• Serve as the primary receptionist, managing front-line communications and welcoming visitors.<br>• Prepare purchase and sales orders with accuracy and timeliness.<br>• Generate purchase tickets and process invoices for internal and external transactions.<br>• Coordinate outbound freight shipments, ensuring schedules are met efficiently.<br>• Review and verify freight bills for accuracy prior to processing payments.<br>• Organize inbound dealer shipments and oversee scheduling details.<br>• Assist with monthly inventory data entry to maintain accurate records.<br>• Provide support to the Non-Ferrous General Manager with various administrative tasks as needed.
<p>Robert Half is partnered with a great law firm in downtown St Paul seeking a full-time Legal Assistant/Paralegal. The position is in office every day. Remote flexibility on a case to case basis after 1 year.</p><p><br></p><p>You will be responsible for drafting and preparing legal motions and pleadings, scheduling court hearings. Coordinate with attorneys and clients updating firm’s case management and clients management systems. </p><p><br></p><p>Bring your 1+ years of experience working in a law firm or legal department. Familiarity with real estate title matters would be helpful. You have strong communication skills and are able to maintain a professional demeanor in a busy environment. Must have a positive attitude, excellent work ethic, and be detail-oriented. </p>
<p>We are looking for a Litigation Legal Assistant to join a dynamic and growing boutique litigation firm in DT Minneapolis. This role involves providing essential support for legal matters related to insurance, real estate and collections. <strong>This is an ideal opportunity for someone with 2+ years of civil litigation experience who is looking to grow their career. </strong>This is a fully on-site position.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Maintain and organize case files and calendars</li><li>Prepare and format legal documents, correspondence, and court filings</li><li>File documents with state and federal courts (electronic and physical)</li><li>Schedule meetings, depositions, and court appearances</li><li>Communicate with clients, courts, and opposing counsel</li><li>Assist attorneys with administrative tasks related to litigation and collections</li></ul>
We are looking for a dedicated and detail-oriented Project Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a key role in conducting thorough research, compiling data, and ensuring accurate information entry into organizational systems. This role is ideal for someone who excels in data management and enjoys contributing to process improvements.<br><br>Responsibilities:<br>• Conduct in-depth research to gather detailed information on specified topics, including location data and licensing credentials.<br>• Accurately compile and enter data into spreadsheets and organizational databases, adhering to established formats and standards.<br>• Review and refine data entry processes to improve efficiency, offering feedback on potential enhancements.<br>• Monitor data entry metrics to ensure targets are met, adapting workflows as needed for better outcomes.<br>• Collaborate with team members to identify and implement strategies for more effective information collection.<br>• Use Microsoft Office tools, including Excel and SharePoint, to manage and organize data.<br>• Maintain a high level of accuracy and attention to detail when handling sensitive or critical information.<br>• Provide regular updates on project progress and address any challenges proactively.<br>• Stay informed about best practices in data entry and research to enhance overall productivity.
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team on a contract to hire basis. In this role, you will support essential accounting operations while ensuring accuracy and efficiency in daily processes. This position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. *CANIDATE MUST BE IN CENTRAL TIME ZONE*</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions, including creating invoices and posting payments.</p><p>• Reconcile bank statements and manage credit card and online payment processing.</p><p>• Maintain and update operational spreadsheets using advanced Excel functions.</p><p>• Perform accurate data entry tasks related to numeric and financial records.</p><p>• Handle order processing and tracking to ensure smooth operational flow.</p><p>• Communicate effectively with customers to address inquiries and follow up on payments.</p><p>• Analyze financial data to support business decisions and improve processes.</p><p>• Collaborate with team members to meet deadlines and achieve company goals.</p><p>• Ensure compliance with accounting standards and organizational policies.</p>
<p>We are looking for a dedicated Office Manager to join our team in Stillwater, Minnesota. This is a Contract-to-hire position, offering an excellent opportunity to showcase your organizational skills and grow within a dynamic work environment. The ideal candidate will manage administrative tasks, oversee office operations, have knowledge of the manufacturing industry, and provide essential support to ensure smooth day-to-day functions.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage daily administrative tasks to maintain an organized and efficient office environment.</p><p>• Monitor and replenish office supplies, ensuring necessary items are always available.</p><p>• Handle accounts payable tasks, including invoice processing and payment tracking.</p><p>• Oversee receptionist duties, such as greeting visitors and managing incoming calls.</p><p>• Maintain accurate records and organize office files for easy accessibility.</p><p>• Utilize QuickBooks for financial tracking, reporting, and data entry.</p><p>• Assist with scheduling meetings, preparing reports, and handling correspondence.</p><p>• Ensure office equipment is maintained and operational at all times.</p><p>• Support team members with various administrative requests and special projects as needed.</p>
<p>We are looking for a friendly and organized Receptionist to join a great law firm in the South Metro, Twin Cities, Minnesota. In this role, you will serve as the first point of contact for visitors and callers, ensuring accurate and efficient communication. Your ability to manage multiple tasks simultaneously will help maintain a smooth and welcoming office environment.</p><p><br></p><p>On-site 5 days/week.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls using a multi-line phone system, providing accurate information and transferring calls as needed.</p><p>• Manage inbound inquiries with attention to detail and efficiency.</p><p>• Maintain a clean and organized reception area to create a welcoming atmosphere.</p><p>• Assist with administrative tasks, such as filing, data entry, and scheduling appointments.</p><p>• Coordinate incoming and outgoing mail and deliveries.</p><p>• Provide support to other departments as required.</p><p>• Ensure office supplies are stocked and organized.</p><p>• Uphold company policies and procedures in all interactions.</p><p>• Address any immediate issues or concerns raised by visitors or staff.</p>
