7 Results for Office Specialist Jobs in Bellevue, WA

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Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400 - 83200 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T00:00:00Z

Legal Office Manager

Tacoma, WA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
Top, midsize litigation law firm is seeking an Assistant Office Manager to join their team in Tacoma, WA. This role will support all aspects of the firm's operations, either directly or partnering with heads of departments including: HR, overseeing legal support staff, facilities, IT, accounting, financial reporting, and client settlement disbursements.This firm offers competitive compensation, strong benefits, onsite stability, and a succession-track opportunity.Key Responsibilities Include:<ul><li>Support day-to-day office administration for a busy legal practice.</li><li>Assist with client disbursements and related administrative processes.</li><li>Help coordinate employee management and human resources-related tasks.</li><li>Assist with internal events and general administrative projects.</li><li>Provide accounting and payroll support.</li><li>Partner with firm leadership on evolving administrative needs over time.</li></ul>Salary and Benefits: The salary range for this position is $75,000 to $110,000. Benefits include medical, dental, vision coverage with 100% employer-paid premiums for employees; retirement benefits and participation in a 401(k) with company contribution through a profit-sharing pension plan; 3 weeks of paid time off + sick leave; 12 paid holidays; cell phone stipend; long-term disability insurance; short-term disability insurance; free parking.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-10-06T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities:<ul><li>Prepare, review, and submit legal documents through state and federal e-filing systems with accuracy and timeliness.</li><li>Draft and finalize litigation materials such as motions, answers, and pleadings for attorney review and filing.</li><li>Track court deadlines and procedural dates to help ensure all case requirements are met.</li><li>Maintain calendars for hearings, case events, and related scheduling needs across active matters.</li></ul>
2026-10-09T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities:<ul><li>Prepare, review, and submit legal documents through state and federal e-filing systems with accuracy and timeliness.</li><li>Draft and finalize litigation materials such as motions, answers, and pleadings for attorney review and filing.</li><li>Track court deadlines and procedural dates to help ensure all case requirements are met.</li><li> Maintain calendars for hearings, case events, and related scheduling needs across active matters.</li></ul>
2026-10-09T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an Administrative Assistant to support resident services operations for a non-profit organization in Bellevue, Washington. This Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable handling a wide range of administrative coordination tasks. The role will help keep daily activities running smoothly by supporting scheduling, records management, staff coordination, and communication across multiple sites. Responsibilities: • Coordinate administrative support for the Resident Services team, helping maintain organized workflows and timely follow-up on daily tasks. • Manage timekeeping and expense documentation, ensuring records are accurate, complete, and submitted within established deadlines. • Assist with staff scheduling and onboarding logistics, including preparing materials and tracking required information for new team members. • Maintain organized inventory records for keys and related access items, updating logs and resolving discrepancies when needed. • Support communication between teams and property locations by answering inbound calls, routing messages, and sharing important updates. • Perform data entry and general office administration to keep files, reports, and internal records current and accessible. • Provide front desk and receptionist-style support as needed, greeting visitors and responding professionally to routine inquiries. • Assist with administrative activities tied to operational process updates or system-related changes when requested by the team.
2026-10-12T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant with prior real estate experience and familiarity with Yardi software to support daily office operations, property management activities, and administrative functions.The ideal candidate will have strong communication skills, excellent attention to detail, and experience working in a fast-paced real estate or property management environment.Key Responsibilities<ul><li>Provide daily administrative support to real estate professionals, property managers, and office leadership.</li><li>Utilize Yardi property management software to maintain property records, update tenant information, enter data, and support reporting.</li><li>Coordinate calendars, schedule appointments, organize meetings, and assist with property-related activities.</li><li>Prepare, review, and maintain lease agreements, contracts, tenant correspondence, and property documentation.</li><li>Assist with tenant communications, maintenance requests, vendor coordination, and service follow-up.</li><li>Maintain accurate electronic records, databases, and filing systems.</li><li>Support invoice processing, expense tracking, and administrative reporting.</li><li>Respond to inquiries from tenants, vendors, clients, and internal team members.</li><li>Assist with preparing reports, correspondence, and other administrative materials.</li><li>Support general office operations, including phones, emails, scheduling, and document management.</li></ul>
2026-10-13T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting. Responsibilities:<ul><li>Manage early morning inspection calls and maintain related records.</li><li>Monitor and respond to multiple shared inboxes.</li><li>Prepare mailing labels and customer notifications.</li><li>Sort, distribute, and process incoming and outgoing mail.</li><li>Provide coverage for multiple phone lines and direct inquiries appropriately.</li><li>Coordinate and support in-person meetings.</li><li>Take meeting notes and assist with follow-up documentation.</li><li>Conduct office supply audits and order supplies as needed.</li><li>Create, organize, and maintain physical and electronic files.</li><li>Provide general administrative support to the team.</li></ul>
2026-10-12T00:00:00Z

7 results for Office Specialist in Bellevue, WA