37 Results for Office Specialist Jobs in Bellevue, WA

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Accounts Payable Specialist

Bellevue, WA
onsite
Temporary to Hire
30.88 - 35.75 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in a contract position with strong long-term potential. This role supports day-to-day payables, billing coordination, and office administration while partnering closely with the Controller in a fast-paced environment. The position is fully onsite at the start, with the possibility of a hybrid schedule after the initial training period, and requires someone who is dependable, organized, and comfortable managing both accounting tasks and occasional local document delivery. Responsibilities: • Process incoming invoices accurately, verify supporting details, and enter payment information into the accounting system in a timely manner. • Support the full accounts payable cycle, including account coding, payment coordination, ACH activity, and preparation for check runs. • Assist the Controller with billing documentation, accounting records, and other operational tasks that keep financial workflows moving efficiently. • Communicate with vendors and internal contacts to resolve invoice discrepancies, answer billing questions, and provide updates related to purchase orders. • Maintain organized financial files and administrative records to ensure documentation is complete, accessible, and audit-ready. • Provide general office support for a small team, helping manage routine administrative needs and ensuring daily operations run smoothly. • Deliver billing paperwork to local escrow offices when needed and track time-sensitive documents to help meet deadlines. • Adapt to accounting software tools and support evolving processes or system-related changes as business needs develop.
2026-11-04T21:04:15Z

Commercial Real Estate Title Specialist

Seattle, WA
onsite
Permanent / Full Time
100000.00 - 125000.00 USD / Yearly
Commercial Real Estate Title SpecialistSeattle, WA (Hybrid) | Oregon (Remote)Salary: $100,000 - $125,000 DOE + Discretionary BonusA highly respected Pacific Northwest law firm is seeking an experienced Real Estate Title Specialist to join its growing practice. This firm represents developers, owners, lenders, investors, and nonprofit organizations in sophisticated real estate development and finance matters, with a notable focus on affordable housing, community development, and complex commercial real estate transactions. The firm regularly advises clients on site acquisition, due diligence, project financing, entity formation, and operational matters related to real estate assets. Candidates based in the Seattle area may work in a hybrid arrangement, while qualified candidates residing in Oregon will be considered for a fully remote work arrangement. To be confidentially considered please send a resume to Sam(dot)Sheehan(at)RobertHalf(dot)(com) Responsibilities:<ul><li>Assist attorneys with commercial real estate acquisitions, sales, financing, and development transactions.</li><li>Conduct title and survey review and summarize findings for attorneys and clients.</li><li>Coordinate and manage due diligence materials, including organizational documents, leases, contracts, permits, and property records.</li><li>Prepare, organize, and maintain transaction closing checklists and closing binders.</li><li>Draft and revise transactional documents, correspondence, and ancillary closing documents.</li><li>Coordinate with title companies, lenders, opposing counsel, government agencies, and third parties throughout transactions.</li><li>Maintain transaction databases, filing systems, and document management processes.</li><li>Support attorneys with affordable housing, economic development, and commercial real estate projects.</li></ul>Compensation & Benefits:<ul><li>$100,000 - $125,000 annual salary DOE</li><li>Discretionary bonus potential</li><li>Medical, dental, vision, and disability insurance with 100% employee premium paid by the firm</li><li>401(k) plan subject to plan eligibility and participation requirements</li><li>Three (3) weeks of paid time off</li><li>Hybrid work arrangement for Seattle-area employees</li><li>Fully remote opportunity for qualified Oregon-based employees</li></ul>
2026-10-22T18:18:45Z

Front Desk Administrative Specialist

Tulalip, WA
onsite
Permanent / Full Time
19.00 - 21.00 USD / Hourly
We are looking for a Front Desk Administrative Specialist to support daily office operations and provide responsive service to members in Tulalip, Washington. This position plays an important role in handling front desk activity, organizing records, and assisting with membership-related documentation. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing administrative tasks in a fast-paced office setting. Responsibilities:• Receive and post customer payments accurately each day while maintaining organized financial records.• Prepare and process permits, membership forms, and related administrative documents in a timely manner.• Contact members regarding outstanding balances and follow up on collection-related matters effectively.• Keep member files current by updating records, scanning documentation, and ensuring information is properly stored.• Distribute decals and gate cards while confirming eligibility and maintaining issuance records.• Serve as the first point of contact at the front desk by answering questions, addressing concerns, and directing inquiries appropriately.• Review and apply park rules, by-laws, and tribal agreement requirements when assisting members and processing documentation.• Support general office operations by handling inbound calls, performing data entry, and completing additional administrative duties as needed. The pay range for this position is $19.00 to $21.00 per hour. Benefits:<ul><li>Medical, Dental, Vision and Life Insurance after successful completion of probationary period.</li><li>40 hours vacation granted after successful completion of probationary period.</li><li>1 hour of paid sick leave for every 40 hours worked.</li><li>401(k) retirement plan with 3% company match</li><li>Six paid holidays</li><li>Four personal days</li></ul>
2026-10-30T23:08:42Z

AP Specialist

Kent, WA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking a skilled AP Specialist to support our client’s accounts payable operations. This contract role is ideal for professionals looking to grow in a fast-paced finance environment.Responsibilities:<ul><li>Process vendor invoices and ensure timely payments.</li><li>Reconcile accounts and resolve discrepancies.</li><li>Maintain accurate financial records and documentation.</li><li>Collaborate with internal departments to ensure compliance.</li></ul>
2026-10-30T23:23:43Z

AP Specialist

Tacoma, WA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking a skilled AP Specialist to support our client’s accounts payable operations. This contract role is ideal for professionals looking to grow in a fast-paced finance environment.Responsibilities:<ul><li>Process vendor invoices and ensure timely payments.</li><li>Reconcile accounts and resolve discrepancies.</li><li>Maintain accurate financial records and documentation.</li><li>Collaborate with internal departments to ensure compliance.</li></ul>
2026-10-30T23:28:45Z

Customer Experience Specialist

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Customer Experience Specialist to support customers during a busy holiday season in Seattle, Washington. This is a Contract position for someone who thrives in a fast-paced service environment and can handle a large volume of interactions with professionalism and care. The ideal candidate will provide timely assistance across multiple channels, resolve routine issues efficiently, and help create a positive experience for every customer. Responsibilities: • Manage a steady flow of customer inquiries each day while delivering attentive, courteous, and solutions-focused service. • Assist customers with purchases, product changes, and return requests in accordance with established policies and service expectations. • Document customer concerns and feedback accurately, and route more complex situations to the appropriate support team when necessary. • Communicate clearly through phone and email to ensure customers receive helpful, respectful, and easy-to-understand guidance. • Work closely with team members to support a collaborative atmosphere centered on responsiveness and problem-solving. • Use multiple browser-based tools and customer service systems to research issues, update records, and complete service tasks efficiently. • Maintain accuracy and attention to detail while adapting to changing customer needs during peak seasonal demand.
2026-10-31T00:28:48Z

Accounts Payable Specialist

Bellevue, WA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support government-related financial operations in Bellevue, Washington. This Contract position is ideal for someone who brings Reviews invoices for accuracy, calculation of applicable sales tax, proper supporting documentation with the authorized approval and appropriate coding of expenditures to process for payment and reconcile.Reconcile, audit and review monthly ProCard statements and code with accurate account codes which require in-depth knowledge of the Business Expense and ProCard Policies and Procedures to ensure rules and regulations are followed.Performs duties and projects as assigned or apparent.Administrative tasks may include but are not limited to processing of mail; scanning; data entry; batch verification, etc.Reviews routine finance/accounting-related transactions, input/output and other materials such as records, reports, invoices, and ledgers for timeliness, completeness and reasonableness; validates accuracy of data and compliance with explicit internal requirements, coding conventions, procedures, and guidelines; identifies questionable and/or potentially non-compliant data/matters; initiates prompt action to correct/resolve independently where a standard course of action is clearly prescribed; seeks the assistance of more experienced employees in the handling of non-routine or precedent-setting matters.
2026-11-05T19:23:44Z

Human Resources (HR) Specialist

Redmond, WA
onsite
Temporary / Contract
27.00 - 35.00 USD / Hourly
We are looking for a detail-oriented HR & Payroll Specialist to support day-to-day people operations in Redmond, Washington. This Contract position will help maintain accurate payroll and employee records while contributing to a positive and well-organized employee experience. The role also supports hiring coordination, onboarding and separation activities, and benefits-related administration. Success in this position requires strong judgment, professionalism, and the ability to work effectively with HR systems and internal stakeholders. Responsibilities:• Administer payroll activities with a high level of accuracy, verifying employee data, pay-related updates, and supporting timely processing.• Coordinate employee onboarding and offboarding tasks, including documentation, scheduling, system updates, and communication with key partners.• Review and reconcile benefits information to help ensure deductions, enrollments, and records align correctly.• Assist with recruiting support by scheduling interviews, confirming appointments, maintaining candidate records, and communicating professionally with applicants.• Maintain organized departmental records and HR documentation in accordance with company procedures and data privacy standards.• Enter and update employee information within HRIS platforms, including Paylocity, to keep personnel data current and reliable.• Respond to employee questions related to payroll, benefits, and general HR processes with a courteous and service-oriented approach.• Support administrative HR projects and process improvements, including activities tied to payroll or HR system updates when needed.
2026-10-15T23:55:46Z

Legal Billing Specialist

Seattle, WA
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
We are looking for a Legal Billing Specialist to support accurate, timely invoicing for a busy services environment in Seattle, Washington. This position plays a key role in managing client billing activity, resolving invoice-related questions, and maintaining adherence to outside counsel billing guidelines. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with attorneys, clients, and internal teams. Responsibilities:• Manage the full billing process for assigned matters, including preparing draft invoices, revising charges, finalizing bills, and posting completed invoices.• Act as a primary point of contact for billing inquiries, partnering with attorneys and clients to address questions and resolve discrepancies promptly.• Interpret and apply client-specific billing rules to help ensure invoices meet submission standards and are processed without delays.• Work closely with staff across departments to improve billing workflows, strengthen accuracy, and support a smooth invoicing cycle.• Coordinate electronic billing activities, including compliance with client requirements related to submissions, accrual reporting, and budget tracking.• Review billing data carefully to identify issues, make necessary corrections, and maintain complete and accurate records.• Communicate clearly with a wide range of stakeholders to gather approvals, clarify instructions, and keep billing matters moving forward. The salary range for this position is $60,000 to $85,000 + discretionary bonus. Benefits:Retirement: 401(k) 3% match, plus profit sharingPTO: Starting at about 17 days per year, accruing from the first paycheckHolidays: 6 Standard holidaysHealth Coverage: 3 Premera Blue Cross plans (2 HSA eligible) with low individual premiums; base dental and vision at no costOther: Employer-paid life insurance, disability insurance, $150/month commuter allowance, parental leave, community service leave
2026-10-23T19:13:41Z

Payroll Specialist

Kent, WA
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
Robert Half is seeking a Payroll Specialist to manage payroll processing and ensure compliance with labor regulations. This contract role is ideal for payroll professionals.Responsibilities:<ul><li>Process bi-weekly payroll for employees.</li><li>Maintain payroll records and resolve discrepancies.</li><li>Ensure compliance with tax and labor laws.</li><li>Respond to employee payroll inquiries.</li></ul>
2026-10-30T23:38:44Z

Payroll Specialist

Tacoma, WA
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
Robert Half is seeking a Payroll Specialist to manage payroll processing and ensure compliance with labor regulations. This contract role is ideal for payroll professionals.Responsibilities:<ul><li>Process bi-weekly payroll for employees.</li><li>Maintain payroll records and resolve discrepancies.</li><li>Ensure compliance with tax and labor laws.</li><li>Respond to employee payroll inquiries.</li></ul>
2026-10-30T23:38:44Z

Payroll Specialist

Olympia, WA
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
Robert Half is seeking a Payroll Specialist to manage payroll processing and ensure compliance with labor regulations. This contract role is ideal for payroll professionals.Responsibilities:<ul><li>Process bi-weekly payroll for employees.</li><li>Maintain payroll records and resolve discrepancies.</li><li>Ensure compliance with tax and labor laws.</li><li>Respond to employee payroll inquiries.</li></ul>
2026-10-30T23:43:46Z

CW Appeals Specialist

Mountlake Terrace, WA
remote
Temporary / Contract
25.17 - 26.34 USD / Hourly
We are looking for a detail-oriented Appeals Specialist to support a health insurance organization on a Contract basis. This role focuses on investigating complaints, grievances, and appeal-related concerns submitted by members, providers, legal representatives, and regulatory bodies while ensuring timely and accurate resolution. The position is fully remote, offering an opportunity to contribute in a fast-paced, high-volume environment where accuracy and clear communication are essential. Must be willing to work Pacific Time Zone hours. Responsibilities:• Investigate appeal cases, complaints, and grievance matters by gathering information from claims records, eligibility details, benefit plans, contracts, and prior case activity.• Respond to concerns raised by members, providers, attorneys, and government agencies with clear, well-supported resolutions based on policy, contract terms, and applicable regulations.• Maintain complete and accurate case documentation, ensuring all actions, findings, and outcomes are recorded properly for tracking and reporting purposes.• Review system data and supporting files to identify inconsistencies, update records when corrections are needed, and help preserve data accuracy.• Evaluate dispute issues within assigned authority levels and make determinations on contractual matters in accordance with established guidelines.• Interpret member and provider contract language to assess appeal circumstances and apply benefit provisions appropriately to each case.• Monitor recurring issue patterns, summarize findings, and communicate trends or potential defects to leadership for further review.• Partner with customer service and internal support teams to address referred cases and resolve complex service concerns efficiently.• Consistently meet productivity and quality expectations while managing a steady workload in a high-production environment.
2026-11-03T23:04:13Z

Benefits Specialist

Seattle, WA
remote
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for a Benefits Specialist to support the administration and coordination of employee benefits programs in Seattle, Washington. This Long-term Contract position is ideal for someone who can combine strong analytical skills with hands-on benefits knowledge to help ensure accurate processing, compliance, and employee support. The role will work across benefit operations, leave administration, and compensation-related activities while maintaining a high standard of service and attention to detail. Responsibilities: • Administer day-to-day benefits activities, ensuring enrollments, updates, and records are processed accurately and on schedule. • Coordinate with employees, vendors, and internal stakeholders to resolve benefit-related questions and support smooth program delivery. • Review benefits data and reports to identify discrepancies, monitor trends, and improve accuracy in plan administration. • Support compensation and benefits processes by maintaining documentation, tracking changes, and assisting with program communication. • Manage aspects of leave administration, including FMLA-related coordination, documentation follow-up, and status tracking. • Help ensure benefits practices align with company policies and applicable regulations through careful review and record maintenance. • Prepare and maintain benefit summaries, audit files, and operational reports for leadership and compliance purposes.
2026-10-27T17:04:05Z

Snr. Payroll Specialist

Tacoma, WA
onsite
Permanent / Full Time
95000.00 - 105000.00 USD / Yearly
We are looking for an experienced Snr. Payroll Specialist to join a growing organization in Tacoma, Washington. This role is ideal for a detail-oriented payroll specialist who can manage weekly payroll with accuracy, adapt quickly to shifting priorities, and provide dependable support across the team. The position plays a key part in maintaining payroll operations for staff employees while also contributing to broader department initiatives and cross-functional coordination. Responsibilities:• Administer weekly payroll for exempt and non-exempt staff employees, ensuring timely and accurate processing for a large employee population.• Serve as a dependable backup for payroll team members by stepping in to maintain continuity during absences, peak periods, and operational changes.• Manage employee payroll records and transactions, including onboarding, status updates, pay changes, and separations.• Assist with payroll-related projects by partnering with leadership on department initiatives, business start-ups, and upcoming system implementation efforts.• Support compliance-related payroll activities such as handling wage garnishment processing and maintaining accurate documentation.• Maintain organized personnel files and payroll records to support audit readiness and day-to-day operations.• Work closely with recruiters and site leadership to facilitate onboarding steps, including employment-related authorizations and new employee documentation for staff employees.• Provide payroll support across a multi-state workforce and help address the complexities that come with varying state requirements.• Contribute as a senior member of the team with the potential to take on added supervisory support responsibilities in partnership with the Payroll Manager. The salary range for this position is $95k to $105k. Excellent Benefits available with this position include medical, dental and vision with very little out of pocket costs; life and disability insurances; participation in the company’s 401(k) plan with a 4% match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year. As well, enjoy a hybrid work schedule!
2026-11-04T00:33:44Z

Payroll Specialist

Mount Vernon, WA
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an experienced Payroll Specialist to support accurate and timely payroll operations for a large employee population in Mount Vernon, Washington. This Long-term Contract position is ideal for someone who is comfortable managing end-to-end payroll activities, maintaining compliance, and resolving payroll issues in a high-volume environment. The role calls for strong attention to detail, sound knowledge of payroll tax reporting, and the ability to work effectively with payroll records, audits, and employee inquiries. Responsibilities: • Process complete payroll cycles for a workforce of more than 3,000 employees while ensuring accuracy and adherence to deadlines. • Prepare and review payroll documents such as wage statements, tax filings, and related records to support compliant payroll operations. • Administer employee garnishments, deductions, and other payroll adjustments in accordance with applicable requirements. • Reconcile payroll data, investigate discrepancies, and correct errors to maintain accurate employee compensation records. • Support payroll audits by gathering documentation, validating transactions, and responding to internal or external review requests. • Complete and review quarterly payroll tax reporting, including Form 941, to help ensure regulatory compliance. • Generate and distribute year-end payroll records, including W-2 forms, with careful attention to accuracy and timing. • Use Microsoft Excel to analyze payroll data, prepare reports, and track payroll-related trends or exceptions.
2026-11-04T19:54:10Z

Accounts Receivable Specialist

Auburn, WA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounts Receivable Specialist to support financial operations for a Contract position based in Auburn, Washington. This role focuses on maintaining accurate receivables, applying incoming payments, coordinating commercial collections, and supporting billing activities with precision. The ideal candidate is detail-oriented, organized, and confident working with high-volume cash activity while helping keep accounts current and well documented. Responsibilities: • Record and reconcile incoming customer payments to ensure cash receipts are posted accurately and on time. • Monitor outstanding balances, follow up with commercial clients, and drive timely resolution of past-due accounts. • Prepare and review invoices, adjustments, and related billing documentation to support accurate customer charges. • Investigate payment discrepancies by researching account activity and coordinating with internal partners or customers as needed. • Maintain detailed receivable records, ensuring account notes, remittance information, and transaction histories are current. • Perform regular account reconciliations to identify variances and correct posting issues promptly. • Support daily cash activity tracking and assist with reporting related to collections, aging, and payment trends.
2026-11-06T18:18:45Z

Business Development Officer

Fife, WA
onsite
Permanent / Full Time
90000.00 - 130000.00 USD / Yearly
We are looking for a Business Development Officer to expand maintenance service business across the Fife, Washington market. This role is ideal for a relationship-driven sales specialist who understands mechanical and plumbing service environments and can quickly build credibility with commercial clients. The position is primarily remote, with regular local travel to client locations and occasional visits to the office, and offers strong quarterly commission potential for consistent performance. Responsibilities:• Create and carry out a territory growth strategy focused on securing recurring maintenance agreement business.• Generate new leads through outreach efforts, referrals, networking, and ongoing market analysis to uncover strong opportunities.• Maintain accurate records of prospect interactions, next steps, pipeline activity, and revenue projections.• Build a healthy book of business by developing and advancing a sales pipeline valued at or above established targets.• Connect with key stakeholders such as facility leaders, property managers, engineers, business owners, and operations teams to understand service needs.• Arrange and lead introductory discussions and on-site facility reviews to identify maintenance opportunities.• Develop and deliver tailored service agreement proposals for mechanical and plumbing maintenance programs.• Advise customers on maintenance solutions that strengthen equipment performance, minimize operational interruptions, and support cost control.• Negotiate contract terms in a way that supports customer value while protecting pricing standards and profitability goals. The salary range for this position is $90k to $130k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.
2026-10-23T23:48:45Z

Logistics Coordinator

Sumner, WA
onsite
Temporary / Contract
32.00 - 34.00 USD / Hourly
We are looking for an ONSITE Logistics Specialist to support Air import operations for a Contract position based in Sumner, Washington. In this role, you will manage shipment documentation, help facilitate customs and agency clearances and communications, freight forwarding activities, and keep customers informed throughout the import process. This opportunity is ideal for someone who has worked for a freight forwarder and thrives in a fast-paced logistics environment and can balance accuracy, service, and timely coordination. Responsibilities:• Manage import files for assigned accounts by reviewing shipment paperwork, validating required details, and preparing records for processing.• Coordinate customs clearance activities and secure any required approvals from government agencies to keep freight moving on schedule.• Arrange delivery with carriers and related partners after release, ensuring import shipments progress efficiently to their destination.• Maintain accurate transaction oversight, identify exceptions or irregularities, and escalate concerns to leadership when needed.• Communicate shipment progress, release status, and service updates to customers in a prompt and thorough manner.• Work closely with carriers, customs authorities, and inspection teams to support examinations or release-related requirements.• Prepare billing information and complete account invoicing in alignment with shipment activity and internal procedures.• Monitor shipment status, proactively identify delays or discrepancies, and communicate updates to clients.• Contribute to daily operational support and take on additional logistics-related tasks as business needs require.
2026-11-05T15:48:43Z

Contracts Administrator

Mountlake Terrace, WA
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
Robert Half is partnering with a healthcare agency in the Greater Seattle Area to identify a Contracts Specialist who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities: <ul><li>Prepare, review, and revise contract documents, including service agreements, SaaS agreements, quotes, and related work assignments.</li><li>Negotiate contract language with vendors and business partners to align terms with organizational standards and risk expectations.</li><li>Manage renewals and extensions by tracking deadlines, updating terms, and coordinating approvals with the appropriate teams.</li><li>Support the full contract lifecycle from initial draft through execution, ensuring documentation is complete and properly organized.</li><li>Use contract management platforms such as Ironclad and electronic signature tools like DocuSign to route, finalize, and store agreements.</li><li>Contribute to provider-related contract support when needed, applying knowledge of healthcare or insurance contracting practices.</li></ul>
2026-10-22T22:28:47Z

Office Assistant

Lynnwood, WA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a dependable Office Assistant to provide onsite administrative support for a Contract assignment in Lynnwood, Washington. This role is ideal for someone who can keep daily office operations running smoothly by coordinating schedules, preparing invoices, handling incoming communication, and supporting basic payroll entry. The position suits a highly organized, detail-oriented individual who is comfortable working independently in a small office environment and managing a variety of clerical tasks with accuracy and professionalism. Responsibilities: • Coordinate service appointments and maintain an organized daily schedule for jobs and client visits. • Prepare and process customer invoices in QuickBooks Online with close attention to accuracy and timeliness. • Serve as a point of contact for incoming calls and office communications, directing information clearly and professionally. • Communicate scheduling updates and job details to field personnel to help ensure smooth service delivery. • Provide day-to-day administrative support such as document handling, scanning, record upkeep, and general clerical assistance. • Enter payroll-related information as needed to support timely and accurate processing during the assignment. • Help maintain orderly office operations by tracking tasks, updating internal information, and supporting routine office workflows.
2026-11-05T19:53:45Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T17:53:44Z

Administrative Assistant 6_Non-Cleared

Everett, WA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines. Responsibilities:• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.• Maintain accurate candidate information and status updates within applicant tracking and related systems.• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.
2026-10-23T16:18:45Z

Project Manager/Sr. Consultant

Redmond, WA
remote
Temporary / Contract
80.00 - 100.00 USD / Hourly
We are looking for a Sr. Consultant to lead a specialized effort focused on transforming a complex Excel-based inventory model used for physical security hardware planning in data center environments. This Long-term Contract position is 100% Remote and based in the Greater Seattle Area and will play a key role in analyzing an existing workbook, capturing its business logic in clear documentation, and guiding the transition to a more scalable solution. The ideal candidate combines advanced Excel expertise with strong project leadership skills and can partner closely with stakeholders to bring structure, visibility, and continuity to a critical operational process. Responsibilities:• Examine a highly complex Excel workbook to identify and reverse engineer formulas, dependencies, workflows, and embedded business rules tied to hardware inventory tracking.• Translate the workbook’s underlying logic into thorough, accessible documentation so the process can be understood and maintained by a broader team.• Lead the planning and execution of moving the current Excel-based model into a more sustainable tool or platform aligned with long-term business needs.• Coordinate day-to-day activities with the team and key stakeholders to ensure priorities, timelines, and deliverables remain on track.• Manage project scope, milestones, and risks while providing consistent updates on progress, decisions, and potential blockers.• Facilitate structured discussions with business and technical partners to validate assumptions, clarify requirements, and support solution design.• Use project management methodologies and tools to organize workstreams, maintain visibility, and drive accountability across the engagement.
2026-10-23T22:13:45Z

Accounts Payable Clerk

Lynnwood, WA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
We are seeking an Accounts Payable Specialist with full cycle AP experience to support ongoing accounts payable operations. This role focuses on invoice entry, invoice review and resolution, and vendor statement reconciliation using Workday. The You will process approximately 800–1,000 invoices per month and uses OCR and AI tools to support its workflow. Key Responsibilities Enter and review invoices in Workday, ensuring accurate information and complete supporting documentation. Process invoices through the optical character recognition (OCR) workflow in Workday, verify captured data, and correct errors. Research and resolve invoice discrepancies, working with vendors and internal teams to address outstanding questions. Review and reconcile vendor statements, research missing invoices, and resolve account discrepancies. Monitor the shared AP inbox and respond to internal and external inquiries in a timely, detail oriented manner. Review employee expense reports for accuracy, supporting receipts, and compliance with company policies. Maintain organized AP records and complete recurring processing tasks accurately and consistently.
2026-10-30T22:04:45Z

37 results for Office Specialist in Bellevue, WA