Add your latest resume to match with open positions.

10 results for Office Specialist in Bellevue, WA

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-28T00:00:00Z

Office Service Supervisor

Seattle, WA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an Office Service Supervisor to support daily workplace operations and help maintain an organized, responsive office environment. This Contract position is suited for someone who can coordinate administrative services, guide support staff, and ensure office needs are handled efficiently. The ideal candidate brings strong oversight skills, a practical approach to hiring support, and a commitment to creating a positive employee experience through dependable service and workplace perks coordination. Responsibilities: • Oversee day-to-day office service activities to keep operations running smoothly and efficiently. • Coordinate support staff schedules, assignments, and workflow to meet business needs. • Assist with recruiting and hiring-related activities for office service roles, including interview coordination and onboarding support. • Monitor office supply levels, vendor services, and general workplace readiness to maintain a well-organized environment. • Respond to employee and visitor service requests with a high level of care and timely follow-through. • Help administer workplace amenities and perks programs to support a positive in-office experience. • Track service performance, resolve routine operational issues, and escalate more complex concerns when needed. • Maintain accurate records, reports, and service documentation in alignment with company procedures.
2026-07-28T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a busy litigation law firm based in Seattle, WA looking for a Legal Assistant to join a collaborative team. This role involves coordinating case activity, managing court filings across Washington jurisdictions, and partnering closely with attorneys to keep discovery, depositions, and trial-related work. Responsibilities:<ul><li>Prepare, file, and track legal documents through Washington state e-filing systems across multiple counties, ensuring deadlines and court requirements are met.</li><li>Coordinate depositions, attorney preparation sessions, and case-related meetings while maintaining organized calendars for litigation matters.</li><li>Work closely with attorneys to monitor discovery schedules and help ensure responses, requests, and related case materials are completed on time.</li><li>Use ProLaw for case management, document organization, calendaring, and time or billing-related administrative tasks.</li><li>Assist with trial preparation by organizing exhibits, maintaining case files, and supporting attorneys with logistics and documentation.</li><li>Manage competing priorities with professionalism and adaptability while maintaining accuracy in a fast-paced environment.</li></ul>
2026-07-08T00:00:00Z

Legal Operations Specialist

Seattle, WA
onsite
Temporary / Contract
26 - 32 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Operations Specialist who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Location: On-site in Greater Seattle Area Duration: 3+ months, potential for extension/conversion Responsibilities: <ul><li>Provide administrative and legal operations support, including e-billing, invoice processing, and report generation.</li><li>Organize, maintain, and digitize legal files, records, contracts, and NDAs.</li><li>Manage billing trackers, upload invoices, and coordinate with outside counsel on billing and reporting matters.</li><li>Assist with contract administration, obtaining signatures, and maintaining legal documentation.</li><li>Support matter management by setting up new matters and assisting practice groups with ongoing tracking and reporting needs.</li></ul>
2026-07-24T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for construction and development teams. This contract position plays a key role in keeping office activities organized, documentation accurate, and executive support running smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing a mix of administrative coordination, records management, and office services in an organized environment. Responsibilities: • Support senior leaders and project teams by managing calendars, arranging meetings, and helping coordinate day-to-day administrative priorities. • Prepare, organize, and distribute reports, correspondence, and other business documents while maintaining accuracy and timely completion. • Assist with monthly draw documentation by compiling invoice records, lien waivers, check copies, and related reporting materials in electronic and physical files. • Provide contract administration assistance by tracking subcontract documents, purchase orders, change orders, insurance certificates, and waiver logs. • Enter and maintain vendor information in company systems and keep vendor records current and well organized. • Help maintain a well-organized office environment by overseeing conference rooms, front desk readiness, office calendars, and visitor-facing spaces. • Manage office support tasks such as ordering supplies, organizing storage areas, handling incoming mail and packages, and coordinating equipment servicing when needed. • Process expense reports along with weekly project and overhead invoices while supporting accurate filing and record retention. • Coordinate workplace logistics, including company events, parking arrangements, office opening and closing routines, and communication with building management as needed.
2026-07-28T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a community-focused organization. This contract opportunity with potential for a permanent role is well suited for someone who enjoys keeping information organized, handling a mix of administrative and bookkeeping tasks, and working with minimal supervision in a small office setting. In this role, you will partner closely with leadership to help maintain efficient workflows, accurate records, and clear weekly communications. The position is onsite and offers a part-time schedule of approximately 30 hours per week. Responsibilities: • Create and format weekly bulletins, announcements, and other routine communications for staff. • Manage core office support activities such as document preparation, copying, filing, record maintenance, and workspace organization. • Process invoices and payments while assisting with day-to-day bookkeeping tasks through QuickBooks Online. • Keep financial documentation accurate and up to date to support regular accounting and reporting needs. • Provide direct administrative assistance to leadership, including coordinating information and helping prioritize office needs. • Support front-office operations by responding to calls, handling data entry, and ensuring timely follow-up on administrative requests. • Organize shared resources and maintain orderly office systems that improve efficiency across the organization.
2026-07-27T00:00:00Z

Administrative Assistant

Pacific, WA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Administrative Assistant to join our team in Auburn, Washington in a contract-to-permanent role. This position supports daily office operations by coordinating billing, maintaining accurate project records, and helping communication flow smoothly between office personnel and field teams. The ideal candidate is organized, detail-oriented, and comfortable managing multiple administrative tasks in a fast-paced environment. Responsibilities:• Manage contract-related documentation and prepare monthly customer billing by reviewing labor, materials, subcontractor costs, and project details for accuracy.• Assist with certified payroll administration and maintain records needed to support prevailing wage compliance.• Record and categorize employee hours, purchasing activity, material usage, and subcontractor charges by job and state to support reporting and invoicing.• Review purchase orders and vendor invoices, then reconcile documentation to ensure complete and accurate processing.• Maintain organized files for work orders, inspections, billing timelines, and job cost tracking across active projects.• Use Sage 300 to support job costing activities, billing functions, and project-related financial recordkeeping.• Serve as an administrative resource for the department by responding to inquiries and facilitating communication between field staff and office teams.• Prepare recurring job cost reports and compile information requested by managers and the accounting team.• Address customer and account-related questions, including invoice follow-up, payment concerns, and requests for supporting reports.
2026-07-28T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment. Responsibilities:• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency
2026-07-28T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.Kirkland
2026-07-28T00:00:00Z