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5 results for Office Specialist in Bellevue, WA

Office Manager

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position. This role will help keep the workplace running smoothly by coordinating front office activities, managing essential supplies, and assisting with financial administration. The ideal candidate brings a practical, service-focused approach and can balance multiple priorities in a detail-oriented office environment. Responsibilities: • Oversee day-to-day office activities to maintain an efficient, well-organized workplace environment. • Coordinate purchasing for office materials and ensure supplies are replenished before stock runs low. • Track inventory levels for administrative and operational items and maintain accurate supply records. • Support accounts payable tasks, including reviewing invoices and assisting with timely payment processing. • Serve as the first point of contact at reception by welcoming visitors and handling incoming calls in a courteous manner. • Assist with general administrative duties such as filing, scheduling, correspondence, and document organization.
2026-09-16T00:00:00Z

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-09-17T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a government community assistance program in Bellevue, Washington. This Contract position plays a key role in keeping daily operations organized, assisting program participants, and helping the team deliver responsive public service. The ideal candidate brings strong administrative experience, attention to detail, and a customer-focused approach when working with community members and internal stakeholders. Responsibilities:<ul><li>Support the administration of the assistance program while adhering to established guidelines and procedures.</li><li>Review applications and supporting documentation to determine eligibility based on program requirements.</li><li>Respond to inquiries from program participants and community members via phone, email, and in person.</li><li>Collaborate with internal teams and external partners to support outreach efforts and community engagement initiatives.</li><li>Assist with the development, review, and distribution of outreach materials, including brochures, emails, and social media content.</li><li>Coordinate outreach events and assist individuals with the application process.</li><li>Prepare and deliver presentations for small groups of internal and external stakeholders.</li><li>Maintain accurate program records through data entry and updates across multiple systems.</li><li>Conduct research, benchmarking, and information gathering related to similar programs and best practices.</li><li>Provide general administrative support as needed.</li></ul>
2026-09-17T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Onsite Seattle - In this role you will be part of an administrative team, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff. <ul><li>Potentially printing and collating project binders</li><li>General Office Support</li><li>Providing assistance to Office Administrator at the Seattle Office location as needed</li><li>Providing front desk coverage including low-volume phone coverage and greeting visitors</li><li>Handling office supply orders and inventory</li><li>Maintaining organization and upkeep of supply/copy room, conference rooms, and kitchen area</li><li>Handling mail and shipping/receiving</li><li>Assistance in coordinating onsite meetings to include: conference room schedules, setting up web conference systems, catering, room set up/clean up</li><li>Supporting Facilities requests administratively, if necessary (both from corporate and the building management)</li><li>Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)</li><li>Assisting Human Resources with local candidate interview scheduling</li><li>Potentially assisting with organizing office events such as employee celebrations, holiday parties, etc. </li></ul>
2026-09-17T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office activities for a Real Estate organization in Seattle, Washington. This is a Contract position suited for someone who can keep administrative processes organized, manage front-office tasks, and handle invoicing with accuracy. The ideal candidate brings strong coordination skills, comfort with data entry and inbound calls, and prior exposure to property management or real estate environments. Responsibilities: • Organize and maintain digital and paper filing systems so business records remain accurate, accessible, and up to date. • Provide day-to-day administrative support by coordinating routine office activities and helping keep operations running smoothly. • Process invoices, enter payment-related information, and assist with maintaining accurate records in designated systems. • Answer incoming calls professionally, direct inquiries to the appropriate contacts, and greet visitors as needed. • Perform data entry tasks with a high level of accuracy while updating administrative and property-related information. • Support reception and general office coverage by managing correspondence, scheduling needs, and basic clerical tasks. • Assist with property management administration, including document tracking and coordination related to tenant or vendor matters. • Use tools such as Yardi and other office systems to support reporting, recordkeeping, and administrative workflows.
2026-09-16T00:00:00Z