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10 results for Office Specialist in Bellevue, WA

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z

Office Service Supervisor

Seattle, WA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Office Service Supervisor to support daily workplace operations and help maintain an organized, responsive office environment. This Contract position is suited for someone who can coordinate administrative services, guide support staff, and ensure office needs are handled efficiently. The ideal candidate brings strong oversight skills, a practical approach to hiring support, and a commitment to creating a positive employee experience through dependable service and workplace perks coordination. Responsibilities: • Oversee day-to-day office service activities to keep operations running smoothly and efficiently. • Coordinate support staff schedules, assignments, and workflow to meet business needs. • Assist with recruiting and hiring-related activities for office service roles, including interview coordination and onboarding support. • Monitor office supply levels, vendor services, and general workplace readiness to maintain a well-organized environment. • Respond to employee and visitor service requests with a high level of care and timely follow-through. • Help administer workplace amenities and perks programs to support a positive in-office experience. • Track service performance, resolve routine operational issues, and escalate more complex concerns when needed. • Maintain accurate records, reports, and service documentation in alignment with company procedures.
2026-08-06T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a law practice based in Seattle, WA that is looking for a Legal Assistant to jump in and support their team immediately! This position is well suited for someone with litigation support experience who can keep case activity organized, manage filings, and help attorneys stay on top of critical deadlines. The role offers a hybrid schedule and requires strong judgment, accuracy, and the ability to handle multiple priorities in a fast-paced legal environment. Responsibilities:<ul><li>Prepare, format, and revise legal documents, correspondence, and court-ready materials with a high level of accuracy.</li><li>Coordinate electronic court submissions and ensure filings are completed in accordance with jurisdictional rules and required timelines.</li><li>Maintain case files and update internal matter records so documents, status notes, and key information remain current and accessible.</li><li>Oversee attorney calendars by arranging hearings, case events, and related deadlines while helping prevent scheduling conflicts.</li><li>Track filing dates and litigation milestones to support timely action across active matters.</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is partnering is a nationally recognized law firm in the Greater Seattle Area looking for a Legal Assistant to jump in and immediately support their team. The ideal candidate brings strong attention to detail, confidence working in a fast-paced legal environment, and experience handling court-related documentation and litigation support. Responsibilities:<ul><li>Prepare and submit electronic court filings accurately and on schedule for litigation matters.</li><li>Draft legal correspondence, notices related to motions, and other case documents for attorney review.</li><li>Assemble, organize, and manage trial exhibits and supporting materials in advance of hearings and trial preparation.</li><li>Coordinate calendars, track deadlines, and help ensure important court dates and case milestones are not missed.</li><li>Assist with complex commercial litigation matters by handling document preparation and case support tasks as needed.</li></ul>
2026-08-06T00:00:00Z

Legal Operations Specialist

Seattle, WA
onsite
Temporary / Contract
26 - 32 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Operations Specialist who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Location: On-site in Greater Seattle Area Duration: 3+ months, potential for extension/conversion Responsibilities: <ul><li>Provide administrative and legal operations support, including e-billing, invoice processing, and report generation.</li><li>Organize, maintain, and digitize legal files, records, contracts, and NDAs.</li><li>Manage billing trackers, upload invoices, and coordinate with outside counsel on billing and reporting matters.</li><li>Assist with contract administration, obtaining signatures, and maintaining legal documentation.</li><li>Support matter management by setting up new matters and assisting practice groups with ongoing tracking and reporting needs.</li></ul>
2026-07-24T00:00:00Z

Legal Assistant (Employment Litigation)

Seattle, WA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Midsize, full-service law firm in Downtown Seattle is seeking an experienced litigation legal assistant. This role will support 3 shareholders in their employment and commercial litigation practices.This firm offers a highly competitive compensation package, hybrid flexibility, exceptional benefits, private offices for all employees, discretionary bonuses, and a collaborative environment where staff members are valued contributors.Key Responsibilities Include:<ul><li>E-filing in state and federal courts.</li><li>Coordinate attorney calendars, deadlines, hearings, and meetings.</li><li>Prepare, proofread, and format litigation documents and correspondence.</li><li>Maintain electronic files, docketing systems, and case records.</li><li>Communicate with clients, courts, vendors, and opposing counsel.</li><li>Assist with litigation, arbitration, trial, and hearing preparation.</li></ul>Salary and Benefits: The salary range for this position is $80,000 to $110,000. Benefits include medical, dental, and vision coverage with 100% employer-paid employee premiums and family coverage options; employer-funded HSA contribution; life and disability insurance, 3 weeks of paid time off; 8 sick days; 10 paid holidays; commuter benefits; 401(k) with match and profit sharing.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-08-18T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment. Responsibilities:• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency
2026-08-18T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 32 USD / Hourly
We are looking for an Admin Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.KirklandAdmin
2026-08-11T00:00:00Z

Legal Assistant - Investments

Seattle, WA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
A full-service, nationally recognized law firm is seeking a legal assistant to join their Downtown Seattle office to support in their investments practice group. The role blends project coordination, operations, client service, financial administration, and executive-level support, making it an excellent opportunity for candidates from legal, investment management, financial services, consulting, accounting, or other professional services environments. This role is hybrid, with two days remote after onboarding period.Key Responsibilities Include:<ul><li>Coordinate active client matters, investment transactions, and ongoing projects.</li><li>Track deadlines, deliverables, and workflow across multiple attorneys and clients.</li><li>Open new matters and assist with intake and conflict review processes.</li><li>Review invoices, billing information, expenses, and financial records for accuracy.</li><li>Prepare, proofread, and organize client-facing and transactional documents.</li><li>Maintain tracking systems, document repositories, and project management tools.</li><li>Coordinate attorney schedules, travel, meetings, and industry events.</li></ul>Salary and Benefits: The salary range for this position is $65,000 to $85,000. Benefits include medical, dental, and vision coverage; 401(k) plan with match and annual profit share; 18 paid days off; 11 holidays; commuter allowance; life and disability insurance; parental leave.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-08-13T00:00:00Z