8 results for Office Assistant in Bellevue, WA

Executive Assistant

Seattle, WA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are seeking a highly organized and assertive Executive Assistant to join our team on a long-term, part-time contract basis (Monday–Friday, 20–25 hours per week) in Seattle, Washington. In this role, you will provide critical administrative support to senior leadership, contribute to seamless daily operations, and help facilitate efficient communication across the organization. This is a great opportunity for someone who thrives in a dynamic environment and is eager to contribute to the success of our organization. Responsibilities:• Manage executive calendars and schedule meetings to optimize time and productivity.• Coordinate domestic travel, including booking flights, accommodations, and transportation arrangements.• Prepare and submit expense reports accurately and in a timely manner.• Handle office management tasks, such as ordering supplies, maintaining inventory, and arranging lunch orders and deliveries.• Communicate promptly and with attention to detail, ensuring all responses are clear and accurate.• Serve as the liaison with external accounting partners to track invoices and bills and assist with finance-related tasks as needed.• Participate in internal meetings and proactively seek feedback to strengthen collaboration and support growth through attention to detail.• Assist with in-office operations and manage special projects during executive visits.• Build strong relationships with boards, investors, and clients, taking on additional responsibilities as the organization expands.• Foster a positive and trustworthy environment within the team, contributing to long-term organizational goals.
2026-03-06T00:00:00Z

Sales Assistant

Seattle, WA
remote
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a motivated and detail-oriented Sales Assistant to support our dynamic sales team in Seattle, Washington. This role involves managing client communications, coordinating schedules, and assisting with administrative tasks to ensure smooth operations. As a Contract to permanent opportunity, this position provides the potential to transition into a permanent role based on performance and business needs. Responsibilities: • Prepare and deliver client proposals using internal tools, with training provided. • Conduct outbound calls to introduce services and arrange client appointments. • Support the onboarding process for new clients and coordinate meetings to ensure seamless communication. • Maintain schedules and calendars, striving to arrange six completed meetings per week. • Develop and update documents related to vendor partnerships, service offerings, and advertising opportunities. • Organize and track client records using Google Sheets and Google Docs for accurate documentation. • Monitor communication channels and respond to inquiries promptly and professionally. • Provide essential administrative support to leadership and the sales team. • Identify opportunities to enhance workflows and improve operational efficiency.
2026-03-07T00:00:00Z

Receptionist

Bellevue, WA
onsite
Temporary
23 - 24 USD / Hourly
We are looking for a detail-oriented and outgoing Receptionist to join our team in Bellevue, Washington. In this contract-to-permanent position, you will play a pivotal role in ensuring a welcoming and organized office environment while providing exceptional administrative and operational support. This is an onsite role that offers the potential for growth and development within the organization. Responsibilities:• Greet and assist employees, guests, and vendors with courtesy and warmth, creating a positive first impression.• Maintain the reception and lobby areas to ensure they are tidy, presentable, and meet brand and security standards.• Manage visitor check-ins while adhering to physical security protocols.• Issue and collect employee and building badges, keeping accurate logs for tracking purposes.• Relay messages promptly and accurately to the appropriate team members or departments.• Perform administrative duties such as organizing documents, updating spreadsheets, and light data entry.• Coordinate workplace needs by reporting maintenance or cleaning issues through the ticketing system.• Assist the mailroom team with receiving deliveries and notifying the appropriate personnel for routing packages.• Partner with workplace experience and facilities management teams to support daily office operations.• Facilitate facility service requests for cleaning, maintenance, and restocking needs.
2026-03-06T00:00:00Z

Transactional Legal Assistant

Seattle, WA
onsite
Permanent
80000 - 110000 USD / Yearly
Legal Assistant – Transactional (Real Estate)Downtown Seattle | Leading Mid-Size Law FirmRobert Half Legal is partnering with a highly respected mid-size law firm in Downtown Seattle to identify a skilled Legal Assistant to support its busy transactional teams, with a focus on land use and real estate. This is an exceptional opportunity for a detail-oriented legal support professional who thrives in a fast-paced practice and values a collaborative, high-performance environment. Key Responsibilities:<ul><li>Format, edit, compare, proofread, and finalize complex documents and correspondence</li><li>Conduct conflict checks, prepare engagement letters, and assist with new matter intake</li><li>Maintain and update client files (physical and electronic) in accordance with firm guidelines</li><li>Prepare closing binders for transactional matters</li><li>Manage attorney calendars, including meetings, deadlines, and task tracking</li><li>Assist with billing processes, including invoice review and monitoring receivables</li><li>Submit and track attorney expenses; register attorneys for CLEs and track completion</li><li>Coordinate travel arrangements and support general administrative needs</li><li>Provide additional assistance as needed to support the practice group and attorneys</li></ul> Compensation & BenefitsThis firm offers a highly competitive compensation package, including:<ul><li>$80,000 – $110,000 annual salary, depending on experience</li><li>Bonus-earning potential</li><li>Hybrid work arrangement</li><li>Fully subsidized medical and dental premiums</li><li>Generous 401(k) profit-sharing program</li><li>Commuter expense assistance</li><li>Paid parental leave</li><li>Sabbatical program</li><li>Additional market-leading benefits</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-02-24T00:00:00Z

Bankruptcy Legal Assistant

Seattle, WA
onsite
Permanent
75000 - 100000 USD / Yearly
Legal Assistant – Bankruptcy & Receivership | Leading Mid-Size Law Firm (Seattle, WA)Robert Half is partnering with a respected mid-size law firm in Downtown Seattle to identify an experienced Legal Assistant with a strong background in bankruptcy and receivership. This firm offers a highly collaborative environment, competitive compensation, and an excellent benefits package.This role supports both bankruptcy and transactional attorneys, making it a great fit for a legal administrative professional who enjoys variety, thrives under competing deadlines, and brings a polished, proactive work style. Compensation & BenefitsThis firm offers a highly competitive package, including:<ul><li>Salary: $75,000 – $100,000 DOE</li><li>Hybrid work options</li><li>Full healthcare coverage (medical, dental, vision)</li><li>401(k) with employer contribution</li><li>Profit sharing</li><li>Annual bonuses</li><li>Transportation/ORCA coverage</li><li>11 paid holidays</li><li>Washington State paid sick leave</li><li>Additional firm‑wide benefits and perks</li></ul>Responsibilities<ul><li>Provide proactive administrative support to multiple attorneys; anticipate needs and help keep matters on track.</li><li>Prepare, revise, proofread, and format legal documents—including correspondence, memoranda, pleadings, agreements, and business documents—under time‑sensitive deadlines.</li><li>Conduct general research, including reviewing and applying court rules across jurisdictions.</li><li>Organize and maintain documents, information packets, presentations, exhibits, and case files (paper and electronic).</li><li>Open new matters and manage conflict check procedures.</li><li>Maintain attorney and client files, including electronic document management and email organization.</li><li>Route and process incoming mail with appropriate attachments and follow‑through.</li><li>Perform electronic court filings; maintain familiarity with applicable rules and deadlines.</li><li>Enter, review, and edit attorney time daily in 3E or similar billing software.</li><li>Assist with billing tasks such as reviewing and editing pre‑bills.</li><li>Support trial preparation, deposition scheduling, and coordination with court reporters.</li><li>Create motion and trial binders; arrange and track process service.</li><li>Collaborate with paralegals to maintain accurate file indexes and case files.</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-02-16T00:00:00Z

Accounting Clerk

Kent, WA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Accounting Clerk to support our financial operations in Kent, Washington. This Contract position involves handling essential accounting tasks such as invoicing, billing, collections, and vendor communications. The ideal candidate will bring a strong understanding of accounting principles, excellent problem-solving skills, and proficiency in tools like NetSuite. Responsibilities:• Process and code weekly invoices with precision to ensure accurate and timely payments.• Conduct weekly check runs across multiple entities, adhering to company policies and procedures.• Generate and distribute customer invoices while maintaining detailed transaction records.• Perform consistent follow-ups on outstanding accounts to facilitate timely collections.• Address vendor inquiries with professionalism, ensuring clear and prompt communication.• Monitor and manage office supply inventory to support daily operations effectively.• Collaborate with team members to ensure compliance with accounting practices and standards.• Adapt to shifting priorities and assist with additional tasks as needed.
2026-03-05T00:00:00Z

Accounting Clerk

Kirkland, WA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a skilled Accounting Clerk for a remote contract role that has potential for a long term work solution for the right fit. This position is full time 40 hours. The role requires someone detail-oriented and capable of efficiently managing accounting and administrative tasks while adhering to consistent work blocks during Pacific Time hours. Responsibilities:• Prepare and distribute DocuSign packets to streamline new vendor onboarding processes.• Input and maintain project, vendor, and client information within Sage Intacct.• Process incoming accounts payable bills and ensure accurate posting.• Support year-end 1099 reconciliation by performing necessary edits and data reviews.• Assist with compiling vehicle expense reports using Concur, as needed.• Add new employees to Sage Intacct promptly upon joining the team.• Maintain organized and efficient workflow queues and inboxes to ensure timely task completion.
2026-03-06T00:00:00Z

Part-Time Bookkeeper

Seattle, WA
remote
Temporary
26 - 30 USD / Hourly
We are looking for a part-time Bookkeeper to assist our fast‑growing start up client. If you love bringing structure to companies, enjoy owning your work and thrive in a lean, entrepreneurial environment, this role is the perfect fit. A small but rapidly emerging consumer product start up in the wellness space is looking for a Part‑Time Bookkeeper to support their day‑to‑day accounting operations. The company has their chart of accounts established and their systems in place. They now need someone who can step in, bring clarity and keep things running smoothly as they grow. This is a great opportunity for someone who enjoys autonomy, loves working with founders and wants flexible, meaningful work with a company building something fun and impactful. You’ll be the go‑to accounting support for a two‑person founding team. Initial responsibilities include roughly 10 hours per week with the expectation that long term needs will drop to just a few hours per month after the operational foundation is tightened and processes are streamlined. Key responsibilities include:<ul><li>Managing AP/AR and monitoring cash flow</li><li>Ensuring the founders are paid accurately and compliantly</li><li>Tracking and categorizing expenses</li><li>Performing monthly reconciliations</li><li>Preparing documentation and supporting information for annual tax filings with their CPA</li><li>Reviewing inventory and sales entries to ensure accurate accounting</li><li>Identifying inconsistencies or optimization opportunities and recommending improvements</li></ul>What Makes This Role Exciting:<ul><li>Flexibility – fully remote, low weekly hours and autonomy to manage your own schedule</li><li>Direct impact – you’ll help build the financial foundation of a growing brand</li><li>Founder exposure – work side‑by‑side with passionate entrepreneurs</li><li>Long‑term potential – while this starts as a contract, there is potential to join them permanently</li></ul>
2026-02-28T00:00:00Z