9 results for Executive Assistant in Bellevue, WA

Administrative Assistant

Seattle, WA
onsite
Temporary
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Seattle, Washington. In this role, you will be the first point of contact for visitors and employees, ensuring a welcoming and attentive environment. You will also provide vital support for office operations, including call management, event coordination, and administrative tasks to enhance overall efficiency. Responsibilities: • Greet and assist employees, guests, and vendors, ensuring they feel welcomed and directing them to the appropriate personnel. • Manage visitor access by issuing badges and enforcing security protocols. • Answer and route incoming calls using an automated call routing system, providing clear and accurate information. • Prepare reports, presentations, and training materials to support various organizational initiatives. • Assist with data entry, recordkeeping, and basic data auditing to maintain accurate records. • Coordinate incoming and outgoing mail, shipping requests, and courier services. • Order and maintain office supplies, snacks, and refreshments while keeping common areas clean and organized. • Support the planning and execution of on-site meetings, trainings, and events, including room setup and vendor coordination. • Organize reservations for meeting rooms, company vehicles, and other shared resources.
2026-04-06T00:00:00Z

Administrative Assistant

Seattle, WA
remote
Temporary
22 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide virtual support to a nonprofit organization based in Seattle, Washington. This part-time contract role requires up to 10 hours of work per week through the end of June. The position offers flexible scheduling and involves assisting with administrative tasks that contribute to the organization's mission of supporting children’s initiatives. Responsibilities: • Coordinate and manage calendars, including scheduling virtual meetings and events. • Perform basic administrative duties to support day-to-day operations. • Utilize online calendaring tools to ensure efficient scheduling and organization. • Communicate effectively with team members in a remote work environment. • Provide prompt responses to inbound calls and inquiries. • Maintain accurate records and perform data entry tasks as needed. • Assist with receptionist duties, including handling virtual correspondence. • Collaborate with team members to support mission-driven projects focused on children’s initiatives.
2026-04-03T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in a local office setting. As the first point of contact for visitors and employees, you will play a vital role in maintaining a detail-oriented and welcoming office environment. This is a long-term Administrative Assistant contract position that requires strong organizational and communication skills to support daily operations efficiently. What you get to do every single day:• Welcome and assist visitors at the front desk, ensuring a positive first impression.• Utilize Microsoft Office Suite to create and manage documentation in line with company standards.• Monitor and replenish office, kitchen, and protective equipment supplies to maintain stock levels.• Distribute company assets such as access cards and onboarding kits, and manage reissuance as needed.• Schedule and prepare conference rooms for meetings, ensuring spaces are ready for use.• Collaborate with building security to oversee visitor access and respond to entry requests.• Submit and track facility work orders, coordinating with external vendors for maintenance needs.• Address employee IT and general support inquiries, facilitating communication with the IT team.• Uphold office safety and cleanliness standards across all physical areas.
2026-04-01T00:00:00Z

Administrative Assistant

Pacific, WA
onsite
Contract / Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Pacific, Washington. This is a long-term Contract position offering an excellent opportunity for a motivated individual to provide critical support in administrative and billing functions. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills, adaptability, and a commitment to excellence. Responsibilities:• Administer contracts and oversee monthly billing processes, including subcontractor billing and job cost calculations for materials, labor, and prevailing wage compliance.• Ensure certified payroll documentation and prevailing wage requirements are accurately processed and maintained.• Enter and code work hours for jobs by state, tracking labor, materials, purchases, and subcontractor costs for precise billing and reporting.• Reconcile purchase orders and vendor invoices, ensuring all records are accurate and up-to-date.• Maintain and organize records related to work orders, job costing, inspections, and billing schedules.• Utilize Timberline (Sage 300) software to manage job costing, reporting, and billing tasks.• Provide administrative support across departments and serve as a liaison between field and office teams.• Prepare monthly job costing reports and generate regular updates for management and the accounting team.• Handle commercial collections, including customer service calls related to invoices, payment inquiries, and report requests.• Monitor project workflows, ensuring tasks are completed on schedule and deadlines are consistently met.
2026-04-06T00:00:00Z

Executive Business Administrator

Redmond, WA
onsite
Permanent
32 - 64 USD / Hourly
We are looking for an experienced Executive Business Administrator to join our team in Redmond, Washington. This role requires a dynamic leader capable of balancing executive support with team management responsibilities. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a strong understanding of business operations. Responsibilities:• Oversee a team of approximately 10 members, providing leadership, mentorship, and guidance across various time zones.• Manage and maintain complex executive calendars with minimal supervision, ensuring seamless scheduling and prioritization.• Serve as a proactive problem solver by anticipating challenges and implementing effective solutions.• Support senior executives with limited direction, demonstrating a high level of autonomy and initiative.• Facilitate East Coast travel arrangements for executives, including quarterly trips.• Foster a collaborative and supportive environment within the team, leveraging emotional intelligence to build relationships.• Apply a business management mindset to streamline operations and improve efficiency.• Ensure smooth communication and coordination within the team and across departments.• Utilize experience in the tech industry to support organizational goals and objectives.• Manage employee relations effectively, addressing concerns and fostering engagement. The pay range for this position is $32.00/hr to $64.00/hr + bonus Benefits:Medical/Dental/VisionSTD/LTDBasic Life Insurance401k with match120 hours PTO10 paid holidays
2026-04-03T00:00:00Z

Real Estate Legal Assistant

Seattle, WA
onsite
Permanent
80000 - 110000 USD / Yearly
Legal Assistant – Transactional (Real Estate)Downtown Seattle | Leading Mid-Size Law FirmRobert Half Legal is partnering with a highly respected mid-size law firm in Downtown Seattle to identify a skilled Legal Assistant to support its busy transactional teams, with a focus on land use and real estate. This is an exceptional opportunity for a detail-oriented legal support professional who thrives in a fast-paced practice and values a collaborative, high-performance environment. Key Responsibilities:<ul><li>Format, edit, compare, proofread, and finalize complex documents and correspondence</li><li>Conduct conflict checks, prepare engagement letters, and assist with new matter intake</li><li>Maintain and update client files (physical and electronic) in accordance with firm guidelines</li><li>Prepare closing binders for transactional matters</li><li>Manage attorney calendars, including meetings, deadlines, and task tracking</li><li>Assist with billing processes, including invoice review and monitoring receivables</li><li>Submit and track attorney expenses; register attorneys for CLEs and track completion</li><li>Coordinate travel arrangements and support general administrative needs</li><li>Provide additional assistance as needed to support the practice group and attorneys</li></ul> Compensation & BenefitsThis firm offers a highly competitive compensation package, including:<ul><li>$80,000 – $110,000 annual salary, depending on experience</li><li>Bonus-earning potential</li><li>Hybrid work arrangement</li><li>Fully subsidized medical and dental premiums</li><li>Generous 401(k) profit-sharing program</li><li>Commuter expense assistance</li><li>Paid parental leave</li><li>Sabbatical program</li><li>Additional market-leading benefits</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-03-27T00:00:00Z

Human Resources (HR) Assistant

Bothell, WA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team on a 3+ month contract basis. Based in Bothell, Washington, this role offers an exciting opportunity to support key HR functions and ensure smooth day-to-day operations. The ideal candidate will thrive in a collaborative setting and bring expertise in HR processes, administrative support, and customer service. Responsibilities:• Support HR functions such as onboarding, recruiting, and employee background checks to ensure compliance and efficiency.• Maintain and update data in Human Resources Information Systems (HRIS) with accuracy and confidentiality.• Coordinate and manage schedules for interviews, meetings, and other HR-related events.• Assist with administrative tasks, including preparing reports, managing documentation, and handling correspondence.• Provide exceptional customer service to employees and candidates by addressing inquiries and resolving concerns.• Collaborate with team members to improve HR processes and initiatives.• Ensure compliance with company policies and relevant employment laws.• Organize and maintain employee records, ensuring all documentation is up-to-date and securely stored.• Support the recruitment process by posting job openings, screening resumes, and coordinating communication with candidates.
2026-04-06T00:00:00Z

Bankruptcy Legal Assistant

Seattle, WA
onsite
Permanent
75000 - 100000 USD / Yearly
Legal Assistant – Bankruptcy & Receivership | Leading Mid-Size Law Firm (Seattle, WA)Robert Half is partnering with a respected mid-size law firm in Downtown Seattle to identify an experienced Legal Assistant with a strong background in bankruptcy and receivership. This firm offers a highly collaborative environment, competitive compensation, and an excellent benefits package.This role supports both bankruptcy and transactional attorneys, making it a great fit for a legal administrative professional who enjoys variety, thrives under competing deadlines, and brings a polished, proactive work style. Compensation & BenefitsThis firm offers a highly competitive package, including:<ul><li>Salary: $75,000 – $100,000 DOE</li><li>Hybrid work options</li><li>Full healthcare coverage (medical, dental, vision)</li><li>401(k) with employer contribution</li><li>Profit sharing</li><li>Annual bonuses</li><li>Transportation/ORCA coverage</li><li>11 paid holidays</li><li>Washington State paid sick leave</li><li>Additional firm‑wide benefits and perks</li></ul>Responsibilities<ul><li>Provide proactive administrative support to multiple attorneys; anticipate needs and help keep matters on track.</li><li>Prepare, revise, proofread, and format legal documents—including correspondence, memoranda, pleadings, agreements, and business documents—under time‑sensitive deadlines.</li><li>Conduct general research, including reviewing and applying court rules across jurisdictions.</li><li>Organize and maintain documents, information packets, presentations, exhibits, and case files (paper and electronic).</li><li>Open new matters and manage conflict check procedures.</li><li>Maintain attorney and client files, including electronic document management and email organization.</li><li>Route and process incoming mail with appropriate attachments and follow‑through.</li><li>Perform electronic court filings; maintain familiarity with applicable rules and deadlines.</li><li>Enter, review, and edit attorney time daily in 3E or similar billing software.</li><li>Assist with billing tasks such as reviewing and editing pre‑bills.</li><li>Support trial preparation, deposition scheduling, and coordination with court reporters.</li><li>Create motion and trial binders; arrange and track process service.</li><li>Collaborate with paralegals to maintain accurate file indexes and case files.</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-03-23T00:00:00Z

Office Manager

Pacific, WA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a dedicated and detail-oriented Office Manager to join our team in Pacific, WA. In this role, you will oversee essential office operations, including bookkeeping, payroll, human resources, and contract administration. This is a fantastic opportunity to contribute to an established company while managing various financial and administrative functions. Compensation & Benefits:<ul><li>Salaried $80k - $100k depending on experience</li><li>Paid Medical, Dental, and Vision insurance</li><li>Paid Holidays, Vacation and Sick Leave</li></ul>Responsibilities:<ul><li>Supervise administrative staff, ensuring smooth and efficient day‑to‑day operations of a two‑person front office.</li><li>Maintain accurate bookkeeping records, including the general ledger, balance sheet, and profit and loss statements.</li><li>Prepare and file monthly sales tax reports and support year‑end tax compilation activities.</li><li>Manage accounts payable and receivable, including contract and work‑order billing as well as vendor payments.</li><li>Oversee payroll processing for both weekly and bi‑weekly schedules, ensuring compliance with prevailing wage and union reporting requirements.</li><li>Administer installation and maintenance contracts through cloud‑based construction platforms such as Textura, Procore, and GCPay.</li><li>Manage medical and general liability insurance programs, ensuring proper documentation and regulatory compliance.</li><li>Oversee employee benefits administration, onboarding, training, certifications, and ongoing operational compliance.</li><li>Leverage advanced Excel capabilities, including macro‑driven spreadsheets, for reporting and data management.</li></ul>
2026-04-03T00:00:00Z