5 Results for Executive Assistant Jobs in Bellevue, WA

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Sr. Executive Assistant

Seattle, WA
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
Looking for an experienced, highly organized Executive Assistant who can operate independently in a fast-paced executive environment, anticipate needs, manage competing priorities, and make sound decisions with minimal direction. Responsibilities:• Oversee demanding executive calendars, resolving conflicts and ensuring leaders are prepared for daily commitments.• Organize domestic and international travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting schedules for senior leadership, securing attendees, materials, and room or virtual arrangements as needed.• Prepare presentation materials and visual content using Google Slides for executive meetings and business discussions.• Track changing priorities and adjust schedules or travel plans quickly to support evolving business needs.• Serve as a reliable administrative partner by anticipating needs, following through on details, and maintaining efficient coordination across activities.
2026-10-05T00:00:00Z

Executive Secretary

Seattle, WA
onsite
Permanent / Full Time
70000 - 70001 USD / Yearly
We are looking for an organized and discreet Executive Secretary to support daily business operations in Seattle, Washington. This role combines administrative coordination, office management, and financial support in a fast-moving environment where accuracy and professionalism are essential. The ideal candidate will be comfortable handling confidential records, preparing governance materials, and keeping office processes running smoothly while supporting a range of organizational priorities. Responsibilities:• Manage day-to-day office activities, including ordering supplies, coordinating equipment needs, and maintaining an efficient administrative environment.• Process invoices, payment requests, and payroll-related documentation while helping maintain accurate financial records and reporting.• Prepare board and shareholder meeting materials such as agendas, notices, packets, resolutions, and follow-up action items.• Coordinate meeting logistics by arranging venues, travel details, accommodations, and on-site support for board and shareholder events.• Record, organize, and preserve official meeting minutes, corporate files, and other sensitive organizational documentation.• Support compliance and reporting efforts by assisting with audits, regulatory filings, proxy materials, and related corporate records.• Maintain shareholder information, including ownership updates, dividend records, estate matters, correspondence, and contact changes.• Assist with special projects involving contracts, leases, grants, land-related administration, newsletters, and general operational support. Benefits:· Defined Benefit Pension: 20% of gross salary. Vested after 6 months.· Health Insurance with Regence Blue Shield.· Dental Insurance with Delta Dental.· Kavilco will cover up to $10,000.00 deductible on medical and dental insurance claims.· Employee is entitled to $100,000.00 of life insurance. In Lieu of life insurance coverage for employee, a yearly fitness membership will be provided to employee.· Employee is entitled to two weeks of vacation.· Employee is entitled to 5 days of sick leave.· Kavilco recognizes 12 holidays, eleven coinciding with bank holidays plus Employee’s birthday.· Monthly parking and/or transit pass will be reimbursed
2026-10-07T00:00:00Z

Legal Assistant

Snoqualmie, WA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a legal team in Washington State to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. This role will help maintain organized records, monitor legal spending and contract activity, and keep key stakeholders informed of progress across ongoing matters. The ideal candidate is comfortable working with spreadsheets, managing schedules, preparing basic legal documentation, and coordinating requests across multiple departments. Responsibilities:<ul><li> Review and process invoices from outside counsel while maintaining accurate records of legal expenses and payment status.</li><li>Coordinate calendar activity, arrange meetings, and manage scheduling priorities for legal-related work and leadership support.</li><li>Prepare straightforward legal documents using approved templates and proofread materials for accuracy, formatting, and completeness.</li><li>Assist with discovery-related tasks by organizing records, coordinating document requests, and supporting responses to legal demands.</li><li>Help review, organize, and route contracts for tracking and coordination across the appropriate stakeholders.</li><li>Maintain Excel-based logs and reports for invoices.</li></ul>
2026-10-07T00:00:00Z

Executive Business Administrator

Redmond, WA
onsite
Permanent / Full Time
66560 - 133120 USD / Yearly
We are looking for an accomplished Executive Business Administrator to support senior leadership in Redmond, Washington. This position is suited for an experienced, detail-oriented individual who can build strong working relationships, navigate shifting priorities, and bring sound judgment to a fast-moving environment. The ideal candidate is proactive, highly adaptable, and capable of anticipating needs while helping leaders stay focused on business objectives. Responsibilities:• Partner closely with executive leadership to manage priorities, coordinate daily business activities, and maintain smooth operations across a complex schedule.• Anticipate upcoming needs by assessing business rhythms, identifying gaps, and taking action with minimal oversight.• Build trusted relationships with senior stakeholders and serve as a dependable point of coordination for cross-functional communication.• Guide calendar strategy, meeting flow, and leadership engagements to ensure time is aligned with critical business goals.• Adjust support style based on team dynamics, leadership preferences, and the context of each interaction or meeting.• Provide informal leadership to colleagues and extended team members by offering recommendations, sharing best practices, and supporting decision-making.• Handle onboarding coordination, employee-related administrative processes, and HR support activities with accuracy and discretion.• Maintain organized business processes and relevant HR information systems while ensuring timely follow-through on key tasks.• Support occasional travel planning, including potential trips to the East Coast, and manage related logistics as needed. The salary range for this position is $66,560 to $133,120. Benefits:Medical/Dental/VisionSTD/LTDBasic Life401k with match120 hours PTO10 paid holidays
2026-09-25T00:00:00Z

Human Resource Assistant

Tacoma, WA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations in our Tacoma office. This role is ideal for someone who enjoys administrative support, employee interaction, and maintaining confidential information. The HR Assistant will assist with recruiting, onboarding, employee records management, benefits administration, and general HR support while helping ensure a positive employee experience.Key Responsibilities<ul><li>Support the full employee lifecycle, including onboarding, orientation, and offboarding activities.</li><li>Assist with posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.</li><li>Maintain accurate employee records and personnel files while ensuring confidentiality.</li><li>Process new hire paperwork and assist with employment verifications, background checks, and compliance documentation.</li><li>Provide administrative support for benefits enrollment, leave requests, and employee programs.</li><li>Track employee attendance, timekeeping, and other HR-related documentation.</li><li>Respond to employee questions regarding company policies, procedures, and benefits.</li><li>Prepare HR reports, correspondence, and employee communications.</li><li>Assist with training coordination, employee engagement initiatives, and special HR projects.</li><li>Support compliance with federal, state, and local employment laws and company policies.</li></ul>
2026-09-28T00:00:00Z

5 results for Executive Assistant in Bellevue, WA