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8 results for Office Manager in Baytown, TX

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-07-01T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This Long-term Contract position blends administrative coordination, front-desk support, and office management responsibilities in a fast-paced, highly organized environment. The role will work closely with leadership and staff to keep the workplace organized, responsive, and fully equipped for day-to-day business needs. Responsibilities: • Support site leadership with scheduling, correspondence, document preparation, and other day-to-day administrative tasks. • Oversee office supply and equipment levels, placing orders and tracking items to maintain smooth operations. • Coordinate employee onboarding and offboarding activities, including paperwork, workspace readiness, badge access, and device handling. • Maintain organized records, spreadsheets, and technology asset logs with accurate and timely updates. • Keep shared office areas presentable and stocked, including the breakroom, kitchen appliances, and common-use equipment. • Manage incoming and outgoing mail, packages, and courier items to ensure prompt distribution and processing. • Assist with meeting logistics by preparing materials, organizing invitations, and arranging conference room setup. • Update internal office displays and communications boards with company news, events, and employee announcements. • Partner with building management and vendors to address facility needs, repairs, and general workplace maintenance. • Provide reception coverage, assist visitors and employees, and complete occasional local errands related to office operations.
2026-07-09T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activities for a contract position. This opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can manage a variety of administrative tasks with accuracy and professionalism. The role focuses on office coordination, front-desk support, mail handling, and general administrative assistance in a fast-paced environment. Responsibilities: • Oversee routine office operations to maintain a clean, efficient, and detail-focused workspace each day. • Handle incoming mail, packages, and deliveries, then prepare outgoing correspondence and shipments with careful attention to detail. • Track office supply levels, place orders when needed, and ensure shared equipment remains stocked and ready for use. • Coordinate service appointments and vendor visits, including arranging office access and confirming schedules. • Greet visitors, clients, and guests in a courteous manner and provide front-desk assistance that reflects a positive company image. • Answer inbound phone calls, route messages to the appropriate contacts, and respond to general administrative inquiries. • Perform data entry and maintain organized records, logs, and office documentation to support daily business needs.
2026-07-08T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Client is adding a Bookkeeper to their team.The Bookkeeper will be responsible for:Accounts PayableAccounts ReceivableReconciliation of accountsWires, ACH and PaymentsCreating purchase orders to order supplies from vendorsProcess purchase orders, invoices, and receipts for supplies and equipmentCommunicate with vendors and carriers to resolve shipping or delivery issuesProvide outstanding customer service by handling inquiries, resolving issues, and supporting internal and external stakeholdersTrack and follow up on customer orders, shipments, and returnsCollaborate with teams across departments to ensure smooth office and logistics operationsManage scheduling, calendar coordination, and meeting arrangements for staff and leadershipPrepare, proof, and distribute correspondence, reports, and presentationsThe Bookkeeper will also support logistics operations by coordinating shipments, tracking deliveries, and handling supply ordersMonitor and replenish office supplies to ensure smooth daily operationsMust be able to speak English and Spanish
2026-07-09T00:00:00Z

Accounting Manager

Houston, TX
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to oversee accounting operations for a group of privately held businesses and a private foundation in Houston, Texas. This position plays a key role in maintaining reliable financial records, supporting compliance obligations, and strengthening internal financial oversight across multiple entities. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to handle sensitive financial information with a high degree of discretion. Responsibilities:• Oversee payables activity and support timely receivables processing to maintain accurate cash flow records across multiple entities.• Examine corporate card reconciliations and approve vendor onboarding documentation to ensure accuracy and proper controls.• Lead review of weekly disbursements and authorize employee expense submissions through the expense management platform.• Perform oversight of inventory balances and validate bank account reconciliations as part of regular close activities.• Prepare month-end journal entries, including payroll-related allocations, to support complete and accurate financial reporting.• Complete required tax-related filings such as sales tax returns and annual 1099 reporting in accordance with applicable deadlines.• Record borrowing activity, including loan funding and repayment transactions, with proper supporting documentation.• Generate billing for foundation-related activity and track incoming deposits and merchant card transactions.• Maintain administrative financial records tied to vehicles, insurance coverage, properties, and coordination with external rental or caretaking contacts. For immediate consideration, contact Pam, pam.mejia@roberthalf
2026-07-02T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-06-26T00:00:00Z

Receptionist

Spring, TX
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Part-Time Receptionist to support daily front desk operations for an Oil & Gas organization in The Woodlands, Texas. The hours will be Monday - Friday, 8:00AM - 12:00PM. This Long-term Contract position is well suited for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping office activities organized. The ideal candidate will handle a high volume of calls with accuracy while assisting with administrative and hospitality-related tasks that help the workplace run smoothly. Responsibilities:• Greet visitors, employees, and vendors in a courteous manner and direct them to the appropriate contacts or meeting areas.• Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and routing calls to the correct departments.• Maintain an orderly front desk area and support an organized office atmosphere throughout the day.• Assist with scheduling, message taking, and other routine administrative tasks to support daily business operations.• Coordinate catering arrangements for meetings and office events, including delivery timing and setup needs.• Monitor visitor access procedures and help ensure front office activities follow company protocols.• Provide timely support for inbound communication requests while balancing multiple priorities in a fast-paced setting.
2026-07-09T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-07-02T00:00:00Z