35 results for Sr Administrative Assistant in Baltimore, MD

Senior Administrative Assistant

Gettysburg, PA
onsite
Temporary
24 - 26 USD / Hourly
Are you the type of person who loves staying ahead of the curve, keeping things organized, and helping leaders shine? We’re looking for a Senior Administrative Assistant who brings upbeat energy, strong communication skills, and a passion for supporting busy teams. What You’ll Do<ul><li>Manage calendars, appointments, and schedules with confidence and ease</li><li>Coordinate meetings, prepare agendas, and organize supporting materials</li><li>Assist leadership with daily tasks, project updates, and follow‑ups</li><li>Prepare polished correspondence, reports, spreadsheets, and presentations</li><li>Support office operations, ordering supplies, organizing documents, and improving workflows</li><li>Serve as a point of contact for internal and external communications</li><li>Handle sensitive information with discretion and professionalism</li><li>Keep the office environment upbeat, organized, and running like a well-oiled machine</li></ul>
2026-02-27T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary
23 - 27 USD / Hourly
A health clinic in Baltimore is currently seeking a dedicated Administrative Assistant to join their team. This role will be based out of their new Halethorpe, MD location with free onsite parking. This person will act as the primary point of contact in the office, assisting with implementation and coordination of services and programs. Additional duties include:Serves as initial contact between the company's sister firms, customers, patients, and community agencies.Assists in conducting monthly direct care staff meetings and serves as secretary for such meetings.Attends and participates in in-service trainings, staff meetings and other activities to facilitate professional development.Assists with product, service, patient, client, clientele, and staff reporting, scheduling: planning, development, appointments, staff, products, services, training, and coordinating all schedules.
2026-03-12T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Contract / Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This Contract to permanent position offers an excellent opportunity to support daily office operations while contributing to the efficiency of organizational workflows. The ideal candidate will possess strong administrative skills and a proactive approach to problem-solving. Responsibilities: • Manage daily administrative tasks, including scheduling meetings and maintaining calendars. • Answer incoming calls professionally, addressing inquiries and directing calls to the appropriate departments. • Perform accurate data entry to maintain records and ensure seamless information flow. • Handle receptionist duties, including greeting visitors and providing exceptional customer service. • Organize and scan documents, ensuring proper filing and accessibility. • Support real estate operations by preparing and processing necessary documentation. • Utilize DocuSign for managing electronic signatures and document approvals. • Collaborate with team members to streamline office procedures and improve efficiency.
2026-03-13T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li> Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li> Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Temporary
19 - 21 USD / Hourly
A financial services firm in Towson, MD is seeking an Administrative Assistant to join their team. This person will be responsible for sending emails, helping with default files, renaming files, organizing them into a ZIP folder, working in MS Excel, sending certified mail, data entry, and general administrative functions. Must have strong critical thinking skills and be eager to learn!
2026-03-16T00:00:00Z

Jr. Administrative Assistant

Fairfax, VA
onsite
Temporary
19 - 20 USD / Hourly
We are seeking a motivated and detail-oriented Junior Administrative Assistant to join our client's insurance department. This position offers an excellent opportunity to launch your administrative career in a fast-paced, collaborative environment, supporting a variety of functions essential to our business operations Responsibilities:<ul><li>Provide administrative support to insurance teams and management.</li><li>Manage inbound calls and emails, directing inquiries to the appropriate team members.</li><li>Prepare and process insurance documents, reports, and correspondence.</li><li>Maintain organized and up-to-date electronic and paper filing systems.</li><li>Assist with scheduling meetings, calendar management, and logistical arrangements.</li><li>Monitor and order office supplies for the department.</li><li>Support the team with internal and external event coordination.</li><li>Perform other administrative tasks as needed.</li></ul>
2026-03-09T00:00:00Z

Bilingual Senior Administrative Assistant

Rockville, MD
onsite
Temporary
24 - 28 USD / Hourly
Our company is seeking a highly organized and experienced Bilingual Senior Administrative Assistant to support our leadership and operations teams. In this role, you will leverage your fluency in English and Spanish to ensure clear communication across teams and deliver executive-level administrative assistance. This position offers the opportunity to work in a dynamic environment and play a key role in driving business efficiency.Responsibilities:Responsibilities:• Coordinate meetings, travel, and project timelines.• Draft bilingual reports, memos, and communications.• Support grant reporting and compliance documentation.• Assist with data management and workflow tracking.• Serve as liaison between global teams and headquarters.
2026-03-03T00:00:00Z

Bilingual Senior Administrative Assistant

Bethesda, MD
onsite
Temporary
24 - 28 USD / Hourly
We are seeking a Bilingual Senior Administrative Assistant for our client in Bethesda. This role is ideal for an experienced administrative professional who adapts quickly, communicates effectively, and demonstrates strong critical thinking and organizational skills.Responsibilities:· Coordinate meetings, travel, and project timelines.· Draft bilingual reports, memos, and communications.· Support grant reporting and compliance documentation.· Assist with data management and workflow tracking.· Serve as liaison between global teams and headquarters.
2026-03-03T00:00:00Z

Bilingual Senior Administrative Assistant

Rockville, MD
onsite
Temporary
24 - 28 USD / Hourly
Our company is looking for a Bilingual Senior Administrative Assistant to help drive organizational success and efficiency. You will utilize your fluency in English and [Second Language] to support senior leaders, facilitate communications, and manage a wide range of administrative functions. Responsibilities:• Coordinate meetings, travel, and project timelines.• Draft bilingual reports, memos, and communications.• Support grant reporting and compliance documentation.• Assist with data management and workflow tracking.• Serve as liaison between global teams and headquarters.
2026-03-03T00:00:00Z

Bilingual Senior Administrative Assistant

Bethesda, MD
onsite
Temporary
26 - 32 USD / Hourly
Our team is seeking an experienced Bilingual Senior Administrative Assistant to provide high-level support and ensure smooth daily operations. You’ll play a key role in supporting executives, managing sensitive information, and facilitating communication in both English and Spanish to help drive organizational success. Responsibilities:· Manage calendars, travel, and department communications.· Prepare bilingual reports, presentations, and correspondence.· Handle confidential documents.· Coordinate leadership meetings and agendas.· Serve as bilingual point of contact for clients and teams.
2026-03-03T00:00:00Z

Sr. Accountant

Baltimore, MD
onsite
Contract / Temporary to Hire
34.49 - 37.98 USD / Hourly
We are looking for a Senior Accountant to join our team in Baltimore, Maryland. This is a Contract to permanent position within the insurance industry, offering an excellent opportunity to contribute your accounting expertise while advancing your career. The ideal candidate will have strong analytical skills and a solid understanding of financial processes to support various accounting operations effectively. Responsibilities:• Assist accounting staff with daily activities, ensuring accuracy and compliance.• Prepare and upload reports to financial platforms.• Handle tax deposits, transfer requests, and manage voided transactions in accounting systems.• Prepare annual reports for external auditors and support year-end tax reporting.• Conduct monthly reconciliations and entries along with annual reconciliations.• Provide support for internal audits, addressing inquiries related to monthly close reporting.• Prepare schedules and documentation for external audits.
2026-03-11T00:00:00Z

Sr. Accountant

Herndon, VA
onsite
Permanent
100000 - 115000 USD / Yearly
We are in search of a Sr. Accountant to join our team based in Reston, Virginia. Being a part of our construction contractor industry, you'll play a crucial role in handling the full cycle of accounting and financial reporting for a portfolio of commercial properties. Responsibilities: • Execute account reconciliations and balance sheet reconciliations to ensure accurate financial reporting. • Conduct bank reconciliations to maintain the accuracy of financial records. • Manage and update the general ledger regularly. • Prepare journal entries and ensure they are accurately recorded in the financial system. • Utilize Microsoft Excel for data analysis and financial reporting. • Oversee the month-end close process, ensuring all financial data is accurately captured. • Operate property management software such as Yardi and MRI for efficient accounting processes. • Handle Cam Reconciliation to ensure accurate allocation of common area maintenance costs.
2026-02-24T00:00:00Z

Sr. Accountant

Baltimore, MD
onsite
Permanent
90000 - 110000 USD / Yearly
Are you ready to ignite the next phase of your career? Join a dynamic team where finance meets innovation! We’re searching for a passionate Accountant/Financial Analyst who thrives at the intersection of financial rigor and data-driven insights. If you have a Big 4 pedigree, a CPA, and an eagerness to solve business challenges with both advanced accounting and modern analytics, we want to hear from you. This is a hybrid role located in Baltimore, MD with good work/life balance!! Responsibilities:<ul><li>Lead the transformation of complex financial data into actionable intelligence for key business decisions</li><li>Partner with cross-functional teams to deliver impactful reports, dashboards, and business cases</li><li>Manage and enhance accounting processes including audit, controls, and monthly close</li><li>Utilize tools like Power BI and Excel</li><li>Support ongoing budgeting, forecasting, and variance analysis projects</li><li>Ensure the integrity of financial statements and compliance with all regulatory standards</li><li>Collaborate on process improvements and innovation initiatives in the finance function </li></ul>
2026-02-12T00:00:00Z

Sr. Accountant

Tracys Landing, MD
onsite
Permanent
75000 - 85000 USD / Yearly
Our client is a growing construction company looking for a Senior Accountant to join their team located east of Upper Marlboro, Maryland. This role is essential to maintaining the integrity of their financial operations and ensuring compliance with established accounting standards. The ideal candidate will bring a strong background in financial reporting, and month-end processes, while contributing to strategic planning and process improvements. This role is in the office with 1 day from home after a training period. Responsibilities:• Prepare accurate and timely financial statements in alignment with accounting standards.• Lead month-end and year-end close procedures, ensuring all deadlines are met.• Utilize accounting systems effectively to streamline financial management tasks.• Ensure adherence to internal controls and regulatory compliance requirements.• Provide support during external audits by preparing necessary documentation.• Identify and implement improvements to financial processes and workflows.• Generate ad-hoc reports and analyses to address management and operational needs.
2026-02-25T00:00:00Z

Sr. Accountant

Herndon, VA
onsite
Permanent
100000 - 130000 USD / Yearly
We are looking for an experienced Senior Accountant to join a dynamic international technology company based in Herndon, Virginia. This role offers an exciting opportunity to contribute to technical and policy accounting efforts while collaborating with senior finance leaders. The organization offers great work-life balance and flexibility, and a hybrid schedule with that is primarily work from home. If you are passionate about complex accounting projects and enjoy working in a fast-paced environment, this position provides competitive compensation and a balanced work-life environment. The company offers comprehensive suite of benefits including medical/health insurance options. Responsibilities:• Coordinate/analyze revenue recognition under ASC 606, and maintain documentation• Prepare/review lease-related journal entries under ASC 842• Prepare financial filings and ensure compliance with regulatory requirements.• Collaborate with senior finance and accounting leadership to address complex accounting challenges.• Support audit processes by providing accurate financial data and documentation.• Conduct detailed reviews of technical accounting policies to maintain consistency and accuracy.• Participate in ad hoc projects focused on enhancing accounting practices and procedures.• Utilize accounting software systems to streamline reporting and data analysis.• Monitor and interpret changes in accounting regulations to ensure timely adoption and compliance.
2026-02-19T00:00:00Z

Sr. Accountant

Washington, DC
onsite
Permanent
100000 - 120000 USD / Yearly
Are you an experienced auditor looking to transition your public accounting expertise into a high-impact corporate role? Our team is searching for a detail-oriented Senior Corporate Accountant to lead and enhance critical accounting functions within our commercial real estate operations.Leverage your audit background as you collaborate with accounting and finance leadership to maintain our corporate general ledger, streamline cash management, and deliver actionable insights that drive business performance. This is your opportunity to build on your foundation in public accounting—applying your strong analytical, reconciliation, and compliance skills in a collaborative, commercially focused environment. Key Responsibilities:<ul><li>Maintain and reconcile corporate general ledger accounts, including intercompany transactions, drawing on your deep understanding of reconciliations and internal controls.</li><li>Ensure accounts payable procedures align with rigorous standards and corporate policy.</li><li>Support payroll processes and partner with cross-functional teams.</li><li>Analyze corporate financial performance, identifying trends and presenting findings to executive leadership—just as you’ve done in audit deliverables and management letters.</li><li>Consolidate financial data from property accounting teams, ensuring accurate reporting and regulatory alignment.</li><li>Play a key role in the budgeting process and produce ad hoc financial analyses for leadership.</li><li>Formalize and enhance cash management and forecasting functions—put your experience advising clients or stakeholders to work improving our processes.</li><li>Foster strong relationships with peers and stakeholders across departments.</li></ul>
2026-03-10T00:00:00Z

Sr. Accountant

McLean, VA
onsite
Permanent
100000 - 110000 USD / Yearly
Senior Accountant ($100K-110K, Hybrid in Tysons Corner)Join a dynamic and fast-paced team as a Senior Accountant, where your expertise and independent drive will be highly valued. We are seeking an assertive accounting professional who thrives on taking initiative, enjoys problem-solving, and has a strong background in public accounting, general ledger accounting and financial reporting. Government contracting experience is highly desired.Key Responsibilities:<ul><li>Independently manage all aspects of general ledger accounting, including preparing and posting journal entries, account reconciliations, and supporting a timely, accurate month-end close process.</li><li>Prepare, analyze, and report financial statements, balance sheets, and cash flow statements to provide transparency and actionable insights to leadership.</li><li>Lead and execute the month-end and year-end close activities, ensuring accuracy, completeness, and compliance with GAAP.</li><li>Drive continuous improvement of accounting processes, identifying and implementing efficiency opportunities with minimal oversight.</li><li>Support and review financial data related to project performance, billing, cost allocations, and revenue recognition.</li><li>Ensure accuracy and compliance for all accounting activities related to government contracts (FAR, CAS, DCAA compliance preferred).</li><li>Oversee accounts payable/receivable functions, cash disbursement accounts, payroll, and assist with collection activities.</li><li>Provide information and documentation to support annual audits by external or government auditors.</li><li>Collaborate with management to generate financial analyses that support decision-making and business strategy.</li><li>Perform additional related duties and assist with special projects as needed.</li></ul>Why Join Us? Here you will be empowered to own your work, bring forward solutions, and make an impact from day one. If you’re looking to accelerate your career in accounting with meaningful, hands-on responsibilities and growth potential—apply today! If you are driven by independence, take pride in your work, and want to contribute to a mission-focused organization supporting government clients, I want to connect with you. You will take ownership and see the full accounting cycle, take on supervisory responsibilities with advancement opportunities and enjoy very good work life balance in an environment focused more on results than how many hours you are putting in.
2026-02-19T00:00:00Z

Sr. Accountant

Stevensville, MD
onsite
Permanent
80000 - 95000 USD / Yearly
Do you enjoy working for a small company and seeing all facets of the business? Are you comfortable being on a small team and wearing multiple hats? Do you enjoy putting processes and procedures in place? If so, this could be the perfect opportunity for you! Robert Half has partnered with a small construction contractor in the on the eastern shore to hire a Senior Accountant / Accounting Manager to directly support the Controller on all facets of accounting and financial reporting as the company continues to grow. Anyone living from Annapolis to Easton would be commutable! You will partner with the Controller to ensure accounting records are accurate and up to date, assist with preparing accrual based financial statements, and help the business grow. We are looking for a solid technical accountant who can come in and add immediate value! You will assist the Controller with analyzing accounting and internal control systems, creating policies and procedures to enhance reporting and create efficiencies and more! We are seeking someone who wants to be a team player, will maintain a positive professional attitude, is reliable and will offer remarkable client services to internal operations, managing self and others with a sense of urgency, practicality and accountability. Your responsibilities will include:• Complete monthly Work In Progress (WIP) calculations• Assist with month-end closing of books and preparation of financial reporting packages• Develop and maintain relationships with customers and project managers• Monitor and forecast the flow of cash receipts and disbursements• Complete monthly sales tax returns for all necessary regions• Oversee the entire revenue and accounts receivable processes ensuring proper recognition of revenue and timely completion of collections• Set up new accounts and reconcile bank and general ledger accounts• Verify the payment of invoices associated with accounts payable and ensure payments are charged to the correct accounts• Process payroll and prepare payroll reports• Respond on items beyond formal job responsibilities We are looking to fill this role immediately! Apply today if interested to Tracy.Kaszuba at RobertHalf or to Tracy Kaszuba on LinkedIn.
2026-03-06T00:00:00Z

Sr. Accountant

Bethesda, MD
onsite
Permanent
75000 - 100000 USD / Yearly
Senior Project Accountant Opportunity Company Overview Join an established leader that has been transforming infrastructure and communities across the DMV for decades. This organization’s body of work covers a wide range of commercial construction, including laboratory spaces, apartment buildings, schools, hotels, logistics hubs, manufacturing sites, local government buildings, and office renovations. Their culture focuses on building relationships, growth, and sustainable progress—viewing each project as a chance to cultivate trust and create long-term impact.Role Introduction We are seeking a Senior Project Accountant to support various project teams and accounting leadership, driving financial integrity and compliance over numerous concurrent construction initiatives. This position interacts with diverse internal and external stakeholders and is best suited to individuals who excel in a collaborative, communicative environment.Primary Duties<ul><li>Oversee the complete billing cycle while maintaining compliance, utilizing accounting platforms.</li><li>Assemble and audit documentation for project owner invoicing, upholding detail accuracy.</li><li>Carefully monitor and address risk factors, ensuring ongoing adherence to insurance requirements specific to defaults.</li><li>Assist project leadership with detailed tracking of expenditures and development of budget reporting tools for current jobs.</li><li>Validate certified payroll submissions to confirm conformance with relevant regulations and standards.</li><li>Prepare and distill financial project data, generating actionable reports for team use in the field.</li><li>Employ a variety of software applications to efficiently complete daily assignments.</li><li>Carry out other duties or engage in special projects in line with business needs.</li></ul>
2026-03-05T00:00:00Z

Human Resources Assistant

Hunt Valley, MD
onsite
Temporary
21 - 26 USD / Hourly
We are seeking a detail-oriented and highly organized HR Assistant to support the daily functions of the Human Resources department. The ideal candidate will assist with a variety of HR tasks including recruitment, onboarding, employee record management, benefits administration, and general administrative support. This is an excellent opportunity to gain hands-on experience in all aspects of HR. Key Responsibilities:<ul><li>Assist with the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.</li><li>Prepare new hire paperwork, coordinate onboarding processes, and ensure a smooth orientation experience.</li><li>Maintain accurate and up-to-date employee records, both digital and physical.</li><li>Support benefits enrollment and respond to employee questions about benefits and company policies.</li><li>Help organize and coordinate HR projects (e.g., employee engagement, performance reviews, training sessions).</li><li>Monitor compliance with labor regulations and internal policies.</li><li>Draft HR documents, memos, and reports as needed.</li><li>Assist with timekeeping and attendance tracking, and report discrepancies.</li><li>Maintain confidentiality and handle sensitive employee information with discretion.</li><li>Provide administrative support to the HR department and assist with special projects as required.</li></ul>
2026-02-24T00:00:00Z

Sr. Paralegal

McLean, VA
onsite
Permanent
75000 - 120000 USD / Yearly
Title: Litigation ParalegalWork Model: Mostly remote; ~1–2 days/week onsite outside of trial periods; increased onsite presence during trial prepEstimated Compensation Range: $40-60 per hour (approx. $85-120,000 annually) + eligible for overtime and double time; flexible on hourly rate depending on experienceEmployment Type: Full-time, direct hireTarget Geography: Candidates must reside in VA, DC, or MDIdeal Start Date: Any time before May About the RoleAn established trial-focused litigation boutique is seeking a Senior Litigation Paralegal to join its team. This group is known for frequent trial work, a collaborative culture, and a highly team‑based paralegal structure that operates without rigid hierarchy. The ideal candidate thrives in fast-paced environments, enjoys trial preparation and trial support, and works well within a system that emphasizes communication, initiative, and ownership.The firm has been operating without this seat for approximately six months and is ready to hire. The goal is to have someone fully ramped prior to a major trial in May. Key ResponsibilitiesProvide full-scale trial support, including trial binders/war room setup, exhibit and witness management, filings, drafting, and coordination under tight deadlines.Support complex Federal litigation matters from inception through appeal.Conduct cite-checking and formatting in accordance with Bluebook standards.Work closely within a highly collaborative paralegal team to manage workflow, delegate tasks, and rotate “lead paralegal” responsibilities depending on case.Maintain readiness for next‑day in-office needs as cases require.Collaborate frequently via Zoom, Slack, and team huddles; remote work remains highly connected and interactive.Support complex Federal litigation matters through all stages, including trialHandle exhibit/witness management, filings, cite-checking, and trial binder preparationWork closely with a collaborative paralegal team in a system designed for communication and shared ownershipTake initiative and adapt to the fast-moving demands of trial-heavy caseloads Hours, Overtime & Benefits (Key Selling Points)Hourly compensation + significant overtime potential due to regular trial activity.Time-and-a-half over 40 hours; double-time applied per overtime rules.Weekend work is volunteer-based, except in rare near-trial situations.37.5-hour workweek standard for base pay/OT threshold clarity.No billable-hour model for paralegals; steady and predictable workflow.Strong benefits package including fully paid medical, dental, and vision, plus employer 401(k) contribution.25 PTO days/year + ~10–11 holidays
2026-02-27T00:00:00Z

Executive Assistant

Owings Mills, MD
onsite
Temporary
25 - 40 USD / Hourly
Executive Assistant to provide high-level support to senior leadership, including calendar management, complex travel, meeting logistics, document preparation, expense reporting, and stakeholder coordination. Key Responsibilities:<ul><li>Manage complex calendars, prioritize requests, and plan meetings/briefings.</li><li>Arrange domestic/international travel and itineraries.</li><li>Prepare board decks, agendas, minutes, and executive communications.</li><li>Process expense reports.</li><li>Assist with vendor coordination.</li></ul>Software/Tools:<ul><li>Productivity & Scheduling: Microsoft 365 (Outlook/Teams/Excel/Word/PowerPoint)</li><li>Docs & Collaboration: SharePoint, OneDrive, DocuSign</li><li>Expense/Travel: Concur or Expensify</li><li>Project/Notes: OneNote, Asana/Trello/Planner</li></ul>
2026-02-23T00:00:00Z

Executive Assistant

Rockville, MD
onsite
Temporary
32 - 38 USD / Hourly
The Executive Assistant provides high-level administrative support to senior leadership by managing schedules, communications, travel, and confidential information. Key Responsibilities: <ul><li>Manage executive calendars, meetings, and travel arrangements. </li><li>Prepare reports, presentations, and correspondence. </li><li>Coordinate meetings, agendas, and executive projects. </li><li>Act as a liaison between leadership and internal/external stakeholders. </li></ul>
2026-03-12T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent
80000 - 95000 USD / Yearly
We are looking for a dedicated Executive Assistant to support the Executive Director of Programs at a mission-driven nonprofit in Washington, District of Columbia. This role offers a hybrid work schedule, competitive compensation, excellent benefits, and the opportunity to contribute to meaningful initiatives. The ideal candidate will excel in managing executive-level tasks, coordinating schedules, and handling confidential matters with professionalism. Responsibilities:• Manage and maintain the Executive Director's calendar, including scheduling appointments, meetings, and events.• Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.• Prepare materials such as PowerPoint presentations, briefings, and research for meetings and special projects.• Serve as the primary liaison and gatekeeper for the Executive Office, ensuring smooth communication and prioritization of tasks.• Organize and support board meetings, including preparing agendas and taking minutes.• Handle confidential and sensitive matters with discretion and professionalism.• Track and process expense reports for the Executive Office, ensuring accuracy and timeliness.• Conduct research for special projects and provide detailed summaries and recommendations.• Assist with event planning and logistical coordination for various organizational initiatives. All interested candidates in this Executive Assistant role and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.
2026-02-24T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent
100000 - 120000 USD / Yearly
We are looking for an Executive Assistant to join a dynamic financial services firm in Washington, District of Columbia. This role involves providing comprehensive administrative support to senior leadership while ensuring the smooth operation of daily office functions. Ideal candidates will have exceptional organizational skills and a strong ability to manage multiple priorities in a fast-paced, detail-oriented environment. Responsibilities:• Coordinate scheduling and manage complex calendars for senior executives, including organizing meetings and travel arrangements.• Oversee daily office operations, ensuring that everything runs efficiently and effectively.• Arrange conference room setups, plan events, and manage logistics for internal and external meetings.• Handle expense reporting processes and maintain accurate vendor files.• Greet clients and visitors, providing a detail-oriented and welcoming experience.• Monitor and order office supplies while managing relationships with service providers and vendors.• Provide light IT support and ensure the maintenance of on-premise business systems.• Collaborate with team members to ensure shared calendars are up-to-date and well-coordinated.• Assist with special projects and administrative tasks as needed to support the firm.• Maintain confidentiality of sensitive information and uphold high standards in all interactions. All interested candidates in this Executive Assistant role please send your resume to Justin Decker via LinkedIn.
2026-02-18T00:00:00Z