<p>Robert Half has a new direct-hire opportunity for a Sales Support Specialist for a growing construction company in Beltsville, MD. Construction industry experience is highly preferred. If interested, please consider applying to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Sales Support Specialist will work closely with the sales team to streamline operations, assist with client communications, prepare proposals, and ensure customer satisfaction throughout the sales process. This role is ideal for someone who is organized, customer-focused, and eager to grow within a dynamic company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to the sales team</li><li>Prepare and track proposals, contracts, bids, and presentations</li><li>Communicate with clients regarding project status, documentation, and scheduling updates</li><li>Maintain and update CRM systems, ensuring accurate customer and project information</li><li>Assist in coordinating meetings, site visits, and follow-ups</li><li>Work with internal teams (estimating, project management, procurement) to gather required information for bids and proposals</li><li>Ensure timely delivery of sales documents and responses to client inquiries</li><li>Monitor and track sales metrics and generate regular performance reports</li><li>Support the onboarding process for new clients</li><li>Maintain an organized digital filing system for sales and customer documentation</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. This is a long-term contract position that offers the opportunity to provide essential support across various administrative functions within the office. The ideal candidate will excel in communication, organization, and multitasking, ensuring the smooth daily operations of the workplace.</p><p><br></p><p>Working Part Time Onsite Monday through Thursday 9:00am-3:00pm </p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as scheduling appointments, managing calendars, and maintaining office records.</p><p>• Handle incoming calls and direct them to the appropriate personnel or department professionally.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.</p><p>• Assist with data entry and ensure accuracy and completeness in all records.</p><p>• Organize and maintain filing systems to ensure easy access to information when needed.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Collaborate with team members to support project-related administrative needs.</p><p>• Monitor office supplies and place orders as necessary to maintain inventory.</p><p>• Ensure all communications and correspondence are handled promptly and professionally.</p>
<p>We are looking for a diligent and organized General Office Clerk to join our client's team in Columbia, Pennsylvania. This is a long-term contract position offering an excellent opportunity to contribute to the smooth operation of office functions. The role involves maintaining essential records, managing data entry tasks, and ensuring compliance with safety standards and protocols.</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain and update tracking systems and manage related documentation.</li><li>Enter, organize, and track training information and monthly topics.</li><li>Provide support for training sessions and assist with classroom logistics as needed.</li><li>Monitor and document alerts, updates, and relevant communications.</li><li>Manage incident tracking systems to ensure accurate reporting and documentation.</li><li>Organize, scan, and maintain records to support daily office operations.</li><li>Assist with preparing and updating standards documentation and ensure adherence to policies.</li><li>Generate data reports and provide general administrative and back-office support as needed.</li></ul><p><br></p>
<p>We are offering a short-term contract employment opportunity for a Receptionist. This position is based in Herndon, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Working onsite Monday to Friday.</p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>Robert Half is seeking a highly organized and experienced <strong>Senior Administrative Assistant</strong> to support our client in the Towson/Timonium, MD area. This is a direct-hire position that offers full-benefits and hybrid work schedule! This individual will play a critical role in ensuring the smooth functioning of administrative tasks, client communications, and internal reporting. The ideal candidate will have advanced Excel skills and a strong background in professional services or financial environments. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to office staff.</li><li>Schedule meetings, and coordinate client appointments.</li><li>Prepare and edit correspondence, reports, presentations, and spreadsheets.</li><li>Develop and maintain complex Excel workbooks, including:</li><li>Pivot tables</li><li>VLOOKUP/XLOOKUP</li><li>Data validation</li><li>Assist with the preparation and formatting of financial statements, proposals, and other related documents.</li><li>Maintain and organize digital and physical filing systems.</li><li>Coordinate internal and external communications, including handling confidential client information.</li><li>Support billing, time entry, and expense tracking using accounting or timekeeping software.</li><li>Liaise with IT and vendors for office equipment and technology needs.</li><li>Contribute to process improvements and workflow optimization across the office.</li></ul><p><br></p>
<p>Established client seeks a detail-oriented and reliable Bookkeeper to manage and maintain the financial workflow of their company’s services. In this Bookkeeper role, you will maintain financial records, assist with budgeting and forecasting, manage accounts payable/receivable transactions, enter internal data into QuickBooks, process weekly payroll, prepare local wage taxes, coordinate with external tax accountant and vendors as necessary, monitor account analysis, and basic HR tasks. The ideal individual will have strong understanding of accounting principles and procedures, excellent organizational skills and a keen attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Enter and process accounts payable/receivable </p><p>· Maintain general ledger</p><p>· Perform bank reconciliations</p><p>· Assist with payroll compliance/deductions</p><p>· Maintain internal file/record keeping system</p><p>· Post journal entries</p><p>· Ensure compliance with local, state, and federal regulations</p><p>· Prepare cash reports</p><p>· Spreadsheet Maintenance</p><p>· Light office support</p>
<p>A local county agency is looking for a skilled Contracts Specialist to work in their office in Gaithersburg, Maryland. In this long-term contract role, you will play a vital part in managing procurement processes, drafting contracts, and ensuring compliance with organizational standards. This position offers an excellent opportunity for professionals with a strong background in contract administration and procurement functions.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare comprehensive contracts using word processing tools.</p><p>• Manage budgets related to contract expenditures, ensuring cost-effective solutions.</p><p>• Oversee the administration of purchase orders and ensure timely execution.</p><p>• Coordinate contract award letters and maintain accurate documentation.</p><p>• Collaborate with stakeholders to support buying processes and procurement activities.</p><p>• Negotiate contract terms to achieve favorable outcomes for the organization.</p><p>• Ensure compliance with corporate procurement policies and procedures.</p><p>• Monitor and evaluate vendor performance to ensure adherence to contract stipulations.</p><p>• Provide guidance and expertise on procurement functions to internal teams.</p><p>• Maintain accurate records and reporting for all procurement activities.</p>
We are looking for a detail-oriented Office Assistant to join our team in Washington, District of Columbia. As a key member of the office operations, you will handle a variety of administrative tasks to ensure the smooth running of daily activities. This is a long-term contract position ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Receive and distribute mail and deliveries promptly to the appropriate individuals.<br>• Scan and send documents electronically to ensure timely communication.<br>• Prepare outgoing mail, FedEx shipments, and courier packages as needed.<br>• Set up conference rooms for meetings and arrange group lunches when necessary.<br>• Welcome visitors and escort them professionally to designated offices or conference rooms.<br>• Address inquiries from staff, clients, vendors, and office guests in a courteous manner.<br>• Restock office and kitchen supplies while maintaining inventory levels.<br>• Assist with general administrative tasks to support office operations.
<p>Robert Half's client is seeking a proficient art <strong>Part Time Administrative Assistant</strong> to join their team based in Fairfax, Virginia. As a <strong>Part Time Administrative Assistant</strong>, your main responsibility will be to carry out a range of clerical support tasks, manage and ensure seamless office operations. This is a part time opportunity working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities: </p><p>• Organizing Executive meetings</p><p>• Manage catering orders.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p>
<p>Robert Half has a new direct-hire position for a Billing and Collections Specialist for a well-known Baltimore law firm. Our client offers strong benefits, hybrid work schedule and room for growth on the team. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Billing:</strong></p><ul><li>Prepare and process accurate client invoices in accordance with attorney instructions and client guidelines.</li><li>Review pre-bills, make edits, and finalize invoices using legal billing software </li><li>Ensure time entries are correctly recorded and compliant with client billing terms.</li><li>Submit electronic invoices through e-billing portals</li><li>Monitor and resolve billing discrepancies or client disputes promptly and professionally.</li><li>Maintain organized billing records and ensure confidentiality of sensitive information.</li></ul><p><strong>Collections:</strong></p><ul><li>Track and manage accounts receivable; follow up with clients regarding outstanding balances.</li><li>Send collection notices and engage in direct communication with clients to resolve payment issues.</li><li>Coordinate with attorneys on high-priority or delinquent accounts.</li><li>Process payments, apply them to client accounts, and reconcile records regularly.</li><li>Generate aging reports and provide regular updates to firm leadership on collection status.</li></ul><p><strong>Compliance & Reporting:</strong></p><ul><li>Ensure billing and collection practices comply with firm policies, ethical standards, and client agreements.</li><li>Maintain and update client billing profiles and contact information.</li><li>Assist with month-end closing activities and reporting.</li><li>Provide support during financial audits or internal reviews as needed.</li></ul>
<p>A respected firm is seeking a billing specialist to work in their Rockville Office.</p><p>Duties include:</p><p>· Calculating, recording, inputting or processing financial data</p><p>· Preparing customer invoices based on accounting procedures</p><p>· Researching and investigating discrepancies in invoices to determine the accuracy of charges</p><p>· Matching payments to invoice numbers or sales orders</p><p>· Handling customer inquiries regarding billing issues</p><p>· Managing an Accounts Receivable ledger and Accounts Receivable files</p><p>· Submitting daily reports to management on accounts receivable operations</p><p><br></p><p><br></p>
<p>A large government contractor in Gaithersburg is seeking an Accounts Payable specialist to work in their corporate office.</p><p>Duties include:</p><ul><li>Coding, matching, batching, and entering invoices into SAP</li><li>Cutting checks</li><li>Handling vendor inquiries</li><li>Processing 1099’s</li><li>Reconciliations</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant in Lancaster, Pennsylvania. In this long-term contract role, you will play a key part in ensuring the smooth processing of construction permits while supporting daily administrative tasks. This position offers the opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify construction permit applications for accuracy and completeness, ensuring all required documentation is included.</p><p>• Accurately enter permit data into designated software systems while adhering to local regulations and codes.</p><p>• Coordinate the distribution of permits to relevant departments or personnel for review and approval.</p><p>• Maintain well-organized records of permits, inspections, and approvals in both physical and digital formats.</p><p>• Prepare and generate reports on permit-related activities for internal use by staff and management.</p><p>• Perform general clerical tasks such as filing, scanning, photocopying, and handling mail.</p><p>• Arrange and manage meeting schedules, prepare agendas, and assist with recording meeting minutes.</p><p>• Provide administrative support by answering inbound calls and addressing inquiries related to permits and office operations.</p>
We are looking for an organized and tech-savvy Administrative Assistant to join our team in Reston, Virginia. This contract position is part-time and requires strong communication skills and a customer-focused approach. Ideal candidates will excel at working independently and handling administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide exceptional customer service by managing inbound and outbound calls and addressing inquiries promptly.<br>• Perform accurate data entry and maintain records using internal database systems.<br>• Support membership-related tasks, including correspondence and database updates.<br>• Use Office Suite to create documents, organize schedules, and manage communications.<br>• Coordinate and execute administrative office duties to ensure smooth operations.<br>• Maintain CRM systems by updating, tracking, and organizing customer information.<br>• Collaborate with team members while also managing tasks independently.
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are seeking a proactive and highly organized <strong>Senior Administrative Assistant</strong> for a <strong>temp-to-hire</strong> opportunity. This role supports senior leadership and departmental operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The ideal candidate is a self-starter with excellent communication skills and a strong ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Maintain filing systems and ensure accurate record-keeping</li><li>Assist with project coordination and follow-up on action items</li><li>Liaise with internal teams and external partners professionally</li><li>Handle confidential information with integrity and discretion</li><li>Support onboarding and training of new staff as needed</li></ul><p><br></p>
<p>Our client in McLean, Virginia is looking for a dependable <strong>Payroll Specialist</strong> to help ensure accurate and timely compensation for employees. If you enjoy managing timecards, resolving payroll issues, and working with sensitive data, this could be a great fit.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and review payroll data, including timecard validation</li><li>Process payroll runs and distribute pay statements</li><li>Respond to employee questions and help resolve payroll discrepancies</li><li>Reconcile payroll sub-ledger to the general ledger</li><li>Assist with tax reporting and benefits-related tasks</li></ul>
<p>We are in search of a <strong>Part Time Administrative Assistan</strong>t to join our team based in Fairfax, Virginia. As a<strong> Part Time Administrative Assistant</strong>, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Thursday 9 am to 3 pm on a part time basis.</p><p>Responsibilities:</p><p> • Answer phone calls and direct them to the appropriate parties </p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Manage catering orders</p><p>• Set up Executive meetings </p><p>• Perform general administrative duties as needed </p><p> • Handle some purchasing responsibilities</p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite Monday to Friday.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p>
<p>We are looking for a detail-oriented Senior Payroll Specialist to oversee payroll operations for a mid-sized organization in Northern, VA area. This role requires expertise in full-cycle payroll processing and multi-state and Canada and Mexico payroll compliance, ensuring timely and accurate payments for employees. If you thrive in fast-paced environments and possess strong knowledge of Workday systems, this position offers an excellent opportunity to contribute to a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll processes, including data entry, calculation, and distribution, for employees across multiple states.</p><p>• Ensure compliance with state and federal payroll laws and regulations, including tax filings and reporting.</p><p>• Handle payroll for a workforce of 4500 employees with precision and attention to detail.</p><p>• Utilize Workday systems to streamline payroll operations and maintain accurate employee records.</p><p>• Address payroll-related inquiries and resolve discrepancies in a timely manner.</p><p>• Support audits by preparing required documentation and ensuring payroll records are complete and accurate.</p><p>• Collaborate with HR and finance teams to integrate payroll processes with broader organizational systems.</p><p>• Identify opportunities for process improvements and implement solutions to enhance efficiency.</p><p>• Stay updated on changes in payroll regulations and adapt practices accordingly.</p><p><br></p><p>All interested candidates in this Senior Payroll Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p>
<p>We are looking for a skilled Payroll Specialist to join our team in Baltimore, Maryland. This position offers the unique opportunity to make a meaningful impact while contributing to accurate and efficient payroll operations. </p><p><br></p><p>Responsibilities:</p><p>• Process and review payroll to ensure accuracy and compliance.</p><p>• Handle payment requests and investigate discrepancies.</p><p>• Perform reconciliations and address escalated payroll issues promptly.</p><p>• Maintain and update payroll data, employee timesheets, and records.</p><p>• Participate in payroll-related meetings and provide valuable insights for process improvements.</p><p>• Resolve employee payroll concerns with professionalism and efficiency.</p><p>• Train both new and existing staff on payroll procedures and systems.</p><p>• Research payroll information within and ensure compliance with payroll laws.</p><p>• Recommend updates to payroll processes to align with current regulations and best practices.</p>
<p>We are looking for a detail-oriented Accounting Specialist to join our team in Nottingham, Maryland. This Contract-to-Permanent position is ideal for someone with expertise in accounts payable, accounts receivable, payroll processing, and general accounting support. The role requires strong organizational skills and the ability to handle multiple financial tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Review invoices for accuracy, attach supporting documents, and ensure proper coding before entering them into the accounting system.</p><p>• Obtain necessary approvals for payments and process them, including positive pay submissions and filing documentation.</p><p>• Manage accounts receivable by matching incoming payments to invoices, depositing funds, and applying payments accurately to customer accounts.</p><p>• Send notices for overdue accounts, scan bank deposit slips, and prepare membership and reimbursement invoices.</p><p>• Process weekly payrolls, including deductions, garnishments, and tax status updates, while ensuring compliance with all regulations.</p><p>• Handle annual payroll tasks such as holiday pay, W-2 processing, and container royalty payroll.</p><p>• Provide support for unemployment claims and payroll system inquiries from member employers.</p><p>• Order office supplies and manage administrative tasks as needed.</p><p>• Assist with additional accounting and administrative duties as assigned.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Nottingham, Pennsylvania! This is a long-term contract position with the opportunity to contribute to a dynamic manufacturing environment. The ideal candidate will play a vital role in managing financial transactions and ensuring seamless operations within the accounts payable function.</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices accurately to ensure timely payments.</p><p>• Manage Automated Clearing House (ACH) transactions and check runs with precision.</p><p>• Perform account coding and journal entries to maintain accurate financial records.</p><p>• Reconcile bank statements to ensure consistency and accuracy in financial data.</p><p>• Collaborate with team members to streamline accounts payable processes.</p><p>• Resolve discrepancies and issues related to invoices and payments.</p><p>• Maintain organized and up-to-date accounts payable files and records.</p><p>• Ensure compliance with company policies and accounting standards.</p><p>• Assist in month-end and year-end closing activities as needed.</p><p><br></p><p>If you or anyone you know is immediately available for work and interested in learning more, don't wait and apply online today! </p>
