11 Results for Office Specialist Jobs in Aurora, CO

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Office Services Associate

Boulder, CO
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, reception, and office support services in a fast-paced, detail-oriented environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming required details, and tracking assignments through established logs. • Provide day-to-day support for copying, scanning, digital document handling, mail distribution, and intake activities while following site procedures. • Organize work based on urgency and service commitments to ensure completed materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, turnaround expectations, and any issues that could affect deadlines. • Perform basic troubleshooting on office equipment and restock paper, toner, and other supplies to keep operations running smoothly. • Check completed work for accuracy and presentation quality, including reviewing your own output and assisting with quality control for team deliverables. • Support additional front-of-house and workplace services such as hospitality, reception, audio/visual coordination, and multi-line phone coverage as needed. • Handle confidential documents with discretion and follow company and client policies related to security, compliance, and daily operations. • Lift and move materials weighing up to 50 pounds as part of mailroom, copy, and document production responsibilities.
2026-10-12T00:00:00Z

Office Services Associate

Boulder, CO
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods. • Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times. • Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule. • Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion. • Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation. • Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise. • Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management. • Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
2026-11-02T00:00:00Z

Office Services Associate

Denver, CO
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site in Denver, Colorado. This is a Contract position focused on document production, mail handling, intake support, and related office services in both physical and digital environments. The ideal candidate brings strong customer service, sound judgment, and the ability to stay organized while managing multiple priorities in a fast-paced setting. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service logs. • Complete copy, scanning, reprographics, mail, and intake assignments in line with established procedures and required turnaround times. • Coordinate the order of work effectively to balance priorities, meet service commitments, and keep clients informed of status or deadline concerns. • Inspect completed tasks for accuracy and quality, and help uphold consistent standards across both individual and team output. • Resolve routine equipment issues when possible and escalate more complex problems to leadership as needed. • Replenish printers and production devices with paper, toner, and other supplies to keep operations running smoothly. • Support additional workplace services such as reception, hospitality, and audio/visual assistance when business needs require. • Handle confidential materials with discretion while following client site policies and company service guidelines. • Move and organize materials and packages as part of daily operations, including tasks that require lifting up to 50 pounds regularly.
2026-11-02T00:00:00Z

Operations Specialist

Boulder, CO
onsite
Temporary / Contract
41.1635 - 47.663 USD / Hourly
We are looking for an Operations Specialist to support facilities operations through a long-term contract assignment. This onsite position is ideal for someone who excels at organizing workflows, maintaining accurate documentation, and keeping administrative processes running smoothly. The role centers on ticket coordination, standard procedure development, recordkeeping, and day-to-day support for facilities-related requests rather than hands-on maintenance or vendor oversight. Responsibilities: • Oversee the facilities request queue by reviewing incoming items, prioritizing needs, assigning ownership, and monitoring progress through completion. • Record and update service requests within the ticketing system to ensure accurate status tracking, deadlines, and follow-up actions. • Prepare routine operational reports that highlight closure rates, aging requests, and unresolved or unassigned tickets. • Develop, revise, and organize standard operating procedures for recurring facilities processes, including request handling, access support, and onboarding activities. • Support badge administration by producing employee badges, issuing access materials, and maintaining accurate distribution records. • Create and maintain documentation templates, safety-related records, and shared reference libraries to improve consistency across the team. • Provide administrative support for daily facilities needs such as mail distribution, package handling, supply coordination, and general employee assistance. • Capture meeting notes, track next steps, and assist with planning activities tied to office moves, space updates, or build-out coordination. • Welcome and coordinate scheduled visitors when needed to support a smooth onsite experience.
2026-10-29T00:00:00Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Corporate Legal Assistant Our client, a leading Rocky Mountain law firm located in Downtown Denver is looking for a 3 plus years corporate legal assistant to support senior managing partners in the Corporate, Tax and Finance group. The corporate legal assistant will need to be able to hit the ground running and have excellent proofreading, typing skills, be able to manage up, and interact with clients. Experience with legal document processing, proofreading invoices & bills, editing, redlining, scheduling, calendaring, travel arrangement, document formatting, ability to create Table of Contents, and excellent Office Suite skills are required for this position. This position will required the executive legal assistant to enter the attorneys' time, prepare expense reports, communicate with clients regarding payment schedules, and past due payments. This position requires a high degree of confidentiality, professionalism, and excellent communication skills. The firm offers excellent benefits, a flexible work schedule, and a very competitive salary. If you are qualified for this position, please email your resume to Director at mala.saraogi@roberthalf [dot] {com] for immediate consideration!
2026-10-05T00:00:00Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Legal Assistant! Our client, a premier International Law Firm is looking for a 5 plus years Corporate Transactional & Real Estate Legal Assistant to join their fast-growing real estate transactional legal practice. This position requires excellent computer skills and 5 plus years of corporate and real estate legal assisting experience with a law firm. The candidate should have 5+ years of experience as a legal administrative assistant directly supporting attorneys in a law firm environment. Strong interest in the real estate field of law, knowledge of real estate documents and the transactional process, including editing and compiling documents and closing binders, recording documents, obtaining signatures, etc. Excellent computer skills including Word, Excel, Outlook, iManage/FileSite, Carpe Diem, Elite PowerPoint, Visio and Internet searches. Attention to detail and a strong sense of pride in personal work product. Superior typing and word processing skills required. Outstanding oral and written communications skills essential. Top-level customer service skills. The firm offers a very competitive salary depending on experience and excellent benefits, including paid parking downtown. Please e-mail your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-10-08T00:00:00Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Litigation Legal Assistant Our client, a highly regarded law firm in downtown Denver is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and assigned practice groups. This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment, exercises sound judgment when handling confidential information, and takes pride in producing polished, accurate work.Key ResponsibilitiesProvide comprehensive administrative and litigation legal secretarial support to attorneys and practice groups, managing multiple priorities and time-sensitive assignments.Draft, edit, format, and proofread legal documents, correspondence, memoranda, reports, and presentations for accuracy, consistency, and professional presentation.Prepare and maintain client billing records, including entering and editing attorney time, reviewing invoices, and coordinating billing adjustments and special client requests.Manage attorney calendars, schedule appointments and meetings, and coordinate domestic and international travel arrangements, including expense reporting and reimbursements.Organize client meetings, conferences, and special events, ensuring materials and supporting documentation are prepared and distributed in advance.Maintain electronic and physical filing systems, databases, and document records in accordance with established procedures and confidentiality requirements.Support document transcription, PDF conversion, document comparison, and advanced word-processing projects.Collaborate with attorneys, fellow legal secretaries, administrative teams, and outside vendors to coordinate projects and ensure seamless daily operations.Assist practice group leadership and business management with reports, data collection, and other administrative initiatives.QualificationsPrior experience as a litigation legal secretary at a law firm. Strong knowledge of legal terminology, document preparation, proofreading, and law firm administrative procedures.Advanced proficiency with Microsoft Office 365.Experience with legal document management and production tools, including PDF editing and conversion software.Familiarity with legal billing and time-entry systems; experience with Intapp and Elite 3E is highly desirable.Advanced document-formatting skills, including tables of contents and authorities, cross-referencing, styles, tracked changes, and document comparison tools.Excellent organizational skills, attention to detail, proofreading ability, and follow-through.Our client offers a very competitive pay, bonus, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-10-16T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Our client is seeking a highly organized and dependable Administrative Assistant to support daily office operations, recruitment coordination, and general administrative functions. This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and serving as a key resource for both internal teams and external stakeholders. The Administrative Assistant will help ensure efficient day-to-day operations by coordinating schedules, supporting hiring activities, managing office needs, and providing administrative assistance across the organization. Success in this role requires strong organizational skills, attention to detail, professionalism, and the ability to anticipate needs and adapt to changing priorities. Key Responsibilities Coordinate interviews and meetings, including scheduling across multiple calendars and time zones. Serve as a primary point of contact for candidates, ensuring a detail oriented and positive experience throughout the hiring process. Maintain and update applicant tracking systems, databases, and other internal records. Support daily office operations, including supply management, vendor coordination, deliveries, and visitor reception. Assist with company meetings, team events, and other organizational activities. Provide administrative support such as calendar management, travel coordination, document preparation, meeting notes, and follow-up tracking. Monitor priorities, identify potential scheduling conflicts, and proactively address issues before they arise. Handle confidential information with discretion and professionalism. Support special projects and perform additional administrative duties as needed.
2026-10-26T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO!
2026-10-29T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an Administrative Assistant to join a detail-oriented services firm in Boulder, Colorado on a Contract basis. This position supports daily office operations while providing analytical, clerical, and front-desk assistance in a collaborative environment. The role is well suited to someone who is highly organized, confident with Excel, and comfortable handling light accounting-related tasks. Candidates who enjoy balancing client-facing responsibilities with detailed administrative work will thrive in this opportunity. Responsibilities: • Welcome visitors and provide courteous front-desk support while creating a positive experience for clients and guests. • Manage daily office opening procedures and help keep administrative operations running smoothly throughout the workday. • Process incoming and outgoing mail, including certified shipments, priority deliveries, and courier packages such as FedEx. • Maintain office, kitchen, and mailing inventories by tracking supply levels and coordinating timely replenishment. • Prepare, organize, and update files, records, and data with a high degree of accuracy and attention to detail. • Support reporting and document review activities using Excel and other office tools, including workpaper checking and calculation verification. • Assist with light accounting and research-related tasks, including gathering information connected to asset sales, 1099 review, and related documentation. • Coordinate meeting support activities such as arranging weekly office lunches and assisting with general office logistics. • Operate and troubleshoot standard office equipment, including scanners, copiers, printers, and postage systems. • Provide dependable support during peak tax and extension periods, including a workload that may require extended weekly hours.
2026-10-29T00:00:00Z

Executive Assistant

Greenwood Village, CO
onsite
Temporary / Contract
42 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This long-term contract position is ideal for someone who thrives in a fast-moving environment, brings strong judgment to shifting priorities, and can balance day-to-day executive support with coordination of broader initiatives. The role will primarily support the Chief People Officer while also assisting finance leadership, requiring a collaborative approach, strong communication, and the ability to stay ahead of competing demands. Responsibilities: • Manage complex executive calendars, resolve scheduling conflicts, and ensure leadership time is aligned with key business priorities. • Support the Chief People Officer as the primary executive partner while also providing calendar and administrative assistance to the Chief Financial Officer and Vice President of Finance. • Prepare agendas, organize materials, capture meeting notes, and distribute follow-up actions to keep teams informed and accountable. • Coordinate senior leadership meetings, offsite sessions, and board-related activities, including logistics, venue arrangements, catering, presentation formatting, and related event details. • Track milestones, deliverables, and status updates for strategic initiatives so leaders can monitor progress and maintain momentum on key objectives. • Draft and organize executive communications by gathering input from stakeholders, synthesizing information, and preparing materials for leadership review. • Arrange occasional executive travel and confirm itineraries, schedules, and supporting details are accurate and well communicated. • Partner closely with other executive assistants to share coverage, maintain continuity during absences, and contribute to a highly collaborative support model. • Use tools such as Microsoft Office and project tracking platforms to manage schedules, documents, action items, and ongoing administrative workflows.
2026-10-30T00:00:00Z

11 results for Office Specialist in Aurora, CO