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11 results for Office Specialist in Aurora, CO

Office Manager

Monument, CO
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
A well-established Colorado-based company is seeking a hands-on Office Manager to oversee accounting, payroll, and day-to-day office operations. This is an excellent opportunity for someone who enjoys variety in their work, thrives in a small-business environment, and wants to be a key contributor within a close-knit team. This position offers significant autonomy and visibility, making it ideal for an experienced Office Manager or Full-Charge Bookkeeper who enjoys being the go-to resource for accounting and administrative operations. Key ResponsibilitiesAccounts Payable<ul><li>Process full-cycle accounts payable</li><li>Vendor setup and maintenance</li><li>W-9 administration</li><li>Manage Certificates of Insurance (COIs)</li><li>Prepare and process 1099s</li><li>Maintain accurate vendor records</li></ul>Accounts Receivable<ul><li>Receive and post customer payments</li><li>Maintain customer account records</li><li>Support cash application activities</li><li>Work with low-volume, high-dollar transactions</li></ul>Payroll<ul><li>Process weekly payroll for approximately 25-30 employees</li><li>Administer direct deposits</li><li>Process payroll tax payments</li><li>Prepare quarterly payroll reporting, including 940s and 941s</li><li>Maintain payroll records and compliance requirements</li></ul>Banking & Accounting<ul><li>Perform bank reconciliations</li><li>Manage deposits and banking activities</li><li>Assist with month-end and year-end processes</li><li>Support annual financial audits</li><li>Work alongside external accounting and tax professionals</li></ul>Office Administration<ul><li>Coordinate daily office operations</li><li>Support field and office personnel</li><li>Assist with lien waivers and project documentation</li><li>Provide general administrative support as needed</li></ul>What Success Looks LikeThe ideal candidate is someone who:<ul><li>Takes ownership and follows through</li><li>Is highly organized and detail-oriented</li><li>Enjoys wearing multiple hats</li><li>Is team-focused and collaborative</li><li>Is willing to jump in and help wherever needed</li><li>Builds positive relationships with both office and field employees</li><li>Thrives in a practical, down-to-earth work environment</li><li>Is looking for stability and a long-term career home</li></ul>Why Consider This Opportunity?<ul><li>Highly visible role with broad responsibilities</li><li>Opportunity to make a direct impact on the business</li><li>Stable, established company</li><li>Collaborative team environment</li><li>Variety of accounting, payroll, and operational responsibilities</li><li>Ability to work closely with leadership and contribute to company success</li></ul>If you enjoy autonomy, variety, and being a valued member of a small team, we'd welcome the opportunity to speak with you.
2026-09-03T00:00:00Z

Office Manager

Denver, CO
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Robert Half is partnering with a boutique, relationship-driven financial services firm in Denver to hire an experienced Office Manager / Administrative Assistant. This is an excellent opportunity for a polished administrative professional who enjoys working in a small office environment and thrives in a highly collaborative, client-focused setting. This position supports the owner/founder directly and plays a critical role in day-to-day office operations, client service, scheduling, administrative coordination, and overall office management. The ideal candidate will bring prior experience from the investment advisory, wealth management, insurance, or broader financial services industry and be comfortable wearing multiple hats in a small business environment. Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative functions</li><li>Support client communications, scheduling, and service requests</li><li>Coordinate calendars, meetings, documentation, and reporting</li><li>Assist with operational and compliance-related administrative tasks</li><li>Maintain organized records, files, and office systems</li><li>Provide high-level administrative support to ownership and leadership</li><li>Help create a professional, welcoming, and highly organized office environment</li></ul> Qualifications:<ul><li>3+ years of experience in an Office Manager, Administrative Assistant, or similar role</li><li>REQUIRED: Prior experience within investment advisory, wealth management, insurance, or financial services</li><li>Stable work history with demonstrated tenure in prior positions</li><li>Strong organizational skills, professionalism, and attention to detail</li><li>Ability to work independently in a small office setting</li><li>Positive attitude and enthusiasm for supporting a close-knit team environment</li></ul> Preferred Qualifications:<ul><li>Series 7 and/or Series 66 licenses</li><li>Candidates without licenses should be open to obtaining them in the future</li></ul> Compensation & Benefits:<ul><li>Competitive compensation package</li><li>Medical, dental, and health benefits</li><li>PTO and retirement plan</li><li>Additional benefits details to be provided during the interview process</li></ul> Please contact Chuck Bustos with Robert Half at 303-931-4005 (phone/text) for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")
2026-09-05T00:00:00Z

Office Manager

Denver, CO
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in Denver, Colorado. This Long-term Contract position is ideal for someone who can keep the office running efficiently, coordinate front-desk activities, and ensure supplies and routine financial tasks are handled accurately. The role calls for a dependable, detail-oriented individual who can balance office support, vendor coordination, and administrative detail with a high level of professionalism. Responsibilities: • Oversee day-to-day office activities to maintain an efficient and well-organized workplace environment. • Manage front desk coverage by welcoming visitors, answering incoming communications, and directing inquiries appropriately. • Monitor inventory levels for office materials and place orders to keep essential supplies consistently available. • Track and replenish administrative resources to support uninterrupted operations across the office. • Process accounts payable tasks, including reviewing invoices and coordinating timely payment workflows. • Maintain organized records for office purchases, vendor information, and routine administrative documentation. • Coordinate with internal teams and external service providers to address office-related needs and resolve issues promptly.
2026-09-08T00:00:00Z

Legal Secretary

Denver, CO
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
Litigation Legal Assistant – Intellectual Property Our client, a highly respected and established law firm in downtown Denver, is seeking an experienced Litigation Legal Assistant to support its sophisticated Intellectual Property practice. This is an excellent opportunity for a skilled legal professional who enjoys working in a fast-paced, collaborative environment and supporting attorneys on complex matters. Provide high-level legal and administrative support to attorneys and paralegals within a busy IP litigation practice.Prepare, proofread, format, and finalize legal documents and correspondence.Handle electronic filings with federal and state courts, including preparation of filing documents and applicable fees.Manage attorney and case calendars, including court deadlines, depositions, hearings, conferences, and meetings.Assist with new business intake, engagement letters, conflict searches, and file opening.Communicate professionally with clients, courts, opposing counsel, and other outside contacts.Manage competing priorities and deadlines while providing proactive support to the legal team. 4+ years of legal secretary/legal assistant experience in litigation is required.Hands-on federal court filing experience is required.Intellectual property litigation experience is a strong plus but not required.Strong knowledge of federal and state court procedures and deadlines.Excellent Microsoft Word, Outlook, Excel, and Adobe Acrobat skills.Exceptional proofreading, organizational, communication, and time-management abilities.Experience with iManage, CompuLaw, Intapp, Chrome River, or similar legal technology is a plus.Ability to confidently support multiple attorneys and manage priorities in a deadline-driven environment. Why Consider This Opportunity? Join a sophisticated legal team offering a hybrid work environment, excellent benefits, and the opportunity to work with highly regarded attorneys on complex litigation matters. This is an ideal position for an experienced litigation legal secretary looking for a long-term opportunity with a well-established Denver law firm. The firm offers a very competitive pay and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-08-27T00:00:00Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Legal Administrative Assistant Robert Half has partnered with a well-established law firm in Denver to identify a Legal Administrative Assistant for an immediate opening. This legal administrative opportunity is well suited for a highly organized and proactive professional who enjoys working in a fast-paced legal environment and supporting attorneys with a wide range of administrative and client-service needs. The successful candidate will be detail-oriented, professional, self-motivated, and comfortable adjusting to shifting priorities. Following training, the Legal Administrative Assistant will be responsible for a variety of administrative, document, calendaring, scheduling, and client-support functions.Key ResponsibilitiesManage complex attorney calendars, including scheduling, cancellations, and resolving conflictsCoordinate and monitor business travel arrangementsPrepare new business intake forms and engagement lettersCreate, maintain, and organize electronic and physical client and internal filesTrack administrative and client-related deadlines, including time entry and billing requirementsPrepare, submit, and monitor expense reimbursementsDraft, format, proofread, and revise correspondence, legal documents, court filings, contracts, notices, statements, and other materialsConduct research regarding procedures for courts and governmental agenciesPrepare binders and materials for hearings, meetings, and client interactionsCoordinate internal and external meetings, including client meetings, Zoom/AV needs, catering, and other logisticsProvide additional administrative support as neededQualifications2–5 years of professional experience in a related administrative or professional-services environment and/or a college degree preferredStrong organizational skills and a high level of professionalismExcellent written and verbal communication skillsStrong proofreading, word-processing, and attention-to-detail skillsAbility to prioritize multiple assignments and work independentlyStrong proficiency with Microsoft Word and OutlookExperience managing Zoom and virtual meeting logistics preferredAbility to thrive in a deadline-driven, fast-paced environmentThe firm offers a competitive compensation and benefits package, including:Overtime pay for hours worked over 40 per weekMedical, dental, and vision insurance401(k) with firm matchProfit sharingVacation, sick, and personal time off.This is an excellent opportunity for a motivated administrative professional looking to build a career within a sophisticated legal environment and gain meaningful exposure to attorneys, clients, and legal operations. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-08-13T00:00:00Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Legal Assistant Robert Half has partnered with a prestigious Denver law firm on a search for a 5 plus years experienced transactional Legal Practice Assistant to join its team. This is an excellent opportunity for a polished legal support professional who enjoys working with busy attorneys in a real estate and transactional practice and thrives in a sophisticated, fast-paced legal environment.The firm is seeking someone who is proactive, highly organized, detail-oriented, and able to anticipate attorney needs while managing multiple priorities independently.Key ResponsibilitiesManage complex attorney calendars, scheduling, and competing prioritiesCoordinate and monitor business travel arrangementsCreate and maintain electronic client and matter filesTrack administrative and client-related deadlines, including time entry and billingPrepare and process expense reimbursementsDraft, format, proofread, and revise correspondence and legal documentsPrepare and submit filings and other documents to governmental agenciesPrepare materials and binders for meetings, hearings, and client engagementsCoordinate internal and external meetings, including Zoom, A/V, catering, and other logisticsAssist with various administrative and special projects as neededQualifications5+ years of Legal Practice Assistant experience, preferably in a law firm environmentExperience supporting attorneys in real estate, transactional, or corporate practices strongly preferredExceptional organizational and time-management skillsStrong proofreading, written, and verbal communication skillsAbility to prioritize and manage a demanding workload independentlyStrong proficiency with Microsoft Word and OutlookThe firm offers a competitive compensation and benefits package, including medical, dental, vision, 401(k) with match, profit sharing, and paid time off. This position is also eligible for overtime for hours worked over 40 per week.This is an excellent opportunity to join a highly respected Denver firm and support attorneys handling sophisticated transactional matters.To learn more, please contact Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-08-27T00:00:00Z

Legal Operations Specialist – Legal Support

Denver, CO
onsite
Permanent / Full Time
118000 - 160000 USD / Yearly
Legal Operations & Support Manager A prestigious Denver law firm is seeking an experienced Legal Operations & Support Manager to lead and develop a team of approximately 11 legal support professionals. This is a hands-on leadership role focused on workflow optimization, training, service excellence, and partnering with attorneys and firm leadership to ensure efficient, high-quality legal support. Key Responsibilities Lead, coach, and develop legal support teams while driving efficiency and consistent service delivery.Evaluate workflows, processes, technology, and resource allocation to improve productivity.Partner with attorneys, Office Managers, and HR on staffing, performance management, and employee relations.Identify training needs and ensure teams have the tools and skills necessary to succeed.Help implement process and technology improvements across legal support functions.Serve as a collaborative resource to attorneys and firm leadership. Qualifications 8+ years of legal assistant/legal support experience required.4+ years of leadership or supervisory experience preferred.Experience managing legal support teams in a teaming/pooling environment a plus.Strong knowledge of legal workflows, court rules, technology, and process improvement.Excellent communication, organizational, problem-solving, and leadership skills.Experience with iManage, Intapp, Emburse, CourtAlert, or similar platforms is a plus. This is an excellent opportunity to join a highly respected law firm in a visible leadership role with significant impact on legal support operations and team development. The firm offers a very competitive pay and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-09-03T00:00:00Z

Administrative Assistant

Centennial, CO
onsite
Temporary / Contract
25 - 27 USD / Hourly
Front Desk Administrator We are looking for an Administrative Assistant to support a busy tax team in Colorado. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, client communication, and hands-on administrative coordination in a structured services setting. The person in this role will help keep client matters organized, provide timely updates, and ensure the office operates smoothly during both steady and high-volume periods. Responsibilities: • Welcome clients upon arrival, create a positive first impression, and manage front-desk interactions throughout the day. • Receive phone calls and in-person questions, identify each client’s needs, and route requests to the appropriate team member. • Coordinate with the tax staff to relay client updates, outstanding items, and time-sensitive requests accurately. • Follow up with clients to collect missing tax documents and guide them through secure portal submissions when needed. • Provide routine status updates related to returns, document collection, engagement progress, and general workflow steps. • Use Karbon, Ignition, and related office systems to track engagements, maintain workflow visibility, and support daily department operations. • Monitor extension-related activity by tracking signatures, outstanding information, and progress toward completion deadlines. • Handle administrative support tasks such as scanning, filing, faxing, data entry, and maintaining organized client records. • Offer basic assistance for standard tax-process questions while escalating technical or planning matters to the appropriate tax team member. • Help troubleshoot common office equipment issues, including printers and scanners, to minimize interruptions in daily work.
2026-09-08T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate-focused organization in Denver, Colorado. This Contract position is ideal for someone who enjoys keeping administrative processes organized, serving as a reliable first point of contact, and handling a steady flow of clerical tasks with accuracy. The role will involve front-desk support, incoming call management, document handling, and data maintenance to help the office run smoothly. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a welcoming and organized environment. • Handle inbound phone calls, route messages to the appropriate team members, and respond to routine questions efficiently and courteously. • Perform a range of administrative support tasks, including preparing documents, organizing files, and maintaining office records. • Enter and update information in internal databases and spreadsheets with a strong focus on accuracy and timeliness. • Support general office coordination by scheduling appointments, monitoring shared resources, and assisting with day-to-day workflow needs. • Maintain organized electronic and paper filing systems so information can be retrieved quickly and efficiently. • Assist with receptionist-related duties, including monitoring the front desk and ensuring smooth communication between staff and visitors.
2026-09-08T00:00:00Z

Administrative Assistant

Englewood, CO
onsite
Permanent / Full Time
52000 - 55000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations in Greenwood Village, Colorado. This role combines front-desk coordination, administrative support, and basic accounting assistance to help the team run smoothly. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident using standard office software in an office setting. Responsibilities: • Oversee routine office support activities, including keeping shared spaces organized and ensuring kitchen and workplace supplies remain stocked. • Welcome guests and visitors, provide a positive first point of contact, and direct them appropriately upon arrival. • Enter employee timesheet information accurately into QuickBooks and maintain organized payroll-related records. • Assist with invoice administration by preparing documentation, checking details, and sharing needed information with the Senior Accountant. • Monitor team calendars, help coordinate scheduling needs, and support efficient day-to-day administrative planning. • Maintain accurate data records and perform general clerical tasks to support office and HR-related processes.
2026-08-21T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating order, managing communication, and keeping administrative processes running smoothly. The successful candidate will serve as a dependable point of contact for visitors and callers while handling clerical tasks with accuracy and care. Responsibilities: • Manage front-office activities by welcoming visitors, directing inquiries, and maintaining a well-organized reception area. • Respond to incoming phone calls promptly, route messages to the appropriate contacts, and provide clear information when needed. • Perform a range of administrative support tasks, including document preparation, filing, scheduling, and general office coordination. • Enter and update information in records with strong attention to detail and a high level of accuracy. • Maintain organized office documentation and ensure important files are easy to retrieve and up to date. • Assist with day-to-day operational needs by supporting staff with routine clerical and administrative requests.
2026-09-09T00:00:00Z