We are looking for a detail-oriented Administrative Assistant to join our team in Alpharetta, Georgia. In this long-term contract role, you will play a key part in ensuring smooth office operations through effective communication, organization, and administrative support. This position is ideal for someone with strong multitasking abilities who thrives in an environment that values attention to detail.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Answer inbound calls promptly and courteously, addressing inquiries or directing calls to appropriate personnel.<br>• Perform accurate data entry tasks to maintain and update records and databases.<br>• Manage reception duties, including greeting visitors and maintaining a welcoming office environment.<br>• Organize and maintain office files, ensuring easy access to essential documents.<br>• Coordinate schedules and appointments, ensuring seamless time management.<br>• Assist with preparing reports, presentations, and correspondence as needed.<br>• Support team members in completing various administrative projects and tasks.<br>• Monitor and order office supplies to ensure availability when needed.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Covington, Louisiana. As part of a dynamic and collaborative environment, you will play a key role in supporting accounts payable, accounts receivable, and general accounting tasks. This short-term contract to permanent position offers opportunities for growth and development within our organization.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and manage disbursement filing to ensure accurate accounts payable records.</p><p>• Handle daily invoicing, credit applications, and cash receipt processing for accounts receivable operations.</p><p>• Assist in general accounting tasks, including general ledger reconciliations and month-end closing activities.</p><p>• Verify and correct transaction documents, initiating necessary adjustments to entries and related records.</p><p>• Classify expenditures and assign appropriate accounting codes for accurate financial documentation.</p><p>• Compile and prepare financial reports using data from various sources to support organizational needs.</p><p>• Record financial data in journals, ledgers, and registers using manual or electronic systems.</p><p>• Investigate and resolve discrepancies by analyzing potential sources of errors and preparing correction entries.</p><p>• Support budget monitoring by verifying adjustments and transfers to maintain accurate financial tracking.</p><p>• Participate in special projects and provide additional administrative or accounting assistance as needed.</p>
We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This contract position offers an opportunity to contribute to the smooth daily operations of our office by providing essential administrative support. The ideal candidate will be detail-oriented, proactive, and able to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Manage and respond to inbound calls, directing them to the appropriate departments or individuals.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Assist in receptionist duties, including greeting visitors and managing front desk activities.<br>• Organize and maintain office files, documents, and supplies to promote a tidy workspace.<br>• Coordinate schedules and appointments to support team productivity.<br>• Handle basic correspondence, including drafting emails and letters as needed.<br>• Support office staff with ad hoc administrative tasks to meet deadlines.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Uphold confidentiality and professionalism while handling sensitive information.
<p>We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming phone calls with efficiency and courtesy.</p><p>• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.</p><p>• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.</p><p>• Assist with tax return processing by scanning, uploading, and assembling client packages.</p><p>• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.</p><p>• Track and oversee the status of electronically filed tax returns.</p><p>• Organize and maintain filing systems, ensuring documents are properly stored and accessible.</p><p>• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.</p>
We are looking for a dedicated Receptionist to join our team in Midland Park, New Jersey. This is a Contract to permanent position, offering the opportunity to grow within the organization while delivering exceptional administrative support. The ideal candidate will excel at multitasking and maintaining a detail oriented demeanor in a fast-paced environment.<br><br>Responsibilities:<br>• Provide excellent customer service by answering inbound calls and addressing inquiries promptly.<br>• Manage filing systems to ensure accurate organization and easy retrieval of documents.<br>• Coordinate scheduling and appointments to optimize efficiency.<br>• Perform accurate and timely data entry to maintain records and databases.<br>• Assist with administrative tasks to support overall office operations.<br>• Ensure the reception area is well-maintained and welcoming for visitors.<br>• Communicate effectively with team members to facilitate smooth workflow.<br>• Handle incoming and outgoing correspondence in a detail oriented manner.
<p>Our client is in need of an Administrative Assistant in Austin Texas, 78726 area. The Administrative Assistant will provide administrative support to a construction site project-based team.</p><p>Responsibilities:</p><p>•Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.</p><p>•Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.</p><p>•Daily management of project calendar, meeting schedule, and project contacts.</p><p>•Process expense reports for Project Executive and/or Manager. </p><p>•Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.</p><p>•Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).</p><p>•Create and maintain project organizational and seating charts.</p><p>•Coordinate travel reservations, business accommodations, itineraries, and agendas.</p><p>•Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.</p><p>•Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.</p><p>•Embrace company culture, values, and Diversity, Equity, & Inclusion (DE& I) activities.</p><p>•In collaboration with Project Manager, establish and maintain protocols for project site visitors.</p><p>•Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.</p><p>•Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.</p><p>•Conduct project specific orientation and transitions for project staff.</p><p>•Maintain organized project filing system and coordinate document retrieval schedules.</p><p>•Order supplies to support project office needs.</p><p>•Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.</p><p>•Assist with special projects and coordinate events.</p><p>•Other activities, duties, and responsibilities assigned.</p>
We are looking for a dedicated Accounts Payable Clerk to join our team on a long-term contract basis. This position offers an opportunity to work with one of the leading international construction firms, supporting the financial operations of a dynamic environment. If you have strong attention to detail and thrive in a fast-paced setting, this role is perfect for you.<br><br>Responsibilities:<br>• Process a high volume of invoices daily, ensuring accuracy and adherence to company standards.<br>• Perform detailed data entry tasks, including numeric entries, to maintain up-to-date financial records.<br>• Utilize Sage Timberline software to manage accounts payable functions efficiently.<br>• Collaborate with team members and other departments to resolve discrepancies and facilitate smooth operations.<br>• Verify and reconcile invoice details, ensuring consistency with purchase orders and contracts.<br>• Maintain organized documentation and filing systems for audits and reference purposes.<br>• Assist in month-end closing activities by preparing accounts payable reports.<br>• Follow established procedures to ensure compliance with company policies and industry regulations.<br>• Communicate effectively with vendors and suppliers to address payment inquiries.<br>• Support the department in meeting daily operational needs and deadlines.
<p>We are seeking a detail-oriented Accounting Clerk to join a dynamic team in Charlotte, North Carolina. This position requires strong organizational skills and the ability to handle multiple accounting tasks efficiently. The ideal candidate will be skilled in processing financial transactions, maintaining accurate records, and supporting various administrative functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.</p><p>• Perform data entry tasks to update and verify transaction details.</p><p>• Process invoices and reconcile vendor accounts to ensure proper documentation.</p><p>• Provide customer service support by addressing inquiries related to pricing and quotes.</p><p>• Generate customer quotes and assist with pricing adjustments.</p><p>• Work collaboratively with team members to streamline accounting operations.</p><p>• Use systems such as NetSuite and Dynamics 365 Business Central for financial tracking and reporting.</p><p>• Support general administrative tasks related to accounting functions.</p><p>• Ensure compliance with financial regulations and company policies.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This Contract to permanent position offers an excellent opportunity to support daily office operations while contributing to the efficiency of organizational workflows. The ideal candidate will possess strong administrative skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.<br>• Answer incoming calls professionally, addressing inquiries and directing calls to the appropriate departments.<br>• Perform accurate data entry to maintain records and ensure seamless information flow.<br>• Handle receptionist duties, including greeting visitors and providing exceptional customer service.<br>• Organize and scan documents, ensuring proper filing and accessibility.<br>• Support real estate operations by preparing and processing necessary documentation.<br>• Utilize DocuSign for managing electronic signatures and document approvals.<br>• Collaborate with team members to streamline office procedures and improve efficiency.
<p>We are looking for an experienced Payroll Specialist to join our team in Jersey City, New Jersey. In this role, you will play a key part in ensuring accurate payroll processing and providing support to employees regarding payroll systems and procedures. This is a Contract-to-continuing position, offering an excellent opportunity to grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide training and guidance to employees on payroll systems, including timesheet entry and accessing pay statements online.</p><p>• Perform data entry tasks using Excel and the organization's payroll software with a high degree of accuracy.</p><p>• Calculate and audit union-related payroll data in Excel as per instructions.</p><p>• Generate, download, and distribute payroll-related reports as required.</p><p>• Develop and run customized reports from the payroll system to meet organizational needs.</p><p>• Assist with the administration of employee benefits, including 401k and RRSP plans.</p><p>• Ensure compliance with payroll policies and procedures through regular auditing and review.</p><p>• Collaborate with team members to address payroll inquiries and resolve discrepancies.</p><p>• Support various accounting and benefit functions related to payroll.</p><p>• Perform additional payroll-related duties as assigned.</p>
We are looking for a skilled and reliable Bookkeeper to join our team in Richfield, Minnesota. This is a long-term contract position suited for someone with a keen eye for detail and a passion for maintaining accurate financial records. The role offers flexibility and opportunities for growth within a collaborative and supportive environment.<br><br>Responsibilities:<br>• Categorize and review expenses to ensure accurate financial records.<br>• Reconcile customer accounts and address discrepancies promptly.<br>• Process incoming payments, identify customers, and update the accounting system accordingly.<br>• Handle accounts payable and receivable tasks, including invoice processing and payment applications.<br>• Monitor payroll transactions in QuickBooks Online, verify allocations, and coordinate adjustments as needed.<br>• Collaborate effectively in a bilingual (Spanish/English) office environment; Spanish language skills are a plus.<br>• Participate in hands-on training sessions to align with team priorities and goals.<br>• Catch up on outstanding data entry and payment documentation to maintain organized records.<br>• Match received payments with invoices to ensure proper classification.<br>• Take advantage of opportunities for skill development, including potential involvement in payroll processing.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and route them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide general administrative support, such as scheduling meetings and preparing documents.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain office files and records to ensure accessibility.<br>• Coordinate office supplies and maintain inventory levels.<br>• Support team members with various administrative tasks as needed.<br>• Ensure compliance with office procedures and protocols.<br>• Handle correspondence and communication with internal and external stakeholders.
We are looking for a detail-oriented Accounting Clerk to join our team in Overland Park, Kansas. This is a Contract to permanent opportunity within the construction industry, offering a chance to grow in a dynamic work environment. The ideal candidate will bring expertise in QuickBooks and accounting processes while being eager to learn and take on additional responsibilities as needed.<br><br>Responsibilities:<br>• Manage daily accounts payable (AP) and accounts receivable (AR) operations, ensuring accuracy and timeliness.<br>• Process and match invoices with purchase orders, maintaining organized financial records.<br>• Perform high-volume data entry tasks with precision and efficiency.<br>• Utilize QuickBooks to track transactions and update financial information.<br>• Assist with creating and managing purchase orders; training will be provided if needed.<br>• Collaborate with team members to support reconciliation processes as responsibilities grow.<br>• Maintain an organized workspace while adhering to business casual dress codes.<br>• Communicate effectively with vendors, clients, and internal teams to resolve discrepancies.<br>• Support additional accounting tasks as assigned to facilitate smooth operations.
We are looking for a dedicated Administrative Assistant to support a legal specialist in Cincinnati, Ohio. This Contract position offers an excellent opportunity to work in a fast-paced environment during the busiest time of the year. The role requires strong organizational skills and the ability to handle multiple administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide direct administrative support to an attorney, ensuring smooth daily operations.<br>• Manage inbound calls and direct them appropriately, maintaining clear and effective communication.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Assist in drafting, reviewing, and organizing legal agreements.<br>• Perform receptionist duties, including greeting visitors and managing scheduling.<br>• Coordinate administrative tasks to support the paralegal team during peak workload periods.<br>• Organize and maintain office documentation and filing systems.<br>• Uphold a business casual dress code, adhering to high standards.
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Babylon, New York. The ideal candidate will play a key role in managing financial transactions, ensuring accuracy in records, and supporting overall accounting operations. This position offers an opportunity to grow your skills in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with precision and efficiency.<br>• Maintain accurate and up-to-date financial records in QuickBooks and other accounting systems.<br>• Perform data entry tasks to ensure all financial information is properly documented.<br>• Handle invoice processing, including verifying, coding, and reconciling invoices.<br>• Assist in preparing financial reports and summaries for management review.<br>• Communicate with vendors and clients to resolve payment discrepancies and inquiries.<br>• Support month-end and year-end closing procedures.<br>• Ensure compliance with company policies and standard accounting practices.<br>• Collaborate with team members to improve workflows and streamline processes.
<p>We are looking for a detail-oriented Bookkeeper to join our team in Pocono Pines, Pennsylvania. This position offers a great opportunity for someone with strong organizational skills and a solid background in financial management. If you excel in maintaining accurate records and reconciling accounts, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records, including accounts payable and accounts receivable.</p><p>• Perform regular bank reconciliations to ensure account accuracy.</p><p>• Utilize QuickBooks software to manage financial transactions and reports.</p><p>• Ensure timely and accurate processing of invoices and payments.</p><p>• Monitor and update ledgers to reflect current financial activities.</p><p>• Conduct periodic audits to verify the accuracy of financial data.</p><p>• Collaborate with team members to address discrepancies and improve processes.</p><p>• Generate and analyze financial reports to support decision-making.</p><p>• Manage data entry tasks efficiently and with attention to detail.</p><p>• Stay updated on bookkeeping best practices and industry standards.</p>
Robert Half's client in Framingham MA is looking for an administrative assistant to help with a short-term coverage.<br> <br>Responsibilities include:<br>- Strong technical skillset in Microsoft Word and PowerPoint is a must!<br>- Document management <br>- Data entry<br>- Coordinating travel<br>- Helping organize the office<br>- Setting/cleaning up the conference room<br> <br>Duration: April 2nd-April 17th <br>Hours: 30-40 hours M-F 9-5 <br>Pay rate: $20+ depending on experience
We are looking for a dedicated Accounting Clerk to join our team in Brighton, Michigan. This long-term contract position offers an excellent opportunity to contribute to the financial operations of the organization while gaining valuable experience. The ideal candidate will play a key role in supporting the accounting department by ensuring the accuracy of financial records and maintaining compliance with company policies.<br><br>Responsibilities:<br>• Maintain and update financial records and ledgers with precision.<br>• Process accounts payable and receivable transactions in a timely manner.<br>• Reconcile bank statements and resolve discrepancies.<br>• Assist with month-end and year-end financial closing activities.<br>• Prepare financial reports and statements for review.<br>• Ensure adherence to relevant regulations and company policies.<br>• Organize and manage filing systems for financial documentation.<br>• Address inquiries from vendors, customers, and internal teams professionally.<br>• Collaborate with various departments to improve accounting workflows.<br>• Perform accurate data entry and maintain financial records in accounting software.
<p>We are looking for an organized and detail-oriented Receptionist on a contract basis in Lancaster, Pennsylvania. In this role, you will serve as the first point of contact for visitors, ensuring a welcoming and efficient reception experience. This position also involves a variety of administrative and clerical tasks to support daily office operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, determining their needs and directing them to the appropriate department or staff member.</p><p>• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous communication.</p><p>• Perform data entry tasks and handle clerical duties such as filing, processing mail, and managing correspondence.</p><p>• Schedule appointments, coordinate meetings, and reserve conference rooms as required.</p><p>• Maintain accurate and accessible records of office operations and resources.</p><p>• Address minor issues or complaints, escalating complex concerns to the appropriate personnel.</p><p>• Keep the reception area tidy, organized, and stocked with necessary materials like brochures and forms.</p>
<p><strong>Job Title: Client Services Representative (Temp-to-Hire)</strong></p><p> <strong>Location:</strong> Tulsa, OK – 100% Onsite</p><p> <strong>Schedule:</strong> Monday–Friday, 8:00 AM – 5:00 PM</p><p> <strong>Pay:</strong> $19–$20/hour with increase upon permanent conversion</p><p><br></p><p><strong>Robert Half</strong> is seeking a <strong>Client Services Representative</strong> for a <strong>temp-to-hire opportunity with a well-known nationwide organization in Tulsa</strong>. This role is ideal for someone who enjoys helping others, has strong patience and communication skills, and thrives in a service-focused environment.</p><p>This position supports clients throughout their experience with the organization by providing excellent customer service, processing paperwork, and maintaining accurate data across multiple systems. The role involves both phone and email communication, as well as occasional <strong>in-person client interactions</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist clients through onboarding and enrollment processes</li><li>Provide friendly, professional support via phone, email, and occasional in-person interactions</li><li>Process paperwork and maintain accurate records in multiple systems</li><li>Perform detailed data entry while meeting deadlines</li><li>Respond to client inquiries, research issues, and provide timely resolutions</li><li>Communicate with internal teams to ensure client needs are addressed</li><li>Manage a fluctuating volume of inbound and outbound calls and emails</li><li>Maintain strong relationships with clients through clear and professional communication</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Southfield, Michigan. This position will involve managing various accounts payable tasks to support daily operations and assist with audit preparations. The role is an in-office opportunity expected to last approximately one to two months.<br><br>Responsibilities:<br>• Process and code invoices accurately and efficiently within established deadlines.<br>• Handle accounts payable tasks, including check runs and ACH payments.<br>• Assist with audit preparations by collecting and organizing relevant invoices and documentation.<br>• Perform data entry for invoices and other accounts payable records.<br>• Reconcile aging reports to ensure accurate financial records.<br>• Process 1099 forms in compliance with regulations.<br>• File and scan financial documents to maintain an organized records system.<br>• Provide support for day-to-day accounts payable operations to ensure smooth workflow.
<p>We are looking for a detail-oriented and organized Administrative Assistant to join our team in St. Rose, Louisiana, on a short-term contract to permanent employment basis. This role is ideal for someone who thrives in a fast-paced office environment and enjoys providing support across various administrative functions. The position offers flexibility with a work schedule ranging from 32 to 40 hours per week, Monday through Friday.</p><p><br></p><p>Responsibilities:</p><p>• Perform billing tasks with accuracy and attention to detail.</p><p>• Manage copying, scanning, and uploading of documents to maintain organized records.</p><p>• Input data efficiently and ensure information is correctly stored.</p><p>• Label and file documents systematically for easy retrieval.</p><p>• Serve as the front desk receptionist, greeting clients and vendors professionally.</p><p>• Answer inbound calls and direct inquiries to the appropriate parties.</p><p>• Maintain a clean and welcoming reception area.</p><p>• Assist with general administrative office tasks as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Woodbridge, Virginia. This contract position offers the opportunity to support essential office operations in the real estate sales and leasing industry during a maternity leave. The ideal candidate will exhibit exceptional organizational skills and the ability to manage multiple tasks efficiently in a dynamic environment.<br><br>Responsibilities:<br>• Manage and verify the processing of new listings and sales, including entering data into the system and ensuring the accuracy of all purchase agreements.<br>• Record and maintain sold records, prepare monthly reports, and calculate advertising costs while proofreading and submitting advertisements to local newspapers.<br>• Supervise office personnel by recruiting, training, scheduling, and conducting performance evaluations, while acting as a liaison between staff, managers, and sales associates.<br>• Monitor escrow accounts and ensure the completeness and compliance of sales transactions by verifying necessary documents such as title evidence, payoff statements, and mortgage information.<br>• Coordinate and oversee the creation of marketing materials, including flyers, brochures, and handouts for special events.<br>• Distribute tasks among office staff and provide support in handling correspondence, mail, and appointment scheduling.<br>• Assist with department budget preparation and administration, ensuring financial operations align with company goals.<br>• Perform additional administrative duties as required to support office operations and team efficiency.
<p>We are looking for an organized and detail-oriented Accounting Specialist. This role involves handling essential accounting tasks such as accounts payable, accounts receivable, and invoice processing. The ideal candidate will thrive in a collaborative office environment and demonstrate proficiency in managing financial data with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice verification and timely payments.</p><p>• Oversee accounts receivable tasks, such as tracking outstanding balances and processing payments.</p><p>• Ensure accurate and efficient data entry of financial transactions into the system.</p><p>• Handle the preparation and submission of 1099 forms as required.</p><p>• Maintain organized financial records and documentation for audit purposes.</p><p>• Collaborate with team members to address any discrepancies or issues in financial data.</p><p>• Support general office operations and assist with other accounting-related tasks as needed.</p><p>• Provide training and guidance on accounting procedures to ensure compliance.</p>
If you have a positive attitude and enjoy working with Excel, Robert Half has an entry-level Accountant position available for you. This long-term contract / temporary to hire entry-level Accountant position is located in Ann Arbor, Michigan. Reporting to the Accounting Manager, the Accountant will be responsible for data entry, financial statement review, and Excel spreadsheet creation and manipulation. If you feel you fit this description, reach out for a position in a dynamic team with opportunities for future growth! For more information about this exciting venture, get in touch with us today.<br><br>What you get to do every single day<br><br>- Reconcile and balance general ledger accounts<br><br>- Prepare journal entries monthly<br><br>- Helping with full cycle Accounts Payable and Accounts Receivable processes<br><br>- Carrying out alternate duties and taking part in special projects as assigned<br><br>- Perform data entry<br><br>- Aiding in audit fieldwork for both operational and financial audits<br><br>- Investigating and fixing account discrepancies