<p>Job description: </p><p>Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. </p><p><br></p><p> Job Responsibilities: </p><p>• Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests </p><p>• Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member </p><p>• Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down </p><p>• Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment </p><p>• Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) </p><p>• Track office supply inventory and order office supplies, as needed, using cost-effective approach </p><p>• Process and distribute office mail, type and distribute correspondence, make copies, etc. </p><p>• Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees </p><p>• Maintain orderly conference rooms, workrooms, kitchens, and lobby </p><p>• Identify, recommend and implement solutions for interdepartmental and business operations processes </p><p>• Collaborate with all departments to achieve operational excellence </p><p><br></p><p> Skills, Qualifications & Experience: </p><p>• High School diploma required; some college preferred. </p><p>• 3 or more years of experience in an office setting </p><p>• Must possess the ability to keep information confidential. </p><p>• Exceptional interpersonal, oral, and written communications skills. </p><p>• Exceptional analytical and computer skills including advanced skills in Microsoft Office software. </p><p>• detail-oriented demeanor and ability to think on their feet to handle the unexpected. </p><p>• Process a high level of dependability including stellar attendance and punctuality. </p><p>• Self-driven, with consistent follow-up and follow-through </p><p>• Sound judgment around reasonable purchases </p><p><br></p><p> Schedule: </p><p>• 8-hour shift; 8-5 pm </p><p>• Day shift </p><p>• Monday to Friday </p><p><br></p><p> Experience: </p><p>• Microsoft Excel: 3 years (Required) </p><p>• Microsoft Outlook: 3 years (Required) </p><p>• Microsoft PowerPoint: 3 years (Required) </p><p>• Office management: 3 years (Required) </p><p>• Multi-line phone systems: 3 years (Required)</p>
We are looking for a talented and experienced Administrative Assistant to provide high-level support to two Vice Presidents in a dynamic and fast-paced environment. This Contract-to-permanent position offers an excellent opportunity for a detail-oriented individual to showcase exceptional organizational skills and adaptability, while managing diverse priorities and contributing to key projects. The ideal candidate will thrive in a role that requires both proactive problem-solving and the ability to handle tasks with precision and professionalism.<br><br>Responsibilities:<br>• Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.<br>• Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.<br>• Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.<br>• Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.<br>• Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.<br>• Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.<br>• Perform data entry and maintain accurate records to support administrative operations.<br>• Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.<br>• Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness.
We are looking for a Workplace Experience Ambassador to join our team on a contract basis in Atlanta, Georgia. This role is centered around enhancing the experience of all visitors and ensuring that spaces are functional, welcoming, and well-maintained. The ideal candidate will thrive in a dynamic environment and possess exceptional customer service skills.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal team members and external visitors.<br>• Oversee front-of-house operations, including managing inquiries and directing them appropriately.<br>• Coordinate and assist with the physical setup of events, meetings, and other gatherings, including furniture arrangement, signage, and equipment.<br>• Maintain accurate records of space reservations and update event calendars regularly.<br>• Provide support for facilities-related services as needed to ensure smooth operations.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The role requires a proactive individual with excellent communication skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars to schedule meetings and appointments effectively.<br>• Handle multi-line phone systems, including answering calls and directing them to appropriate parties.<br>• Organize and scan documents to maintain accurate electronic records.<br>• Prepare and distribute correspondence, including stuffing envelopes for mailing purposes.<br>• Confirm appointments with clients and stakeholders to ensure smooth scheduling.<br>• Perform shredding tasks to securely dispose of sensitive documents.<br>• Assist with general office organization and administrative support as needed.
<ul><li>Maintain and organize schedules, calendars, and appointments, ensuring team members stay on track with deadlines and meetings.</li><li>Prepare, proofread, and distribute internal and external correspondence such as emails, reports, and presentations.</li><li>Answer and direct phone calls, respond to emails promptly, and manage incoming inquiries with professionalism and efficiency.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.</li><li>Manage inventory and office supplies; order and restock as necessary to ensure smooth office operations.</li><li>Conduct data entry, maintain accurate files, and organize records both physically and digitally.</li><li>Support the team by facilitating special projects, events, and team functions as needed.</li><li>Act as a liaison between departments to ensure clear communication and workflow.</li></ul><p><br></p>
We are seeking a detail-oriented and dynamic Administrative Assistant to join our team and provide critical support in maintaining seamless day-to-day operations. This individual will serve as the backbone of the office, ensuring efficient workflow, effective communication, and high levels of productivity. The ideal candidate will demonstrate excellent organizational, multitasking, and interpersonal skills. <br> Key Responsibilities: Handle a wide range of administrative tasks including, but not limited to, scheduling meetings, managing calendars, and organizing travel arrangements. Act as the first point of contact for internal and external inquiries, demonstrating professionalism and excellent communication skills. Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail. Maintain and update filing systems, both physical and electronic, with confidentiality and organization in mind. Support team members and leadership by managing priorities, deadlines, and special projects as needed. Assist in the coordination of events, meetings, and corporate functions to ensure smooth execution. Facilitate communications for cross-functional teams and assist in acquiring resources. Contribute to the positive culture of the office through daily interactions. Qualifications: Proven experience in administrative roles, preferably within a corporate or detail oriented services environment. Exceptional organizational and multitasking abilities with keen attention to detail. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other standard office software. Ability to handle sensitive information with discretion and professionalism. Self-motivated and capable of working independently while thriving in a collaborative team environment.
