Add your latest resume to match with open positions.

13 results for Personal Executive Assistant in Allentown, PA

Executive Personal Assistant

Gilbertsville, PA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a highly organized Executive Personal Assistant to support a business owner with a wide range of detail-oriented business and personal priorities in Berks County. This position is ideal for someone who is resourceful, discreet, and comfortable taking initiative in a fast-moving environment. The Personal Assistant will anticipate needs, keep activities on track, and create structure that helps the executive stay focused on high-value decisions. Responsibilities:• Oversee a dynamic schedule by arranging appointments, coordinating meetings, and resolving calendar conflicts before they become issues.• Plan and manage travel from start to finish, including itineraries, lodging, transportation, backup arrangements, and other trip details for domestic and international travel.• Coordinate media-related activities ensuring all logistics are handled smoothly.• Handle sensitive personal and business information with a high level of confidentiality, professionalism, and sound judgment.• Maintain momentum on active projects by tracking deadlines, monitoring action items, and following up with stakeholders to ensure timely completion.• Improve day-to-day efficiency by identifying workflow gaps, recommending practical solutions, and independently advancing initiatives with minimal oversight.• Manage household operations by overseeing service providers, supervising home-related projects, and arranging errands, purchases, and recurring maintenance needs.• Act as a vehicle services coordinator by organizing registrations, inspections, insurance tracking, maintenance appointments, repairs, transportation, and detailing while keeping records current.
2026-07-20T00:00:00Z

Executive Assistant

Trexlertown, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling for executives.</li><li>Coordinate meetings, prepare agendas, take notes, and follow up on action items.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Screen calls, emails, and correspondence, prioritizing responses as needed.</li><li>Maintain confidential records and sensitive information with a high level of professionalism.</li><li>Support special projects and assist with office operations as needed.</li></ul>
2026-07-24T00:00:00Z

Executive Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Are you a proactive professional who thrives in a fast-paced environment and enjoys keeping executives organized and productive? We are looking for a highly polished Executive Assistant who can provide exceptional administrative support while managing multiple priorities with professionalism and discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Prepare presentations, reports, meeting materials, and correspondence</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize meetings, take meeting notes, and follow up on action items</li><li>Handle confidential information with the utmost discretion</li><li>Support special projects and ensure timely completion of key initiatives</li><li>Manage office communications and assist with event planning as needed</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, maintain confidentiality, and ensure the smooth day-to-day operation of executive activities. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Arrange travel accommodations, itineraries, and expense reporting.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize and support meetings, including preparing agendas, taking notes, and following up on action items.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Assist with special projects and provide general administrative support as needed.</li><li>Monitor deadlines and help ensure timely completion of key initiatives.</li></ul>
2026-08-06T00:00:00Z

Executive Administrative Assistant

Wayne, PA
onsite
Temporary / Contract
35 - 35 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to support daily office operations and provide high-level administrative assistance. This Contract position is fully onsite and will run for approximately 6 to 8 weeks, offering an opportunity to contribute to a fast-paced environment. The ideal candidate will balance front desk coordination, meeting logistics, and executive support while maintaining a well-organized workplace. Responsibilities:• Welcome visitors, manage the front desk experience, and serve as the primary point of contact for incoming calls and office inquiries.• Coordinate executive calendars by arranging meetings, confirming schedules, and ensuring conference spaces are prepared for internal and external guests.• Organize boardroom usage and meeting logistics, including room setup, materials preparation, and hospitality support as needed.• Handle travel planning for leadership, including booking itineraries and managing related scheduling details.• Monitor and replenish office supplies to help maintain efficient day-to-day workplace operations.• Provide administrative support to executives through document preparation, correspondence handling, and follow-up on priority tasks.• Assist with general office coordination to ensure the onsite environment remains efficient, functional, and well organized.
2026-08-06T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

West Lawn, PA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily administrative and project coordination activities in Pennsylvania. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping records organized, managing documentation, and helping teams stay on schedule. The role will contribute to proposal preparation, payroll support, bid coordination, and general office operations in a fast-paced environment. Responsibilities:<ul><li>Provide general administrative and clerical support, including filing, scanning, data entry, and document management.</li><li>Answer and direct phone calls, greet visitors, and assist with incoming correspondence.</li><li>Coordinate mail, packages, and office communications.</li><li>Prepare, organize, and maintain business records, contracts, and other important documents.</li><li>Assist with invoicing, billing, accounts payable, and accounts receivable activities.</li><li>Support reporting, tracking, and compliance-related documentation.</li><li>Maintain organized filing systems and archive records as needed.</li><li>Provide day-to-day administrative support to management and office staff.</li></ul>
2026-08-04T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support onsite workplace and meeting operations in Camden, New Jersey. This Long-term Contract position is ideal for someone who enjoys coordinating office activities, preparing spaces for meetings and events, and providing front-facing administrative support. The role combines day-to-day office assistance with hospitality-style coordination, making it well suited for a candidate who is organized, responsive, and comfortable managing multiple priorities throughout the workday. Responsibilities: • Coordinate meeting and event preparations, including room setup, refreshments, materials, and post-event breakdown. • Serve as a front-office point of contact by answering incoming calls, greeting visitors, and directing requests appropriately. • Support catering logistics by working with vendors and internal teams to confirm timing, delivery, and event readiness. • Maintain conference rooms and shared spaces so they are organized, stocked, and prepared for daily use. • Complete data entry and general administrative tasks with accuracy, including tracking schedules, requests, and office-related information. • Partner with building management and other support contacts to address facility needs tied to meetings and office operations. • Use Microsoft Office tools to prepare documents, manage calendars, and assist with routine administrative coordination. • Adjust support coverage as needed for events that require earlier morning setup or extended service hours.
2026-08-06T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-07-31T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary to Hire
19 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Record Retrieval to join an office in Pennsylvania. This fully onsite opportunity is a contract-to-permanent position supporting record retrieval and order processing activities in a fast-paced, team-driven environment. The role is ideal for someone who can balance administrative accuracy, client support, and daily task prioritization while maintaining a high standard of work quality. Responsibilities:• Enter and update new client requests in the internal system with accuracy and attention to detail.• Examine incoming authorizations, prepare them for processing, and scan documentation into the appropriate records.• Interpret court-related requirements and apply subpoena guidelines correctly when handling client submissions.• Review service lists and verify where legal requests must be directed to obtain the necessary records.• Prepare, organize, and scan subpoena documents submitted by clients to support timely processing.• Respond to client questions and work through order-related issues by identifying practical solutions.• Manage competing priorities effectively to keep assignments moving according to deadlines.• Provide general administrative support in a detail-oriented onsite office setting, including tasks related to record retrieval and document handling.
2026-08-06T00:00:00Z

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T00:00:00Z

Administrative Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Administrative Assistant to provide on-site support for a Foundation & Alumni Relations team in Pennsylvania. This long-term contract position is well suited for someone who enjoys balancing office coordination, accurate record handling, and responsive service in a focused, mission-driven setting. The role offers the opportunity to contribute to daily operations while helping the department stay organized, efficient, and well supported. Responsibilities: • Provide day-to-day administrative support to the Foundation & Alumni Relations department, ensuring office activities run smoothly and efficiently. • Maintain and update donor, alumni, and departmental records with a strong focus on accuracy, completeness, and confidentiality. • Draft and format letters, reports, and other business documents using Microsoft Office applications. • Assist with large-scale communications by preparing mail merges, organizing materials, and supporting document distribution. • Handle document management tasks such as filing, scanning, copying, and maintaining organized records. • Use standard office equipment, including printers, copiers, and scanners, to support routine departmental needs. • Coordinate calendars, scheduling, and general office logistics to help keep priorities on track. • Contribute to special projects and additional administrative assignments as department needs evolve.
2026-08-06T00:00:00Z

Personal Injury Paralegal

Philadelphia, PA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Our client is seeking and detail-oriented Personal Injury Paralegal to join our team in Philadelphia, Pennsylvania. This role offers an excellent opportunity to contribute to a top plaintiff's law firm and grow your career while supporting attorneys and paralegals in personal injury cases. The ideal candidate will bring expertise in case management, medical record review, and client communication. Responsibilities:• Provide comprehensive support to attorneys and paralegals in managing personal injury or medical malpractice cases.• Review, organize, and analyze medical records and documentation essential for case preparation.• Maintain consistent communication with clients to gather necessary information and address inquiries.• Coordinate with healthcare providers and insurance companies to obtain required medical documents.• Assist in trial preparation, including discovery and civil litigation tasks.• Utilize case management software to organize and track case details efficiently.• Facilitate the processing of no-fault insurance claims and ensure accurate documentation.• Conduct research to support case development and strategy.• Collaborate with the legal team to ensure deadlines and court requirements are met.• Prepare legal documents and correspondence as needed.
2026-07-23T00:00:00Z