Add your latest resume to match with open positions.

23 results for Personal Assistant Sr Administrative Assistant in Allentown, PA

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support onsite workplace and meeting operations in Camden, New Jersey. This Long-term Contract position is ideal for someone who enjoys coordinating office activities, preparing spaces for meetings and events, and providing front-facing administrative support. The role combines day-to-day office assistance with hospitality-style coordination, making it well suited for a candidate who is organized, responsive, and comfortable managing multiple priorities throughout the workday. Responsibilities: • Coordinate meeting and event preparations, including room setup, refreshments, materials, and post-event breakdown. • Serve as a front-office point of contact by answering incoming calls, greeting visitors, and directing requests appropriately. • Support catering logistics by working with vendors and internal teams to confirm timing, delivery, and event readiness. • Maintain conference rooms and shared spaces so they are organized, stocked, and prepared for daily use. • Complete data entry and general administrative tasks with accuracy, including tracking schedules, requests, and office-related information. • Partner with building management and other support contacts to address facility needs tied to meetings and office operations. • Use Microsoft Office tools to prepare documents, manage calendars, and assist with routine administrative coordination. • Adjust support coverage as needed for events that require earlier morning setup or extended service hours.
2026-08-06T00:00:00Z

Administrative Assistant

West Lawn, PA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily administrative and project coordination activities in Pennsylvania. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping records organized, managing documentation, and helping teams stay on schedule. The role will contribute to proposal preparation, payroll support, bid coordination, and general office operations in a fast-paced environment. Responsibilities:<ul><li>Provide general administrative and clerical support, including filing, scanning, data entry, and document management.</li><li>Answer and direct phone calls, greet visitors, and assist with incoming correspondence.</li><li>Coordinate mail, packages, and office communications.</li><li>Prepare, organize, and maintain business records, contracts, and other important documents.</li><li>Assist with invoicing, billing, accounts payable, and accounts receivable activities.</li><li>Support reporting, tracking, and compliance-related documentation.</li><li>Maintain organized filing systems and archive records as needed.</li><li>Provide day-to-day administrative support to management and office staff.</li></ul>
2026-08-04T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-07-31T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary to Hire
19 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Record Retrieval to join an office in Pennsylvania. This fully onsite opportunity is a contract-to-permanent position supporting record retrieval and order processing activities in a fast-paced, team-driven environment. The role is ideal for someone who can balance administrative accuracy, client support, and daily task prioritization while maintaining a high standard of work quality. Responsibilities:• Enter and update new client requests in the internal system with accuracy and attention to detail.• Examine incoming authorizations, prepare them for processing, and scan documentation into the appropriate records.• Interpret court-related requirements and apply subpoena guidelines correctly when handling client submissions.• Review service lists and verify where legal requests must be directed to obtain the necessary records.• Prepare, organize, and scan subpoena documents submitted by clients to support timely processing.• Respond to client questions and work through order-related issues by identifying practical solutions.• Manage competing priorities effectively to keep assignments moving according to deadlines.• Provide general administrative support in a detail-oriented onsite office setting, including tasks related to record retrieval and document handling.
2026-08-06T00:00:00Z

Administrative Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Administrative Assistant to provide on-site support for a Foundation & Alumni Relations team in Pennsylvania. This long-term contract position is well suited for someone who enjoys balancing office coordination, accurate record handling, and responsive service in a focused, mission-driven setting. The role offers the opportunity to contribute to daily operations while helping the department stay organized, efficient, and well supported. Responsibilities: • Provide day-to-day administrative support to the Foundation & Alumni Relations department, ensuring office activities run smoothly and efficiently. • Maintain and update donor, alumni, and departmental records with a strong focus on accuracy, completeness, and confidentiality. • Draft and format letters, reports, and other business documents using Microsoft Office applications. • Assist with large-scale communications by preparing mail merges, organizing materials, and supporting document distribution. • Handle document management tasks such as filing, scanning, copying, and maintaining organized records. • Use standard office equipment, including printers, copiers, and scanners, to support routine departmental needs. • Coordinate calendars, scheduling, and general office logistics to help keep priorities on track. • Contribute to special projects and additional administrative assignments as department needs evolve.
2026-08-06T00:00:00Z

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T00:00:00Z

Executive Administrative Assistant

Wayne, PA
onsite
Temporary / Contract
35 - 35 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to support daily office operations and provide high-level administrative assistance. This Contract position is fully onsite and will run for approximately 6 to 8 weeks, offering an opportunity to contribute to a fast-paced environment. The ideal candidate will balance front desk coordination, meeting logistics, and executive support while maintaining a well-organized workplace. Responsibilities:• Welcome visitors, manage the front desk experience, and serve as the primary point of contact for incoming calls and office inquiries.• Coordinate executive calendars by arranging meetings, confirming schedules, and ensuring conference spaces are prepared for internal and external guests.• Organize boardroom usage and meeting logistics, including room setup, materials preparation, and hospitality support as needed.• Handle travel planning for leadership, including booking itineraries and managing related scheduling details.• Monitor and replenish office supplies to help maintain efficient day-to-day workplace operations.• Provide administrative support to executives through document preparation, correspondence handling, and follow-up on priority tasks.• Assist with general office coordination to ensure the onsite environment remains efficient, functional, and well organized.
2026-08-06T00:00:00Z

Executive Personal Assistant

Gilbertsville, PA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a highly organized Executive Personal Assistant to support a business owner with a wide range of detail-oriented business and personal priorities in Berks County. This position is ideal for someone who is resourceful, discreet, and comfortable taking initiative in a fast-moving environment. The Personal Assistant will anticipate needs, keep activities on track, and create structure that helps the executive stay focused on high-value decisions. Responsibilities:• Oversee a dynamic schedule by arranging appointments, coordinating meetings, and resolving calendar conflicts before they become issues.• Plan and manage travel from start to finish, including itineraries, lodging, transportation, backup arrangements, and other trip details for domestic and international travel.• Coordinate media-related activities ensuring all logistics are handled smoothly.• Handle sensitive personal and business information with a high level of confidentiality, professionalism, and sound judgment.• Maintain momentum on active projects by tracking deadlines, monitoring action items, and following up with stakeholders to ensure timely completion.• Improve day-to-day efficiency by identifying workflow gaps, recommending practical solutions, and independently advancing initiatives with minimal oversight.• Manage household operations by overseeing service providers, supervising home-related projects, and arranging errands, purchases, and recurring maintenance needs.• Act as a vehicle services coordinator by organizing registrations, inspections, insurance tracking, maintenance appointments, repairs, transportation, and detailing while keeping records current.
2026-07-20T00:00:00Z

Executive Assistant

Trexlertown, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling for executives.</li><li>Coordinate meetings, prepare agendas, take notes, and follow up on action items.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Screen calls, emails, and correspondence, prioritizing responses as needed.</li><li>Maintain confidential records and sensitive information with a high level of professionalism.</li><li>Support special projects and assist with office operations as needed.</li></ul>
2026-07-24T00:00:00Z

Executive Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Are you a proactive professional who thrives in a fast-paced environment and enjoys keeping executives organized and productive? We are looking for a highly polished Executive Assistant who can provide exceptional administrative support while managing multiple priorities with professionalism and discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Prepare presentations, reports, meeting materials, and correspondence</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize meetings, take meeting notes, and follow up on action items</li><li>Handle confidential information with the utmost discretion</li><li>Support special projects and ensure timely completion of key initiatives</li><li>Manage office communications and assist with event planning as needed</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, maintain confidentiality, and ensure the smooth day-to-day operation of executive activities. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Arrange travel accommodations, itineraries, and expense reporting.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize and support meetings, including preparing agendas, taking notes, and following up on action items.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Assist with special projects and provide general administrative support as needed.</li><li>Monitor deadlines and help ensure timely completion of key initiatives.</li></ul>
2026-08-06T00:00:00Z

Human Resources (HR) Assistant

Fort Washington, PA
onsite
Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support regional HR operations for an organization based in Pennsylvania. This contract opportunity is ideal for someone who enjoys balancing administrative precision with employee support across multiple states. In this role, you will help coordinate key HR activities throughout the employee lifecycle while partnering closely with HR team members to keep processes organized, compliant, and responsive. Responsibilities:• Support HR partners and team members with day-to-day coordination, documentation, and follow-up related to employee matters and routine operations.• Manage onboarding and separation activities by organizing onboarding steps, offboarding tasks, and employee status updates to create a smooth experience for staff.• Draft employment documents such as offer letters and other HR communications, and track pre-employment items including background screenings and required onboarding paperwork.• Review and complete onboarding requirements, including employment eligibility documentation, to help maintain compliance with applicable regulations.• Enter and update personnel changes in HR systems, including role changes, compensation adjustments, transfers, resignations, and terminations, while preserving accurate records.• Maintain confidential employee files and HR data with a strong focus on accuracy, consistency, and alignment with company policies and employment requirements.• Assist with audits, reporting requests, and process improvement efforts that strengthen efficiency and standardization across HR activities.• Collaborate with internal HR specialists and business stakeholders to support regional workforce needs and respond to employee inquiries in a timely manner.
2026-07-30T00:00:00Z

Human Resources (HR) Assistant

Bethlehem, PA
onsite
Temporary to Hire
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and organized HR Assistant to support daily human resources operations. This role is ideal for someone who enjoys administrative work, employee interaction, and helping maintain efficient HR processes. The HR Assistant will provide support in areas such as onboarding, recordkeeping, benefits administration, and recruitment coordination. Key Responsibilities:<ul><li>Assist with day-to-day HR administrative tasks</li><li>Maintain accurate employee records and HR databases</li><li>Support the recruitment process by scheduling interviews and coordinating candidate communications</li><li>Prepare onboarding materials and assist with new hire orientation</li><li>Respond to employee inquiries regarding policies, benefits, and HR procedures</li><li>Help process employee paperwork, including new hire, termination, and status change documentation</li><li>Assist with benefits enrollment and leave administration</li><li>Support compliance with company policies and employment regulations</li><li>Prepare reports, letters, and other HR-related documents as needed</li></ul>
2026-08-06T00:00:00Z

Sr. Paralegal

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced Paralegal to support a busy personal injury litigation practice. This permanent position is based onsite five days per week and will play a central role in keeping cases organized, moving forward, and ready for each stage of the legal process. The ideal candidate brings strong litigation knowledge, sound judgment, and the ability to manage competing priorities in a fast-paced law firm environment. Responsibilities: • Support attorneys throughout the lifecycle of personal injury matters, from initial case development through resolution or trial. • Prepare, review, and organize legal documents such as complaints, motions, subpoenas, discovery materials, and related correspondence. • Handle electronic filing activities and track procedural deadlines for matters pending in both state and federal courts. • Coordinate case events including depositions, mediations, arbitrations, hearings, and other scheduled appearances. • Assemble trial materials by preparing exhibits, witness documentation, case binders, and other supporting records needed for court. • Maintain accurate case files and monitor calendars to help ensure timely filings, responses, and follow-up actions. • Communicate with attorneys, courts, outside parties, and service providers to keep litigation activity progressing efficiently.
2026-07-27T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-31T00:00:00Z

Sr. Accountant

Cresco, PA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Senior Accountant to join our finance team in Cresco, Pennsylvania. In this role, you will support accurate financial reporting, maintain the integrity of accounting records, and help drive an efficient close process. This position works closely with the Controller and partners with colleagues across the business to strengthen reporting, compliance, and day-to-day accounting operations. Responsibilities: • Direct critical activities tied to monthly and annual close cycles, including preparing entries and reviewing ledger activity for accuracy and completeness. • Perform detailed reconciliations across balance sheet accounts and investigate discrepancies to ensure reliable financial records. • Produce and evaluate financial reports such as income statements and balance sheets, highlighting trends and meaningful variances against plans or forecasts. • Support consolidated reporting activities and help ensure results are compiled accurately across entities or business segments. • Prepare audit schedules, supporting documentation, and workpapers needed for internal reviews and external audit requests. • Monitor fixed asset records by tracking acquisitions, retirements, and depreciation while maintaining an accurate asset ledger. • Contribute to a strong control environment by following accounting policies, reinforcing compliance practices, and identifying areas of risk. • Recommend and help implement improvements to accounting workflows, systems, and reporting methods to enhance efficiency and precision. • Partner with cross-functional teams and provide guidance to less experienced accounting staff on procedures, reporting needs, and complex accounting matters.
2026-07-29T00:00:00Z

Sr. Accountant

Philadelphia, PA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Robert Half is looking for an experienced Sr. Accountant to support financial reporting, project analysis, and compliance activities for a long-term contract opportunity based in Philadelphia, Pennsylvania. This Sr. Accountant will contribute to month-end close, budgeting oversight, and audit preparation while partnering with operational leaders to improve financial visibility and accountability. The ideal candidate brings strong technical accounting knowledge, sound analytical judgment, and the ability to communicate financial matters clearly across a range of stakeholders. Make an impact and get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215-568-4580 and mention Job reference #03720-0013483562 As a Senior Accountant your responsibilities will include but are not limited to:• Evaluate monthly project and division-level financial results, identify variances, and work closely with project leaders to keep spending and timelines aligned with approved plans. • Develop quarterly management reports that summarize financial performance, highlight key trends, and support leadership decision-making. • Participate in the monthly close process by preparing journal entries, maintaining the general ledger, and reviewing reconciliations for accuracy and completeness. • Track benefit-related expenses such as healthcare, pension, and other fringe costs to help ensure budgets remain accurate and well controlled. • Advise department leadership and project teams on accounting treatment, financial procedures, and grant-related administration at the project or contract level. • Enhance reporting processes by analyzing organization-wide budgets and forecasting expenditure patterns to improve monitoring of cost trends. • Support annual audit and compliance activities, including preparation of schedules, gathering documentation, and responding to audit requests. • Prepare financial statements in accordance with generally accepted accounting principles and assist with indirect cost and post-employment benefit analyses. • Provide cross-functional support for accounting, payroll, accounts payable, purchasing, and other finance-related initiatives, including special projects and process improvements.
2026-08-05T00:00:00Z

Sr. Accountant

Colmar, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Senior AccountantA client of ours is looking a Senior Accountant for a contract role to join their growing accounting team. This role will play a key part in the month-end close process, financial reporting, account reconciliations, and ensuring compliance with accounting standards. The ideal candidate will have strong experience working within a complex corporate accounting environment and be proficient with SAP and BlackLine. Responsibilities of Senior Accountant <ul><li>Execute and support the monthly, quarterly, and annual close processes to ensure timely and accurate financial reporting.</li><li>Prepare and review journal entries, account reconciliations, and supporting schedules.</li><li>Manage and reconcile intercompany transactions and balances across multiple entities.</li><li>Perform lease accounting activities and ensure compliance with applicable accounting standards.</li><li>Assist with financial statement preparation and variance analysis.</li><li>Investigate and resolve accounting discrepancies and unusual transactions.</li><li>Utilize SAP for general ledger, reporting, and financial analysis activities.</li><li>Leverage BlackLine for account reconciliations, transaction matching, and close management processes.</li><li>Support internal and external audit requests by providing required documentation and analysis.</li><li>Identify opportunities to improve accounting processes, controls, and efficiencies.</li><li>Collaborate with finance and operational teams on accounting-related initiatives and projects.</li><li>Maintain compliance with company policies, accounting standards, and internal controls.</li></ul>
2026-07-28T00:00:00Z

Sr. Accountant

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Job SummaryWe are seeking a detail-oriented SR. Accountant to support day-to-day accounting operations and month-end close activities. This role will focus on maintaining accurate financial records, reconciliations, and supporting reporting needs across the organization. The ideal candidate has a strong accounting foundation, is process-driven, and comfortable working in a fast-paced environment.Key Responsibilities<ul><li>Prepare and maintain journal entries, account reconciliations, and general ledger activity</li><li>Assist with month-end and year-end close processes</li><li>Analyze financial data to ensure accuracy and compliance</li><li>Support preparation of financial statements and internal reports</li><li>Assist with audits and respond to auditor requests</li><li>Maintain documentation and ensure adherence to internal controls</li><li>Collaborate with internal departments to resolve accounting discrepancies</li><li>Support process improvements and accounting best practices</li></ul>
2026-07-24T00:00:00Z

Sr. Accountant

Trenton, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A rapidly expanding manufacturing company is adding a newly created Senior Accountant position to support its continued growth. This is an excellent opportunity for an accounting candidate who wants tolearn grow within a thriving organization.Key Responsibilities<ul><li>Play a hands‑on role in the monthly close process, including journal entries, reconciliations, and variance analysis.</li><li>Assist in preparing monthly financial statements and management reporting.</li><li>Ensure accuracy, compliance, and timely processing across all general accounting functions.</li></ul>
2026-07-17T00:00:00Z

Sr. Accountant

Jenkintown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our growing client wishes to hire a Senior Accountant with experience working in financial management of a growing multi-entity organization. As the Senior Accountant, you will oversee the general ledger system, assist with preparing accruals, support tax compliance, prepare annual tax filings, complete bank reconciliations, draft financial reports, coordinate the month end/year end close prepare data for monthly journal entries, assist with monthly balance sheet reconciliation, perform account reconciliations, assist with the annual audit process, maintain financial records, and perform financial analysis as needed. The successful candidate for this role will have sharp analytical skills, excellent time management abilities, and strong written and verbal communication skills. How you will make an impact· Implement revenue generating control systems· Prepare monthly financial statements· Complete month close general ledger activities· Assist with the auditing process· Balance Sheet Reconciliation· Review year-end recovery chargebacks· Budget Management· 1099 Reporting · Cash flow forecasting/reporting· Assist with tax filing/compliance· Perform account reconciliation
2026-07-22T00:00:00Z

Sr. Accountant

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are seeking a detail-oriented and experienced Senior Accountant to join our finance team. This role will be responsible for supporting the monthly close process, financial reporting, and consolidations across multiple entities. The ideal candidate will have a strong accounting foundation, preferably within a manufacturing environment, and experience working in a multi-entity structure. This position plays a key role in maintaining accurate financial records, supporting timely close activities, and strengthening reporting quality across the organization. The ideal candidate brings strong technical accounting knowledge, a process-improvement mindset, and the ability to turn financial data into clear, actionable insight. Responsibilities:• Oversee core accounting activities by preparing journal entries, reconciling balance sheet accounts, and maintaining the accuracy of the general ledger.• Support monthly and annual close cycles by completing assigned deliverables on schedule and helping ensure financial results are reported correctly.• Conduct research on accounting matters and apply guidance to support sound financial treatment and documentation.• Administer rebate and royalty calculations, record related accruals, and coordinate timely payment processing.• Maintain records and supporting schedules for stock-based compensation and ensure documentation remains audit-ready.• Track debt-related schedules and assist with required reporting tied to financing arrangements.• Manage fixed asset accounting by monitoring additions, disposals, and depreciation while reconciling supporting schedules to the ledger.• Investigate variances and accounting inconsistencies, then work with stakeholders to resolve issues efficiently.• Contribute to budgeting activities, audit support, special projects, and ongoing improvements to reporting and accounting processes.
2026-07-13T00:00:00Z

Accounting Assistant

West Chester, PA
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support day-to-day financial operations for an organization in West Chester, Pennsylvania. This is a fully onsite Contract position offering an excellent opportunity for someone who enjoys working across billing, payables, receivables, and account reconciliation activities. The ideal candidate will bring strong accuracy, sound accounting fundamentals, and the ability to manage a steady flow of transactional work in a fast-paced environment. Responsibilities:• Process freight-related invoices and claim documentation accurately while maintaining organized financial records.• Prepare and apply credit memos to customer or supplier accounts in accordance with established accounting procedures.0k;' • Review supplier statements, investigate discrepancies, and coordinate timely resolution of outstanding items.• Support billing activities by validating invoice details, entering transaction data, and helping ensure accurate customer charges.• Perform accounts payable and accounts receivable tasks, including invoice coding, data entry, and payment tracking.• Complete bank reconciliations by comparing financial records against account activity and resolving variances.• Use QuickBooks and Excel to maintain accounting information, generate reports, and monitor transactional accuracy.• Assist with finance-related operational changes or workflow updates as needed while maintaining continuity in daily processing.
2026-07-27T00:00:00Z