A well-established and growing organization is seeking a dedicated Human Resources Assistant to support the Human Resources Manager at their corporate office in Newtown, PA.<br><br>Key Responsibilities:<br>As a Human Resources Assistant, you will play a vital role in ensuring efficient day-to-day HR operations. Specific duties include:<br><br>HRIS Administration:<br><br>Manage employee data, payroll, and reporting within the ADP Workforce Now system.<br>Ensure data accuracy and respond to system-related inquiries.<br>Data Entry:<br><br>Accurately input and maintain employee records in HR systems.<br>Ensure all employee information is current and error-free for payroll, benefits, and compliance purposes.<br>Payroll Support:<br><br>Assist in the preparation and processing of payroll.<br>Verify timecards, address discrepancies, and ensure adherence to regulations and company policies.<br>Benefits Administration Support:<br><br>Provide assistance during open enrollment periods and benefits audits.<br>Help employees navigate benefits enrollment, changes, and inquiries in a professional manner.<br>General Administrative Duties:<br><br>Manage the filing of employee documents, prepare reports, schedule meetings, and assist with other HR-related tasks as needed. Current experience using ADP is required. For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you!
We are looking for an experienced Defense Litigation Legal Assistant to join our team in Wilmington, Delaware. In this role, you will support a small healthcare-focused legal practice consisting of three attorneys. This is a long-term contract position that requires a strong background in civil and insurance defense litigation.<br><br>Responsibilities:<br>• Coordinate and manage e-filing processes for legal documents across various court systems.<br>• Prepare and file court pleadings, motions, and other legal paperwork to ensure timely submissions.<br>• Maintain and update attorneys' calendars, including scheduling court appearances, meetings, and deadlines.<br>• Support defense litigation efforts by organizing case files, conducting research, and compiling necessary documentation.<br>• Assist attorneys with insurance defense litigation tasks, ensuring accuracy and compliance with legal requirements.<br>• Communicate effectively with clients, court personnel, and opposing counsel to facilitate case progress.<br>• Handle healthcare-related legal matters, providing administrative assistance and documentation as needed.<br>• Ensure all court filings and legal procedures adhere to jurisdictional rules and regulations.<br>• Organize and prioritize tasks in a fast-paced legal environment to meet deadlines efficiently.
<p>We are seeking a detail-oriented <strong>Operations Assistant</strong> to join our team on a contract basis, with the potential for long-term placement. This role requires strong organizational skills and the ability to handle administrative, clerical, and data entry tasks efficiently. The ideal candidate will thrive in a collaborative environment while maintaining accuracy and professionalism in their work.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform accurate data entry and assist with preparing records using established templates and procedures.</li><li>Manage digital files, including imaging, document indexing, and electronic routing to ensure efficient processing.</li><li>Maintain and organize files, ensuring all documentation is up-to-date and easily accessible.</li><li>Provide general administrative support, including preparing correspondence and scanning documents.</li><li>Collaborate with team members to resolve issues and maintain effective communication.</li><li>Prioritize tasks effectively to meet deadlines and ensure smooth workflow.</li><li>Assist with scheduling, organizing files, and other office support functions as needed.</li><li>Ensure compliance with organizational policies and procedures while working under moderate supervision.</li><li>Contribute to additional tasks and projects as assigned to support overall operational needs.</li></ul><p><br></p>
<p>Growing client located in the Northern Delaware area is looking to hire an Accounting Assistant to support their corporate investment teams. This Accounting Assistant must have a flair for numbers and should be familiar with processing accounts receivable/payable transactions, they will also assist with billing and collections, account reconciliations, bank reconciliations, invoice processing, journal entries, and assisting with accounting projects. Ultimately, the successful Accounting Assistant will assist with providing thorough accounting and administrative support to the finance team.</p><p><br></p><p>Primary Responsibilities</p><p>· Analyze accounting data</p><p>· Journal Entries</p><p>· Maintain accounts payable records</p><p>· Payroll Documentation</p><p>· General ledger/account reconciliations</p><p>· Process overtime/bonus information</p><p>· Accounting Projects</p><p>· Assist with employee onboarding</p><p>· Credit Card Reconciliation</p>
<p>We are looking for an organized and personable Front Desk Coordinator to join a Charter school located in the Greater Philadelphia Region on a contract basis for 3-4 months. In this role, you will be the first point of contact for visitors while also supporting the administrative needs of the office. This Front Desk Coordinator position requires excellent communication skills, efficiency with technology, and a proactive approach to managing daily tasks.</p><p><br></p><p>What you get to do every single day:</p><p>• Record and maintain accurate documentation for late notes and early dismissals.</p><p>• Serve as a liaison between families, guardians, teachers, and staff to ensure smooth communication.</p><p>• Perform data entry tasks and maintain spreadsheets with precision and attention to detail.</p><p>• Coordinate and schedule meetings for the Dean, Principal, Assistant Principal, and other key staff members.</p><p>• Handle filing, scanning, copying, printing, and other clerical duties to support the office.</p><p>• Manage the distribution and organization of incoming and outgoing mail.</p><p>• Provide reception and concierge services to ensure visitors and callers receive prompt assistance.</p><p>• Operate multi-line phone systems effectively to answer and direct inbound calls.</p>
We are looking for a detail-oriented and experienced Legal Assistant to join a dynamic personal injury law firm in Cherry Hill, New Jersey. This in-office role offers the chance to collaborate with skilled attorneys on a variety of litigation cases while contributing to the firm's growth and success. If you have a passion for the legal field and thrive in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative and legal support for a caseload of active litigation matters.<br>• Maintain and organize litigation calendars, ensuring accurate scheduling of deadlines, hearings, and depositions.<br>• Draft, format, and proofread legal documents, including pleadings, motions, and discovery responses.<br>• File legal documents with courts, adhering to strict deadlines and jurisdictional requirements.<br>• Communicate effectively with clients, court personnel, and other involved parties to facilitate case progress.<br>• Use Clio software extensively for case management and document organization, ensuring all information is up-to-date.<br>• Assist with trial preparation, including organizing exhibits, coordinating witness schedules, and preparing trial binders.<br>• Collaborate with the legal team to optimize workflows and implement new technologies for greater efficiency.<br>• Perform general administrative tasks, such as managing correspondence, maintaining case files, and assisting with billing processes.
<p>We are seeking an experienced and resourceful <strong>Office Administrator</strong> to oversee the day-to-day operations of a busy office environment. The ideal candidate will bring a solutions-oriented mindset to ensure the smooth functioning of office logistics, vendor management, and administrative support. This position is 100% on-site and requires excellent organizational and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor office supply inventory and place orders as needed.</li><li>Act as the first point of contact for incoming calls and visitors, providing excellent customer service.</li><li>Manage vendor relationships, ensuring timely delivery of services and supplies.</li><li>Coordinate office maintenance and repairs in collaboration with external service providers.</li><li>Assist with the preparation of reports, presentations, and other administrative documents.</li><li>Support team events and meetings, including scheduling, note-taking, and room set-up.</li></ul><p><br></p>
<p>We are looking for an Office Services Coordinator to join our team in Allentown, PA. In this role, you will manage office operations to ensure a seamless and organized work environment. This is a long-term contract position requiring in-person attendance, with the potential for extension or conversion to a permanent role.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and replenish supplies and inventory across various office areas to maintain availability.</p><p>• Ensure conference rooms are clean, organized, and equipped with necessary materials such as notepads, markers, and refreshments.</p><p>• Maintain stock levels in kitchen and bathroom areas, including items such as soap, paper towels, and toiletries.</p><p>• Transport and restock copy paper for printers and copiers in shared office spaces.</p><p>• Manage the storage room by organizing items, ensuring proper labeling, and maintaining accessibility.</p><p>• Oversee kitchen inventory, including utensils, snacks, coffee pods, and cleaning supplies.</p><p>• Utilize the internal work order system to track, manage, and respond to maintenance and supply requests.</p><p>• Clean and maintain coffee machines to ensure functionality and stock necessary supplies for daily use.</p><p>• Assist with other administrative tasks as required, such as escorting visitors and coordinating office cleanliness.</p>
<p>We are seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join our team. This position plays a pivotal role in ensuring smooth office operations and supporting leadership team with administrative tasks. We are looking for a polished professional with strong communication skills and an ability to manage multiple priorities. This is an on-site position with a chance to transition into a permanent role after successful completion of the contract period.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day administrative activities, ensuring the office operates efficiently.</li><li>Manage scheduling, calendar coordination, and meeting logistics for team leads or executives.</li><li>Create, edit, and maintain spreadsheets, PowerPoint presentations, and internal reports.</li><li>Act as the point of contact for vendors, clients, and internal staff regarding administrative needs.</li><li>Maintain filing systems and perform data entry tasks with accuracy.</li><li>Assist with ad hoc projects, event coordination, and other duties as needed.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Princeton, New Jersey. In this short term Contract position, you will play a vital role in supporting daily operations and ensuring smooth workflow within the organization. This role is ideal for someone with strong administrative skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules, appointments, and meetings to optimize time management.</p><p>• Handle inbound calls professionally, ensuring inquiries are addressed or redirected efficiently.</p><p>• Provide administrative support for benefits-related processes, ensuring timely and accurate documentation.</p><p>• Maintain and organize records, files, and documentation to ensure accessibility and compliance.</p><p>• Collaborate with team members to streamline workflows and improve operational efficiency.</p><p>• Assist in preparing reports as required.</p><p>• Serve as a point of contact for internal and external communications, ensuring clear and effective exchanges.</p><p>• Support onboarding processes for new hires, including scheduling and documentation.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
