19 Results for Entry Level Administrative Assistant Jobs in Allentown, PA

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Administrative Assistant

Trenton, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting. Responsibilities:• Maintain and update donor profiles, ensuring records are complete, accurate, and current.• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
2026-10-07T00:00:00Z

Administrative Assistant

Easton, PA
onsite
Temporary to Hire
22 - 26 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, detail oriented work environment. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple priorities with accuracy and discretion. Key Responsibilities:<ul><li>Provide general administrative support to leadership and team members.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare reports, presentations, and other business documents.</li><li>Maintain filing systems, records, and office supplies.</li><li>Coordinate travel arrangements and expense reporting as needed.</li><li>Assist with data entry, invoice processing, and routine clerical tasks.</li><li>Welcome visitors and support front office coverage when required.</li><li>Help maintain organized workflows and support special projects.</li></ul>
2026-10-15T00:00:00Z

Administrative Assistant

Blue Bell, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism. Key Responsibilities:<ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative workflow. The ideal candidate will be proactive, detail oriented, and capable of managing multiple tasks while providing excellent internal and external customer service. Key Responsibilities: <ul><li>Provide administrative support to managers, teams, and departments </li><li>Answer and direct phone calls, emails, and other correspondence </li><li>Schedule meetings, appointments, and maintain calendars </li><li>Prepare reports, presentations, and other business documents </li><li>Organize and maintain filing systems, records, and office supplies </li><li>Greet visitors and provide general support to clients and staff </li><li>Coordinate travel arrangements and expense reporting, as needed </li><li>Assist with data entry, invoice processing, and basic bookkeeping tasks </li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-10-05T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
18 - 21 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant for a short-term assignment expected to last several weeks. This opportunity is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with minimal supervision, and delivers attentive service to visitors, customers, and internal teams. In this role, the Administrative Assistant will support daily office operations through a mix of clerical, customer-facing, recordkeeping, and office coordination responsibilities that help ensure smooth day-to-day workflow. Responsibilities:• Support routine administrative operations by preparing documents, maintaining records, and assisting with general office needs.• Welcome visitors, identify the purpose of their visit, and connect them with the appropriate department or staff member.• Coordinate incoming and outgoing mail, including post office pickups and deliveries as needed.• Process in-person payments accurately and provide courteous assistance at service windows.• Enter, update, and maintain information in computerized systems, including Munis and other internal applications.• Organize and maintain filing systems, mailing lists, inventory records, and databases to ensure information remains current and accessible.• Order office materials, supplies, and outside services to support uninterrupted operations.• Perform basic financial support tasks such as handling cash, recording payments, and assisting with banking-related activities.• Partner with customer service teams to help manage survey card processing and check-related administrative support.• Respond to inbound calls, email correspondence, and appointment scheduling requests in a timely and attentive manner.
2026-10-15T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary to Hire
19 - 21 USD / Hourly
Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure an efficient, professional workplace. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle a wide range of administrative tasks. Key Responsibilities<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Coordinate office communications and support special projects as needed</li><li>Greet visitors and help maintain a professional office environment</li></ul>
2026-10-15T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T00:00:00Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-10-05T00:00:00Z

Executive Assistant

Whitehall, PA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-05T00:00:00Z

Bilingual Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and detail oriented Bilingual Administrative Assistant to support daily office operations and provide administrative assistance to internal teams and external clients. The ideal candidate is highly organized, communicates effectively in English & Spanish, and can manage multiple priorities in a fast-paced environment. Key Responsibilities: <ul><li>Provide general administrative support, including calendar management, meeting coordination, and document preparation.</li><li>Answer and direct phone calls, emails, and other correspondence in both languages.</li><li>Greet visitors and provide detail oriented front-office support.</li><li>Translate verbal and written communications as needed.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Schedule appointments, travel, and meetings for managers or team members.</li><li>Assist with data entry, report preparation, and spreadsheet tracking.</li><li>Support internal departments with clerical tasks and special projects.</li><li>Order office supplies and help maintain smooth day-to-day office operations.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-10-05T00:00:00Z

Accountant - Entry Level

Hamilton, NJ
onsite
Temporary to Hire
17 - 18 USD / Hourly
Our client is seeking a motivated and detail-oriented Entry-Level Staff Accountant to join their accounting team. This is an excellent opportunity for a recent accounting graduate or an early-career detail oriented looking to build their accounting skills and gain hands-on experience in a detail oriented environment. The ideal candidate is organized, analytical, eager to learn, and ready to contribute to day-to-day accounting operations while developing their career. Key Responsibilities Assist with general ledger maintenance and journal entries. Support month-end and year-end closing activities. Perform account reconciliations and investigate discrepancies. Assist with accounts payable, accounts receivable, and expense tracking. Maintain accurate financial records and supporting documentation. Help prepare financial statements, reports, and schedules. Assist with audits and other accounting-related projects as needed. Identify opportunities to improve accounting processes and efficiency.
2026-10-14T00:00:00Z

Administrative Assistant III (Contractor)

Southfield, MI
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Administrative Assistant III (Contractor) to support day-to-day office operations in Southfield, MI. This Long-term Contract position is ideal for someone who can keep the workplace organized, stocked, and running smoothly while assisting employees, vendors, and the Facilities team with routine administrative needs. The role works under close supervision and contributes to a safe, detail-oriented, and efficient office environment. Responsibilities:• Coordinate daily administrative activities that help the office operate efficiently and remain well organized.• Monitor workplace supply levels and arrange replenishment to ensure essential items are consistently available.• Support employees and internal teams by responding to routine office and facilities-related requests in a timely manner.• Work with vendors to help schedule services, track visits, and maintain smooth communication regarding office needs.• Assist in maintaining a clean, orderly, and safe workplace by following established office procedures and reporting concerns as needed.• Provide general clerical support, including handling documentation, tracking requests, and updating administrative records.• Partner with the Facilities team on recurring operational tasks and help follow up on open items to completion.
2026-09-21T00:00:00Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-05T00:00:00Z

Data Entry Clerk

Allentown, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and dependable Data Entry Clerk to join a local and growing team. In this role, you will be responsible for accurately entering, updating, and maintaining information in company databases and systems. The ideal candidate is organized, efficient, and committed to maintaining a high level of accuracy in a fast-paced environment. Key Responsibilities:<ul><li>Enter, update, and verify data in internal systems and databases.</li><li>Review source documents for accuracy and completeness.</li><li>Identify and correct data entry errors promptly.</li><li>Maintain confidentiality of sensitive information.</li><li>Organize and file digital and paper records as needed.</li><li>Generate routine reports and assist with administrative tasks.</li><li>Communicate with team members to resolve discrepancies in data.</li></ul>
2026-10-02T00:00:00Z

Legal Assistant

West Chester, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are looking for a skilled Legal Assistant to join a respected law firm in Pennsylvania. This position supports attorneys in a busy practice and is well suited for someone who stays organized, manages competing priorities effectively, and works confidently under tight deadlines. The ideal candidate brings prior law firm experience, strong administrative judgment, and a detail-oriented approach to client and attorney support. Responsibilities: • Coordinate attorney schedules by organizing meetings, court dates, appointments, and critical deadlines to keep daily operations on track. • Draft, revise, and finalize legal correspondence, memoranda, and other case-related documents with accuracy and consistent formatting. • Prepare written materials from dictation and assist attorneys with document production as needed. • Maintain both digital and physical case files to ensure records are complete, organized, and easy to retrieve. • Arrange meetings, reserve conference space, and support day-to-day office logistics for the legal team. • Record attorney time, assist with billing activities, and help prepare invoices for client matters. • Support matter intake by completing conflict checks and opening new files in accordance with firm procedures. • Submit court and agency filings electronically while ensuring deadlines and filing requirements are met. • Manage incoming and outgoing mail, overnight packages, client communications, file closures, and additional front-office or clerical support when required.
2026-09-17T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a Legal Assistant to support attorneys and legal professionals with transactional, administrative, and corporate-related work. This role contributes to efficient matter management by coordinating documents, maintaining records, and helping keep deadlines on track. The ideal candidate brings strong organizational ability, sound judgment, and experience handling multiple priorities in a meticulous legal environment. Responsibilities: • Support attorneys with day-to-day legal and administrative tasks related to client matters and business transactions, helping ensure responsive and organized service. • Partner with the lead Corporate Paralegal on business entity formation activities, required filings, and upkeep of corporate records. • Assist in reviewing files and materials for diligence requests, organizing key documents, and preparing information needed for transactions. • Coordinate calendars, track important dates, and help manage deadlines to keep legal work progressing on schedule. • Prepare, format, file, and maintain legal documents using e-filing tools, court filing procedures, and document management systems as appropriate. • Organize matter documentation, correspondence, and supporting records so information is accurate, accessible, and current. • Communicate effectively with attorneys, internal stakeholders, and external contacts to gather information and support ongoing legal work.
2026-10-15T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-09-28T00:00:00Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-10-02T00:00:00Z

19 results for Entry Level Administrative Assistant in Allentown, PA