We are looking for a dedicated Switchboard Operator to join our team in Seattle, Washington. In this role, you will handle high-volume communication tasks within a hospital environment, ensuring efficiency and attention to detail in every interaction. This is a long-term contract position offering a unique opportunity to contribute to critical hospital operations.<br><br>Responsibilities:<br>• Manage and transfer a high volume of incoming calls across the hospital system with care and accuracy.<br>• Promptly activate and announce emergency codes, such as medical emergencies or fire alarms, with precision and urgency.<br>• Respond effectively to high-pressure situations, including initiating lockdown procedures as needed.<br>• Create and manage communication pages using a ticket-based system to ensure timely delivery.<br>• Support patient communication needs, including calls placed through bedside systems.<br>• Deliver clear and detail-oriented overhead announcements to maintain smooth hospital operations.<br>• Adhere to established emergency protocols and hospital procedures, ensuring consistent and accurate communication.
We are looking for a dedicated and organized Receptionist to join our team in Boardman, Ohio. This is a long-term contract position offering the opportunity to grow from part-time to permanent employment. The ideal candidate will play a key role in managing front office operations while ensuring smooth communication and efficient handling of administrative tasks.<br><br>Responsibilities:<br>• Manage the reception area by answering and directing inbound calls using a multi-line phone system.<br>• Handle incoming mail by sorting and organizing large volumes efficiently.<br>• Perform document scanning tasks to ensure accurate digital records.<br>• Enter data into systems with precision and attention to detail.<br>• Provide excellent communication and customer service to visitors and callers.<br>• Maintain professionalism while managing switchboard operations for up to 10 phone lines.<br>• Assist with general administrative duties as required to support office operations.
We are looking for a detail-oriented and friendly Receptionist to join our team in Northville, Michigan. In this long-term contract position, you will serve as the first point of contact for clients, ensuring a welcoming and organized office environment. This role offers an excellent opportunity to showcase your communication and multitasking skills in a dynamic setting.<br><br>Responsibilities:<br>• Welcome and assist clients upon arrival, ensuring a positive and detail-oriented experience.<br>• Manage a multi-line phone system, directing calls efficiently and providing accurate information.<br>• Handle inbound calls, addressing inquiries and routing them to the appropriate departments.<br>• Maintain and organize the front desk area to uphold a tidy and presentable workspace.<br>• Support administrative tasks, including scheduling and document preparation.<br>• Operate a switchboard system with up to ten phone lines, ensuring seamless communication.<br>• Collaborate with team members to assist in tax preparation processes.<br>• Ensure timely and accurate communication within the office to support daily operations.
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
We are looking for a detail-oriented and organized Receptionist to join our team in Torrance, California. In this Contract to permanent position, you will play a vital role in ensuring smooth front desk operations and providing excellent customer service. This role requires strong communication skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and ensure they are directed to the appropriate person or department promptly.<br>• Manage a multi-line phone system, answering inbound calls and transferring them as needed.<br>• Handle switchboard operations efficiently for phone systems with 1 to 10 lines.<br>• Provide accurate information to callers and resolve basic inquiries in a courteous manner.<br>• Maintain a clean and organized reception area to create a welcoming environment.<br>• Assist with administrative tasks such as scheduling appointments or managing mail.<br>• Ensure confidentiality and a high standard of conduct when handling sensitive information.<br>• Communicate effectively with team members and external clients to support daily operations.
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in McLean, Virginia. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be working Monday to Friday form 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly and assist them with inquiries or directions.</p><p>• Manage a multi-line phone system, answering inbound calls promptly and courteously.</p><p>• Coordinate concierge services to meet the needs of guests and staff.</p><p>• Perform filing and maintain accurate records to ensure efficient document management.</p><p>• Provide support in medical front office tasks, including scheduling and patient coordination.</p><p>• Maintain the front desk area, ensuring it is organized and welcoming.</p><p>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.</p><p>• Handle switchboard operations effectively, managing calls across multiple lines.</p><p>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.</p><p>• Assist with general administrative tasks as needed to support overall operations.</p>
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in McLean, Virginia. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be working Monday to Friday form 8 am to 5 pm onsite.</p><p><br></p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Greet visitors and clients warmly and assist them with inquiries or directions.</p><p>• Manage a multi-line phone system, answering inbound calls promptly and courteously.</p><p>• Coordinate concierge services to meet the needs of guests and staff.</p><p>• Perform filing and maintain accurate records to ensure efficient document management.</p><p>• Provide support in medical front office tasks, including scheduling and patient coordination.</p><p>• Maintain the front desk area, ensuring it is organized and welcoming.</p><p>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.</p><p>• Handle switchboard operations effectively, managing calls across multiple lines.</p><p><br></p><p>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.</p><p><br></p><p>• Assist with general administrative tasks as needed to support overall operations.</p>
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Farifax, Virginia. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be working Monday to Friday form 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly and assist them with inquiries or directions.</p><p>• Manage a multi-line phone system, answering inbound calls promptly and courteously.</p><p>• Coordinate concierge services to meet the needs of guests and staff.</p><p>• Perform filing and maintain accurate records to ensure efficient document management.</p><p>• Provide support in medical front office tasks, including scheduling and patient coordination.</p><p>• Maintain the front desk area, ensuring it is organized and welcoming.</p><p>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.</p><p>• Handle switchboard operations effectively, managing calls across multiple lines.</p><p>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.</p><p>• Assist with general administrative tasks as needed to support overall operations.</p>
<p>We are looking for a friendly and organized Receptionist to join our team in Carmel, Indiana. In this Contract to permanent position, you will play a key role in ensuring smooth front desk operations and providing excellent support to both guests and team members. If you thrive in a dynamic environment and have a knack for multitasking, this opportunity is perfect for you. <strong>This position is fully on-site and will be 8:00am-4:00pm M-F</strong>. </p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors and guests with professionalism and a positive attitude.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Organize and file documents to ensure easy retrieval and proper record-keeping.</p><p>• Prepare and stuff envelopes for outgoing communications.</p><p>• Handle incoming mail and distribute it appropriately.</p><p>• Operate a multi-line switchboard to manage incoming calls efficiently.</p><p>• Maintain a clean and organized reception area.</p><p>• Collaborate with team members to support administrative tasks as needed.</p>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
We are looking for a detail-oriented and organized receptionist to join our team in Forest Hills, New York. This is a long-term contract position, ideal for someone with strong communication skills and experience managing multi-line phone systems. The role requires availability on Fridays and offers an opportunity to contribute to the operations of a respected non-profit organization.<br><br>Responsibilities:<br>• Answer and direct inbound calls using a multi-line phone system efficiently.<br>• Provide friendly and attentive customer service to visitors and callers.<br>• Manage a switchboard with 1-10 phone lines, ensuring smooth call handling.<br>• Maintain a welcoming and organized reception area.<br>• Assist with administrative tasks such as scheduling, filing, and data entry.<br>• Collaborate with team members to support daily operations.<br>• Handle inquiries and provide accurate information about the organization.<br>• Ensure all communication is handled promptly and with attention to detail.
<p>We are looking for a detail-oriented and friendly Receptionist to join a team on a part-time, contract basis. This role is based on site in Plymouth Meeting, Pennsylvania, and will require 15-20 hours per week over a six-month period. The ideal candidate will be organized, approachable, and capable of handling a variety of administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a detail-oriented and welcoming manner.</p><p>• Manage a multi-line phone system, directing calls to appropriate departments or individuals.</p><p>• Handle inbound calls promptly and efficiently, ensuring a high level of customer service.</p><p>• Perform switchboard operations for phone systems with up to 10 lines.</p><p>• Maintain the reception area to ensure it is clean and organized.</p><p>• Coordinate and manage schedules, appointments, and bookings as needed.</p><p>• Provide general administrative support to the team, including data entry and correspondence.</p><p>• Ensure timely communication and follow-ups for inquiries or requests.</p><p>• Assist with basic office tasks, such as filing and maintaining records.</p><p>• Support the implementation of any necessary organizational procedures related to reception duties.</p>
<p>Robert Half is partnering with a great company located in Irvine, CA! They are looking for a temp to hire Receptionist! </p><p><br></p><p>Responsibilities:</p><p>• Greets and direct visitors to office areas and conference rooms</p><p>• Politely answer, screens, and directs phone calls</p><p>• Scan and distribute mail correspondence to appropriate parties </p><p>• Schedules meetings and appointments</p><p>• Orders office supplies, and maintains inventory of supply room</p><p>• Maintain an orderly, clean, and stocked kitchen and break room.</p><p>• Orders lunch for events, as needed</p><p>• Makes travel arrangements and create detailed travel itineraries for international and domestic travel </p><p>• Maintains office filing system</p><p>• Acts as the point of contact between executives at the various business interests and internal/external clients</p><p>• Organizes and plans Calendaring of conference rooms</p><p>• Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties </p><p>• Maintains RSVPs and booking appointments for company events</p><p>• Occasionally runs errands for supplies or dropping off mail, as needed</p><p>• Completes and submits expense reports for regional staff</p><p>• Prepares and composes correspondence that may be confidential</p><p>• Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed</p><p><br></p><p>Qualifications: </p><p>• High School Diploma required</p><p>• Reliable transportation and a valid driver's license</p><p>• 3-5 year of experience as an administrative assistant with client facing experience</p><p>• Requires excellent communication and interpersonal skills, including verbal and written communication.</p><p>• Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook.</p><p>• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities.</p><p>• The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude. </p><p>• Must be able to work with and interact with employees throughout the organization.</p><p>• Ability to solve practical problems by analyzing information.</p>
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
We are looking for a personable and organized Receptionist to join our team in Fridley, Minnesota. In this role, you will be the first point of contact, providing exceptional customer service and handling a variety of administrative tasks. This is a long-term contract position offering the opportunity to work in a collaborative and detail-oriented environment.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage a multi-line phone system, routing calls efficiently and accurately.<br>• Respond to inbound calls and address inquiries with a high level of attention to detail.<br>• Maintain a clean and organized reception area.<br>• Provide administrative support, including document handling and communication management.<br>• Coordinate schedules and appointments as needed.<br>• Assist with basic office tasks to ensure smooth daily operations.<br>• Ensure messages are recorded and delivered promptly.<br>• Uphold confidentiality and demonstrate attention to detail in all interactions.
<p>We are looking for a skilled and personable Receptionist to join our team in Savannah, Georgia. This is a contract opportunity with the potential for long-term growth and career development. As the first point of contact for visitors and callers, you will play a crucial role in creating a welcoming and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors, ensuring a warm and detail-oriented greeting upon arrival.</p><p>• Manage and operate a multi-line phone system, handling inbound calls efficiently and directing them to the appropriate departments.</p><p>• Provide exceptional customer service by addressing inquiries and resolving concerns promptly.</p><p>• Assist with administrative tasks and ensure the reception area remains tidy and organized.</p><p>• Communicate effectively with internal teams and external contacts to facilitate smooth office workflows.</p><p>• Uphold confidentiality and a high standard of conduct in handling sensitive information.</p>
We are looking for a detail-oriented contract Receptionist to join our team in Meridian, Idaho. In this contract position, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient environment. If you excel in managing multi-line phone systems and have experience with Mac computers and Apple devices, we encourage you to apply. <br> Responsibilities: • Serve as the initial point of contact for visitors and clients, providing a warm and attentive greeting. • Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately. • Handle inbound calls efficiently, addressing inquiries or forwarding them to the relevant department. • Assist with daily mail tasks, including sorting, distributing, and preparing outgoing mail. • Maintain accurate records of call logs and visitor information. • Utilize Mac computers and Apple devices for administrative tasks and communications. • Ensure the reception area remains organized and presentable at all times. • Collaborate with team members to support various administrative functions. • Provide part-time coverage as needed to ensure seamless operations. • Coordinate with staff to ensure efficient scheduling and communication workflows.
We are looking for a detail-oriented and organized Receptionist to join our team in Charleston, South Carolina. This Contract to permanent position offers an excellent opportunity to contribute to a non-profit organization by providing front-desk support and exceptional customer service. The ideal candidate will possess strong communication skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and provide a welcoming environment at the front desk.<br>• Answer and manage a multi-line phone system, ensuring calls are directed to the appropriate departments.<br>• Handle inbound calls with courtesy and resolve inquiries effectively.<br>• Maintain the reception area by keeping it clean, organized, and presentable.<br>• Coordinate administrative tasks such as scheduling, filing, and document management.<br>• Provide support for office operations and assist with general clerical duties.<br>• Communicate clearly and effectively with staff, clients, and external stakeholders.<br>• Ensure confidentiality and security of sensitive information handled at the reception.<br>• Monitor and respond to incoming correspondence, emails, and messages.<br>• Assist in the organization and execution of office events and meetings.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in St. Louis Earnings Tx, Missouri. This part-time role is an excellent opportunity for individuals eager to provide exceptional service and maintain a welcoming environment for visitors. As the first point of contact, you will play a pivotal role in ensuring smooth operations at the front desk.<br><br>Responsibilities:<br>• Welcome visitors courteously and ensure they have appropriate appointments for entry.<br>• Handle incoming deliveries, including packages from various services.<br>• Manage parking validations and assist guests with parking assignments and ticketing.<br>• Organize and distribute incoming mail efficiently.<br>• Scan invoices and share digital copies with relevant team members.<br>• Answer and manage multi-line phone systems effectively.<br>• Direct inbound calls to the appropriate departments or individuals.<br>• Maintain a clean and organized reception area to enhance the overall visitor experience.<br>• Provide general administrative support as needed.
We are looking for a skilled and detail-oriented Receptionist to join our team on a contract basis in North Chelmsford, Massachusetts. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This position requires excellent organizational abilities and a commitment to delivering exceptional service. This is a contract position expected to last 3-5 weeks. <br> Responsibilities: • Greet visitors and clients warmly while maintaining a detail-oriented demeanor. • Manage and operate a multi-line phone system to direct calls appropriately. • Handle inbound calls efficiently, addressing inquiries or transferring to appropriate departments. • Ensure the reception area remains organized and presentable at all times. • Perform administrative tasks such as scheduling appointments and managing correspondence. • Assist with general office duties to support team operations. • Communicate effectively with team members to relay important messages or information. • Maintain confidentiality and protect sensitive information. • Provide support to part-time receptionists as needed. • Adapt to changing priorities and tasks in a fast-paced environment.
We are looking for a Front Desk Coordinator to join our team in Phoenix, Arizona. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of the front desk and related administrative tasks. This is a part-time opportunity requiring 20-30 hours per week, offering a dynamic and engaging work environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and detail oriented atmosphere.<br>• Manage incoming and outgoing mail, including sorting and organizing deliveries.<br>• Oversee the setup and cleanup of conference rooms to ensure readiness for meetings.<br>• Stock and maintain the break room with necessary supplies and refreshments.<br>• Handle phone calls efficiently using a multi-line switchboard system.<br>• Provide concierge services to support staff and guests as needed.<br>• Maintain cleanliness and organization of the front desk area.<br>• Assist with administrative tasks as assigned to support office operations.
<p>We are looking for a Front Desk Coordinator to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of the front desk and related administrative tasks. This is a part-time opportunity requiring 20-30 hours per week, offering a dynamic and engaging work environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet and assist visitors, ensuring a welcoming and detail oriented atmosphere.</p><p>• Manage incoming and outgoing mail, including sorting and organizing deliveries.</p><p>• Oversee the setup and cleanup of conference rooms to ensure readiness for meetings.</p><p>• Stock and maintain the break room with necessary supplies and refreshments.</p><p>• Handle phone calls efficiently using a multi-line switchboard system.</p><p>• Provide concierge services to support staff and guests as needed.</p><p>• Maintain cleanliness and organization of the front desk area.</p><p>• Assist with administrative tasks as assigned to support office operations.</p>
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Indianapolis, Indiana. This role requires excellent communication and multitasking abilities, as you will be the first point of contact for our clients and visitors. If you thrive in a dynamic environment and have a keen eye for detail, we invite you to apply.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Answer and manage incoming calls using a multi-line switchboard system.<br>• Perform data entry tasks with accuracy, including both numeric and textual information.<br>• Organize and maintain physical and digital filing systems to ensure accessibility.<br>• Scan documents and ensure proper digital storage and cataloging.<br>• Handle administrative tasks such as scheduling and correspondence.<br>• Support other departments with filing and data management as needed.<br>• Ensure the reception area is tidy and presentable at all times.<br>• Coordinate lunch breaks and ensure uninterrupted reception coverage.
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Covina, California. This is a Contract to permanent position, providing an excellent opportunity for growth within the organization. The ideal candidate will support payroll processing, HR administration, and employee relations while ensuring compliance with relevant regulations and policies.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly schedule, including manual checks, corrections, and voids.<br>• Manage onboarding and offboarding tasks, ensuring all paperwork is complete and accurate.<br>• Maintain and update employee records, including job titles, benefits, and employment status.<br>• Ensure compliance with federal, state, and local payroll regulations and prepare necessary reports.<br>• Investigate and resolve discrepancies related to payroll and timekeeping systems.<br>• Assist employees with inquiries regarding wages, attendance, deductions, and leave balances.<br>• Coordinate with internal departments to manage benefit changes and leave administration.<br>• Support employee relations by addressing issues and maintaining a positive workplace environment.<br>• Handle clerical duties such as filing, scanning, and managing the front desk and switchboard.<br>• Oversee office operations, including supply management and mailroom activities.
<p><strong>Our client</strong> is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul><p><br></p>
