We are looking for a meticulous and dependable Accounts Payable Specialist to join our team in San Francisco, California. This long-term contract position offers an exciting opportunity to contribute to the smooth operation of our financial processes. The role involves managing a high volume of invoices, ensuring accuracy, and supporting the broader Accounts Payable team.<br><br>Responsibilities:<br>• Accurately process a large volume of accounts payable invoices in a timely manner.<br>• Perform 3-way matching by verifying purchase orders, receiving reports, and invoices.<br>• Reconcile bank statements to maintain accurate financial records.<br>• Handle daily cash payments and ensure proper documentation.<br>• Obtain managerial approval for invoices by coordinating signature collection.<br>• Review contracts for compliance and accuracy before processing payments.<br>• Maintain organized records through general filing and administrative support tasks.<br>• Collaborate with the team to resolve discrepancies and streamline workflows.<br>• Ensure adherence to internal policies and financial regulations.
We are looking for a detail-oriented Accounting Clerk to join our team in Chandler, Arizona. This is a long-term contract position ideal for someone with a strong background in accounts payable, accounts receivable, and data entry. The role requires excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring accuracy and timely payment to vendors.<br>• Manage accounts receivable tasks, including invoicing and tracking incoming payments.<br>• Perform accurate data entry of financial records and maintain organized documentation.<br>• Handle invoice processing with precision, verifying details and resolving discrepancies.<br>• Collaborate with team members to ensure compliance with financial policies and procedures.<br>• Utilize SAP software to manage and update accounting records effectively.<br>• Generate financial reports and summaries as needed to support business operations.<br>• Assist with reconciling accounts and resolving any outstanding issues.<br>• Provide administrative support to the accounting department, ensuring smooth operations.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Santa Barbara, California. In this role, you will be responsible for managing vendor inquiries, processing invoices, and ensuring accurate financial reporting. This is an excellent opportunity to contribute to an organized and efficient accounts payable process while collaborating with various departments.<br><br>Responsibilities:<br>• Respond to vendor inquiries and direct them to the appropriate department personnel when necessary.<br>• Scan and accurately input invoices into the accounting system for proper record-keeping.<br>• Prepare accounts payable checks by processing check requests, obtaining payment approvals, and generating checks using financial systems.<br>• Handle product invoice processing using a three-way match system, resolving discrepancies with department staff.<br>• Generate and maintain accurate accounts payable reports and organize all related files.<br>• Support monthly financial closings by maintaining accounts payable logs and ensuring timely entries.<br>• Assist with year-end financial audits by providing required documentation and support.<br>• Ensure compliance with federal and state safety regulations, as well as company policies and procedures.<br>• Perform additional duties as assigned to support the accounts payable and finance teams.
<p><br></p><p><strong>About the Role</strong></p><p>We are seeking a detail-oriented and experienced <strong>Accounts Payable Specialist</strong> to join our team. In this high-volume role, you will play a key part in ensuring the accuracy and efficiency of our financial operations. The AP Specialist will be responsible for processing invoices, reconciling vendor statements, ensuring timely payments, and maintaining strong vendor relationships. This position offers the opportunity to contribute to a collaborative accounting team while supporting the company’s overall financial health.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, verify, and process vendor invoices accurately and on time</li><li>Match invoices with purchase orders and receiving documents</li><li>Code invoices to appropriate general ledger accounts</li><li>Prepare and process check runs, ACH payments, and wire transfers</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Respond to vendor inquiries and maintain strong working relationships</li><li>Assist with month-end closing by preparing accounts payable reports</li><li>Maintain accurate and organized AP files and documentation</li><li>Ensure compliance with company policies and internal controls</li><li>Support audits and other finance-related projects as needed</li></ul><p><br></p><p><strong>SALARY RANGE:</strong> $25.00 - $30.00/hour</p><p><br></p><p><strong>BENEFITS OFFERED:</strong></p><p>- Healthcare Benefits: Medical, Dental, and Vision</p><p>- Retirement Plan: 401k with a 3% match</p><p>- PTO: 1 week after 6 months of employment, 2 weeks after first year and 4 paid holidays</p>
<p>We are offering an exciting opportunity for an Accounting Clerk on the Northwest side of Indianapolis. The chosen candidate will be a crucial part of our client's team, dealing with various accounting functions for designated projects. This role is in the industry of accounting, where meticulousness and organization are paramount.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and consistently deal with owner billings each month.</p><p>• Collaborate with Project Managers to ensure billings are prepared as per contract specifications, while also maintaining job cost estimates and change orders in the system.</p><p>• Conduct reviews and processing of vendor invoices and subcontractor AIA billings.</p><p>• Handle Subcontractor contracts, billings, and requisite documents.</p><p>• Oversee the approval process and project cash flow for weekly check runs.</p><p>• Efficiently manage time to ensure all assigned duties and tasks are completed.</p><p>• Adhere to all deadlines in accordance with closings.</p><p>• Utilize your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel to excel in this role.</p>
<p>Are you ready to take your accounting career to the next level in one of North County’s most dynamic industries? Our client, a cutting-edge <strong>technology and innovation company</strong> in Carlsbad, is seeking an <strong>Accounts Payable Clerk</strong> whose tech-savvy, collaborative, and eager to grow. In this role, you’ll manage day-to-day AP functions with an eye for efficiency and improvement. The ideal candidate will love working in a fast-paced, modern office that values accuracy, initiative, and forward-thinking problem-solving.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Process and verify a high volume of vendor invoices with accuracy and attention to detail.</li><li>Support automated payment systems and digital expense platforms.</li><li>Communicate with vendors to resolve discrepancies or payment issues.</li><li>Review contracts and purchase orders for proper approval and coding.</li><li>Assist with month-end reconciliations and expense reporting.</li><li>Collaborate with internal departments to streamline workflows and reporting.</li><li>Participate in process improvement initiatives to modernize the AP function.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Los Alamitos, California. This is a Contract-to-Ongoing position within the logistics industry, offering an excellent opportunity for growth. The ideal candidate will play a key role in ensuring accurate and efficient processing of accounts payable tasks while upholding our company values.<br><br>Responsibilities:<br>• Process and record invoices in the accounting system, ensuring timely and accurate payments.<br>• Organize and maintain accounts payable documentation to ensure compliance and easy retrieval.<br>• Verify approvals and required documentation before issuing payments.<br>• Prepare and update Excel schedules and reconcile statements to maintain accurate records.<br>• Communicate effectively with internal teams and external vendors to address payment-related issues.<br>• Review and analyze vendor accounts to support decision-making in accounts payable meetings.<br>• Uphold company values, including teamwork, integrity, respect, excellence, and safety, in all operations.<br>• Collaborate with the Accounting Manager to identify and resolve discrepancies or concerns.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Wood Dale, Illinois. In this role, you will manage essential financial tasks, ensuring the accurate and timely processing of invoices and payments. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices with accuracy, ensuring proper coding and alignment with company procedures.</p><p>• Conduct regular check runs to ensure timely payments to vendors and suppliers.</p><p>• Reconcile discrepancies in invoices and resolve payment issues promptly.</p><p>• Maintain and update records related to accounts payable for auditing and reporting purposes.</p><p>• Collaborate with internal teams to ensure proper documentation and approval of expenses.</p><p>• Prepare and distribute payment reports to relevant stakeholders.</p><p>• Monitor and manage accounts payable deadlines to avoid delays or penalties.</p><p>• Support month-end closing activities by providing necessary accounts payable data.</p><p>• Develop and implement improvements to streamline invoice processing workflows.</p><p><br></p><p>Salary: $50,000 - $70,000</p><p>Benefits: Health, Dental, Vision</p>
<p>Nonprofit looking for an experienced Accounts Payable Specialist:</p><p><br></p><p>• Process and code invoices accurately to ensure timely payments.</p><p>• Perform account reconciliations to verify financial records and resolve discrepancies.</p><p>• Enter and manage data efficiently using Microsoft Excel and other financial software.</p><p>• Conduct check runs and ensure all payment processes are completed according to company standards.</p><p>• Support the financial team by maintaining organized and up-to-date records.</p><p>• Utilize software tools such as Financial Edge, Oracle, QuickBooks, and SAP to complete tasks effectively.</p><p>• Ensure compliance with company policies and procedures during invoice processing.</p><p>• Collaborate with team members to improve and streamline accounts payable processes.</p><p>• Provide backup support for the controller as needed.</p><p>• Participate in required testing, including data entry assessments, to demonstrate proficiency.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team. In this role, you will handle the full-cycle accounts payable process, ensuring accuracy and timeliness in all financial transactions. The ideal candidate will have a strong background in invoice processing, account reconciliation, and data entry.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full-cycle accounts payable process, including invoice receipt, coding, and payment approval.</p><p>• Reconcile accounts to ensure financial accuracy and identify discrepancies.</p><p>• Perform check runs and ensure timely payments to vendors.</p><p>• Process and record invoices while adhering to company policies and procedures.</p><p>• Accurately enter financial data into accounting systems.</p><p>• Utilize accounting software such as Oracle, QuickBooks, or SAP to maintain records.</p><p>• Collaborate with internal teams to resolve invoice or payment issues.</p><p>• Maintain organized and up-to-date records for audit purposes.</p><p>• Ensure compliance with financial regulations and company standards.</p><p>• Generate reports and assist with month-end closing processes.</p>
<p>We are offering an opportunity for an Accounts Payable Clerk to join our team located in Westborough, Massachusetts. This role involves full cycle accounts payable functions, handling expense reports, managing the AP mailbox as well as weekly check run. This is a small office environment and someone willing to take on other duties when needed.</p><p><br></p><p>For immediate consideration please call Allison Brown at 508.205.2121</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle the AP mailbox on a daily basis to keep track of incoming invoices and payments.</p><p>• Process a high volume of invoices on a weekly basis, ensuring accuracy and timeliness.</p><p>• Request approval for and process vendor invoices as part of the accounts payable function.</p><p>• Collect W-9 forms from vendors for tax purposes.</p><p>• Gather and confirm information for new vendor set up, ensuring accurate and up-to-date records.</p><p>• Code vouchers for accurate record keeping and tracking of payments.</p><p>• Post manual payments, including wires and tax payments, to ensure timely payment of invoices.</p><p>• Enter AP Paper Transfers for I/C payments to maintain accuracy in inter-company transactions.</p><p>• Scan all payments and file paid vouchers for record-keeping and future reference.</p><p>• Process expense reports to track and manage company expenditures.</p><p>• Create petty cash reports to track and manage small-scale company expenses. </p><p><br></p><p>Skills: Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel.</p>
<p><strong>Administrative Assistant/Accounts Payable Clerk (Automated Machinery Company)</strong></p><p>The Administrative Assistant and Accounts Payable Clerk is a dual-role position responsible for handling various accounting tasks related to accounts payable and data entry. Providing comprehensive front desk reception management and support services to ensure efficient operation of company office functions. This role requires a highly organized, detail oriented, and proactive individual with excellent administrative and basic accounting skills. The position requires independent logical thinking, a willingness to be a team player, working efficiently with little or no supervision and strong communications skills. This position shall report to the Controller. This team member shall be based out of our headquarters in Morgantown, PA. </p><p><strong>Responsibilities: Administrative Assistant</strong></p><p>· Serve as the first point of contact for the company, managing front desk operations, greeting visitors, and directing them appropriately.</p><p>· Handles copies, scanning and clerical duties within the office.</p><p>· Answers multi-line phone system and directs calls or relays messages, as circumstances dictate. Must interact cordially and communicate professionally.</p><p>· Clerical administrative duties for office personnel as needed.</p><p>· Inventory kitchen and office supplies.</p><p>· Tracking of employee PTO.</p><p>· Working with HR to help with company meetings and other projects.</p><p><strong> </strong></p><p><strong>Responsibilities: Accounts Payable Clerk</strong></p><p>· Manage accounts payable by using accounting software.</p><p>· Establishing and maintaining relationships with new and existing vendors.</p><p>· Comparing purchase orders, prices, terms of payment and other charges.</p><p>· Processing payments to vendors by check or ACH as requested.</p><p>· Keep accurate files of invoices, payments, and vendors.</p><p>· Balancing of intercompany AP transactions.</p><p> </p>
We are looking for an Accounts Payable Clerk to join our team on a contract basis in Radnor, Pennsylvania. This position offers the opportunity to contribute to essential financial operations, focusing on invoice processing, account reconciliation, and payment management. Ideal candidates will bring expertise in accounts payable functions and familiarity with NetSuite software.<br><br>Responsibilities:<br>• Process and code invoices accurately and in a timely manner.<br>• Perform account reconciliation to ensure financial records are complete and accurate.<br>• Conduct research on accounts payable issues and resolve discrepancies.<br>• Post invoices into the NetSuite system while adhering to established procedures.<br>• Manage check runs and ensure payments are processed efficiently.<br>• Collaborate with team members to maintain organized and up-to-date financial records.<br>• Assist in cleaning up financial data within the NetSuite platform.<br>• Ensure compliance with company policies and financial regulations.<br>• Identify opportunities for process improvements within accounts payable workflows.<br>• Provide support for ad hoc financial tasks as needed.
<p>We are looking for a detail-oriented AP/AR Clerk to join our team. In this role, you will primarily handle accounts payable processes while providing additional support for accounts receivable tasks. This position requires a strong understanding of financial operations and the ability to manage high transaction volumes efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of 3,000 transactions monthly with exceptional accuracy and attention to detail.</p><p>• Manage accounts payable operations, ensuring timely and accurate payment processing.</p><p>• Provide support with accounts receivable tasks, including posting payments and maintaining account records.</p><p>• Utilize Sage accounting software to perform bookkeeping and financial management duties.</p><p>• Maintain organized and up-to-date financial records to ensure compliance with company policies.</p><p>• Collaborate with team members to address discrepancies and resolve payment issues.</p><p>• Assist in cash handling and reconciliation processes as needed.</p><p>• Review and verify invoices for accuracy before entering data into the system.</p><p>• Support the preparation of financial reports and audits as required.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Bellevue, Washington. This Contract-to-permanent position offers an exciting opportunity to manage high-volume invoice processing and ensure accurate financial operations for multiple entities. The ideal candidate will have hands-on experience with QuickBooks Online and the ability to thrive in a fast-paced environment with minimal supervision.<br><br>Responsibilities:<br>• Process 200 to 300 invoices weekly, ensuring timely and accurate coding and entry.<br>• Conduct weekly check runs, issuing between 100 to 200 checks for multiple entities.<br>• Utilize QuickBooks Online to manage accounts payable tasks, including invoice entry and reconciliation.<br>• Maintain precise records of transactions, ensuring compliance with company policies and procedures.<br>• Handle ACH payments and other electronic payment methods efficiently.<br>• Collaborate with team members to address and resolve discrepancies or issues in a timely manner.<br>• Provide support for month-end closing activities related to accounts payable.<br>• Ensure all vendor accounts remain up-to-date through regular communication and follow-ups.<br>• Demonstrate strong attention to detail while managing multiple priorities under tight deadlines.
<p>Robert Half is looking for a dedicated Accounts Payable Specialist to manage the full lifecycle of invoices across multiple entities for our dynamic client. This Accounts Payable Specialist role involves ensuring accurate processing, timely payments, and smooth month-end close activities while maintaining compliance with company policies. The ideal candidate will possess strong expertise in accounts payable operations, proficiency with Microsoft Dynamics or similar platforms, and a proactive approach to improving processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Process and accurately code 100+ invoices weekly using Microsoft Dynamics.</li><li>Ensure timely and compliant payments by adhering to internal approval workflows.</li><li>Reconcile vendor statements and resolve discrepancies efficiently.</li><li>Prepare reconciliations and schedules to support monthly accounts payable close.</li><li>Track 1099 vendors and assist with year-end reporting requirements.</li><li>Collaborate with vendors and internal teams to address billing inquiries and issues.</li><li>Handle intercompany accounts payable activities within a multi-entity structure.</li><li>Identify and propose process improvements to enhance accuracy and reduce manual tasks.</li></ul>
<p>We are looking for an experienced Accounts Payable Specialist in the Middlesex County, NJ area. In this role you will be responsible for the full cycle accounts payable process, invoice processing, payment processing, assisting with month end close, and more. If you have 3+ years of Accounts Payable experience and are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Key Responsibilities:</p><p>• Perform day-to-day accounts payable transactions. </p><p>• Ensure all transactions have proper documentation, coding, and approval. </p><p>• Research and resolve discrepancies related to invoices. </p><p>• Process vendor invoices and payments. </p><p>• Maintain vendor records, ensuring accuracy and compliance.</p><p>• Assist with month-end close. </p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Worcester Massachusetts. In this role, you will handle a variety of accounting tasks, including processing invoices, maintaining vendor records, and supporting year-end tax preparations. This position requires a disciplined and organized individual with strong analytical abilities and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input invoices into the accounts payable system while ensuring proper coding and timely processing.</p><p>• Maintain comprehensive records and organize vendor files for easy accessibility.</p><p>• Review and process employee expense reimbursements in compliance with company policies.</p><p>• Assist with year-end tax preparations, including the creation and distribution of 1099 forms.</p><p>• Participate in cross-training activities to support payroll, accounts payable, and other accounting functions as needed.</p><p>• Collaborate with team members to improve processes and ensure seamless workflow within the department.</p><p>• Leverage analytical skills to identify and resolve discrepancies in accounts payable records.</p><p>• Ensure compliance with company and regulatory standards in all accounting processes.</p><p><br></p><p><strong><u>For immediate consideration please call me directly 508-205-2127 Eric Lebow </u></strong></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Lancaster, Ohio. The ideal candidate will play a critical role in ensuring the accurate and timely processing of invoices, maintaining financial records, and supporting the overall accounts payable function. This position requires strong organizational skills and a commitment to maintaining accuracy in a fast-paced environment.<br><br>Responsibilities:<br>• Process all accounts payable functions, including entering invoices and ensuring accurate data entry.<br>• Verify and match purchase orders, reports, and invoices to ensure consistency and correctness.<br>• Investigate and resolve any discrepancies in invoices or payment records.<br>• Maintain accurate account coding and ensure compliance with organizational standards.<br>• Respond promptly to customer inquiries related to accounts payable.<br>• Prepare and disburse checks in a timely manner, ensuring proper documentation.<br>• Keep the accounts payable filing system organized and up to date.<br>• Process employee expense reports with attention to accuracy and adherence to company policies.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Midland, Texas. This role is ideal for professionals with a strong background in accounts payable and invoice processing who thrive in fast-paced environments. If you have at least one year of relevant experience and a knack for accuracy, we encourage you to apply.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy in coding and documentation.<br>• Handle check runs and ensure timely payments to vendors.<br>• Maintain organized records of accounts payable transactions.<br>• Collaborate with other departments to resolve invoice discrepancies.<br>• Ensure compliance with company policies and procedures in all payable activities.<br>• Support month-end closing processes by reconciling accounts payable records.<br>• Respond to vendor inquiries and provide prompt resolutions.<br>• Assist in auditing accounts payable records for accuracy and completeness.<br>• Contribute to process improvement initiatives within the accounts payable function.
We are looking for an experienced Accounts Payable Supervisor/Manager to lead and optimize our accounts payable operations in Williamsport, Pennsylvania. This role involves managing a dedicated team, overseeing payment processes, and ensuring compliance with company policies while driving efficiency and accuracy. The ideal candidate thrives in a fast-paced environment and is passionate about fostering team growth and implementing process improvements.<br><br>Responsibilities:<br>• Oversee the complete accounts payable cycle, including invoice processing, coding, approvals, payments, and vendor management.<br>• Supervise and guide a team of six accounts payable specialists, ensuring task assignments and focused development are effectively managed.<br>• Ensure timely and precise processing of invoices and payments in alignment with company policies and controls.<br>• Manage weekly payment runs, including ACH transfers, wire payments, and checks, while ensuring proper authorization and documentation.<br>• Handle vendor inquiries, maintain strong relationships, and resolve payment-related issues promptly.<br>• Develop, refine, and enforce accounts payable policies, procedures, and internal controls to support compliance and operational efficiency.<br>• Assist with month-end and year-end closing activities, including reconciliations, accruals, and generating reports.<br>• Provide necessary documentation and responses during internal and external audits.<br>• Collaborate with Procurement, Treasury, and other departments to ensure alignment on vendor management and payment terms.<br>• Identify opportunities for process improvements and automation to enhance accounts payable operations.
<p>Hybrid AP Specialist Opening!</p><p><br></p><p>Robert Half Finance & Accounting is working with an established company in Greater St. Louis area looking for an Accounts Payable Specialist to join its team. This is a direct hire opportunity, hybrid with flexible start and end time. </p><p> </p><p>The Accounts Payable (A/P) Specialist plays a crucial role in managing key aspects of financial operations, including invoice processing, vendor setup, and payment execution. This role ensures accuracy and efficiency in handling transactions while adhering to financial standards and compliance requirements. Additionally, the A/P Specialist is responsible for identifying and resolving discrepancies, maintaining detailed records, and supporting overall financial reporting processes to meet organizational goals effectively</p><p> </p><p>Key Responsibilities:</p><ul><li><strong>Invoice Processing:</strong> Ensure the accurate posting of invoices to the A/P system in compliance with documented procedures and vendor terms.</li><li><strong>Payment Execution:</strong> Utilize a variety of payment methods—such as checks, credit cards, Automated Clearing House (ACH), and wire transfers—to guarantee timely payments.</li><li><strong>Vendor Relationship Management:</strong> Develop and maintain positive relationships with vendors to improve payment terms, ensure charges are accurate, and resolve account data issues.</li><li><strong>Vendor Setup and Account Maintenance:</strong> Manage vendor accounts by handling credit applications for new vendor setups. Review, confirm, and document the financial status and reputation of potential vendors.</li><li><strong>Invoice and Statement Review:</strong> Review invoices, credit memos, and account statements to spot issues like wrong billing rates, misplaced credits, or incomplete information.</li><li><strong>Error Resolution:</strong> Analyze the root cause of errors, address the immediate issue, and resolve the underlying problem to prevent future occurrences.</li><li><strong>Reporting:</strong> Prepare and generate routine and ad-hoc reports while participating in special projects as requested.</li><li><strong>Ledger Reconciliation:</strong> Reconcile the A/P sub-ledger with the general ledger to ensure data accuracy and compliance.</li><li><strong>Analysis:</strong> Review open purchase orders and aging reports, and compare them with the general ledger to check for accuracy and make improvements.</li><li><strong>Other Duties:</strong> Additional responsibilities as assigned to support the A/P function and overall financial operations.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in New Hope, Minnesota. In this long-term contract position, you will play a pivotal role in ensuring the accurate and timely processing of accounts payable functions while supporting both internal and external stakeholders. The ideal candidate will bring a strong attention to detail and a commitment to excellence in a dynamic construction industry environment. <br> Responsibilities: • Provide comprehensive support for internal and external customers by addressing inquiries and resolving accounts payable-related issues. • Escalate complex issues to the Accounts Payable Supervisor or Manager promptly to ensure seamless operations. • Deliver training and guidance on accounts payable processes and procedures to support operational and headquarters personnel. • Utilize performance metrics to refine training methods and enhance overall customer satisfaction. • Perform supplier setup and maintenance in the financial database to ensure the accuracy of the master supplier file. • Process invoices, checks, and payments while maintaining compliance with company policies and procedures. • Ensure proper handling of discrepancies and follow up to resolve them efficiently. • Collaborate with team members to uphold company values and contribute to a positive work environment. • Support continuous improvement initiatives by identifying areas for process optimization within accounts payable functions. • Maintain punctuality, consistent attendance, and adherence to established standards and practices.
We are looking for a detail-oriented Accounting Clerk to join our team in Baytown, Texas. In this Contract-to-Permanent position, you will play a crucial role in supporting our accounting operations, ensuring accurate data entry, payment processing, and documentation management. The ideal candidate thrives in a fast-paced environment and is eager to contribute to a dynamic, team-driven atmosphere.<br><br>Responsibilities:<br>• Accurately input data into Excel, ensuring thorough reconciliation of tickets, invoices, and payments.<br>• Process payments to haul vendors for material deliveries, adhering to approved pricing structures.<br>• Maintain well-organized digital records by indexing haul tickets and related documents in OnBase.<br>• Assist with the processing and reconciliation of payables for incoming materials, ensuring timely and precise payments.<br>• Verify the accuracy of processed work by cross-checking entries and system-generated reports.<br>• Respond to queries from vendors and department managers with professionalism and clarity.<br>• Manage and update a database of haul vendor agreements and insurance details.<br>• Contribute individually and collaboratively to meet deadlines in a high-volume work environment.<br>• Adapt to evolving business processes and take on additional tasks as assigned.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Gardena, California. This role involves managing the full accounts payable cycle with a focus on overhead and job-related invoices, vendor reconciliations, and credit card expense processing. The ideal candidate will have a solid background in accounting systems and processes, as well as strong attention to detail and organizational skills.<br><br>Responsibilities:<br>• Process accounts payable transactions, including matching invoices to purchase orders and receivers.<br>• Handle overhead and job-related invoices, ensuring accurate coding and posting.<br>• Reconcile vendor statements and invoices to maintain accuracy in payments.<br>• Prepare and process credit card expenses, allocating them to appropriate accounts.<br>• Perform journal entries and accrual accounting tasks as needed.<br>• Set up new vendor accounts and maintain existing vendor records.<br>• Assist in preparing check payments, verifying all reconciliations are complete.<br>• Utilize accounting software systems such as Concur and Vista View for efficient workflow.<br>• Provide support to staff with administrative tasks related to accounts payable.<br>• Ensure compliance with financial policies and procedures throughout all activities.
