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493 results for Receptionist Administrative Assistant jobs
- Ithaca, NY
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p>We are looking for a Medical Receptionist to support a busy patient-facing office in Ithaca, New York. This contract opportunity is ideal for someone who brings strong front-desk experience, excellent communication skills, and a thorough approach to patient service. In this role, you will help coordinate appointments, guide patients through insurance and payment questions, and contribute to a smooth and welcoming office experience.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing patient calls, turning inquiries into scheduled visits while addressing questions related to upcoming appointments and billing.</p><p>• Coordinate appointment scheduling, confirmations, and reminders to help maintain an organized calendar and a positive patient experience.</p><p>• Review insurance details and complete required administrative documents so products and services are prepared on time for scheduled visits.</p><p>• Maintain accurate patient account information with discretion while following healthcare regulations and office standards.</p><p>• Explain service pricing, available coverage, and payment arrangements, then organize follow-up visits or additional outpatient appointments as needed.</p><p>• Support office performance goals by promoting service quality, following best practices, and encouraging referrals from existing patients when appropriate.</p><p>• Build productive relationships with outside providers and vendors while assisting with supply and inventory oversight for the practice.</p><p>• Participate in ongoing learning through scheduled training sessions, team meetings, and development activities.</p>
- 2026-11-11T00:00:00Z
- Union, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for a Medical Receptionist to support a busy healthcare office in Union, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming patient experience while keeping front desk operations organized and efficient. The person in this role will serve as a key point of contact for patients, manage appointment flow, and help maintain accurate administrative and clinical records.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients and visitors warmly, provide guidance upon arrival, and ensure they are directed to the appropriate area or staff member.</p><p>• Coordinate appointment calendars by booking new visits, adjusting existing schedules, and confirming upcoming patient appointments.</p><p>• Help patients complete intake paperwork, verify required information, and support an efficient registration process.</p><p>• Receive copayments and assist with answering routine questions related to office payment procedures.</p><p>• Enter and update patient information accurately in the electronic medical record system to support smooth daily operations.</p><p>• Respond to phone calls and front desk inquiries, escalating messages or service requests to the correct team when necessary.</p><p>• Carry out administrative support tasks such as scanning documents, filing records, and completing data entry with attention to detail.</p><p>• Contribute to the overall workflow of the office by assisting with day-to-day front desk coverage and other assigned operational duties.</p><p><br></p><p><br></p>
- 2026-11-13T00:00:00Z
- Framingham, Ma, MA
- onsite
- Temporary / Contract
- 19 - 21.45 USD / Hourly
- We are looking for a dependable Medical Receptionist to support a busy healthcare office in Massachusetts. This Contract position is ideal for someone who enjoys creating a welcoming patient experience while keeping front-desk operations organized and efficient. The person in this role will manage daily administrative activities, assist with patient flow, and help maintain accurate records in a detail-oriented clinical setting.<br><br>Responsibilities:<br>• Welcome patients upon arrival, provide courteous front-desk assistance, and help create a positive first impression of the office.<br>• Manage patient intake and departure processes by confirming information, updating records, and ensuring visits are documented accurately.<br>• Coordinate appointment-related tasks, including patient scheduling support and communication at the reception area.<br>• Open the office at the start of the day and complete closing procedures independently when coverage requires it.<br>• Organize, retrieve, and maintain medical records with attention to confidentiality and accuracy.<br>• Answer routine front-office inquiries and direct patients or visitors to the appropriate staff member as needed.
- 2026-11-13T00:00:00Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 23 - 29 USD / Hourly
- <p>A busy specialty medical practice is seeking a dependable Medical Receptionist to support its front office and patient services team. The ideal candidate is personable, detail-oriented, and comfortable balancing patient interactions with scheduling and administrative responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome patients and assist with check-in and check-out procedures.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Verify patient demographics, insurance information, and eligibility.</li><li>Collect copayments and outstanding patient balances.</li><li>Answer incoming calls and respond to appointment inquiries.</li><li>Maintain accurate electronic patient records and scan documentation.</li><li>Coordinate with clinical staff regarding scheduling changes and patient needs.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- Canyon County, CA
- onsite
- Temporary / Contract
- 25 - 25 USD / Hourly
- <p>We are looking for a welcoming and organized individual to support front-desk operations for our client in Canyon Country as a Medical Receptionist. This contract Medical Receptionist position focuses on creating a positive experience for patients while managing registration, insurance intake, and routine administrative support. The person in this role will work closely with medical assistants, clinicians, and nursing staff to help keep daily patient flow efficient and accurate. Apply to become a Medical Receptionist today!</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients upon arrival, guide them through check-in, and ensure each visit begins with a courteous and friendly experience.</p><p>• Collect and update patient demographic details, insurance information, and registration records with a high level of accuracy.</p><p>• Place appointment reminder calls and help confirm schedules to support attendance and clinic efficiency.</p><p>• Scan, index, and organize patient-related documents so records remain complete and easy to retrieve.</p><p>• Perform day-to-day front office tasks such as handling clerical paperwork, managing intake materials, and supporting reception coverage.</p><p>• Coordinate with clinical team members, including medical assistants, nurses, and providers, to keep patient visits moving smoothly.</p><p>• Verify coverage details and assist with insurance-related documentation as part of the registration process.</p><p>• Use computer-based systems and electronic medical record tools to enter, review, and maintain patient information.</p>
- 2026-11-09T00:00:00Z
- North Haven, CT
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a Medical Receptionist to support a busy healthcare setting. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front-desk operations organized and efficient. The person in this role will help coordinate daily administrative activities, manage patient-facing communication, and maintain accurate information within the electronic medical record system.<br><br>Responsibilities:<br>• Welcome patients and visitors in a courteous and attentive manner, providing clear guidance throughout the check-in process.<br>• Register incoming patients, confirm demographic and insurance details, and enter accurate information into the electronic medical record system.<br>• Answer phone calls, respond to routine questions, and direct messages to the appropriate clinical or administrative staff.<br>• Coordinate appointment flow by monitoring schedules, preparing for arrivals, and helping keep the front office running smoothly.<br>• Address patient questions or concerns with care and escalate sensitive issues when needed.<br>• Perform data entry and general clerical tasks such as scanning, filing, and maintaining organized records.<br>• Use standard office equipment including phones, copiers, scanners, and printers to complete daily administrative work.<br>• Support patient intake activities by collecting required forms and ensuring documentation is complete before visits begin.
- 2026-11-09T00:00:00Z
- Conroe, TX
- onsite
- Temporary / Contract
- 16 - 18 USD / Hourly
- We are looking for a detail-oriented Medical Receptionist to support a busy plastic surgery and med spa practice in Conroe, Texas. This Contract position is ideal for someone who enjoys creating a welcoming front-desk experience while keeping daily office operations organized and efficient. The person in this role will assist patients from arrival through administrative follow-up and help maintain smooth communication across the office.<br><br>Responsibilities:<br>• Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process.<br>• Answer the front desk and manage daily reception activities to ensure visitors and callers receive prompt assistance.<br>• Receive incoming deliveries and route packages to the appropriate staff members or departments.<br>• Enter routine information accurately into office records and maintain up-to-date administrative documentation.<br>• Scan, file, and organize paperwork so patient and office documents remain easy to access.<br>• Provide general clerical support to the team by assisting with a range of day-to-day administrative tasks.<br>• Help coordinate patient scheduling needs and communicate appointment-related updates when needed.
- 2026-11-13T00:00:00Z
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 16 - 18 USD / Hourly
- <p>We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting, splitting time between offices in Warrendale, PA and Butler, PA. This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr.</p><p><br></p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area.</p><p><br></p><p>• Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability.</p><p><br></p><p>• Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments.</p><p><br></p><p>• Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members.</p><p><br></p><p>• Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation.</p><p><br></p><p>• Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions.</p><p><br></p><p>• Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed</p>
- 2026-11-13T00:00:00Z
- Syracuse, NY
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>We are seeking a compassionate, professional, and detail-oriented Medical Receptionist to join a busy healthcare office in the Syracuse area. The ideal candidate will serve as the first point of contact for patients, providing exceptional customer service while supporting daily front-office operations. This position requires strong communication skills, attention to detail, and the ability to thrive in a fast-paced medical environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet and check in patients in a courteous and professional manner</li><li>Answer and direct incoming phone calls and respond to patient inquiries</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Verify patient demographics, insurance information, and medical records</li><li>Collect copays and process payments as needed</li><li>Maintain accurate patient files and electronic medical records (EMR)</li><li>Assist with patient registration and intake paperwork</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Handle incoming and outgoing mail, faxes, and medical documentation</li><li>Ensure compliance with HIPAA and confidentiality regulations</li><li>Perform other administrative and clerical duties as assigned</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Princeton, NJ
- onsite
- Temporary / Contract
- 18 - 21 USD / Hourly
- We are looking for a Medical Receptionist to support daily front desk operations for a healthcare office in New Jersey. This long-term contract position is ideal for someone who creates a welcoming patient experience while managing appointments, records, and insurance-related administrative tasks. The role requires strong communication, attention to detail, and the ability to keep the office running smoothly in a fast-paced medical setting.<br><br>Responsibilities:<br>• Welcome patients and visitors with a courteous, detail-oriented approach and provide front desk assistance throughout the day.<br>• Answer incoming calls, route messages or transfers to the appropriate staff members, and respond to routine inquiries clearly and efficiently.<br>• Coordinate patient appointments based on office instructions and communicate any forms or documents needed before visits.<br>• Confirm demographic and insurance details, update patient records, and ensure files remain accurate and organized.<br>• Prepare charts, documentation, and other materials ahead of scheduled appointments to support efficient patient flow.<br>• Gather insurance information and required paperwork for billing purposes and follow up when additional details are needed.<br>• Receive patient payments, post transactions accurately, and help arrange payment plans when appropriate.<br>• Maintain financial logs and other front office records with a high level of accuracy and confidentiality.<br>• Monitor inventory levels for office supplies and place orders to keep the reception area and administrative functions fully supported.<br>• Assist with additional administrative or front office duties as needed to support daily clinic operations.
- 2026-11-10T00:00:00Z
- Marmora, NJ
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- We are looking for a Medical Receptionist to support a busy oncology practice on a short-term contract assignment. This onsite opportunity is expected to last 2 weeks and is ideal for someone who can step into a front office setting with confidence and provide excellent service to patients and staff. The person in this role will help keep daily reception and scheduling activities organized while ensuring a welcoming and efficient check-in experience.<br><br>Responsibilities:<br>• Welcome patients upon arrival, confirm appointments, and guide them through the check-in and check-out process.<br>• Coordinate daily patient scheduling, including booking visits, updating calendars, and helping manage changes to appointments.<br>• Handle front desk operations by answering calls, responding to routine questions, and directing inquiries appropriately.<br>• Collect and review intake information to help maintain accurate patient documentation before appointments.<br>• Support medical records tasks by organizing, updating, and filing patient information in the appropriate system.<br>• Maintain a well-organized reception area and contribute to smooth office flow throughout the day.<br>• Communicate clearly with clinical and administrative team members to help ensure timely patient service.
- 2026-11-13T00:00:00Z
- Cortland, NY
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p>We are looking for a friendly and organized Medical Receptionist to support a patient-focused healthcare office in Cortland, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping scheduling, patient communication, and front-desk operations running smoothly. The person in this role will help patients navigate appointments, insurance questions, and follow-up care while maintaining accurate records and attentive service throughout each interaction.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate incoming and outgoing patient calls, respond to pre-appointment questions, and guide conversations toward confirmed office visits when appropriate.</p><p>• Arrange appointments, send reminders, and confirm upcoming visits to help maintain an efficient daily schedule and a positive patient experience.</p><p>• Review insurance details, collect required forms, and prepare documentation so products and services are ready in time for scheduled appointments.</p><p>• Support patient check-in and front-desk activities while handling account information with discretion and in accordance with privacy and compliance standards.</p><p>• Explain service fees, available coverage, and payment choices, then organize follow-up visits or additional outpatient scheduling as needed.</p><p>• Contribute to quality and service goals by promoting best practices and encouraging satisfied patients to refer others to the practice.</p><p>• Build productive relationships with outside service partners and vendors while assisting with supply and inventory coordination.</p><p>• Participate in ongoing learning through meetings, conference calls, and training sessions to stay current on office procedures and patient service expectations.</p>
- 2026-10-29T00:00:00Z
- Moline, IL
- onsite
- Temporary to Hire
- 16 - 18 USD / Hourly
- <p>Medical Receptionist (Phone Department) | Full-Time | Temporary-to-Hire</p><p><br></p><p>Are you someone who enjoys helping people, staying organized, and managing a high volume of calls in a fast-paced healthcare environment? We are hiring a Medical Receptionist to join our client's dedicated Phone Department team.</p><p><br></p><p>In this role, you'll be one of the first points of contact for patients and referring providers, helping ensure every caller receives exceptional service and reaches the right resource quickly. If you thrive in a team-oriented environment and enjoy making a difference in patients' experiences, we'd love to hear from you!</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Answer and manage a high volume of inbound patient and provider calls professionally and efficiently</li><li>Route calls accurately to the appropriate department or provider</li><li>Schedule patient appointments and coordinate referral appointments</li><li>Assist with pre-authorizations and other administrative support tasks</li><li>Prepare and maintain patient charts according to established protocols</li><li>Provide outstanding customer service while maintaining accuracy and attention to detail</li><li>Collaborate with clinical and administrative teams to support overall patient care</li></ul><p><br></p><p><strong>Why Join This Team?</strong></p><ul><li>Full-time, temporary-to-hire opportunity</li><li>Be part of a supportive healthcare team focused on exceptional patient care</li><li>Opportunity to build long-term career stability within a respected medical practice</li><li>Collaborative environment where your work directly impacts the patient experience</li></ul><p><br></p><p>We're looking for someone who makes patients feel welcome, heard, and cared for from their very first interaction.</p><p><br></p><p>Interested? Contact our team today at (563) 359-7535 to learn more about this opportunity. Christin, Erin, and Tammy would be happy to discuss the position with you.</p>
- 2026-11-12T00:00:00Z
- Brookfield, WI
- onsite
- Temporary to Hire
- 18 - 21 USD / Hourly
- <p>We are looking for a detail-oriented and compassionate Medical Receptionist to support a busy clinic in Wisconsin. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a welcoming experience for patients and caregivers while keeping front office operations organized and efficient. The right candidate will be comfortable handling scheduling, insurance-related administrative tasks, and day-to-day office support in a fast-paced healthcare setting. This role requires strong reliability, attention to detail, and the ability to communicate effectively with children, families, and clinical staff. Hours: Monday-Friday, 40 hours/week. Clinic Hours: 7:30 AM - 6:00 PM Shifts are on a rotating schedule: 7:30 AM - 4:30 PM and 9:00 AM - 6:00 PM. Applicants must be able to complete both shifts.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients, caregivers, and visitors with a courteous and supportive approach while managing the front desk experience.</p><p>• Coordinate appointment booking and maintain provider calendars to help ensure smooth daily clinic flow.</p><p>• Confirm insurance information and assist with related administrative follow-up before or during patient visits.</p><p>• Alert caregivers and clinical team members when patients arrive so appointments can begin on time.</p><p>• Prepare, review, and distribute daily schedules to support organized operations across the office.</p><p>• Keep patient records, paperwork, and files accurate, accessible, and properly organized.</p><p>• Handle light filing, scanning, and general document support to maintain orderly administrative processes.</p><p>• Assist with routine office tasks, including basic discount calculations using established reference materials and other clerical projects as needed.</p>
- 2026-11-13T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a detail-oriented Medical Receptionist to support daily front desk operations for a healthcare facility. This is a contract position suited for someone who can create a welcoming patient experience while managing scheduling and administrative tasks with accuracy. The ideal candidate is comfortable working in a medical office environment, communicating clearly with patients, and handling a high volume of front office responsibilities. Spanish language skills and familiarity with basic medical terminology will be valuable in this role.<br><br>Responsibilities:<br>• Welcome patients upon arrival, assist with the check-in process, and ensure registration details are complete and accurate.<br>• Coordinate appointment scheduling, confirmations, and updates while maintaining an organized daily calendar for providers and staff.<br>• Answer incoming calls, respond to routine front office inquiries, and direct messages to the appropriate clinical or administrative team members.<br>• Manage patient intake documents, verify basic information, and support smooth front desk workflows throughout the day.<br>• Maintain a well-organized reception area and provide courteous service that helps patients feel informed and supported.<br>• Enter and update patient information in office systems with attention to detail and confidentiality.<br>• Assist with general reception and administrative duties that keep the medical office operating efficiently.<br>• Support office processes related to patient flow and scheduling adjustments as needed during busy periods.
- 2026-11-13T00:00:00Z
- Boise, ID
- onsite
- Temporary / Contract
- 21 - 25 USD / Hourly
- <p>Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care. </p>
- 2026-11-14T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- We are looking for a bilingual individual to serve as the first point of contact for a busy office in Chicago, Illinois. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for visitors and callers. The role combines front desk coordination, administrative support, and accurate record handling to help daily operations run smoothly.<br><br>Responsibilities:<br>• Greet visitors, clients, and staff in a courteous manner while maintaining an organized and efficient front desk presence.<br>• Manage incoming phone calls in two languages, direct inquiries to the appropriate departments, and take clear messages when needed.<br>• Provide day-to-day administrative support by preparing documents, handling correspondence, and assisting with general office coordination.<br>• Enter and update information in office records with a strong focus on accuracy, completeness, and timeliness.<br>• Schedule appointments, coordinate calendars, and support meeting logistics to keep activities running efficiently.<br>• Monitor front office activity, respond to routine questions, and help resolve basic administrative issues promptly.<br>• Maintain office supplies and support filing, scanning, and document organization to ensure easy access to important information.
- 2026-11-04T00:00:00Z
- Burlington, MA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- We are looking for an experienced and service-focused Receptionist to support a client site in Burlington, Massachusetts. This Contract position is ideal for someone who enjoys creating a welcoming workplace experience, managing front desk activity, and assisting guests, employees, and callers with care and courtesy. The role combines hospitality, communication, and administrative coordination to help maintain an organized, responsive, and client-centered environment.<br><br>Responsibilities:<br>• Welcome visitors, employees, and guests with a detail-oriented approach and provide guidance upon arrival, departure, and throughout their time on site.<br>• Manage front desk interactions by answering inbound calls, responding to questions, and directing individuals to meeting rooms, workspaces, and shared amenities.<br>• Maintain the reception and lobby areas to ensure they remain orderly, presentable, and aligned with workplace standards.<br>• Coordinate with facilities and other support teams to prepare for meetings, events, and daily office activity while addressing needs in advance.<br>• Submit and track work orders related to maintenance, custodial requests, safety matters, and security concerns through established channels.<br>• Oversee visitor check-in procedures and help ensure a smooth, efficient arrival experience for all external guests.<br>• Share accurate information about on-site services, transportation options, and general workplace resources to assist visitors and staff.<br>• Monitor the front-of-house environment for privacy, security, or operational concerns and escalate issues to the appropriate personnel when needed.<br>• Provide flexible administrative assistance and day-to-day operational support as business needs evolve.
- 2026-11-09T00:00:00Z
- Miami, FL
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p>We are looking for a Legal Administrative Assistant to support a team at a Global scale company in Miami. This position is ideal for someone who thrives in a structured corporate environment and can manage confidential information. The role offers the opportunity to partner closely with senior legal leadership while keeping documentation, communication, and workflow priorities organized and on track. </p><p><br></p><p>Location: Miami, near Airport - Blue Lagoon area</p><p>Schedule: Mon - Friday, In-office with 1 day Remote</p><p><br></p><p>Salary: $65,000-$75,000</p><p>Bonus: Discretionary around 10%</p><p>Benefits: generous Medical percentage paid for employee, 15 days PTO, + additional sick days, Holidays, 401k + Match and other perks! </p><p><br></p><p>The ideal candidate has experience as a Legal Secretary or Administrative Assistant from a Legal department or firm and is open to a Corporate business setting. </p><p><br></p><p>Responsibilities:</p><p>• Support the General Counsel and broader legal team with daily administrative coordination and department-related tasks.</p><p>• Draft, format, and refine legal memoranda, letters, reports, and other written materials with strong attention to grammar and accuracy.</p><p>• Review documents carefully to ensure consistency, completeness, and clear presentation before distribution.</p><p>• Monitor incoming requests, maintain status updates, and track deadlines to help the team manage priorities effectively.</p><p>• Communicate with internal stakeholders regarding timelines, document progress, and pending deliverables on behalf of legal leadership.</p><p>• Prepare meeting materials, assemble supporting documentation, and organize information needed for legal projects and department initiatives.</p><p>• Update standard templates and create routine correspondence to support recurring legal and administrative needs.</p><p>• Manage document control activities, including scanning, filing, record maintenance, and organization of legal files and departmental records.</p>
- 2026-11-14T00:00:00Z
- Loveland, CO
- onsite
- Temporary / Contract
- 25 - 28 USD / Hourly
- We are looking for a welcoming and organized Event Receptionist to support a Contract assignment in Colorado within the agriculture industry. In this front-of-house role, you will create a positive first impression for guests attending a company event by managing arrivals, answering routine questions, and helping the reception area run smoothly. This opportunity is ideal for someone who enjoys customer-facing work, stays composed in a busy setting, and takes pride in delivering excellent service throughout the event.<br><br>Responsibilities:<br>• Welcome attendees upon arrival, guide them through the event entry process, and ensure an efficient and friendly check-in experience.<br>• Provide attentive front-desk support by responding to common guest questions and resolving routine concerns in a thoughtful manner.<br>• Assist with guest departures and related reception activities to maintain an organized flow throughout the event.<br>• Complete straightforward administrative tasks, including entering information accurately and handling basic reception transactions as needed.<br>• Apply established event procedures and company guidelines consistently while carrying out daily duties.<br>• Represent the organization by serving as a courteous point of contact for visitors and external guests.<br>• Support the Events Manager with additional on-site tasks required to help the event operate successfully.
- 2026-11-11T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Administrative Assistant to provide essential records and document support for the HR team in Indianapolis, Indiana. This Long-term Contract position focuses on maintaining accurate employee files, processing sensitive documentation, and supporting day-to-day administrative activities with a high degree of discretion. The ideal candidate will be comfortable handling both paper and electronic records while following established procedures to ensure compliance, organization, and confidentiality.<br><br>Responsibilities:<br>• Organize and maintain employee documentation across paper and digital filing systems, ensuring records are stored accurately and can be easily retrieved when needed.<br>• Process personnel, payroll, and related HR documents by reviewing, categorizing, labeling, and placing them in the appropriate record locations.<br>• Manage employment eligibility files separately from other employee records and keep supporting documentation aligned with internal compliance practices.<br>• Scan, index, and upload files into electronic repositories using consistent naming standards and document handling procedures.<br>• Examine records for gaps, duplicates, incorrect placement, or incomplete materials and escalate issues to designated HR team members for follow-up.<br>• Respond to authorized requests for employee files, track file movement, and return records to the proper location after use.<br>• Support records audits, inventory checks, archiving efforts, and approved retention or secure disposal activities as directed by HR leadership.<br>• Safeguard confidential information by securing documents, maintaining orderly workspaces, and reporting any potential breaches or misplaced files promptly.<br>• Provide additional clerical and administrative assistance to the Human Resources department as assigned.
- 2026-11-13T00:00:00Z
- Amherst, NY
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p>We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination. This is a Contract position with an expected duration of at least one month and may extend up to three months based on business needs.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.</p><p>• Receive and direct incoming phone calls with care, ensuring timely and accurate communication.</p><p>• Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.</p><p>• Enter, update, and maintain records with a high level of accuracy and attention to detail.</p><p>• Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.</p><p>• Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.</p><p>• Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.</p>
- 2026-11-10T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 36.1 - 41.8 USD / Hourly
- <p>We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.</p><p>This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.</p><p>The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.</p><p>Key Responsibilities</p><ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Richmond, VA
- onsite
- Temporary to Hire
- 24 - 27 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support a non-profit organization in Richmond, Virginia. This contract opportunity with potential for a permanent role is ideal for someone who can become productive quickly, stay organized in a fast-moving environment, and handle multiple priorities with minimal supervision. The position offers the chance to grow into a more senior support capacity over time, including potential progression into an executive assistant role.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support by keeping schedules organized, coordinating appointments, and ensuring routine office activities run smoothly.</p><p>• Support all administrative and coordination functions for the CEO and Chief of Staff.</p><p>• Manage incoming calls and front-desk style interactions professionally, directing inquiries and responding to requests in a timely manner.</p><p>• Maintain calendars for team members, resolve scheduling conflicts, and arrange meetings with strong attention to timing and logistics.</p><p>• Prepare, update, and organize documents, spreadsheets, and records using Microsoft Office and SharePoint.</p><p>• Handle data entry and general record maintenance with a high degree of accuracy and confidentiality.</p><p>• Coordinate travel plans, meeting details, and related logistics to support internal staff and visiting stakeholders.</p><p>• Process and track corporate expense reports through the designated expense management platform.</p><p>• Work independently to prioritize assignments, adapt to shifting needs, and keep multiple tasks moving forward effectively.</p>
- 2026-11-11T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 30.0865 - 38 USD / Hourly
- <p>We are looking for an experienced Sr. Administrative Assistant to support department leaders, project staff, and technical teams in Maryland. This opportunity is ideal for someone who thrives in a busy public-sector setting and brings strong judgment, organization, and follow-through to daily operations. In this role, you will help keep meetings, documentation, communications, and administrative workflows running smoothly while serving as a dependable resource across multiple groups.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently.</p><p>• Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned.</p><p>• Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions.</p><p>• Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized.</p><p>• Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities.</p><p>• Facilitate communication among internal departments and help route questions or requests to the appropriate contacts.</p><p>• Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable.</p><p>• Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism.</p><p>• Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.</p>
- 2026-11-13T00:00:00Z