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507 results for Receptionist Administrative Assistant jobs
- Raleigh, NC
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities to ensure day-to-day operations run smoothly.<br>• Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts.<br>• Enter, update, and maintain records with a high level of accuracy across administrative documents and databases.<br>• Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs.<br>• Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment.<br>• Coordinate administrative details, track information, and assist team members with general operational support.
- 2026-10-20T00:00:00Z
- Rochester, NY
- onsite
- Temporary / Contract
- 17.4135 - 21 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.<br><br>Responsibilities:<br>• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.<br>• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.<br>• Enter, update, and verify data in internal files and office systems to help keep information complete and current.<br>• Scan, label, and file documents to maintain accessible digital and physical records.<br>• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.<br>• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.<br>• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.
- 2026-11-10T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-13T00:00:00Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>Robert Half is seeking a reliable and organized <strong>Administrative Assistant</strong> to support daily office operations and help ensure an efficient work environment. This role is responsible for handling administrative tasks, coordinating schedules, managing communications, maintaining records, and providing general support to teams and leadership. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to departments, managers, or leadership</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate team members</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems, records, and office documents accurately and confidentially</li><li>Order office supplies and help support general office organization</li><li>Assist with data entry, tracking information, and updating internal systems</li><li>Coordinate travel arrangements, meeting logistics, and other administrative details as needed</li><li>Greet visitors and provide professional front-office support when required</li><li>Support special projects and perform other administrative duties as assigned</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Milford, CT
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p><strong>Administrative Assistant (Contract) – Consulting Firm | New Haven, CT</strong></p><p>A consulting firm in New Haven, CT is seeking a detail-oriented <strong>Administrative Assistant</strong> on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Ramsey, NJ
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for the inside sales team near Mahwah, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping processes on track, handling detailed administrative work, and helping teams stay efficient. The role will focus on documenting routine activities, maintaining accurate records, and contributing to consistent workflow execution in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support that helps the inside sales team stay organized, responsive, and productive throughout daily operations.</p><p>• Observe routine activities and create clear documentation outlining recurring duties, office procedures, and team workflows.</p><p>• Maintain accurate data entry and update internal records to ensure information remains current and easy to access.</p><p>• Review operational tasks and identify practical ways to improve consistency, efficiency, and day-to-day coordination.</p><p>• Capture best practices and process details to support continuity across administrative and sales-related activities.</p><p>• Assist with organizing files, communications, and general office materials needed to keep business functions running smoothly.</p>
- 2026-11-13T00:00:00Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>Confidential Client Operations Associate</p><p><strong>Louisville, KY | $60,000-$70,000 + Excellent Benefits</strong></p><p>Are you a sharp, polished professional looking to launch a long-term career in wealth management or investment advisory services? Our client, a growing and highly respected investment management firm in Louisville, is seeking a <strong>Client Operations Associate</strong> to join its close-knit team.</p><p>This is an outstanding opportunity for a recent graduate, early-career professional, or someone making a career change from a similar industry that wants to make a change and who thrives in a professional environment, enjoys working with clients, and wants exposure to investments, financial planning, wealth management, and portfolio operations. </p><p><br></p><p>The firm is committed to developing talent and offers a clear path for long-term growth.</p><p><br></p><p>What You'll Do</p><ul><li>Assist with new account openings and account maintenance</li><li>Coordinate rollovers, transfers, and investment account paperwork</li><li>Process client documents and ensure accurate recordkeeping</li><li>Communicate with clients regarding account updates and follow-up items</li><li>Support advisors and operations staff with administrative and operational tasks</li><li>Maintain organized documentation and ensure compliance with internal processes</li></ul><p>What We're Looking For</p><ul><li>Bachelor's degree <strong>required</strong></li><li>Strong attention to detail and organizational skills</li><li>Professional verbal and written communication abilities</li><li>Excellent follow-through and time management</li><li>Comfortable learning new technology and systems</li><li>Proficiency in Microsoft Office, particularly Excel, preferred</li><li>Previous financial services experience is welcome but not required</li></ul><p>Ideal Backgrounds</p><p>We are open to candidates from a variety of professional environments, including:</p><ul><li>Business or Finance graduates</li><li>Insurance or financial services</li><li>Professional services</li><li>Administrative or office management</li><li>Education</li><li>Customer-facing professional roles</li></ul><p>Why This Opportunity?</p><ul><li>Newly created position due to company growth</li><li>Strong mentorship and training environment</li><li>Exposure to investment management, financial planning, and client advisory services</li><li>Support for obtaining investment industry licensing, including the Series 65</li><li>Potential career path into operations leadership or financial advisory roles</li><li>Stable, privately owned organization with a collaborative culture</li><li>Looking for someone who wants to build a long-term career and grow alongside the firm</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance with 100% employee coverage</li><li>Employer-paid life and disability insurance</li><li>Parental leave</li><li>Bereavement leave</li><li>PTO package</li><li>Simple IRA with company match</li><li>Competitive compensation: <strong>$60,000-$70,000</strong></li></ul><p>If you're seeking a career, not just a job, and want to gain hands-on exposure to the wealth management industry while working alongside experienced professionals, we'd love to hear from you.</p>
- 2026-11-13T00:00:00Z
- Greenville, SC
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support operations in Greenville, SC. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 8:00-5:00pm Monday-Friday and may require occasional weekends.</p><p><br></p><p>Responsibilities:</p><p>• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.</p><p>• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.</p><p>• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.</p><p>• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.</p><p>• Help coordinate shipment schedules and monitor movement details using internal tracking tools.</p><p>• Organize records and operational documents so information remains easy to access and up to date.</p><p>• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.</p><p>• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.</p><p>• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.</p>
- 2026-11-05T00:00:00Z
- Plymouth, WI
- onsite
- Temporary to Hire
- 18.2115 - 21.087 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Plymouth, Wisconsin. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative and front-desk support. The person in this role will contribute to office coordination, document preparation, and selected HR-related projects while helping the team stay efficient and responsive.<br><br>Responsibilities:<br>• Welcome guests, employees, customers, and service providers with a courteous and attentive approach at the front desk.<br>• Provide administrative support for HR initiatives and assist with special projects that require coordination and follow-up.<br>• Draft, format, and prepare business documents such as letters, reports, and external communications.<br>• Keep digital records and paper files accurate, accessible, and well organized for daily business use.<br>• Manage incoming and outgoing mail, packages, and shipments to ensure timely distribution and processing.<br>• Monitor office and breakroom supplies, track inventory levels, and place orders to maintain availability.<br>• Coordinate routine office purchases and assist with meeting logistics, including room setup and catering arrangements.<br>• Maintain a neat, welcoming reception area and support an orderly office environment throughout the day.<br>• Step in to provide additional administrative coverage when needed to support uninterrupted office operations.
- 2026-11-12T00:00:00Z
- Palmyra, WI
- onsite
- Permanent / Full Time
- 60000 - 67000 USD / Yearly
- <p>We are looking for an organized Administrative Assistant for an organization in Palmyra, Wisconsin. he ideal candidate will help keep records accurate, coordinate routine transactions, and ensure day-to-day processes move forward efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage administrative tasks by maintaining organized records, preparing documentation, and following up on outstanding items.</p><p>• Enter orders and other transactional data accurately into internal systems while verifying details and resolving discrepancies.</p><p>• Support billing activities by reviewing invoices, tracking charges, and assisting with timely processing and reconciliation.</p><p>• Create, update, and monitor purchase orders to help ensure materials and services are requested and documented correctly.</p><p>• Respond to employee, customer, or vendor questions with professionalism, providing clear updates and directing issues to the appropriate contacts when needed.</p><p>• Coordinate with internal departments to keep administrative workflows on schedule and to ensure information is complete and current.</p><p><br></p>
- 2026-11-13T00:00:00Z
- Minneapolis, MN
- onsite
- Temporary / Contract
- 20.9 - 24.2 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support a faith based organization in Minneapolis, Minnesota. This Contract position will provide day-to-day coordination, scheduling, communication, and event-related administrative support for program leaders and conference-sponsored initiatives. The ideal candidate brings strong office support experience, attention to detail, and the ability to keep calendars, materials, and participant information well organized in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate administrative support for faith formation and outdoor ministry leadership, helping keep projects, communications, and daily operations on track.</p><p>• Maintain and update program and event calendars in partnership with internal stakeholders to ensure schedules remain accurate and current.</p><p>• Work closely with the Project Manager/Executive Assistant to prepare registration information and confirm participant records are processed correctly in the designated database.</p><p>• Provide timely details for inclusion on the broader staff and conference calendar so organizational schedules remain aligned.</p><p>• Welcome participants and assist with check-in, hospitality, and arrival support for faith formation and outdoor ministry events as needed.</p><p>• Prepare and organize administrative materials, supplies, and logistical details required for program meetings and events.</p><p>• Draft and submit program announcements for the conference’s weekly e-newsletter to promote upcoming activities and key updates.</p><p>• Partner with other administrative team members to provide coverage and maintain continuity of office support when needed.</p>
- 2026-11-12T00:00:00Z
- Austin, TX
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail.<br><br>Responsibilities:<br>• Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners.<br>• Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner.<br>• Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services.<br>• Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed.<br>• Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day.<br>• Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates.<br>• Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs.<br>• Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests.<br>• Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
- 2026-10-27T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently.<br>• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.<br>• Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare, organize, and file documents to ensure materials are easy to access and properly maintained.<br>• Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
- 2026-10-20T00:00:00Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 54000 - 58000 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. <br> Responsibilities: -Provide administrative support that contributes to the overall effectiveness and continuity of daily operations. -Coordinate information, resources, and activities among internal and external stakeholders to promote timely execution of priorities. -Manage ongoing administrative processes while adapting to shifting workloads, deadlines, and organizational needs. -Produce and maintain records, correspondence, and reports in accordance with established practices and quality standards. -Support planning, scheduling, and implementation efforts for meetings, projects, and departmental initiatives. -Monitor operational needs, identify areas requiring attention, and facilitate appropriate follow-through. -Assist in maintaining positive working relationships with individuals across all levels of the organization. -Participate in process improvement efforts that enhance organization, communication, and service delivery.
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure the smooth functioning of the team. This role is ideal for someone who thrives in a fast-paced, innovative environment and can effectively manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare, edit, and format correspondence, reports, and presentations</li><li>Maintain filing systems, databases, and office records with accuracy</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Order office supplies and assist with vendor coordination as needed</li><li>Support meeting logistics, including room setup, materials preparation, and follow-up</li><li>Assist with special projects and other administrative tasks as assigned</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Monrovia, CA
- onsite
- Temporary / Contract
- 22 - 23 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
- 2026-11-04T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-11-04T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Robert Half has a rewarding <strong><em>Sales Assistant</em></strong> position available at a leading Real Estate company dedicated to providing exceptional service and expertise in Honolulu, Hawaii. If you enjoy contributing to a company’s success by providing excellent administrative support, then this may be the <strong><em>Sales Assistant</em></strong> opportunity that you are looking for! </p><p> </p><p>Responsibilities: </p><p>- Greet and assist visitors in a business-minded and friendly manner. </p><p>- Manage a multi-line phone system, directing calls and taking messages as needed. </p><p>- Assist with ad hoc projects and administrative tasks to support the smooth operation of the office. </p><p>- Maintain organized records and documentation related to real estate transactions. </p><p>- Coordinate appointments and assist in scheduling meetings for the sales team. </p><p>- Provide excellent customer service to clients and visitors both in person and over the phone.</p>
- 2026-11-09T00:00:00Z
- Signal Hill, CA
- onsite
- Temporary / Contract
- 22.1635 - 25.663 USD / Hourly
- We are looking for an Administrative Assistant to support risk, claims, and compliance activities for a construction-focused organization in Signal Hill, California. This Contract position calls for someone who can keep documentation organized, coordinate with multiple stakeholders, and help maintain accurate records across claims and licensing functions. The ideal candidate is comfortable handling sensitive information, tracking deadlines, and producing clear reporting that supports day-to-day operations and management oversight.<br><br>Responsibilities:<br>• Support the Risk and Claims team with day-to-day administrative coordination and recordkeeping.<br>• Assist in handling workers' compensation, auto liability, and general liability claim activity by tracking progress and updating related documentation.<br>• Organize and maintain claim files to help ensure records remain complete, accurate, and aligned with compliance standards.<br>• Communicate with insurance carriers, brokers, adjusters, employees, and internal teams to gather information and provide status updates on open matters.<br>• Track important claim timelines and follow up on outstanding forms, reports, and supporting documents.<br>• Prepare spreadsheets, summaries, and routine reports for leadership review and operational monitoring.<br>• Help manage business and contractor licensing records, permit status updates, and other compliance-related administrative tasks.<br>• Enter and update information in company databases and reporting tools to keep records current and reliable.<br>• Provide administrative assistance for audits, document requests, and broader risk management initiatives as needed.
- 2026-11-13T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>We're working with a non-profit client in the West Hollywood area who are looking for an administrative assistant to join their growing team. You'll be responsible for updating donor information, drafting correspondence, agreements and contracts, following up with internal teams and external partners, vendor coordination and processing invoices. </p>
- 2026-11-13T00:00:00Z
- Canandaigua, NY
- onsite
- Temporary / Contract
- 19.7885 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to ensure smooth and efficient office operations.<br>• Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors.<br>• Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events.<br>• Prepare, update, and enter information into office records and databases with a high level of accuracy.<br>• Organize and maintain digital and physical filing systems so documents remain accessible and up to date.<br>• Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks.<br>• Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
- 2026-10-21T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <ul><li>Coordinate and support the processing of Memoranda of Understanding (MOUs) and Affiliation Agreements, including document tracking, routing, and follow-up with internal and external partners.</li><li>Assist with Provost’s Office communications, including drafting, editing, organizing, and distributing correspondence.</li><li>Maintain accurate and organized electronic files and documentation while ensuring confidentiality.</li><li>Partner with the Provost’s Executive Assistant to provide backup scheduling support for the Provost’s calendar, meetings, and events.</li><li>Support the planning and execution of Academic Affairs meetings, workshops, ceremonies, and special events.</li><li>Assist with special projects and other related administrative duties as assigned.</li></ul>
- 2026-11-13T00:00:00Z
- Covington, KY
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- <p><br></p><p>Robert Half is seeking organized, proactive Administrative Assistants for ongoing opportunities with local organizations. These positions support daily office operations and offer the chance to work with a variety of teams and industries. Responsibilities and assignment lengths vary based on client needs.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to managers, departments, and office staff.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare and update correspondence, spreadsheets, and documents.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Answer calls, monitor shared inboxes, and direct inquiries.</li><li>Assist with meeting materials, mail distribution, and supply orders.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance.<br>• Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements.<br>• Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication.<br>• Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families.<br>• Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support.<br>• Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities.<br>• Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery.<br>• Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
- 2026-11-05T00:00:00Z