346 Results for Purchasing Assistant Jobs

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Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-10-02T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable Administrative Assistant to support daily office operations and provide administrative assistance across departments. Responsibilities<ul><li>Answer and route phone calls.</li><li>Schedule meetings and appointments.</li><li>Draft correspondence and maintain records.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Support managers and team members with administrative tasks.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Yucca Valley, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Assistant to support engineering, land development, and public improvement activities for a non-profit organization in California. This Long-term Contract position requires an organized individual who can coordinate records, research project information, prepare documentation, and assist with public and internal inquiries. The ideal candidate will bring strong administrative judgment, technical writing ability, and confidence working with maps, reports, permits, and project tracking tools in a fast-paced environment. Responsibilities: • Coordinate and maintain project files related to engineering, transportation, and capital improvement work, ensuring plans, surveys, inspections, maps, and supporting records remain organized and accessible. • Assist with project administration by preparing documentation for grants, monitoring costs, supporting reimbursement requests, and tracking schedules, authorizations, contracts, and deadlines. • Review incoming plans, maps, and related submissions, log materials accurately, route documents for further review, follow plan-check progress, and communicate required updates to stakeholders. • Research parcel information, easements, rights-of-way, permits, and historical records while updating databases and tracking tools used for technical reference and project support. • Prepare correspondence, inspection summaries, agenda materials, resolutions, and change-related documentation to support departmental operations and decision-making. • Provide public-facing assistance by responding to requests for maps, permits, reports, benchmarks, and improvement records, while helping address complaints and coordinate issue resolution among involved parties. • Support compliance activities by monitoring development-related submissions, fees, bonds, agreements, approvals, and permit records in alignment with local requirements and established procedures. • Contribute to studies and reporting efforts by compiling findings from field reviews, office research, surveys, traffic data, and related project information, then preparing clear written summaries and recommendations. • Perform basic drafting and design support for infrastructure-related work such as streets, sidewalks, and development improvements, and help distribute updated drawings and related materials. • Maintain departmental records and online document postings, keeping tracking lists, engineering files, and public reference materials current as assigned.
2026-09-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who is organized, detail-oriented, and comfortable managing front-desk interactions while keeping administrative tasks on track. The position involves handling incoming calls, maintaining accurate records, and providing dependable support to ensure the office runs efficiently. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe at 808.452.0264.Responsibilities:• Manage day-to-day clerical activities to keep office operations organized and efficient.• Respond to inbound phone calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately.• Welcome visitors and provide front-desk support to create a positive and welcoming first impression.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Prepare, organize, and file documents so materials are easy to access and properly maintained.• Assist with general administrative support, including scheduling, correspondence, and routine office coordination.
2026-10-01T00:00:00Z

Administrative Assistant

Rossville, GA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a construction-focused team in Georgia. This contract opportunity has the potential to become permanent and is well suited for someone who enjoys keeping office operations running smoothly while providing dependable support across multiple departments. The ideal candidate is detail oriented, organized, and comfortable managing a variety of administrative tasks in a busy work environment. Responsibilities: • Manage schedules, arrange meetings, and coordinate travel plans to support daily office and team needs. • Welcome visitors, answer incoming calls, and serve as a reliable point of contact for general administrative inquiries. • Oversee office supply inventory, incoming and outgoing mail, and communication with external vendors to maintain efficient operations. • Prepare and process purchase orders, invoices, expense documentation, and other administrative records with accuracy and timeliness. • Assist with workplace logistics, facility-related requests, and office procedures to support a safe and organized environment. • Provide administrative support to Human Resources, Finance, and Operations teams on routine tasks and special projects. • Maintain organized data entry systems and ensure business documents are updated, accessible, and handled confidentially.
2026-09-28T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Administrative Assistnant to join a fast-moving team in Camden, New Jersey. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. This is a long-term contract position, offering the opportunity to contribute across service and administrative functions while building long-term potential with the organization. <ul><li>Provide day-to-day administrative support to team members and leadership. </li><li>Manage calendars, schedule meetings, and coordinate appointments. </li><li>Prepare correspondence, reports, presentations, and other business documents. </li><li>Answer and direct phone calls, emails, and other communications. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Order office supplies and assist with vendor coordination. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes.</li><li>Assist with data entry, expense reporting, and basic reporting tasks.</li><li>Help improve administrative workflows and support cross-functional projects as needed. </li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr Responsibilities:• Manage day-to-day administrative activities to keep office workflows organized and efficient.• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.• Welcome visitors and provide front-desk support in a courteous and attentive manner.• Maintain records, documents, and files with strong attention to accuracy and confidentiality.• Enter and update information in office systems and spreadsheets in a timely manner.• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.
2026-10-01T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Blue Bell, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism. Key Responsibilities:<ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This opportunity is ideal for someone who is comfortable managing inventory-related records, handling data entry tasks, and using standard office software with accuracy and consistency. The role offers a steady Monday through Friday schedule, with occasional weekend support as needed. Responsibilities: • Maintain and update paper inventory records with a high level of accuracy using internal tracking tools and spreadsheets. • Enter, review, and organize operational data to help keep office and inventory information current. • Support front-office activities by assisting with general administrative tasks and day-to-day office coordination. • Answer incoming calls professionally and direct inquiries to the appropriate team members when needed. • Prepare, edit, and manage documents using Microsoft Word, Excel, and other standard office applications. • Help ensure inventory-related information is properly documented and easily accessible for business use. • Provide receptionist-style support, including greeting visitors and assisting with routine office communication. • Offer additional coverage outside the regular schedule on an occasional weekend basis when business needs require it.
2026-10-01T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests. Responsibilities: • Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness. • Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts. • Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items. • Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently. • Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines. • Perform detailed data entry and document management tasks to keep files organized and current. • Track pending matters proactively and follow up with relevant parties to ensure timely completion. • Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
2026-09-23T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
18.525 - 21.45 USD / Hourly
We are looking for a highly organized Administrative Assistant to support exam coordination for a university team. This is a part-time, onsite Contract position expected to run through the assigned end date, with the possibility of extension. The person in this role will help manage communications related to testing, maintain accurate records, and provide dependable administrative support while upholding university procedures and academic standards. Responsibilities:• Coordinate exam-related communication with students, faculty, and staff to confirm scheduling details and resolve routine questions.• Track follow-up items and ensure instructors receive timely updates regarding testing arrangements and documentation needs.• Enter and maintain accurate records of interactions, requests, and scheduling details within the designated database or office systems.• Provide front-office and administrative support, including answering inbound calls and assisting visitors or stakeholders courteously.• Help prepare materials and logistics for testing activities while ensuring established university guidelines are followed.• Serve as backup exam proctor support when needed, including occasional weekend exam coverage based on scheduling demands.• Manage part-time onsite administrative tasks with close attention to detail, confidentiality, and process compliance.• Assist with operational needs such as coordinating required parking access and supporting a business-casual office environment with strong attention to detail.
2026-10-01T00:00:00Z

Administrative Assistant

Sandusky, OH
onsite
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a construction-focused organization in Sandusky, Ohio. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling a variety of clerical tasks, and confident working with leadership and internal teams. The role will focus on maintaining accurate records, preparing reports, assisting with compliance-related documentation, and helping keep administrative processes running smoothly. Responsibilities:• Provide day-to-day office support by coordinating administrative tasks, managing routine correspondence, and assisting with general clerical needs.• Enter, verify, and maintain data in internal records and spreadsheets to ensure information remains accurate and current.• Prepare recurring and ad hoc reports for senior leadership, organizing details clearly and delivering materials in a timely manner.• Update business documents, files, and operational records to support efficient tracking and reporting activities.• Answer incoming calls, greet visitors when needed, and direct questions to the appropriate departments or team members.• Assist with compliance-related paperwork and documentation by organizing records and helping maintain required administrative standards.• Support operational workflows by handling scheduling, employee compliance, document preparation, filing, and other office coordination tasks.• Participate in training activities and apply established procedures to help maintain consistent administrative processes and safety protocol.
2026-09-28T00:00:00Z

Administrative Assistant

Oriskany, NY
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support insurance-related operations in Oriskany, New York. This contract opportunity with permanent potential is well suited for someone who communicates clearly, stays organized, and is comfortable handling office tasks in a fast-paced setting. The person in this role will help review claim and policy documentation, prepare written summaries, and provide administrative support that contributes to effective case handling. Responsibilities: • Review workers’ compensation claim files and policy records to gather relevant background information for investigative follow-up. • Prepare clear written documentation summarizing findings, claim outcomes, settlement activity, and evaluations of involved parties. • Enter, update, and maintain accurate information in office systems, spreadsheets, and related records. • Support daily administrative operations by managing correspondence, organizing documents, and assisting with general office coordination. • Handle inbound calls professionally, direct inquiries appropriately, and provide courteous front-line administrative support. • Use Microsoft Office applications such as Word and Excel to create reports, track information, and maintain organized files. • Work with limited day-to-day supervision while managing assigned tasks and meeting expected deadlines.
2026-10-02T00:00:00Z

Administrative Assistant

College Park, MD
remote
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Maryland. This Contract position is ideal for someone who communicates clearly, manages multiple priorities well, and keeps administrative processes running smoothly. The role includes front-desk support, phone coverage, record maintenance, and accurate handling of office documentation. Responsibilities: • Manage day-to-day administrative activities to keep the office organized and operating efficiently. • Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a courteous and detail-oriented office presence. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is accessible and up to date. • Assist with general office coordination, including scheduling, correspondence, and routine clerical tasks.
2026-09-25T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Boston, Massachusetts. This Long-term Contract position is ideal for someone who can stay organized, manage multiple priorities, and provide a welcoming experience for visitors, residents, and callers. The role plays an important part in keeping administrative processes running smoothly while delivering responsive, attentive support across the property management office. Responsibilities: • Welcome visitors and residents to the management office and provide courteous, attentive assistance with their questions and needs. • Answer and direct incoming phone calls, relay messages accurately, and respond to routine inquiries in a timely manner. • Manage incoming and outgoing mail, ensuring documents and correspondence are distributed and processed efficiently. • Maintain organized filing systems and keep administrative records accurate, accessible, and up to date. • Receive rent payments from residents and support proper documentation and handling of related transactions. • Provide day-to-day clerical support to the property management team to help maintain smooth office operations. • Assist with general office coordination by preparing paperwork, tracking routine tasks, and supporting administrative workflows as needed.
2026-10-02T00:00:00Z

Administrative Assistant

Sulphur, LA
onsite
Temporary to Hire
14 - 16 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Sulphur, Louisiana. This is a contract opportunity offering regular hours and the potential for long-term placement. The ideal candidate brings strong data entry accuracy, clear communication skills, and the ability to keep records and documents organized in a fast-paced environment. Responsibilities:• Enter and update information in company records with a high degree of accuracy and efficiency.• Manage incoming and outgoing email communication in a clear and timely manner.• Organize, maintain, and retrieve digital and physical files to support office workflow.• Scan, sort, and process documents while ensuring records are complete and properly stored.• Use Microsoft Excel and Word to create, update, and format reports, logs, and correspondence.• Perform basic numerical calculations and verify entered data for completeness and correctness.• Provide courteous customer service when assisting internal teams or responding to routine inquiries.• Support general administrative activities that help maintain smooth day-to-day office operations.
2026-09-24T00:00:00Z

Administrative Assistant

Montgomery, AL
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to join our team in Montgomery, Alabama. This in-office role will support daily business operations by managing schedules, coordinating office activities, preparing documents, maintaining records, and providing general administrative support to staff and leadership. Based on general knowledge. The ideal candidate is detail oriented, dependable, and able to handle multiple tasks efficiently in a fast-paced office environment. Based on general knowledge. Key Responsibilities: Provide day-to-day administrative support to departments, managers, and team members. Based on general knowledge. Answer and direct phone calls, emails, and other correspondence. Based on general knowledge. Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge. Prepare reports, spreadsheets, presentations, and other business documents. Based on general knowledge. Maintain organized filing systems, records, and office documentation. Based on general knowledge. Order office supplies and support general office operations. Based on general knowledge. Greet visitors and assist with front office responsibilities as needed. Based on general knowledge. Help coordinate internal communications, projects, and special administrative assignments. Based on general knowledge.
2026-09-18T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
19 - 20 USD / Hourly
We are seeking a detail-oriented and customer-focused Administrative Assistant to join a growing team. This role is responsible for supporting clients, business partners, and customers by providing timely updates, resolving documentation-related issues, and ensuring transactions are processed accurately and efficiently.This is a fast-paced environment that requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while delivering outstanding customer service. Responsibilities<ul><li>Handle inbound and outbound customer communications via phone, email, and other channels.</li><li>Provide status updates and respond to inquiries regarding client accounts and documentation.</li><li>Research and resolve account discrepancies and documentation issues.</li><li>Process and review incoming electronic and physical documents for accuracy and completeness.</li><li>Maintain accurate records and update account information within internal systems.</li><li>Schedule and perform follow-up activities to ensure timely account resolution.</li><li>Collaborate with internal departments and external partners to obtain required information and documentation.</li><li>Review and submit account approvals in accordance with established procedures.</li><li>Deliver a high level of customer service while managing a high-volume workload.</li></ul>
2026-09-23T00:00:00Z

Administrative Assistant

Marietta, GA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide dependable administrative support in Marietta, Georgia. This Contract position plays an important role in helping academic and office operations run smoothly by supporting leadership, faculty, students, and visitors with scheduling, documentation, and day-to-day coordination. The ideal candidate is detail oriented, detail-focused, and comfortable managing multiple priorities while maintaining accuracy and strong service standards. Responsibilities:• Support the Dean’s Office, faculty, and administrative staff with a wide range of daily office and coordination tasks.• Organize calendars, arrange appointments, and coordinate meeting logistics, including materials, space reservations, and follow-up items.• Create, edit, and format agendas, reports, presentations, correspondence, and spreadsheets for academic and administrative use.• Maintain accurate electronic and physical records while handling sensitive information with discretion and care.• Process routine administrative paperwork such as forms, invoices, purchase requests, and reimbursement documentation.• Monitor departmental schedules and communicate updates related to classes, meetings, events, and other academic activities.• Prepare materials and provide logistical support for orientations, accreditation-related activities, meetings, and special events.• Track deadlines for documents, reports, and scheduled activities, and send timely reminders to appropriate stakeholders.• Assist with office supply management, inventory needs, and coordination with departments such as HR, IT, Facilities, Academic Affairs, Registrar, and Events
2026-09-18T00:00:00Z

Administrative Assistant

Marietta, GA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support the Human Resources team with a wide range of daily administrative tasks in Marietta, Georgia. This Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing both paper and electronic records in a non-profit environment. The role will help keep documentation accurate, accessible, and well maintained while assisting coworkers with file and document requests. Responsibilities: • Provide day-to-day administrative support to the HR team to help maintain smooth office operations. • Scan, digitize, and organize records to improve document access and retention. • Maintain filing systems by updating, labeling, and storing paper and electronic documents accurately. • Build and update databases to ensure employee and departmental information remains current and easy to retrieve. • Sort and place records in the correct physical or digital locations to preserve an orderly file structure. • Prepare and assemble documents and files needed by coworkers for reporting, review, and general business use. • Assist with clinic-related coordination and administrative tasks as needed. • Perform routine document handling activities Monday through Friday during scheduled business hours.
2026-09-18T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a personable and organized Administrative Assistant to provide Contract support for a Medicare-focused team in Minneapolis, Minnesota. In this role, you will help coordinate client scheduling, manage high-volume administrative tasks, and ensure policy details are recorded accurately. This opportunity is ideal for someone who communicates clearly, stays focused in a fast-paced environment, and takes pride in dependable follow-through. Responsibilities: • Coordinate appointment scheduling for a group of Medicare sales representatives and help keep client meetings organized across a high-volume service area. • Respond to inbound calls, provide attentive assistance to clients, and direct questions or follow-up needs to the appropriate team members. • Enter policy and client information into Epic with a high level of accuracy, including demographic details, organization information, addresses, and premium data. • Track submitted policy records and monitor outstanding information, including cases where policy numbers are issued after an initial delay. • Distribute completed policy details to the appropriate contacts and maintain organized records for ongoing follow-up. • Support clients who need plan updates by helping ensure documentation is complete and information is ready for advisor review. • Manage changing workloads throughout peak scheduling periods while maintaining attention to detail and consistent responsiveness. • Use Outlook and other office tools to assist with communication, calendar coordination, and day-to-day administrative support.
2026-10-02T00:00:00Z

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346 results for Purchasing Assistant jobs