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362 results for Purchasing Assistant jobs

Sales Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Sales Assistant About the Role: Our company is seeking a motivated, detail-oriented Sales Assistant to support our sales team and help drive business growth. This role is ideal for someone who thrives in a fast-paced environment, is eager to learn, and enjoys working with both team members and customers. As a Sales Assistant, you’ll play a key part in ensuring the smooth execution of our sales operations and help deliver an exceptional customer experience. Key Responsibilities: Support the sales team with day-to-day administrative tasks, such as managing schedules, preparing sales reports, and processing orders. Assist with customer inquiries in a detail oriented and timely manner. Help maintain CRM and sales databases, ensuring accurate and up-to-date records. Prepare quotes, proposals, and other sales documents as needed. Coordinate with internal departments to facilitate order fulfillment and resolve client concerns. Help organize sales events, prepare meeting materials, and contribute to promotional activities. Perform additional tasks as required to support the team's success. Why Join Us? At our company, we value growth, collaboration, and detail oriented development. You’ll gain hands-on experience, work alongside experienced sales professionals, and have the opportunity to advance your skills for future career opportunities. Please apply online of through our Robert Half app
2026-07-17T00:00:00Z

Sales Assistant

Honolulu, HI
onsite
Permanent / Full Time
39520 - 52000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide dependable administrative coordination for organizational leadership, committees, and affiliated groups in Honolulu, Hawaii. This role combines clerical support, records management, meeting preparation, and event logistics to help ensure smooth communication and well-organized business processes. The ideal candidate is responsive and comfortable handling multiple priorities while maintaining accurate documentation and high-quality service. If you are interested in this role, please contact Melissa at 808.452.0254Free parking in town! Responsibilities:• Manage front-office communications by answering calls, directing inquiries, handling correspondence, and distributing incoming mail in a timely manner.• Prepare donor acknowledgments, maintain contribution records in spreadsheets, and assist with the monthly circulation of financial reports to temples and affiliated organizations.• Support board and committee activity by organizing meeting notices, tracking responses, confirming attendance requirements, assembling materials, and maintaining official records.• Coordinate in-person meeting logistics, including transportation arrangements, meal ordering, and follow-up with committee leads for required submissions.• Assist with compliance and financial administration by preparing annual filings, drafting organizational letters, reconciling corporate credit card activity, and processing shared expense allocations.• Provide operational support through supply purchasing, business card ordering, invoice preparation, and documentation management for routine administrative needs.• Assist senior leadership with scheduling, event preparation, formal correspondence, certificate creation, and maintenance of ceremonial or affirmation-related records.• Coordinate annual calendar and directory processes by collecting order information, updating tracking files, and submitting compiled requests to the appropriate parties.• Help organize annual events and assemblies by preparing notices and registration materials, maintaining attendee and payment records, compiling agenda packets, and supporting guest and travel documentation.• Consolidate event registrations and sponsor information for special programs, ensuring final participant lists are accurate and delivered to the relevant committee teams.
2026-07-08T00:00:00Z

Bilingual Purchasing Assistant

Torrance, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a detail-oriented Bilingual Purchasing Assistant to support day-to-day procurement operations in Torrance, California. This permanent position is ideal for someone who can coordinate purchasing activities with accuracy, communicate effectively in Japanese and English, and stay organized in a fast-moving environment. The role is primarily focused on purchasing, with occasional backup assistance for basic IT-related tasks when needed. Responsibilities:• Coordinate purchasing activities by creating, tracking, and updating purchase orders to support timely material availability• Communicate with vendors and internal teams in Japanese and English to confirm order details, resolve discrepancies, and maintain smooth procurement flow• Maintain accurate purchasing records, pricing information, and related documentation with a high level of attention to detail• Monitor inventory levels and assist with replenishment planning to help prevent shortages or overstock situations• Support import or logistics-related purchasing processes by following shipment status and coordinating required information• Use Excel tools such as formulas and pivot tables to analyze purchasing data, prepare reports, and identify trends• Help troubleshoot routine system or user issues and provide basic backup support for Microsoft 365, SharePoint, Teams, or related business systems when IT coverage is needed• Assist with user access updates, permission maintenance, and other administrative support tasks tied to business applications as assigned
2026-06-30T00:00:00Z

Purchasing Manager

Grafton, MA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for an experienced Purchasing Manager to lead procurement activities that support manufacturing operations. This position is responsible for securing raw materials, packaging, operating supplies, and capital equipment while balancing cost, quality, and continuity of supply. The role works closely with production, finance, and other internal teams to keep materials available, strengthen supplier partnerships, and improve overall purchasing performance. For immediate interview call Victor Muller at 508 205 3126 Responsibilities:• Create purchasing strategies that support production schedules, inventory targets, and broader business objectives.• Manage supplier relationships for raw materials, packaging, services, and equipment to ensure dependable service and consistent quality.• Negotiate commercial terms, pricing agreements, and contracts to control spending and reduce supply risk.• Track market conditions, material pricing, and product availability to inform sourcing decisions and budget planning.• Coordinate with production, finance, and other departments to align procurement activity with operating plans and demand forecasts.• Oversee purchase orders through procurement systems, monitor order progress, and address discrepancies affecting delivery, billing, or quality.• Evaluate vendor performance using service, quality, and cost metrics, and drive corrective action when expectations are not met.• Maintain accurate documentation for contracts, transactions, and supplier records while ensuring compliance with company standards and applicable requirements.• Lead the purchasing and transportation process for manufacturing capital equipment sourced from global suppliers.• Identify opportunities to streamline procurement workflows, shorten lead times, and improve supply chain efficiency.
2026-07-15T00:00:00Z

Purchasing Manager

Lawrence, KS
onsite
Permanent / Full Time
110000 - 135000 USD / Yearly
We are looking for a Purchasing Manager to lead procurement operations and help maintain a dependable flow of materials for manufacturing activities in Lawrence, Kansas. This role partners closely with sourcing, planning, and supplier teams to improve performance, strengthen supply continuity, and support broader supply chain objectives. The ideal candidate brings strong leadership, sound analytical judgment, and hands-on experience managing purchasing processes within a structured enterprise environment. Responsibilities: • Direct day-to-day purchasing and planning activities to maintain consistent material availability and support production needs. • Collaborate with sourcing partners to improve supplier network performance and contribute to overall supply chain effectiveness. • Identify supplier delivery, quality, or service concerns early and elevate issues promptly to drive resolution. • Contribute to strategic procurement initiatives and support cross-functional sourcing projects as business needs require. • Track procurement and supply chain metrics, analyze trends, and take action to improve operational results. • Lead and guide purchasing team members or cross-functional stakeholders to ensure priorities are aligned and execution remains on schedule. • Drive continuous improvement efforts across purchasing and supply chain processes to increase efficiency and reliability. • Use enterprise systems and reporting tools to manage procurement activity, inventory visibility, and planning accuracy. • Perform additional responsibilities that support departmental and organizational objectives. • Assist with scheduling and master planning coordination to align purchasing activity with inventory and production requirements.
2026-07-13T00:00:00Z

Purchasing Manager

Massillon, OH
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a Purchasing Manager to oversee the procurement of office and plant support materials for our operations in Massillon, Ohio. This position focuses on keeping essential supplies available, maintaining reliable inventory records, and coordinating closely with vendors to support project and facility needs. The ideal candidate will bring strong organizational skills, sound purchasing judgment, and a proactive approach to inventory control and cost awareness. This is a direct hire position with standard business hours. Responsibilities:• Manage the purchasing of office supplies and plant floor materials needed to support daily operations and active projects.• Maintain current inventory data, review stock levels regularly, and help prevent shortages or overstock situations.• Prepare, issue, and follow up on purchase orders while tracking expected deliveries and material timelines.• Work directly with suppliers to confirm pricing, availability, lead times, and shipment progress.• Verify that ordered items arrive on schedule and align with operational needs and required specifications.• Keep procurement records organized by updating invoices, packing documentation, inventory logs, and related reports.• Support budget visibility by monitoring material spending and assisting with cost tracking activities.• Help address supply issues such as delayed shipments, missing items, or discrepancies with vendors and deliveries.• Perform weekly and month-end counts for finished goods and raw materials to ensure inventory accuracy.• Assist with receiving materials as needed and use inventory or project tracking systems to monitor orders and stock movement. They do offer a full benefits package; medical/dental/vision, PTO, paid holidays, tremendous growth, and more!
2026-07-02T00:00:00Z

Purchasing Manager

Parsippany, NJ
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
We are seeking a strategic and detail-oriented Purchasing Manager to oversee procurement activities supporting a large-scale food service operation. This role will manage the sourcing and purchasing of food products, supplies, equipment, and services while ensuring quality standards, cost effectiveness, and uninterrupted supply across multiple locations.The ideal candidate will bring strong procurement expertise, vendor management experience, and a data-driven approach to purchasing decisions. This individual will partner with cross-functional teams including Operations, Finance, Culinary, Warehouse, and Site Leadership to support operational goals and drive continuous improvement within the supply chain.Responsibilities<ul><li>Manage sourcing initiatives, vendor selection processes, and competitive bid events to secure favorable pricing and service agreements.</li><li>Build and maintain productive supplier relationships while monitoring product quality, pricing, delivery performance, service levels, and supply disruptions.</li><li>Oversee purchasing records, approved product catalogs, pricing databases, and ordering systems to ensure accuracy and consistency.</li><li>Monitor procurement compliance requirements, including federal and state food service regulations and program documentation where applicable.</li><li>Evaluate purchasing trends and key performance metrics, including inventory movement, vendor performance, fill rates, and cost fluctuations.</li><li>Develop demand forecasts and purchasing plans to support business needs while minimizing waste and inventory risks.</li><li>Coordinate supplier meetings, product reviews, food tastings, and new item evaluations to support operational and menu initiatives.</li><li>Maintain complete procurement documentation and assist with audits, reporting requirements, and internal controls.</li><li>Research market conditions, pricing trends, and supply chain developments to identify savings opportunities and mitigate risk.</li><li>Collaborate with internal stakeholders to improve procurement processes, enhance operational efficiency, and support service excellence.</li><li>Provide recommendations to leadership regarding sourcing strategies, supplier partnerships, and purchasing best practices.</li></ul>
2026-07-07T00:00:00Z

Purchasing Manager

Ragland, AL
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
Are you a hands-on purchasing leader who enjoys improving processes, developing teams, and making a measurable impact in a manufacturing environment? We are partnering with a well-established manufacturing organization to identify an experienced Purchasing Manager to lead purchasing, inventory, storeroom operations, and logistics for a large production facility. This is an outstanding opportunity for someone who thrives in a fast-paced plant environment and enjoys balancing strategic sourcing with day-to-day operational leadership. You'll have the opportunity to improve processes, mentor a solid team, and become a key member of the plant leadership team. What You'll Do<ul><li>Lead all plant purchasing activities for maintenance, operations, and production materials</li><li>Manage purchasing, logistics, and storeroom operations to ensure critical parts and supplies are available when needed</li><li>Develop and strengthen relationships with existing suppliers while identifying new sourcing and cost-saving opportunities</li><li>Negotiate pricing, contracts, and supplier agreements</li><li>Improve inventory accuracy, organization, and overall storeroom efficiency</li><li>Partner closely with Maintenance and Operations to support preventive maintenance initiatives and minimize downtime</li><li>Lead, coach, and develop a team of buyers, logistics personnel, and storeroom employees</li><li>Monitor purchasing metrics, inventory levels, and vendor performance to drive continuous improvement</li><li>Work collaboratively across departments to support plant objectives while maintaining strong internal and external communication</li></ul>Why You'll Want This Role<ul><li>Opportunity to lead a critical function within a well-established manufacturing operation</li><li>High visibility position reporting directly to plant leadership</li><li>Ability to drive meaningful process improvements and operational efficiencies</li><li>Lead an experienced team while helping shape the future of the department</li><li>Excellent benefits package and long-term career growth opportunities</li><li>Stable organization with a collaborative, team-oriented culture</li></ul>If you're looking for a leadership opportunity where you can combine strategic purchasing expertise with hands-on operational leadership, we'd like to hear from you. For immediate consideration, apply now or contact Bryan Rushing with Robert Half, Birmingham AL.
2026-07-16T00:00:00Z

Purchasing Manager

Sacramento, CA
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. We are looking for a Purchasing Manager to lead procurement operations and ensure materials, equipment, and services are sourced effectively to support business and project objectives in Sacramento, California. This role combines strategic sourcing, vendor oversight, and operational planning to maintain supply continuity, control costs, and uphold quality standards. The ideal candidate brings strong commercial judgment, leadership capability, and the ability to collaborate across departments to align purchasing activity with schedules, budgets, and compliance expectations. Responsibilities:• Lead supplier selection efforts by assessing cost competitiveness, product quality, service performance, and delivery dependability while building productive vendor partnerships.• Negotiate commercial agreements with suppliers, including pricing, lead times, service expectations, and contractual terms that support organizational goals.• Monitor purchasing trends, usage patterns, and market conditions to anticipate demand, reduce supply risk, and contribute informed input to project forecasting.• Create sourcing plans and procurement timelines for key spend categories and long-lead materials to keep supply availability aligned with project deadlines.• Direct and develop the purchasing team by assigning priorities, coaching staff, and maintaining consistent, ethical procurement practices in daily operations.• Partner with finance, operations, legal, engineering, and project leadership to ensure procurement decisions reflect budget requirements, regulatory obligations, and execution needs.• Establish and refine procurement policies, workflows, and operating standards to improve consistency, accountability, and overall process efficiency.• Track team performance and purchasing progress against priorities, resolving issues proactively to support uninterrupted project and business operations.
2026-07-16T00:00:00Z

Purchasing Director

Birmingham, AL
onsite
Permanent / Full Time
120000 - 170000 USD / Yearly
A respected Alabama organization is seeking an experienced Purchasing Director to lead its procurement function and ensure the efficient, compliant acquisition of goods, services, equipment, and construction related materials. This leadership role is ideal for a procurement professional who understands public sector purchasing, thrives in a highly regulated environment, and enjoys partnering with operations, engineering, finance, and executive leadership to support critical infrastructure. The Purchasing Director will oversee all procurement activities, establish strategic sourcing initiatives, lead a purchasing team, and ensure compliance with Alabama Competitive Bid Law and organizational purchasing policies. Responsibilities<ul><li>Lead all purchasing and procurement operations for the organization, including strategic sourcing, contract administration, and vendor management.</li><li>Ensure compliance with Alabama Competitive Bid Law (Title 41, Chapter 16), public procurement regulations, and internal purchasing policies.</li><li>Direct the development and administration of Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other competitive solicitation processes.</li><li>Oversee vendor selection, bid evaluations, contract negotiations, award recommendations, and contract administration.</li><li>Partner with engineering, operations, finance, legal, and executive leadership to support capital improvement projects and operational purchasing needs.</li><li>Develop purchasing strategies that improve efficiency, reduce costs, and strengthen supplier performance while maintaining full regulatory compliance.</li><li>Lead and mentor the purchasing team by establishing performance expectations, developing staff, and driving continuous process improvement.</li><li>Manage supplier relationships, monitor vendor performance, and resolve complex procurement and contract issues.</li><li>Oversee procurement for construction projects, professional services, equipment, fleet, maintenance materials, and other operational requirements.</li><li>Maintain strong internal controls, purchasing documentation, and audit readiness for all procurement activities.</li><li>Prepare procurement reports and present recommendations to executive leadership and governing boards as needed.</li><li>This position offers the opportunity to play a key leadership role within a highly respected organization that provides essential services to the community. The successful candidate will have the ability to influence procurement strategy, improve operational efficiency, and support major capital and infrastructure initiatives.</li></ul>For immediate consideration, apply now or contact Bryan Rushing with Robert Half, Birmingham AL.
2026-07-03T00:00:00Z

Purchasing

Wakefield, MA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We have partnered with a highly respected company in Wakefield in search of an Accounts Receivable Specialist. Key Responsibilities And Accountabilities<ul><li>Reconciling customer accounts and resolving discrepancies.</li><li>Investigating and resolving customer billing inquiries and disputes.</li><li>Following up on overdue customer accounts and managing collections.</li><li>Generating customer invoices and statements.</li><li>Verifying accuracy of customer invoices and ensuring proper authorization.</li><li>Recording and coding customer payments in the accounting system.</li><li>Applying cash receipts to customer accounts accurately.</li><li>Investigate and resolve billing discrepancies and payment disputes in a timely manner.</li></ul>
2026-07-22T00:00:00Z

Warehouse Assistant

West Valley City, UT
onsite
Temporary / Contract
16 - 16 USD / Hourly
The Warehouse Assistant plays a key role in supporting the daily operations of the warehouse by ensuring inventory is received, organized, stored, and shipped accurately and efficiently. This position is responsible for assisting with shipping and receiving activities, preparing customer orders, maintaining inventory accuracy, and keeping the warehouse clean, organized, and safe. The ideal candidate enjoys hands-on work, thrives in a fast-paced environment, and takes pride in maintaining high standards of quality and accuracy.On a day-to-day basis, the Warehouse Assistant will unload incoming deliveries, inspect shipments for accuracy or damage, and organize products within designated storage areas. They will pick, pack, label, and prepare outgoing orders according to company standards while ensuring all shipments are completed on schedule. This role also includes replenishing inventory, performing cycle counts, updating inventory records, and assisting with regular stock audits to maintain accurate inventory levels.The Warehouse Assistant works closely with warehouse staff, supervisors, and other departments to ensure materials and products move efficiently throughout the facility. They may operate equipment such as pallet jacks, hand trucks, forklifts (if certified), and handheld scanners while following all company safety policies and procedures. Maintaining a clean, organized, and hazard-free warehouse is an essential part of the role, including disposing of packing materials, organizing workstations, and ensuring aisles remain clear.
2026-07-09T00:00:00Z

Warehouse Assistant

Santa Clara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Warehouse Assistant to support daily logistics operations in Santa Clara, California. This Long-term Contract position is ideal for someone who works well in a fast-moving environment and takes pride in maintaining accurate, organized material flow. The role focuses on handling incoming and outgoing inventory, preparing supplies for field use, and helping keep warehouse activities safe and efficient. Responsibilities: • Verify incoming deliveries against shipping documents and report any discrepancies or damaged items. • Arrange materials, tools, and equipment in designated storage areas to maintain an orderly warehouse layout. • Prepare and stage items for pickup, dispatch, or delivery to project teams and field personnel. • Assist with loading and unloading trucks, equipment, and returned materials from job sites. • Maintain cleanliness and follow safety practices throughout the warehouse to support daily operations. • Help assemble and ready materials for transport to local project locations as needed.
2026-07-24T00:00:00Z

Purchasing/Procurement Specialist

Miami, FL
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a detail-oriented procurement specialist to support purchasing activities for a high-volume, fast-paced environment in Florida. This long-term contract position will oversee assigned commodities, coordinate supplier activity, and help keep material deliveries aligned with program needs. The role requires strong judgment, analytical ability, and effective collaboration with internal teams and external suppliers to drive compliant, timely, and cost-conscious purchasing outcomes. Responsibilities: • Manage the full purchase order lifecycle for assigned products, from supplier selection and quotation review through order placement, follow-up, and closeout. • Prepare and issue requests for quotation, evaluate supplier responses, perform pricing analysis, and negotiate competitive commercial terms. • Track open orders and delivery commitments, communicate schedule changes to program and operations stakeholders, and escalate urgent supply issues when needed. • Maintain accurate procurement documentation and ensure each transaction follows established policies, procedures, and compliance requirements. • Partner with engineering, quality, operations, and program teams to support material needs, proposal activities, and supplier performance discussions. • Identify alternate sourcing options when required and coordinate with cross-functional teams to support supplier qualification activities. • Build productive supplier relationships that support long-term performance, responsiveness, and continuity of supply. • Use advanced Excel capabilities and procurement systems to manage large data sets, monitor requisition activity, and support KPI-related reporting. • Contribute to continuous improvement efforts and assist team members with shared purchasing priorities across multiple concurrent programs.
2026-07-01T00:00:00Z

Sales Support Assistant

Dayton, OH
onsite
Temporary / Contract
0 - 0 USD / Yearly
Dayton area company is seeking a detail-oriented Sales Support Assistant for a 3-month contract assignment. This role will support the sales team with administrative tasks, customer communication, and order processing to help ensure smooth day-to-day operations. Key Responsibilities:<ul><li>Provide administrative support to the sales team</li><li>Prepare quotes, proposals, reports, and sales documents</li><li>Process orders and update customer records accurately</li><li>Respond to customer and internal inquiries in a timely manner</li><li>Coordinate meetings, schedules, and follow-up communications</li><li>Maintain spreadsheets, databases, and filing systems</li><li>Assist with tracking sales activity and preparing status updates</li></ul>
2026-07-10T00:00:00Z

Accounting Assistant

Knoxville, TN
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Accounting Assistant to join a team in Knoxville, Tennessee on a Contract basis. This contract opportunity will provide essential accounting support during the third quarter, with a strong focus on month-end close activity and daily transaction processing. The position works closely with the Controller and is well suited for someone who is comfortable managing both payables and receivables in a fast-paced environment. Responsibilities:• Support the Controller with core close-cycle tasks to help ensure timely and accurate month-end reporting.• Handle the full accounts payable process, including reviewing, coding, and entering vendor invoices for payment.• Manage accounts receivable activity by tracking incoming payments, applying cash, and following up on outstanding balances as needed.• Prepare and process checks while coordinating both manual and electronic payment batches with accuracy.• Maintain financial records in Yardi and use Microsoft Excel to organize data, reconcile activity, and monitor transactions.• Complete bank reconciliations and investigate discrepancies to help keep account balances current and correct.• Assist with routine accounting documentation and provide dependable coverage for quarter-three operational needs.FOR IMMEDIATE CONSIDERATON PLEASE APPLY HERE AND CONTACT OUR RH OFFICE AT 865-588-6500. ASK FOR BRADY OR KELLY
2026-07-23T00:00:00Z

Accounting Assistant

Loveland, CO
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Partnering with a non-profit organization in Loveland, CO seeking an Accounting Assistant. The Accounting Assistant will be responsible for...<ul><li>liaising with vendors</li><li>reconciliations</li><li>collections duties</li><li>posting journal entries</li><li>monitoring AP/AR</li><li>working with customers</li><li>and more! </li></ul>Benefits for the Accounting Assistant includes 100% health/vision/dental coverage for the employee, PTO, 401k with 5% company match, and hybrid work options.
2026-07-17T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-07-17T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process. Responsibilities: • Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy. • Create and send invoices and account statements while ensuring billing information remains current and complete. • Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances. • Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified. • Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks. • Maintain organized financial files and update account documentation to preserve accurate records. • Code invoices and support accounts payable processing in accordance with established procedures. • Prepare recurring and ad hoc financial reports for management using QuickBooks and related accounting systems.
2026-07-21T00:00:00Z

Accounting Assistant

Tampa, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a growing team in Tampa, Florida. This contract position with permanent potential is well suited for someone who is organized, detail-focused, and comfortable handling a mix of accounting support and administrative duties. The role will contribute to accurate transaction processing, timely record maintenance, and front-office support while working closely with internal staff and vendors. Responsibilities: • Process incoming payables and receivables by reviewing documents, entering financial details, and maintaining accurate records • Assign the proper accounting codes to invoices and prepare approved vendor bills for entry into the system • Perform bank account reconciliations and help investigate discrepancies to keep financial data current and reliable • Enter high volumes of numeric and general data with precision while updating accounting and administrative records • Scan, organize, and maintain invoices and supporting documentation in digital filing systems for easy retrieval • Assist with vendor invoice entry and ensure submitted documents are complete, accurate, and properly documented • Provide receptionist and front-desk support, including greeting visitors and assisting with routine administrative needs
2026-07-21T00:00:00Z

Accounting Assistant

Takoma Park, MD
onsite
Permanent / Full Time
60000 - 72000 USD / Yearly
We are looking for a detail-oriented Accounting Assistant to support the financial operations and provide administrative support to a construction company in Maryland. This position is ideal for someone who is comfortable in performing day-to-day accounting tasks, maintaining accurate records, and working closely with leadership to keep financial processes organized. The right candidate has experience in QuickBooks Desktop experience, a solid understanding of construction payroll practices, and a clear, approachable communication style. Responsibilities:• Assist in data entry of accurate financial records for the company using QuickBooks Desktop, ensuring transactions are entered and categorized correctly.• Process accounts payable and accounts receivable activities, including invoice tracking, payment posting, and vendor coordination.• Assist in preparing payroll with attention to wage scales and construction-related pay requirements.• Complete state and local certified payroll reporting in accordance with applicable regulations and deadlines.• Assist Controller in bookkeeping documentation and support efficient record retention for ongoing business operations.• Work directly with company leadership to provide timely financial information and assist with routine accounting needs. All interested candidates in this Accounting Assistant role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-07-10T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support cash management operations within a higher education environment in Kendall, Florida. This is an Accounts Payable role within a centralized accounting department. This internal role through Robert Half is ideal for someone who is organized, adaptable, and comfortable handling multiple accounting tasks in a fast-paced setting. The role focuses on maintaining accurate financial records, supporting reconciliation and audit activities, and collaborating with internal teams through clear written and verbal communication. Responsibilities:• Manage daily cash-related accounting activities and help maintain accurate financial records for departmental operations.• Perform account reconciliations by reviewing transactions, identifying discrepancies, and resolving variances in a timely manner.• Support audit preparation by gathering documentation, validating financial data, and assisting with compliance-related requests.• Assist with accounts payable processes, including reviewing invoices, verifying coding, and helping ensure timely payment handling.• Use accounting systems and Microsoft Office tools to track financial activity, prepare reports, and maintain organized records.• Communicate with internal stakeholders to clarify account details, respond to questions, and provide updates on outstanding items.• Prioritize multiple assignments effectively while meeting deadlines and maintaining attention to detail in routine and complex tasks. If interested, please submit a copy of your resume to Cristina.Arguello@roberthalf
2026-07-24T00:00:00Z

Accounting Assistant

Iowa City, IA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Accounting Assistant Numbers tell a story, and this role helps keep the story accurate.We're looking for an Accounting Assistant who enjoys digging into details, solving discrepancies, and keeping financial processes running smoothly behind the scenes. This role offers exposure to a variety of accounting functions and is ideal for someone who wants to build upon their accounting experience while making a meaningful impact on the team. What You'll Be Doing<ul><li>Process vendor invoices and ensure timely, accurate payments.</li><li>Create and distribute customer invoices while assisting with payment tracking.</li><li>Reconcile bank accounts, credit cards, and other financial records.</li><li>Research and resolve billing, payment, and account discrepancies.</li><li>Assist with month-end close activities and financial reporting.</li><li>Maintain accurate records within the accounting system.</li><li>Support payroll, expense reporting, and other accounting projects as needed.</li><li>Partner with internal departments to ensure financial information is complete and accurate.</li><li>Prepare reports and spreadsheets that help leadership make informed decisions.</li></ul>
2026-07-17T00:00:00Z

Accounting Assistant

Baton Rouge, LA
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support day-to-day financial operations for a healthcare-focused organization in Baton Rouge, Louisiana. This contract position will play an important role in maintaining accurate records, assisting with payment processing, and helping keep accounting activities organized and on schedule. The ideal candidate is comfortable working with invoices, reconciliations, and financial data while using QuickBooks to support efficient and accurate reporting. Responsibilities:• Process incoming invoices, review supporting documentation, and code entries accurately before submission for payment• Assist with accounts payable activities by preparing payments, tracking due dates, and maintaining organized vendor records• Support accounts receivable tasks by recording incoming payments and helping resolve routine billing discrepancies• Perform bank reconciliations to compare financial records against account activity and identify variances• Maintain accurate accounting data in QuickBooks and update transactions in a timely manner• Organize financial documentation and ensure records are complete, accessible, and aligned with internal procedures• Communicate with internal teams and external contacts to clarify invoice details, payment status, or account questions
2026-07-22T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations. Responsibilities: • Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing. • Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs. • Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy. • Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation. • Gather information and compile data for reports requested by leadership and program stakeholders. • Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed. • Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
2026-07-22T00:00:00Z

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