Add your latest resume to match with open positions.

420 results for Purchasing Assistant jobs

Purchasing Manager

Niagara Falls, NY
onsite
Permanent / Full Time
57000 - 67000 USD / Yearly
Robert Half Permanent Placement is partnering with an established manufacturer in Niagara Falls, NY on their search for a Purchasing Coordinator. This is an in-office role with a starting salary of $57,000 - $67,000 and includes a comprehensive benefits package. This is a great opportunity to join a company that can trace it’s roots in our community back 100+ years! Responsibilities include but not limited to: <ul><li>Manage end-to-end procurement operations, including supplier sourcing, contract negotiation, purchasing, and cost optimization initiatives</li><li>Utilize ERP system to manage purchase orders, inventory tracking, and supply chain workflows</li><li>Coordinate logistics and transportation activities to ensure timely delivery of materials and products while maintaining strong carrier relationships</li><li>Monitor inventory levels and apply MRP/inventory control practices to prevent shortages, reduce excess stock, and support operational efficiency</li><li>Partner cross-functionally with production, merchandising, and planning teams to align procurement schedules with manufacturing demands and sales forecasts</li><li>Conduct supplier evaluations, market research, and pricing analysis to identify new sourcing opportunities and improve vendor performance</li><li>Maintain accurate procurement documentation, contracts, and compliance records to support audits and operational reporting</li><li>Leverage strong analytical, communication, and problem-solving skills to drive continuous improvement across procurement and supply chain processes</li></ul>
2026-05-08T00:00:00Z

Purchasing Manager

Winamac, IN
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for an experienced Purchasing Manager to lead procurement activities for a manufacturing operation in Denham, Indiana. This position is responsible for ensuring materials, supplies, services, and indirect purchases are secured efficiently, economically, and on schedule to keep operations running smoothly. The ideal candidate brings strong ownership of purchasing workflows, sound supplier management skills, and the ability to improve visibility, consistency, and cost performance across day-to-day buying activities. Responsibilities:• Direct purchasing activities for maintenance, repair, operations, tooling, services, and other indirect business needs across the facility.• Issue and track purchase orders to confirm goods and services arrive on time and support continuous production.• Review inventory patterns and consumption data to balance material availability with appropriate stock levels.• Partner with maintenance, operations, supply chain, and requisition teams at multiple sites to coordinate purchasing priorities and request accuracy.• Maintain control of procurement procedures, approval paths, and transaction accuracy within the ERP environment, with Epicor experience strongly valued.• Strengthen purchasing discipline by standardizing how requests are submitted, authorized, and completed.• Build and manage supplier relationships, negotiate commercial terms, and resolve service or delivery concerns before they affect operations.• Identify new sourcing options and lead efforts that improve pricing, quality, service, and overall purchasing efficiency.• Monitor spending trends, support budget alignment, and report purchasing activity, savings opportunities, and potential supply risks to leadership. 80-100kM,D,V, 401k
2026-05-15T00:00:00Z

Purchasing Analyst

West Coxsackie, NY
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
We are looking for a detail-oriented Purchasing Analyst to support inventory planning and procurement activities for a retail operation in West Coxsackie, New York. This role focuses on evaluating purchasing data, monitoring demand patterns, and coordinating orders to help maintain product availability across assigned vendors and brands. The ideal candidate will use strong analytical judgment to improve inventory performance, support supplier coordination, and provide accurate reporting that informs business decisions. Responsibilities: • Analyze demand trends, sales patterns, and vendor needs to determine appropriate purchasing activity for assigned products. • Review order requests and prepare purchase orders with a high level of accuracy while ensuring supporting records are complete and up to date. • Monitor forecasts and identify unusual changes, then partner with business stakeholders to refine planning assumptions and ordering decisions. • Evaluate stock positions across warehouse locations and adjust replenishment strategies to reduce shortages, excess inventory, and unnecessary transfers. • Track open orders, confirm delivery timing, and work with carriers and suppliers to address delays, discrepancies, or other fulfillment issues. • Maintain item, cost, and purchasing data to ensure reliable information is available for ordering, reporting, and operational analysis. • Build and use Excel-based reports and data queries to assess purchasing performance, inventory efficiency, and historical cost trends. • Coordinate communication with sales teams, suppliers, carriers, and management to resolve exceptions, support claims activity, and keep inventory flowing effectively. • Provide cross-functional backup support for related planning and replenishment responsibilities as business needs require.
2026-05-13T00:00:00Z

Purchasing and sales specialist

Boca Raton, FL
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a Purchasing and Sales Specialist to join a corporate headquarter in Boca Raton, Florida. This position supports purchasing operations, vendor coordination, invoice review, and the movement of materials between suppliers and receiving locations. The ideal candidate brings strong administrative and financial accuracy, along with the ability to manage records, shipments, and supplier relationships in a fast-paced environment. Responsibilities:• Coordinate transportation and delivery timelines for freight, office moves, and asset transfers between suppliers and receiving sites• Support vendor onboarding by collecting required documentation, organizing supplier records, and maintaining up-to-date reference materials• Maintain accurate digital records for procurement activity, including orders, invoices, shipments, and vendor information• Review and process daily invoices, verifying pricing, quantities, item details, and product specifications before submission• Purchase operational supplies and arrange outbound shipments, returns, and related logistics with approved vendors• Issue purchase orders to authorized suppliers and monitor fulfillment to help ensure timely delivery and service continuity• Assess potential and existing vendors by reviewing capabilities, service reliability, and ability to meet quality expectations• Provide additional coordination and administrative support for purchasing and sales operations as needed
2026-05-15T00:00:00Z

Purchasing/Procurement Specialist

Miami, FL
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a detail-oriented procurement specialist to support purchasing activities for a high-volume, fast-paced environment in Florida. This long-term contract position will oversee assigned commodities, coordinate supplier activity, and help keep material deliveries aligned with program needs. The role requires strong judgment, analytical ability, and effective collaboration with internal teams and external suppliers to drive compliant, timely, and cost-conscious purchasing outcomes. Responsibilities: • Manage the full purchase order lifecycle for assigned products, from supplier selection and quotation review through order placement, follow-up, and closeout. • Prepare and issue requests for quotation, evaluate supplier responses, perform pricing analysis, and negotiate competitive commercial terms. • Track open orders and delivery commitments, communicate schedule changes to program and operations stakeholders, and escalate urgent supply issues when needed. • Maintain accurate procurement documentation and ensure each transaction follows established policies, procedures, and compliance requirements. • Partner with engineering, quality, operations, and program teams to support material needs, proposal activities, and supplier performance discussions. • Identify alternate sourcing options when required and coordinate with cross-functional teams to support supplier qualification activities. • Build productive supplier relationships that support long-term performance, responsiveness, and continuity of supply. • Use advanced Excel capabilities and procurement systems to manage large data sets, monitor requisition activity, and support KPI-related reporting. • Contribute to continuous improvement efforts and assist team members with shared purchasing priorities across multiple concurrent programs.
2026-05-12T00:00:00Z

Inventory Assistant

San Mateo, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Inventory Assistant to support inventory and materials handling operations for a Contract position based in California. This role is well suited for someone who enjoys hands-on work, stays organized in fast-paced environments, and can help keep products moving accurately through storage and distribution activities. The Pantry Assistant will contribute to daily warehouse support, product organization, and shipment coordination while maintaining reliable inventory records. Responsibilities:• Track incoming and existing stock by updating inventory records and helping maintain accurate item counts.• Pack materials for storage or shipment and unpack incoming boxes with care and attention to proper handling.• Arrange and re-sort products in storage areas based on operational needs and supervisor direction.• Assist with shipping and receiving tasks to support the timely movement of goods in and out of the worksite.• Prepare items for pick-and-pack activities and help ensure orders are organized correctly before distribution.• Maintain orderly work areas across warehouse and outdoor tent spaces used for the contract assignment to support safe and efficient operations.
2026-05-15T00:00:00Z

Accounting Assistant

Oklahoma City, OK
onsite
Temporary to Hire
21 - 26 USD / Hourly
Job Title: Accounting AssistantLocation: Northwest Oklahoma City, OKPay: $21–$26/hour (DOE)Schedule: Monday–Friday | 9:00 AM – 5:00 PMPosition Type: Temp-to-Hire Position Overview:A well-established company in NW Oklahoma City is seeking a detail-oriented Accounting Assistant to support daily accounting operations. This is a great opportunity for someone looking to grow their accounting career in a collaborative and fast-paced environment, with the potential for long-term placement. Key Responsibilities:Assist with Accounts Payable and Accounts Receivable processesMaintain and reconcile general ledger (GL) accountsPerform data entry with a high level of accuracyReview and reconcile credit card statementsPrepare and process invoicesAssist with month-end close activitiesCreate and maintain spreadsheets and financial reports in ExcelSupport the accounting team with additional administrative and reporting tasks as needed
2026-05-15T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes.Key Responsibilities:<ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform data entry into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review weekly reports related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul>
2026-05-05T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-05-13T00:00:00Z

Accounting Assistant

Aliquippa, PA
onsite
Temporary to Hire
19 - 24 USD / Hourly
We are looking for an Accounting Assistant to support daily finance activities for an on-site team in Aliquippa. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing routine accounting tasks with collaborative support during monthly close. The role offers part-time hours of approximately 20 hours per week with flexibility in scheduling while contributing to a fast-moving office environment. Responsibilities:• Generate and distribute customer invoices and account statements accurately and on schedule.• Apply incoming customer payments to the correct accounts and maintain accurate daily records.• Examine vendor bills for completeness, proper coding, and required approvals before processing.• Enter accounts payable transactions into the accounting system using appropriate general ledger classifications.• Monitor receivables activity, review aging information, and assist with outreach on past-due balances.• Address customer questions related to billing, payments, and account statements clearly and courteously.• Assist with month-end tasks such as reconciliations, financial support schedules, and documentation preparation.• Support general accounting activities as needed to help maintain accurate and organized financial records.
2026-05-18T00:00:00Z

Accounting Assistant

Cerritos, CA
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day administrative and accounting operations of our client's corporate office in Cerritos, California. This opportunity is ideal for someone who enjoys keeping financial records organized, handling office support tasks, and assisting a busy accounting team with accuracy and efficiency. The role combines clerical coordination, document management, deposit preparation, and accounts payable support in an organized office environment. Responsibilities:• Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence throughout the office.• Review received checks, identify the appropriate entity, and document the information accurately for processing and tracking.• Prepare and organize bank deposits for remote deposit capture and enter related deposit details into internal spreadsheets.• Coordinate shipping activity, including arranging and tracking FedEx packages as needed.• Scan accounting and administrative documents, confirm image quality, and ensure complete records are captured.• Provide support to the accounts payable function through invoice copying, scanning, filing, and expense report documentation.• Create and format letters, reports, and other written materials requested by accounting leadership and office staff.• Maintain orderly department files, archive year-end accounting records for storage, and assist with additional administrative projects as assigned.
2026-05-18T00:00:00Z

Accounting Assistant

Spanish Springs, NV
onsite
Temporary / Contract
21 - 23 USD / Hourly
Robert Half Contract Finance and Accounting division is seeking an Accounting Assistant for a growing construction company in Sparks. This Accounting Assistant will support day-to-day transactional accounting and office operations and offers a strong opportunity for someone with foundational accounting knowledge to build additional skills over time. This is a great temporary to permanent opportunity that will be starting in early June, regular hours are Monday-Friday 7am-3:30pm, interested candidates should have understanding of basic accounting principles and excellent data entry skills. Key Responsibilities<ul><li>Enter and process credit card receipts and accounts payable invoices</li><li>Maintain organized financial and job-related filing systems</li><li>Support administrative accounting functions across projects</li><li>Assist with contract documentation and compliance tracking</li></ul>If you're interested in this opportunity, please apply today and for immediate consideration call Keisha at 775-828-0969
2026-05-14T00:00:00Z

Accounting Assistant

Monterey, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounting Assistant to join our team in Monterey, California on a Contract basis. This role supports core accounting operations with a focus on payables, account reconciliations, and fixed asset tracking while helping maintain accurate financial records. The position is well suited for someone who is detail-oriented, organized, and comfortable working across multiple accounting processes in a fast-paced environment. Responsibilities: • Manage the full invoice cycle by reviewing, coding, and entering vendor invoices and employee expense submissions for accurate processing. • Coordinate timely vendor disbursements while maintaining current supplier information and resolving payment or documentation issues with internal teams. • Prepare recurring accounts payable summaries and support reporting activities tied to weekly and monthly close processes. • Complete monthly reconciliations for bank accounts and selected general ledger balances, identifying variances and following through on corrections. • Assist with the creation of financial statements and other month-end reporting materials by organizing account data and supporting schedules. • Provide audit support by gathering records, reconciling documentation, and responding to requests from internal and external reviewers. • Maintain fixed asset records by documenting additions, transfers, retirements, and other changes to the asset inventory. • Support depreciation tracking and participate in annual asset verification activities to help ensure accurate records and accounting compliance. • Contribute to budgeting, analysis, and department improvement efforts, and assist with special accounting projects as needed.
2026-05-06T00:00:00Z

Accounting Assistant

Bridgewater, NJ
onsite
Temporary / Contract
26.125 - 31 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a company in the waste and environmental services industry in Bridgewater, New Jersey. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced office setting. The role will contribute to accurate financial records, timely transaction processing, and dependable account reconciliation activities. Accounting Assistant Responsibilities:• Process vendor invoices with accuracy, verify supporting details, and prepare payments in accordance with established timelines.• Manage incoming customer payments, apply cash receipts correctly, and follow up on outstanding balances when needed.• Reconcile bank statements and internal records to identify discrepancies and help maintain accurate account balances.• Enter and code invoices while ensuring transactions are assigned to the appropriate accounts.• Assist with maintaining organized financial documentation for reporting, audits, and internal review purposes.• Review accounting entries for completeness and escalate unusual items or inconsistencies to the appropriate team members.• Support routine accounting operations by updating records, tracking transactions, and helping keep financial data current.
2026-05-18T00:00:00Z

Accounting Assistant

Sheboygan, WI
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day operations for a team based in Sheboygan, WI. The person in this role will contribute across payables, receivables, inventory-related accounting tasks, and administrative support while ensuring accuracy in financial data. Responsibilities:• Oversee incoming invoices and outgoing payments while helping maintain timely and accurate accounts payable and accounts receivable activity.• Assist with billing support, payment tracking, and follow-up tasks to help keep account balances current and well documented.• Help reduce outstanding backlogs by organizing records, resolving open items, and supporting daily administrative operations.• Participate in weekly inventory accounting activities, including reviewing product costing details and processing necessary adjustments.• Reconcile account information and investigate discrepancies to support accurate financial reporting.• Maintain organized financial files and update accounting data carefully to preserve record accuracy and consistency.• Support routine accounting cycle activities and provide general assistance to the broader office as needed.
2026-05-18T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Doral, Florida. This is a Contract position suited for someone who is comfortable handling both payables and receivables while keeping records accurate and up to date. The ideal candidate will contribute to a fast-paced accounting environment by assisting with transaction processing, reconciliation work, and collection follow-up using strong organizational and data entry skills. Responsibilities:• Process vendor invoices, assign correct accounting codes, and enter payment details accurately into the system.• Support accounts receivable activities by preparing invoices, posting customer payments, and monitoring outstanding balances.• Follow up with business clients on overdue accounts and maintain clear communication to help resolve payment issues.• Perform bank and account reconciliations to ensure transactions are properly recorded and discrepancies are addressed promptly.• Maintain accurate financial records in QuickBooks and assist with routine updates to accounting documentation.• Enter high volumes of financial data with precision while verifying supporting information for completeness and accuracy.• Assist with general accounting administration and provide day-to-day support across payable and receivable functions. If interested, please reach out to Cristina.Arguello@roberthalf
2026-05-18T00:00:00Z

Accounting Assistant

Plainville, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
Our client in Plainville, Connecticut is seeking a Contract Accounting Assistant to support daily office and accounting-related operations. This is a great opportunity for a detail-oriented professional with bookkeeping experience who enjoys balancing administrative responsibilities with financial support tasks.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Answer phones, handle emails, and serve as a point of contact</li><li>Prepare documents, reports, and presentations</li><li>Maintain files, records, and office supplies</li><li>Assist with data entry, invoicing, and basic administrative projects</li><li>Support the team with ad hoc tasks as needed</li></ul>
2026-05-15T00:00:00Z

Accounting Assistant

Reading, MA
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial and account servicing operations in Reading, Massachusetts. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling account-related inquiries, transaction support, and administrative processing. The role will contribute to accurate recordkeeping, timely issue resolution, and dependable support across accounting and customer account activities. Responsibilities: • Investigate account-related questions, identify the root cause of issues, and take appropriate steps to resolve them while elevating complex matters when necessary. • Handle stop payment updates with accuracy and ensure all related records are properly maintained. • Process customer address changes and confirm account information is updated correctly in internal records. • Conduct account reviews and complete verification requests by gathering and validating relevant information. • Examine deposit account transactions and supporting documents to confirm activity and address discrepancies. • Prepare and record accounting transactions to maintain accurate financial data. • Manage outgoing correspondence, including the handling and follow-up of returned mail items. • Support routine accounting operations by maintaining organized documentation and assisting with financial record accuracy.
2026-05-14T00:00:00Z

Accounting Assistant

Willoughby, OH
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for an Accounting Assistant to join a team in Ohio in a contract position with the potential to become permanent. This opportunity is ideal for someone with a solid accounting foundation who can support daily financial operations with accuracy, organization, and responsiveness. The role contributes to both payables and receivables activities while helping maintain dependable records and reporting for the business. Responsibilities: • Manage day-to-day accounts payable and accounts receivable activities, ensuring transactions are entered accurately and completed on schedule. • Examine escrow-related payments, monitor available balances, and prepare statements to support funding replenishment needs. • Process vendor invoices, employee expense submissions, and routine account reconciliations with close attention to detail. • Assist in compiling financial statements and internal management reports by gathering and organizing accounting data. • Maintain orderly financial documentation and recordkeeping systems to support accuracy, compliance, and easy retrieval. • Contribute to month-end, quarter-end, and year-end closing activities, and provide documentation needed during audit reviews. • Address inquiries related to financial transactions and identify practical ways to improve accounting workflows and efficiency.
2026-05-15T00:00:00Z

Accounting Assistant

Westminster, VT
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for a detail-oriented Accounting Assistant on a contract basis in Westminster, Vermont. This role requires strong organizational skills and proficiency in data management to support the accounting team effectively. The ideal candidate will excel at handling data entry, reconciliations, and administrative tasks, ensuring accuracy and efficiency across operations. Responsibilities:• Accurately input and update financial data into relevant systems.• Perform reconciliations to ensure data consistency and resolve discrepancies.• Utilize Microsoft Excel, including advanced functions like VLOOKUP, to analyze and track financial information.• Generate reports and provide insights based on data analysis.• Assist with administrative tasks to support the accounting team.• Maintain organized and accurate records of financial transactions.• Collaborate with team members to enhance workflow efficiency.• Ensure compliance with organizational policies and procedures.• Provide timely updates and documentation for ongoing projects.
2026-04-17T00:00:00Z

Accounting Assistant

Bellwood, IL
onsite
Permanent / Full Time
45000 - 46800 USD / Yearly
Accounting Assistant to be a part of family owned manufacturing company. You can wear multiple hats. This is an opportunity to utilize your debits and credits knowledge and be apart of an established business. Send your resume to [email protected] or call Danielle at 630-368-1175 Medical, PTO and strong work life balance as well as 401k Responsibilities:• Process accounts payable and accounts receivable • Invoicing and cash application.• Assist in the preparation and handling of purchase orders, and shipping documentations. • Interact with all areas of the company including customer service and manufacturing • Familiarity with purchase order procedures and shipping documentation.\
2026-04-29T00:00:00Z

Accounting Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a contract position based in Honolulu, Hawaii. This role is ideal for someone who works well independently, brings strong attention to detail, and is comfortable handling accounting records in a fast-paced environment. The position will focus on document management, transaction support, and accurate financial recordkeeping using QuickBooks Online and related office tools. Responsibilities:• Organize, scan, and upload historical paid invoices and deposit records into QuickBooks Online to maintain complete digital files.• Review cash count documentation for accuracy and follow up on discrepancies to support reliable financial reporting.• Assist with accounts payable activities, including coding invoices and preparing records for processing.• Support accounts receivable tasks by helping maintain accurate customer payment documentation and transaction records.• Perform bank reconciliation support work by comparing financial records and identifying variances for resolution.• Maintain orderly electronic files using Google Drive and other G-Suite applications to improve document accessibility.• Operate scanning equipment efficiently to convert paper records into properly labeled digital documents.• Take on additional accounting and administrative assignments as needed to support the finance team.
2026-05-12T00:00:00Z

Accounting Assistant

Brooklyn, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to provide dependable day-to-day support for finance operations in Brooklyn, New York. This Long-term Contract position is well suited for someone early in their accounting career who is highly organized, accurate, and comfortable handling recurring financial tasks within established deadlines. The role will work closely with finance staff to keep records current, support payment processing activities, and help maintain orderly documentation for reporting and audit needs. Responsibilities: • Reconcile company credit card activity each month by matching statements to receipts and ledger entries, ensuring transactions are complete and accurate. • Review variances or unsupported charges, document findings, and refer unresolved items to the appropriate finance team member for follow-up. • Verify that expenses are assigned to the correct accounting categories and are backed by proper supporting records before entry or posting. • Organize invoices, receipts, agreements, and related financial files so records remain accurate, accessible, and ready for review. • Assist with assembling supporting materials needed for month-end close activities and annual audit preparation. • Apply general ledger, department, and project or grant coding to incoming invoices in the designated invoice processing system. • Route invoices through approval channels and monitor their progress to help maintain timely processing. • Flag invoices that are missing details or require clarification and coordinate with the finance team to resolve coding issues. • Provide transactional accounting support across accounts payable, accounts receivable, and reconciliation tasks as assigned.
2026-05-18T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for an Accounting Assistant to support a busy corporate accounting environment in Santa Barbara, California. This contract opportunity with permanent potential is ideal for someone who enjoys working across a broad range of financial activities, from transaction processing to record accuracy and reporting support. The person in this role will partner closely with the accounting team to help maintain organized financial operations and contribute to timely, accurate results. Responsibilities: • Provide day-to-day administrative and accounting support to help keep financial operations running smoothly. • Update, review, and reconcile financial information across multiple recordkeeping systems and databases. • Perform frequent reconciliations for numerous bank accounts and investigate discrepancies to ensure accuracy. • Support quarterly and annual close activities by preparing documentation and assisting with required financial reporting. • Process semi-monthly payroll for multiple entities through a payroll platform, confirm report accuracy, and maintain complete payroll records. • Prepare workers’ compensation documentation and review policy details to verify correct reporting and coverage information. • Assist with accounts payable and accounts receivable tasks, including transaction tracking and follow-up as needed. • Contribute to additional accounting assignments and special projects based on team priorities.
2026-05-18T00:00:00Z

Accounting Assistant

Silver Spring, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Silver Spring, Maryland. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling high-volume accounting tasks in a fast-paced environment. The person in this role will contribute to accurate payment processing, record maintenance, and general accounting support while working with tools such as QuickBooks and Bill.com. Responsibilities: • Process vendor invoices accurately and enter payment details into accounting systems in a timely manner. • Support accounts payable activities by reviewing, coding, and preparing invoices for approval and payment. • Assist with accounts receivable tracking and maintain organized financial records for follow-up and reporting. • Perform data entry with a high level of accuracy while updating accounting information across internal files and platforms. • Use QuickBooks and Bill.com to manage transaction records, payment workflows, and supporting documentation. • Reconcile bank activity and help identify discrepancies by comparing statements with internal accounting records. • Maintain digital and physical filing systems to ensure financial documents are easy to retrieve and audit-ready. • Provide general administrative and accounting support to help keep daily finance operations running smoothly.
2026-05-11T00:00:00Z

1 3