<p>Sara Walker with Robert Half is looking for a dependable, detail-oriented Sales Assistant to support our sales team and help keep day-to-day operations running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything on track.</p><p><br></p><p>What You’ll Do</p><p> • Support sales representatives with administrative tasks and client communication</p><p> • Prepare proposals, quotes, and sales documents</p><p> • Maintain accurate records in CRM systems</p><p> • Process orders and ensure timely follow-up</p><p> • Coordinate meetings, schedules, and client appointments</p><p> • Assist with reporting, tracking metrics, and pipeline updates</p><p> • Provide excellent customer service and respond to inquiries professionally</p><p><br></p><p>Please reach out to Sara Walker with Robert Half to review this position. Job Order: 03600-0013391856</p>
<p>We are looking for a dedicated Sales Assistant to join a team in Honolulu, Hawaii. In this role, you will provide vital administrative and technical support to ensure smooth field operations and effective documentation management. The ideal candidate will thrive in a dynamic environment, excel in organizational tasks, and demonstrate strong attention to detail. If you are interested in this role, please contact Melissa at <strong>808.452.0254</strong></p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Create and share documentation, including manifests and profiles</li><li>Regularly maintain and update databases</li><li>Gather and organize operational reports, statistics, and visual data to support business activities.</li><li>Accurately file and manage documents within employee and client records.</li><li>Support recruitment efforts by scheduling interviews and handling related administrative tasks.</li><li>Address customer and employee inquiries, ensuring prompt and courteous resolution.</li><li>Provide coverage for select field positions when needed and appropriately trained.</li><li>Track inventory supplies and coordinate orders with management approval.</li><li>Perform additional tasks as assigned to help achieve organizational objectives.</li></ul>
<p>Our client is seeking a detail‑oriented and motivated <strong>Sales Assistant</strong> to support their sales team with day‑to‑day operations, customer communication, and internal coordination. This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys supporting both internal teams and external customers, and is eager to grow within a sales-driven organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary administrative support for the sales team</li><li>Prepare quotes, proposals, and sales documents with accuracy and attention to detail</li><li>Manage CRM data entry, updates, and tracking of customer interactions</li><li>Coordinate communication between sales reps, customers, and internal departments</li><li>Assist with scheduling meetings, follow-up activities, and customer inquiries</li><li>Generate reports and maintain dashboards to support sales forecasting</li><li>Support order processing, tracking, and delivery coordination</li><li>Provide exceptional customer service via phone and email</li><li>Assist with special projects and general office tasks as needed</li></ul>
<p>We are looking for an experienced Purchasing Manager to oversee procurement activities and ensure the efficient sourcing of materials and supplies. This role requires 5+ years' experience in purchasing with strong strategic planning, supplier management, and a commitment to optimizing costs while maintaining high-quality standards. Join our team in Woodland, California, to play a pivotal role in driving purchasing excellence.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement purchasing strategies that align with organizational goals and budget requirements.</p><p>• Evaluate and select suppliers based on quality, reliability, and cost-effectiveness.</p><p>• Negotiate contracts and agreements to secure favorable terms with vendors.</p><p>• Monitor inventory levels to ensure timely procurement and avoid supply chain disruptions.</p><p>• Analyze purchasing data to identify trends and opportunities for cost savings.</p><p>• Collaborate with internal departments to meet their material and supply needs.</p><p>• Ensure compliance with relevant regulations and company policies in all procurement activities.</p><p>• Maintain accurate records of purchases, contracts, and supplier evaluations.</p><p>• Address and resolve any issues related to supplier performance or delivery delays.</p><p>• Continuously assess and improve purchasing processes to enhance efficiency.</p>
We are looking for a detail-oriented Trade/Sales Assistant to join our team in Palm Beach Gardens, Florida. This Contract to permanent position is ideal for individuals who excel in administrative tasks and have a keen interest in learning about the financial services industry. In this role, you will support critical processes, ensuring data accuracy and smooth operations.<br><br>Responsibilities:<br>• Perform accurate data entry and management within Microsoft Excel to support daily tasks and project requirements.<br>• Monitor financial transactions to ensure funds are allocated correctly and promptly.<br>• Generate and review daily and weekly reports to verify accuracy and compliance.<br>• Provide administrative assistance to support the team’s operational needs.<br>• Answer inbound calls and address inquiries professionally and efficiently.<br>• Assist in processing account transactions and monitoring cash activities.<br>• Contribute to buying processes and other trade-related activities.<br>• Utilize CRM tools effectively to manage client information and interactions.<br>• Collaborate with team members to meet project deadlines and goals.
<ul><li>Provide comprehensive administrative support to the office, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Assist with the end-to-end procurement process: prepare purchase orders, track shipments, confirm delivery schedules, and maintain accurate records.</li><li>Work closely with vendors and suppliers to obtain quotes, negotiate pricing, and ensure timely delivery of goods and services.</li><li>Coordinate with internal departments to assess purchasing needs and ensure all company guidelines and budget requirements are followed.</li><li>Review and reconcile invoices, resolve discrepancies, and liaise with Accounts Payable for timely payment processing.</li><li>Maintain supplier databases, track contract expirations, and monitor supplier performance.</li><li>Prepare and distribute procurement-related reports and tracking documents for management.</li><li>Support special projects related to cost savings, process improvements, or supplier onboarding as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team in Columbus, Indiana. In this long-term contract position, you will play a vital role in supporting daily financial operations, ensuring accuracy and efficiency in accounting processes. This opportunity is ideal for someone with a strong background in accounts payable, accounts receivable, and financial software systems.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions accurately and in a timely manner.<br>• Manage billing functions, ensuring proper documentation and adherence to company policies.<br>• Reconcile cash activity and maintain accurate financial records.<br>• Utilize accounting software systems, including Great Plains, to support daily operations.<br>• Prepare financial reports and summaries using Microsoft Excel.<br>• Assist with payroll tasks and ADP-related financial services.<br>• Collaborate with team members to streamline accounting functions and improve efficiency.<br>• Maintain organized records of invoices, payments, and other financial documents.<br>• Monitor and address discrepancies in financial data to ensure accuracy.<br>• Provide administrative support for various accounting tasks as needed.
We are looking for a dedicated Accounting Assistant to join our team in Danvers, Massachusetts. This is a Contract to permanent position, offering an excellent opportunity for growth and long-term career development. The ideal candidate will play a key role in managing day-to-day financial tasks such as accounts payable, accounts receivable, and reconciliations.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and efficiency.<br>• Perform bank reconciliations to ensure financial records are up to date.<br>• Code invoices correctly and verify details to maintain compliance with company policies.<br>• Scan and organize financial documents for record-keeping and auditing purposes.<br>• Handle order entry tasks to ensure smooth and timely processing of transactions.<br>• Collaborate with team members to resolve discrepancies and improve workflow.<br>• Assist in preparing financial reports and summaries as needed.<br>• Maintain organized and detailed records to support financial audits and reviews.
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul><p><br></p>
<p><strong>Job Title:</strong> Accounting Assistant</p><p> <strong>Location:</strong> Northwest Oklahoma City, OK</p><p> <strong>Pay:</strong> $21-$26/hour (DOE)</p><p> <strong>Schedule:</strong> Monday–Friday | 9:00 AM – 5:00 PM</p><p> <strong>Position Type:</strong> Temp-to-Hire</p><p><br></p><p><strong>Position Overview:</strong></p><p> A well-established company in NW Oklahoma City is seeking a detail-oriented Accounting Assistant to support daily accounting operations. This is a great opportunity for someone looking to grow their accounting career in a collaborative and fast-paced environment, with the potential for long-term placement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with Accounts Payable and Accounts Receivable processes</li><li>Maintain and reconcile general ledger (GL) accounts</li><li>Perform data entry with a high level of accuracy</li><li>Review and reconcile credit card statements</li><li>Prepare and process invoices</li><li>Assist with month-end close activities</li><li>Create and maintain spreadsheets and financial reports in Excel</li><li>Support the accounting team with additional administrative and reporting tasks as needed</li></ul>
<p>We are searching for a short-term contract Accounting Assistant who has a background in sales tax. If you or anyone you know would be interested, apply today! The best candidate for this position would have the following abilities. </p><p><br></p><p>Sales tax maintenance and processing</p><p>Assists in GL maintenance and review/monthly bank reconciliations</p><p>Assists in month end close review and processes business license renewals as needed</p><p><br></p><p><br></p><p><br></p>
<p>Robert Half is looking for an Accounting Assistant to join a dynamic company. As the Accounting Assistant you will perform bookkeeping and accounting tasks to support the accounting and finance departments. Responsibilities of the Accounting Assistant include collecting payments, invoicing customers, drafting financial documents, and reconciling bank records. If you have a high level of attention to detail and accuracy, this is the Accounting Assistant opportunity for you!</p><p> </p><p>How you will make an impact</p><p>- Work with incoming and outgoing funds to reconcile financial books</p><p>- Analyze financial budgets and track expenses</p><p>- Engage with clients as necessary via email and phone</p><p>- Support administrative duties as necessary</p><p>- Organize the bookkeeping processes of the company</p><p>- Assist Accounting team in the creation and editing of financial documents</p><p>- Own daily accounting duties such as Accounts Receivable, Accounts Payable, and payroll, payroll tax filings, booking journal entries, reconciling credit card and bank account</p>
<p>We are looking for a meticulous Accounting Assistant to join our manufacturing team in New Orleans, Louisiana. In this role, you will play a vital part in ensuring the accuracy of financial transactions and maintaining efficient accounting practices. Working closely with the Office Manager and production team, you will contribute to the seamless operation of our financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and receivable transactions promptly and accurately.</p><p>• Match invoices with corresponding purchase orders and receiving documents to ensure proper documentation.</p><p>• Assist in executing weekly check runs and managing vendor payments.</p><p>• Reconcile bank and credit card statements to maintain financial accuracy.</p><p>• Maintain detailed records of inventory purchases and job-related costs.</p><p>• Support payroll preparation by tracking employee hours and ensuring timely processing.</p><p>• Create basic financial reports and contribute to month-end closing activities.</p><p>• Provide administrative assistance to the accounting and operations teams as needed.</p><p><br></p><p>For consideration, please contact Mary Wood @ Robert Half 504-383-0743</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Chandler, Arizona. In this Contract to permanent position, you will play a key role in maintaining financial records and ensuring the accuracy of transactions. This role requires a proactive approach to problem-solving and excellent communication skills to support internal teams and external stakeholders.<br><br>Responsibilities:<br>• Process and manage accounts payable tasks, including invoice handling, general ledger coding, reporting, and vendor communications.<br>• Handle accounts receivable functions such as payment collection, posting, invoicing, and maintaining accurate customer records.<br>• Ensure compliance with company policies, quality standards, and regulatory requirements.<br>• Assist with month-end and year-end closing processes, including journal entries and reconciliations.<br>• Maintain vendor and customer accounts, ensuring proper documentation and updates.<br>• Support external audits by gathering necessary documentation and providing clear explanations.<br>• Collaborate with sales and procurement teams to address invoicing and payment inquiries.<br>• Manage the accounts receivable aging schedule to ensure timely payments.<br>• Process forms such as Return Material Authorization (RMAs), credit memos, debit memos, and proforma invoices.<br>• Audit employee expense reports and oversee their submission for payroll processing.
<p>We are seeking an organized and detail-oriented <strong>Accounting Assistant</strong> to support the accounting team in handling <strong>accounts payable (AP)</strong> and <strong>accounts receivable (AR)</strong> functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. </p><p><strong>Key Responsibilities:</strong> </p><ul><li>Assist with the <strong>processing, verification, and reconciliation of invoices</strong> in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform <strong>data entry</strong> into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review <strong>weekly reports</strong> related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Encino, California. The ideal candidate will have experience in managing accounts payable and receivable, conducting bank reconciliations, and utilizing QuickBooks for financial tasks. This role requires precision, organization, and a commitment to ensuring financial accuracy in a fast-paced environment.<br><br>Responsibilities:<br>• Process and manage accounts payable and accounts receivable transactions accurately and efficiently.<br>• Perform regular bank reconciliations to ensure proper alignment of records.<br>• Utilize QuickBooks to maintain and update financial data.<br>• Code and process invoices with attention to detail and compliance with company procedures.<br>• Collaborate with team members to resolve discrepancies and ensure timely payments.<br>• Assist in preparing financial reports and documentation as needed.<br>• Monitor account balances and flag potential issues proactively.<br>• Maintain organized records and documentation for auditing purposes.<br>• Support other accounting tasks and administrative duties as required.
<p>We are looking for a detail-oriented Accounting/Payroll Assistant to join our team in Richmond, California. In this Contract to permanent position, you will contribute to various accounting functions within the construction industry, ensuring accurate payroll support, timekeeping, and project cost tracking. The role is primarily on-site, requiring occasional visits to nearby refinery project site.</p><p>Responsibilities:</p><p>• Process and code payroll expenses to appropriate projects, ensuring accuracy and compliance.</p><p>• Maintain detailed timekeeping records for employees and projects.</p><p>• Prepare and issue invoices, ensuring proper coding and adherence to company procedures.</p><p>• Perform accounts payable and accounts receivable tasks, including reconciliations and tracking.</p><p>• Utilize Excel, including pivot tables, to analyze and report financial data.</p><p>• Collaborate with project teams to track and manage costs effectively.</p><p>• Conduct bank reconciliations to ensure accurate financial records.</p><p>• Handle certified payroll documentation and reporting in compliance with relevant regulations.</p><p>• Support month-end and year-end closing activities as required.</p><p>• Visit refinery project sites occasionally to assist with accounting-related tasks.</p>
<p>We are looking for a detail-oriented Accounting Assistant on a contract basis in Westminster, Vermont. This role requires strong organizational skills and proficiency in data management to support the accounting team effectively. The ideal candidate will excel at handling data entry, reconciliations, and administrative tasks, ensuring accuracy and efficiency across operations.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and update financial data into relevant systems.</p><p>• Perform reconciliations to ensure data consistency and resolve discrepancies.</p><p>• Utilize Microsoft Excel, including advanced functions like VLOOKUP, to analyze and track financial information.</p><p>• Generate reports and provide insights based on data analysis.</p><p>• Assist with administrative tasks to support the accounting team.</p><p>• Maintain organized and accurate records of financial transactions.</p><p>• Collaborate with team members to enhance workflow efficiency.</p><p>• Ensure compliance with organizational policies and procedures.</p><p>• Provide timely updates and documentation for ongoing projects.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Shreveport, Louisiana. This short term contract to permanent position offers the opportunity to contribute to key financial processes, including accounts payable, accounts receivable, and reconciliations. The ideal candidate will have a strong background in accounting support and a passion for maintaining accuracy in a high-volume environment.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of invoices, ensuring accurate coding and timely data entry.</p><p>• Manage the full accounts payable cycle, including invoice matching, approvals, and payments.</p><p>• Handle accounts receivable tasks such as invoicing, cash application, and following up on overdue accounts.</p><p>• Reconcile vendor statements and promptly address discrepancies.</p><p>• Monitor aging reports and assist with collection efforts to ensure timely payments.</p><p>• Maintain organized and up-to-date financial records and documentation.</p><p>• Support month-end close processes, including account reconciliations and financial reporting.</p><p>• Respond to vendor and customer inquiries regarding billing and payment issues.</p><p>• Collaborate with internal teams to resolve accounting-related questions and ensure procedural compliance.</p><p>• Adhere to company policies and accounting standards to maintain operational integrity.</p>
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies.<br><br>Responsibilities:<br>• Process and record transactions for accounts payable and accounts receivable with accuracy.<br>• Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency.<br>• Assist with closing procedures for both month-end and year-end activities.<br>• Prepare financial reports and maintain spreadsheets to support organizational needs.<br>• Investigate and resolve discrepancies in invoices, payments, and account balances.<br>• Provide documentation and support during internal and external audits.<br>• Collaborate with various departments to guarantee the accuracy of financial data.<br>• Ensure compliance with company policies and applicable accounting standards.
<p>A growing organization in Escondido is seeking an Accounting Assistant to support its finance department with day-to-day accounting operations. Robert Half is assisting the client in identifying a detail-oriented professional who can contribute to maintaining accurate financial records while supporting the accounting team with administrative and transactional tasks. This opportunity is well suited for individuals who enjoy working with numbers, maintaining accurate records, and building experience within a professional accounting environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable tasks</li><li>Enter financial transactions and maintain accounting records</li><li>Support invoice processing and payment tracking</li><li>Reconcile financial data and assist with account reviews</li><li>Maintain organized accounting files and documentation</li><li>Provide general administrative support to the accounting team</li></ul>
We are looking for an Accounting Assistant to join our team in Allentown, Pennsylvania. This position offers a unique opportunity to contribute to various aspects of accounting, administrative, and operational support within a dynamic manufacturing environment. As a Contract to permanent role, it provides a pathway for long-term career growth while delivering essential services to ensure smooth daily operations.<br><br>Responsibilities:<br>• Generate packing slips to assist the shipping department with accurate documentation.<br>• Handle essential accounting tasks, including processing customer orders, preparing invoices, recording deposits, and managing vendor payments.<br>• Manage customer and vendor records, ensuring proper filing and archiving for retention purposes.<br>• Perform bank deposits and maintain accurate financial records for the company.<br>• Order and oversee inventory of office supplies to ensure the availability of necessary materials.<br>• Support departmental projects and initiatives, collaborating with multiple teams as needed.<br>• Utilize QuickBooks and other software tools to stay updated with evolving technology and processes.<br>• Ensure adherence to company policies and procedures, promoting a culture of compliance and quality improvement.
<p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
<p>We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Apply GAAP standards across all accounting tasks and ensure accuracy.</p><p>• Work closely with accounting leadership to resolve issues and meet deadlines.</p><p>• Support timely and accurate month‑end close activities.</p><p>• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.</p><p>• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.</p><p>• Prepare and issue internal chargebacks and maintain vendor documentation.</p><p>• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.</p><p>• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.</p><p>• Maintain organized financial records and assist with additional projects or duties as needed.</p>
We are looking for an experienced Purchaser to join our team in Montgomery, New York. In this role, you will oversee purchasing activities across multiple locations and departments, ensuring efficient procurement processes and cost-effective vendor management. The ideal candidate thrives in a fast-paced environment and is dedicated to delivering accurate, timely solutions that align with operational goals.<br><br>Responsibilities:<br>• Act as the authorized representative to execute purchases within established limits across various departments and locations.<br>• Manage the entire purchasing process, including gathering requests, coding expenses accurately, obtaining approvals, and ensuring timely submission to Accounts Payable.<br>• Develop and refine internal purchasing workflows, documentation, and approval processes to improve efficiency.<br>• Establish and maintain strong relationships with vendors, handling onboarding, resolving issues, and maintaining up-to-date vendor records.<br>• Negotiate pricing, payment terms, and discounts with vendors to achieve cost savings while meeting organizational needs.<br>• Track and evaluate purchasing-related performance metrics such as delivery timelines, pricing accuracy, and vendor reliability, providing regular updates to management.<br>• Collaborate closely with logistics, mining, and manufacturing teams to align procurement activities with operational requirements and schedules.<br>• Ensure invoices are properly matched to purchase orders, coded accurately, and submitted to Accounts Payable for timely processing.<br>• Travel between company locations several times a week to support operational needs; a company vehicle or travel compensation will be provided.