Add your latest resume to match with open positions.

401 results for Purchasing Assistant jobs

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-05-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment. Responsibilities: • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team. • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner. • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking. • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail. • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items. • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment. • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.Job Description<ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to join a detail-oriented services firm in San Diego, California. This position supports daily office operations, assists firm leadership, and helps maintain a positive experience for clients, vendors, and internal staff. The ideal candidate is organized, punctual, attentive in every interaction, and comfortable shifting priorities as business needs change. This opportunity is well suited for someone who takes pride in accuracy, values follow-through, and wants to grow into a broader administrative support role over time. Responsibilities:• Provide day-to-day administrative support to office leadership and partners, helping keep schedules, documents, and routine tasks organized and on track.• Manage incoming and outgoing mail, distribute materials appropriately, and handle cash receipt collection with care and accuracy.• Prepare, scan, copy, file, and organize business documents while maintaining strong attention to detail and confidentiality.• Order and replenish office materials, kitchen items, and other workplace essentials to ensure the office remains fully stocked and functional.• Serve as a reliable point of contact for clients by answering calls, responding to routine inquiries, and following up on outstanding invoices when needed.• Coordinate with outside vendors on items such as postage, office supplies, and equipment-related service issues to support uninterrupted office operations.• Complete data entry and general receptionist-style tasks that contribute to smooth front office administration.• Adjust priorities throughout the day to meet changing requests from partners and support the broader administrative team as needed
2026-05-15T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul>
2026-05-01T00:00:00Z

Manufacturing Buyer

Franklin, MA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Manufacturing Buyer to support production operations by securing materials and services that keep manufacturing schedules on track in the Bellingham MA area . This role combines day-to-day purchasing execution with supplier management, cost control, and inventory oversight in a fast-paced manufacturing setting. The ideal candidate brings strong sourcing judgment, data analysis skills, and the ability to work closely with internal teams to maintain a dependable supply chain. Responsibilities:• Manage purchase orders from creation through delivery, ensuring materials arrive when needed and align with budget expectations.• Source components and external services for manufacturing operations, balancing short-term needs with longer-range supplier strategies.• Evaluate supplier capabilities, compare quotations, and recommend vendors that best match quality, cost, and operational requirements.• Partner with production leaders, planners, and cross-functional teams to prevent shortages and support uninterrupted manufacturing output.• Track supply chain and purchasing data to identify trends, report performance, and support informed buying decisions.• Maintain inventory targets and help administer demand-driven replenishment processes to keep stock levels accurate and efficient.• Update purchasing records and item master data, including lead times, order parameters, supplier details, and part information.• Contribute to cost improvement initiatives, supplier performance reviews, material discrepancy resolution, and engineering change coordination as needed.+For immediate consideration please reach out to me directly! 508-205-2127 Eric Lebow
2026-05-07T00:00:00Z

Research Assistant

Honolulu, HI
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
We are looking for a detail-oriented Research Assistant to support marketing and project activities for a retail-focused team in Honolulu, Hawaii. This role combines research coordination, accurate data handling, and responsive service to help keep initiatives organized and moving forward. The ideal candidate is comfortable managing information, working across priorities, and contributing to a positive customer experience. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe Silva at 808.452.0264. Responsibilities:• Coordinate research and marketing-related tasks to support ongoing retail initiatives and team objectives.• Maintain accurate records by entering, updating, and organizing data in company systems and tracking tools.• Assist with project planning activities, including monitoring timelines, preparing status updates, and following up on deliverables.• Provide responsive customer support by responding to inquiries and helping resolve routine issues in a timely manner.• Support CRM marketing efforts through data maintenance, campaign coordination, and list management.• Prepare research materials, summaries, and basic reports to help inform business decisions and team planning.• Help organize documentation for pre-award activities and ensure required information is complete and properly filed.
2026-05-13T00:00:00Z

Customer Sales Associate

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Job Description:Our client is seeking a motivated and customer-focused Construction Sales Associate to support sales activities, strengthen client relationships, and help drive business growth within a construction-related environment. This role is ideal for someone who understands the importance of responsive service, accurate order support, and relationship-building in a fast-paced industry setting. Key Responsibilities:<ul><li>Support sales efforts by assisting customers with product inquiries, pricing, quotes, and order placement.</li><li>Build and maintain strong relationships with contractors, vendors, and customers.</li><li>Follow up on leads, customer requests, and open quotes to help drive sales activity.</li><li>Coordinate with internal teams to ensure accurate order processing, delivery updates, and issue resolution.</li><li>Prepare sales documentation, enter customer and order information, and maintain accurate account records.</li><li>Respond to customer questions regarding product availability, timelines, and service-related concerns.</li><li>Assist with upselling and cross-selling opportunities based on customer needs and project requirements.</li><li>Provide administrative and operational support to the broader sales team as needed.</li></ul>
2026-05-15T00:00:00Z

Human Resources Assistant

Berkeley Lake, GA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Summary The HR Assistant provides administrative and clerical support to the Human Resources team and plays a key role in day-to-day HR operations. This entry-level position is ideal for someone interested in starting a career in Human Resources and gaining hands-on experience across recruiting, onboarding, employee records, and HR compliance. Key Responsibilities Assist with employee onboarding, including paperwork, background checks, and system entry Maintain accurate and confidential employee files and HR records Support recruiting efforts by scheduling interviews and coordinating candidate communications Respond to basic employee questions regarding policies, benefits, and procedures Assist with timekeeping, attendance tracking, and data updates in HR systems Help prepare HR reports, spreadsheets, and documentation Support HR projects and initiatives as needed Ensure compliance with company policies and confidentiality standards
2026-05-01T00:00:00Z

Human Resources Assistant

Oceanside, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Robert Half is seeking an HR Assistant to support a busy human resources department within a fast-paced professional environment. The HR Assistant will play a key role in supporting onboarding, employee records management, recruiting coordination, and day-to-day HR operations. The ideal HR Assistant is organized, detail-oriented, and capable of handling sensitive information with professionalism and confidentiality. A positive attitude, reliability, and willingness to support multiple HR functions are essential. This contract to potential permanent opportunity is located in the San Diego region and may be onsite or hybrid. Key Responsibilities for the HR Assistant:<ul><li>Support onboarding and new hire documentation processes</li><li>Maintain employee files and update HRIS records accurately</li><li>Assist with interview scheduling and recruiting coordination</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Prepare HR-related documents, reports, and correspondence</li><li>Track required trainings, certifications, and employee documentation</li><li>Support benefits administration and payroll coordination tasks</li><li>Assist with audits, compliance projects, and special HR initiatives</li><li>Manage shared HR inbox and maintain confidentiality of employee information</li></ul>
2026-05-07T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 29 USD / Hourly
Robert Half is seeking a detail-oriented and personable Human Resources Assistant for an onsite opportunity in Honolulu, Hawaii within the hospitality industry. This role will support the HR team with employee documentation, onboarding, administrative tasks, and day-to-day human resources operations. The ideal candidate will be organized, professional, and able to interact effectively with employees at all levels of the organization. If you are interested in this opportunity in Honolulu, please contact Robert Half at 808-531-8056 for immediate consideration. Responsibilities<ul><li>Assist with onboarding, new hire paperwork, and employee file maintenance</li><li>Support HR staff with scheduling interviews, meetings, and employee communications</li><li>Maintain accurate personnel records and confidential HR documentation</li><li>Answer phones and respond to employee and applicant inquiries in a timely and professional manner</li><li>Assist with benefits administration and general HR reporting</li><li>Support recruiting efforts, including job posting coordination and applicant tracking</li><li>Help coordinate employee events, training sessions, and orientation activities</li><li>Provide administrative support for compliance-related HR functions</li><li>Assist with special projects and other duties as assigned</li></ul>
2026-05-14T00:00:00Z

Human Resources Assistant

Greensboro, NC
onsite
Temporary / Contract
22.11 - 24 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to join our team on a long-term contract basis based in Greensboro, North Carolina, this role offers a dynamic opportunity to support essential HR functions while fostering a positive employee experience. The ideal candidate will bring expertise in HR administration, onboarding processes, and employee relations. Responsibilities:• Coordinate onboarding activities, ensuring all documentation and processes are completed efficiently.• Maintain and update employee information within HRIS systems to ensure accuracy and compliance.• Support employee relations initiatives by addressing inquiries and resolving concerns promptly.• Conduct background checks and verify employment details as part of the hiring process.• Assist with administrative HR tasks, including organizing files and managing correspondence.• Collaborate with other HR team members to streamline processes and enhance operational efficiency.• Monitor compliance with HR policies and procedures, ensuring alignment with organizational standards.• Prepare reports and summaries related to HR activities for management review.• Provide guidance to employees on HR-related topics and support their understanding of company policies.• Participate in special projects and initiatives to improve HR operations.
2026-05-13T00:00:00Z

Assistant Manager

San Francisco, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Natalie Lue with Robert Half is seeking a hands-on Accounting Supervisor with QuickBooks expertise to support a diverse client base. Must have prior supervisory experience and strong full-cycle accounting skills. Key responsibilities:• Full-charge bookkeeping• AP/AR + reconciliations• Payroll (Paychex, ADP, etc. a plus)• Financial reporting + analysis• Team supervision Ideal for a detail-oriented, client-facing professional who thrives in a fast-paced environment and enjoys working onsite.
2026-05-15T00:00:00Z

PART TIME Accounting Assistant

Camp Hill, PA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a reliable Part-Time Accounting Assistant to support day-to-day accounting and administrative functions. This role is ideal for someone with hands-on accounting experience who enjoys working in a collaborative, detail-focused environment and is looking for a flexible schedule. Why This Role<ul><li>Flexible, part-time schedule</li><li>Opportunity to support a stable finance team</li><li>Hands-on accounting experience in a professional environment</li><li>Potential for additional hours based on workload</li></ul>Key Responsibilities<ul><li>Assist with accounts payable and accounts receivable, including invoice processing and payment tracking</li><li>Perform data entry and maintain accurate financial records</li><li>Reconcile bank statements and resolve discrepancies</li><li>Support month-end close activities and reporting as needed</li><li>Maintain vendor files and accounting documentation</li><li>Provide general accounting and administrative support to the finance team</li></ul>
2026-05-07T00:00:00Z

Assistant Inventory Manager

Hopkins, MN
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Assistant Inventory Manager to help oversee inventory accuracy and support dependable stock control, timely transaction processing, and organized recordkeeping across warehouse activities. The position works closely with internal teams to strengthen visibility into inventory performance and maintain smooth daily operations. Responsibilities:• Monitor daily inventory activity, verify transaction details, and keep stock records current and accurate.• Enter, maintain, and review data in inventory management systems to support accurate reporting and operational visibility.• Record returns, quantity changes, and other adjustments while maintaining complete documentation for audit readiness.• Coordinate inventory movements between storage locations and confirm that each transfer is properly documented.• Assist in inventory audits, reconciliations, and cycle count activities to help preserve reliable stock balances.• Analyze inventory discrepancies, usage trends, and exceptions to identify opportunities for process improvement.• Partner with cross-functional teams to support efficient material flow and resolve inventory-related issues promptly.
2026-05-14T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is partnering with a local organization to identify a highly skilled and proactive Executive Assistant to provide strategic administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast‑paced environment, demonstrates sound judgment, and excels at managing competing priorities with discretion and professionalism.Key Responsibilities<ul><li>Provide high‑level administrative support to executive leadership (calendar management, meeting coordination, travel, and expense reporting)</li><li>Act as a trusted gatekeeper, managing communications and prioritizing inquiries on behalf of leadership</li><li>Prepare and edit correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including agendas, materials, and follow‑up action items</li><li>Liaise with internal teams, vendors, and external stakeholders</li><li>Maintain confidentiality while handling sensitive information</li><li>Support special projects and initiatives as assigned</li><li>Assist with office or departmental coordination as needed</li></ul>
2026-04-27T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-05-08T00:00:00Z

Executive Assistant

Middleburg, VA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to leadership in a permanent, onsite role based in Virginia. This long-term contract opportunity is ideal for someone who excels in a dynamic healthcare environment and can keep priorities organized while managing multiple moving parts. The position requires someone with relevant experience who is detail oriented and can coordinate schedules, oversee administrative projects, and help maintain smooth day-to-day executive operations. Responsibilities: • Manage complex executive calendars, aligning meetings, appointments, and shifting priorities to support daily business needs. • Coordinate onsite and virtual meetings, including scheduling, logistics, materials preparation, and follow-up actions. • Arrange business travel and related itineraries, ensuring plans are accurate, efficient, and well organized. • Serve as a point of contact for vendors and external partners, helping maintain timely communication and coordination. • Support project execution by tracking timelines, organizing deliverables, and assisting with cross-functional follow-through. • Monitor project-related budgets and expenses, helping leadership stay informed on costs and resource use. • Prepare presentations, reports, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint. • Provide direct administrative support to senior leadership while handling multiple deadlines in a fast-paced setting.
2026-05-15T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced pharmaceutical environment. This position requires a highly organized, detail-oriented individual who can manage competing priorities, maintain clear communication, and ensure executive operations run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to handle confidential information with discretion. Responsibilities: • Oversee complex executive calendars, prioritizing meetings and resolving scheduling conflicts to keep daily activities on track. • Coordinate board and leadership meetings, prepare materials in advance, and capture accurate meeting notes and action items. • Manage executive email communications by organizing messages, flagging urgent matters, and helping maintain timely follow-up. • Arrange domestic travel plans, including itineraries, bookings, and expense-related coordination using approved tools and processes. • Develop high-quality presentations, reports, and supporting documents for leadership updates, board sessions, and business reviews. • Track deadlines, meeting deliverables, and follow-up items to ensure commitments are completed in a timely manner. • Support administrative workflows that improve executive efficiency and maintain consistent documentation standards.
2026-05-13T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide seamless support to a high-level executive while managing key aspects of corporate office operations. This role requires exceptional organizational abilities, discretion, and adaptability to navigate a fast-paced environment and dynamic responsibilities. Based in Dallas, Texas, the position offers an opportunity to make a significant impact on both personal and detail-oriented initiatives. Responsibilities: • Oversee complex scheduling, including personal and detail-oriented calendars, appointments, and reservations. • Coordinate executive travel plans, meetings, and social commitments with precision. • Draft, proofread, and manage written communications, including event invitations and correspondence. • Organize and distribute tickets and passes for cultural, arts, and sports events. • Respond promptly to calls, texts, and requests, ensuring real-time support for the executive. • Arrange social engagements and public appearances with attention to detail. • Manage errands, purchases, and personal logistics to streamline operations. • Facilitate internal meetings, staff events, and corporate hospitality initiatives. • Handle procurement of office supplies and employee appreciation gifts. • Collaborate with leadership on special projects and company-wide initiatives.
2026-05-08T00:00:00Z

Executive Assistant

Bath, MI
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Starting Salary: $55,000-65,000 annually Our client is seeking a full-time, direct hire Executive Assistant to join their team, who will provide essential administrative and clerical support to ensure smooth operations. This position involves managing various office functions, assisting with resident inquiries, and maintaining records, all while delivering outstanding customer service. The ideal candidate thrives in a fast-paced environment, is attentive to detail, organized, and dedicated to excellence. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including scheduling, calendar management, and correspondence.</li><li>Greet and assist visitors, answer and direct phone calls, manage office email inboxes, and ensure a welcoming reception area.</li><li>Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.</li><li>Handle incoming and outgoing mail, deliveries, and packages efficiently.</li><li>Manage office supply inventory and liaise with vendors for office maintenance and supplies.</li><li>Maintains employee benefits, human resource files, and processes bi-weekly payroll.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support ad hoc projects and provide backup office administrative assistance as needed.</li></ul>
2026-05-14T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. </li><li>Prepare correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. </li><li>Serve as a primary point of contact for internal and external stakeholders. </li><li>Organize and support meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. </li><li>Maintain confidential information and handle sensitive matters with discretion. </li><li>Track deadlines, prioritize requests, and ensure executives are prepared for meetings and key initiatives. </li><li>Assist with special projects and provide support across departments as needed. </li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership and key members of the Institutional Group in Houston, Texas. This contract position is ideal for someone who thrives in a fast-moving environment, can manage frequent scheduling changes, and brings exceptional organization and discretion to daily operations. The role will play an important part in keeping executive calendars, travel, meetings, and department activities running efficiently while supporting a detail-focused and responsive office environment. Responsibilities: • Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently. • Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs. • Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible. • Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics. • Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing. • Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required. • Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership. • Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting. • Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters. • Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.
2026-05-15T00:00:00Z

11 13