We are looking for a highly skilled and detail-oriented Sr. Executive Assistant to join our team in New York, NY. This is a contract position within the financial services industry that requires exceptional organizational abilities, discretion, and a proactive mindset. In this role, you will provide vital support to senior executives, manage administrative tasks, and assist with strategic finance projects.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including managing calendars, arranging travel, processing expenses, and organizing digital files.<br>• Prepare executives for meetings and deadlines by ensuring they have the necessary materials and background information.<br>• Draft, edit, and distribute sensitive and confidential correspondence, reports, and presentations.<br>• Coordinate communication with internal and external stakeholders, including Board members and senior leadership, while maintaining professionalism and confidentiality.<br>• Organize and maintain governance materials such as Board agendas, minutes, and resolutions, ensuring accuracy and secure storage.<br>• Support finance-led initiatives like audits, tax planning, financial reporting, and operational metrics development.<br>• Assist in the coordination of post-merger activities, policy documentation, and internal training material preparation.<br>• Collaborate with other executive assistants to streamline processes for management and Board meetings.<br>• Plan and execute team-building activities and events that enhance department culture.<br>• Track deliverables and follow up on action items to ensure timely completion of executive commitments.
<p>Specialized, services provider seeks a Supply Chain Analyst with advanced Microsoft Excel skills. This Supply Chain Analyst will be responsible for evaluating and optimizing the supply chain process, collecting and analyzing data to identify inefficiencies, reviewing contracts and bid proposals, forecasting demand and recommending inventory levels, collaborating with various departments to improve logistics, tracking key performance indicators, implementing and maintaining new supply chain technologies, and maintaining strong relationships with vendors and negotiating favorable terms. The ideal Supply Chain Analyst for this role should have excellent communication skills, great sourcing skills, and the ability to multi-task in a fast-paced environment.</p><p><br></p><p>Major Responsibilities</p><p>· Monitoring compliance for accurate documentation of supply chain processes and policies</p><p>· Recommend inventory levels to prevent overstock or shortages</p><p>· Identify bottlenecks and recommend solutions to improve workflow</p><p>· Create bidding proposals for materials/goods and services</p><p>· Research and identify new internal control policies</p><p>· Evaluate supplier performance and suggest improvements</p><p>· Develop contingency plans to mitigate supply chain disruptions</p><p>· Present findings and recommendations to senior management</p>
This position serves as a supplemental resource to access information and solutions while receiving guidance on concerns. Key responsibilities include: • Listening to needs and concerns. • Investigating relevant issues and connecting clients with appropriate resources. • Acting as a guide to help navigate policies and available programs.
<p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Richmond, Virginia. This long-term contract position offers an excellent opportunity for an individual with strong organizational and communication skills to contribute to a fast-paced environment. The role requires a proactive approach to managing tasks and ensuring efficiency in administrative processes. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and direct them to appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update office records.</p><p>• Manage receptionist duties, including greeting visitors and handling inquiries.</p><p>• Organize and maintain both physical and digital files for easy access.</p><p>• Coordinate schedules and appointments to optimize office workflows.</p><p>• Prepare and edit correspondence, reports, and other documents.</p><p>• Monitor office supplies and place orders as needed to ensure smooth operations.</p><p>• Assist with special projects and provide support for team members when required.</p><p>• Ensure adherence to company policies and procedures in all administrative tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Fort Worth, Texas. This position requires someone who excels at organization, data management, and administrative tasks to support daily operations. The role is fully onsite and offers an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Maintain and track project information using ERP systems to ensure accurate and up-to-date records.<br>• Create and organize digital and physical folders for efficient data management.<br>• Retrieve, analyze, and compile data as requested by team members.<br>• Print, sort, and file documents to support organizational needs.<br>• Handle inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform reception duties, including greeting visitors and managing front desk activities.<br>• Conduct data entry tasks with speed and precision to maintain database integrity.<br>• Assist with general administrative office tasks to support team operations.
<p>Support a mission-driven nonprofit organization in Honolulu by handling crucial administrative tasks to advance community-based initiatives. Preference will be given to Hawaii residents due to the crucial nature of on-premises support for events and operations. Beyond technical skills, we are looking for someone with a proactive, detail-oriented mindset and a passion for supporting a dynamic, collaborative work environment. Call us today at 808-531-0800 to apply! Preference will be given to <strong>Hawaii residents</strong>, as the responsibilities require on-site work and coordination with local team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Maintain and update donor databases.</li><li>Prepare materials for campaigns and events.</li><li>Coordinate volunteer schedules and recruitment.</li><li>Draft and send email communications to key stakeholders.</li><li>Track budgets and assist in preparing financial reports.</li></ul><p><br></p>
<p>We are looking for a meticulous part-time Administrative Assistant to join our team in Middle River, Maryland. In this position, you will play a key role in supporting data management, customer service, and administrative processes within the energy and natural resources industry specifically creating and maintaining reports in MS Excel and internal CRM. This is an excellent opportunity to contribute to a dynamic environment while developing your organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update alphanumeric data accurately into systems and databases.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.</p><p>• Maintain and organize records to ensure accessibility and compliance.</p><p>• Perform filing tasks and manage documentation efficiently.</p><p>• Utilize Excel to analyze, track, and report data.</p><p>• Collaborate with call center teams to ensure smooth communication and workflow.</p><p>• Monitor and maintain data integrity and quality in all processes.</p><p>• Support administrative tasks as needed to enhance operational efficiency.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an excellent opportunity to support daily office operations and contribute to a collaborative work environment. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming calls professionally and ensure accurate routing or resolution of inquiries.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Support day-to-day administrative office functions, including scheduling and correspondence.<br>• Assist in accounts payable processes, ensuring timely and accurate submissions.<br>• Maintain a welcoming reception area while managing receptionist duties.<br>• Coordinate and prioritize tasks to meet deadlines and ensure smooth office operations.<br>• Collaborate with team members to improve administrative workflows and efficiency.<br>• Prepare reports, documents, and presentations as needed.<br>• Manage office supplies inventory and place orders when required.<br>• Provide exceptional customer service to internal and external stakeholders.
We are looking for a motivated Administrative Assistant to join our team in Indianapolis, Indiana. This position is in the non-profit sector and offers an opportunity to contribute to meaningful projects while enhancing your organizational skills. As a Contract-to-long-term role, it provides the potential for growth within the organization.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, such as managing schedules, preparing documents, and organizing files.<br>• Support team members by coordinating meeting logistics, travel arrangements, and event planning.<br>• Maintain and update records within organizational databases to ensure accuracy and accessibility.<br>• Address member inquiries with care and efficiency, assisting with account updates, renewals, and event registrations.<br>• Draft and distribute newsletters, announcements, and other communications to engage stakeholders.<br>• Update website content and manage social media posts to support outreach efforts.<br>• Provide logistical support for educational programs, webinars, and annual meetings.<br>• Manage event registration processes and prepare necessary materials for successful execution.<br>• Coordinate communications with participants, vendors, and other stakeholders to ensure smooth operations.
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Keego Harbor, Michigan. This role combines administrative expertise with customer service and sales support, offering a unique opportunity to contribute to operational efficiency and business growth. Ideal candidates will thrive in a fast-paced environment and excel at multitasking while maintaining high attention to detail.<br><br>Responsibilities:<br>• Provide guidance to customers throughout the application process, ensuring all required documents and contracts are completed accurately.<br>• Respond to customer inquiries, offering clear and helpful information about products and services.<br>• Enter orders, applications, and customer details into internal systems with precision and efficiency.<br>• Manage the preparation, packaging, and shipment of supplies and promotional materials.<br>• Maintain organized records and perform general office duties to support daily operations.<br>• Assist the sales team in converting leads into new business opportunities by following up and providing necessary support.<br>• Educate customers on product offerings, helping them identify solutions tailored to their needs.<br>• Facilitate sales processes from initial lead qualification to finalizing paperwork.<br>• Monitor and replenish office supplies to ensure smooth day-to-day functioning.<br>• Handle inbound and outbound communication, including telephone calls and document compilation.
<p> A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy <strong>Administrative Assistant</strong> to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. <strong>Preference will be given to Hawaii residents</strong> due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Operational Support:</strong> Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li><strong>Calendar and Schedule Management:</strong> Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li><strong>Document Creation and Management:</strong> Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li><strong>Communication:</strong> Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li><strong>Event Coordination:</strong> Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li><strong>Office Technology and Supplies Management:</strong> Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li><strong>Process Optimization:</strong> Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li><strong>Travel Planning:</strong> Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li><strong>Support for Recruiting Efforts:</strong> Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li><strong>Budget Tracking and Compliance:</strong> Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li><strong>Ad-Hoc Tasks:</strong> Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul><p><br></p>
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team on a Contract-to-Permanent basis. In this role, you will provide vital support to senior management by coordinating schedules, managing travel arrangements, and facilitating efficient communication. Based in Houston, Texas, this position offers an opportunity to contribute to process improvements and ensure smooth administrative operations within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars, ensuring seamless scheduling and timely appointments.<br>• Handle inbound and outbound communications, including phone calls and emails, with professionalism and discretion.<br>• Arrange and oversee domestic and international travel plans, including flights, accommodations, and itineraries.<br>• Prepare and reconcile expense reports, ensuring accuracy and compliance with company policies.<br>• Support the preparation and distribution of reports, presentations, and other documentation for senior leadership.<br>• Assist in planning and organizing meetings, including preparing agendas and managing follow-up tasks.<br>• Collaborate with other administrative staff to provide cross-functional support as needed.<br>• Identify and implement process improvements to enhance administrative efficiency.<br>• Uphold and promote company safety standards in all administrative activities.<br>• Occasionally provide support outside standard business hours to accommodate urgent needs.
<p>A property management company in DTLA are in need of an administrative assistant to join their team on a contract to hire basis. You’ll be responsible for scheduling vendors, updating property and vendor documents, processing invoices and providing clerical support to the property management team. </p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakbrook Terrace, Illinois. In this role, you will handle a variety of administrative tasks to ensure smooth office operations, including managing the front desk and supporting essential office functions.<br><br>Responsibilities:<br>• Accurately enter and maintain time records using ProLaw.<br>• Monitor and replenish office supplies to ensure adequate stock.<br>• Assist visitors and grant access to the office as needed.<br>• Oversee front desk operations, including greeting guests and managing inquiries.<br>• Coordinate administrative tasks to support day-to-day office activities.<br>• Respond to internal and external communication promptly and professionally.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Leandro, California. This is a long-term contract position offering an excellent opportunity to contribute to daily office operations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining office records.</p><p>• Answer and direct inbound calls promptly and professionally.</p><p>• Perform accurate data entry to update and maintain essential documentation.</p><p>• Support office operations by handling receptionist duties such as greeting visitors and directing inquiries.</p><p>• Coordinate with team members to ensure deadlines are met and tasks are completed efficiently.</p><p>• Organize and maintain files, ensuring all records are easily accessible.</p><p>• Assist in preparing reports, presentations, and other business documents.</p><p>• Monitor office supplies and coordinate with vendors to replenish inventory as needed.</p><p>• Provide support to various departments to streamline workflows and enhance productivity.</p><p>If you are interested in the role, please apply and call us immediately at (510)470-7450. </p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
<p>We are looking for a skilled Administrative Assistant on a long-term contract basis. This role is based in Lititz, Pennsylvania, and offers an excellent opportunity to contribute to a dynamic and supportive workplace. The ideal candidate will excel in managing administrative tasks, handling inbound calls, and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties to support daily office operations.</p><p>• Answer and manage inbound phone calls efficiently and professionally.</p><p>• Maintain accurate and organized data entry records.</p><p>• Act as the first point of contact by greeting and assisting visitors.</p><p>• Coordinate schedules, meetings, and appointments as needed.</p><p>• Handle correspondence and communication within the office.</p><p>• Support management with various administrative projects and tasks.</p><p>• Ensure the reception area remains tidy and welcoming.</p><p>• Monitor and order office supplies to maintain inventory levels.</p><p>• Assist in preparing reports and documentation as required.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
We are looking for a proactive and detail-oriented Administrative Assistant to join our team on a part-time, contract basis in Park Ridge, Illinois. The ideal candidate will bring strong organizational skills, a forward-thinking personality, and the ability to manage tasks effectively in a fast-paced environment. This position requires a dependable individual who can assist with administrative duties, manage deadlines, and handle errands with a high level of care and attention.<br><br>Responsibilities:<br>• Provide general administrative support, including organizing schedules and managing deadlines.<br>• Monitor and remind the team of important dates and deadlines to ensure timely completion of tasks.<br>• Run errands such as picking up lunch or visiting local offices; a valid driver's license and reliable vehicle are required.<br>• Perform notary services as needed, ensuring proper documentation and compliance.<br>• Handle inbound calls and manage receptionist duties, ensuring clear and effective communication.<br>• Maintain calendars and schedules to optimize workflow and prioritize tasks.<br>• Assist with data entry and other office-related tasks to ensure accuracy and efficiency.<br>• Coordinate with team members to address immediate needs and maintain smooth operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic office environment while enhancing organizational efficiency. The ideal candidate will excel in administrative support tasks and foster smooth communication within the office.<br><br>Responsibilities:<br>• Manage incoming calls professionally, ensuring prompt and courteous responses.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Provide administrative support to various office functions, including scheduling and correspondence.<br>• Act as the first point of contact for visitors, handling receptionist duties with a welcoming attitude.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Assist in coordinating meetings and preparing necessary materials.<br>• Ensure the office operates efficiently by addressing day-to-day administrative needs.<br>• Communicate effectively with team members to support collaborative efforts.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for an Administrative Assistant to join our team in Cumming, Georgia. This long-term contract position is ideal for a detail-oriented individual with strong organizational and communication skills. The role offers an excellent opportunity to contribute to the smooth operation of office functions while showcasing expertise in administrative support.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure seamless daily office operations.<br>• Handle incoming calls professionally, delivering excellent customer service and accurate information.<br>• Organize and maintain office systems to enhance efficiency and accessibility of resources.<br>• Perform precise data entry and maintain the integrity of information systems.<br>• Utilize Microsoft Excel for data management, reporting, and analysis with intermediate to advanced proficiency.<br>• Manage multiple priorities effectively while maintaining high attention to detail.<br>• Protect sensitive information by adhering to confidentiality standards.<br>• Collaborate with team members to foster a positive and productive work environment.<br>• Assist with receptionist duties, including filing and document management.
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations. You will be working Monday to Friday onsite. This is the position for you if you are looking to get into a great company.</p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Handling mailings</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Chicago, Illinois. In this role, you will play a key part in supporting office operations and ensuring smooth daily workflows. This position is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage inbound calls efficiently, ensuring clear and courteous communication.<br>• Operate and maintain a multi-line phone system to ensure seamless connectivity.<br>• Perform accurate data entry to maintain and organize records.<br>• Create engaging and effective presentations to support team objectives.<br>• Coordinate and schedule meetings, ensuring all logistics are handled effectively.
