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488 results for Payroll Administratorcoordinator jobs

Payroll Coord

Milwaukee, WI
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a detail-oriented Payroll Coordinator to join our team in Milwaukee, Wisconsin. In this long-term contract position, you will play a critical role in ensuring payroll accuracy, compliance with regulations, and seamless processing of employee compensation. This is an excellent opportunity for someone with expertise in payroll systems, compliance management, and auditing. Responsibilities: • Process and verify payroll transactions to ensure accuracy and compliance with company policies and legal regulations. • Maintain and update employee payroll records, including salary structures, benefit plans, and pension contributions. • Prepare and distribute month-end reports, reconciling accounts and addressing any discrepancies. • Oversee compliance with Sarbanes-Oxley 404 standards and other relevant auditing requirements. • Handle union dues, CSST payments, and other specialized payroll functions as needed. • Collaborate with internal departments to manage accounting entries and ensure seamless financial operations. • Respond promptly to payroll-related inquiries, providing clear answers and solutions to employees and management. • Monitor and improve payroll processes, contributing to quality assurance and operational efficiency. • Prepare documentation for audits and assist in compliance reviews as required. • Analyze payroll statistics and data to generate actionable insights and support decision-making.
2026-04-19T00:00:00Z

Payroll/Benefits Administrator

Hanover, PA
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a dedicated Payroll/Benefits Administrator to oversee payroll processing, benefit plan management, and provide support to the HR team. This role will play a vital part in ensuring accurate payroll operations and effective benefit administration while maintaining compliance with relevant policies and regulations. The Payroll Administrator will report directly to the Director of Human Resources and contribute significantly to the organization's employee experience. Responsibilities:• Process biweekly and monthly payrolls, ensuring accuracy in employee timecards, tax deductions, and direct deposits.• Review and approve payroll changes, including tax updates, address modifications, and benefit adjustments.• Audit payroll registers and confirm compliance with 401(k) contributions, Health Savings Account deductions, and other relevant transactions.• Administer and track employee wage garnishments in line with applicable regulations.• Open and close state tax accounts as needed, ensuring proper withholding and compliance with state-specific requirements.• Coordinate employee benefit enrollments and conduct orientations for newly eligible staff.• Address employee inquiries regarding benefits and guide them through enrollment processes.• Manage Life Event changes and ensure timely updates to benefit plans.• Generate comprehensive payroll reports and oversee year-end carryover processes.• Collaborate with supervisors to resolve payroll-related discrepancies and ensure accurate timecard submissions.
2026-04-07T00:00:00Z

Payroll Administrator II

Westerville, OH
onsite
Temporary
19 - 19.85 USD / Hourly
We are looking for a detail-oriented Payroll Administrator II to join our client's team on a long-term contract basis in Westerville, Ohio. In this role, you will oversee the accurate processing of payroll operations, ensuring compliance with company policies and legal standards. You will also play a key part in addressing payroll-related inquiries, managing data integrity, and supporting cross-departmental collaboration. Responsibilities:• Process employee timesheets and payroll data accurately while adhering to company policies.• Verify and input payroll information with precision to ensure compliance and accuracy.• Calculate special payroll deductions, including garnishments and other required withholdings.• Provide backup support and assistance within the payroll department to maintain seamless operations.• Develop expertise in payroll systems, including timekeeping platforms, to enhance efficiency.• Investigate and resolve payroll-related issues, offering clear communication and solutions to employees.• Review payroll reports and data to ensure accuracy and proper alignment with financial statements.• Assist in educating employees about payroll policies and procedures to ensure understanding and compliance.• Collaborate with General Accounting and Human Resources teams to ensure accurate payroll processing and alignment with financial records.• Prepare and organize payroll data for year-end reporting and financial inclusion.
2026-04-15T00:00:00Z

Payroll Admin and Analyst

La Vergne, TN
onsite
Permanent
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Payroll Admin and Analyst to oversee payroll processing, benefits administration, and related HR functions for our organization. This role is vital in ensuring payroll accuracy, regulatory compliance, and providing exceptional support to employees across multiple states. The ideal candidate will be skilled in managing systems, analyzing data, and contributing to the smooth operation of HR initiatives. Responsibilities: • Process bi-weekly and off-cycle payroll for employees across exempt, non-exempt, and commission categories. • Maintain accurate payroll records, reconcile benefit billings, and prepare necessary payroll adjustments. • Generate detailed payroll reports, support audits, and assist with year-end processes. • Ensure compliance with federal, state, and local payroll regulations, keeping up-to-date with changes. • Serve as the administrator for payroll systems, managing data integrity and recommending system improvements. • Administer employee benefits programs, including health, retirement, and voluntary benefits, while supporting enrollments and addressing inquiries. • Reconcile benefit invoices and assist in implementing annual updates to plans. • Support onboarding and offboarding processes, ensuring payroll and benefits setup is completed accurately. • Assist with leave administration, including disability, workers’ compensation, and state-specific leave programs. • Partner with managers and HR teams to ensure consistent application of HR policies and contribute to organizational projects.
2026-04-03T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary
18 - 21 USD / Hourly
We are seeking an energetic and detail-oriented Administrative Coordinator to join our team. In this dynamic role, you will be responsible for supporting daily operations, managing schedules, maintaining records, and facilitating effective communication across departments. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-03-31T00:00:00Z

Administrative Coordinator

Commack, NY
onsite
Temporary
20 - 22 USD / Hourly
Our company is seeking a motivated and detail-oriented Staffing Coordinator for a long-term temporary opportunity supporting our Recruiting Department in Commack, NY. In this role, you will play a key part in our hiring efforts by assisting with interview coordination, new hire onboarding, and providing essential administrative support. Key Responsibilities:<ul><li>Schedule candidate interviews and manage communications between recruiters, hiring managers, and candidates</li><li>Coordinate and track all onboarding activities, ensuring new hires have a smooth start</li><li>Prepare documentation, manage calendars, and maintain confidential files</li><li>Support the recruiting team with miscellaneous administrative and project tasks</li></ul>
2026-04-15T00:00:00Z

Administrative Coordinator

Elk River, MN
onsite
Contract / Temporary to Hire
15 - 18 USD / Hourly
Robert Half is looking for an Administrative Coordinator to support a collections team at an organization located in Elk River, MN! This position is contract-to-permanent. Duties and Responsibilities include the following: Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily. Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases. Processes disputes, ceases, and other consumer correspondence received via US mail or other mediums. Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items. Audits account balances, research discrepancies, and reviews with client for approval. Research and processes charge backs, returns, refunds, bad checks, and similar items. Prepares analysis and summaries of accounts from the collection teams to clients. Monitors accounts receivable to ensure payments are accurate and timely. Reconciles monthly reports. Assists with related special projects, as required.
2026-04-07T00:00:00Z

Administrative Coordinator

New Brighton, MN
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a dynamic non-profit organization. In this long-term contract role, you will play a critical part in ensuring smooth office operations, supporting leadership, and maintaining accurate records. This position offers an excellent opportunity to contribute to meaningful initiatives while enhancing organizational efficiency. Responsibilities:• Oversee daily office operations, including managing correspondence, organizing filing systems, and maintaining office supplies.• Provide scheduling, documentation, and project support to the Executive Director and leadership team.• Maintain and update records for donations, acknowledgments, volunteer activities, and constituent information.• Prepare materials for Board of Directors meetings, attend meetings, and manage the creation and organization of meeting minutes.• Facilitate team communications by organizing onboarding materials and coordinating licensing, travel, and visa documentation.• Offer administrative and logistical support for planning surgical missions, including tracking volunteers and coordinating with vendors.• Identify opportunities for process improvements and implement operational systems to enhance efficiency.• Participate in program activities, fundraising events, and awareness campaigns, providing administrative support as needed.
2026-04-06T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-04-17T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a contract-based Office Reception & Coordinator. You will be responsible for delivering a positive and welcoming experience for all employees and visitors, managing day-to-day office operations, supporting events and programs, and assisting the Facilities and Workplace Services Manager in maintaining a best-in-class workplace. Reception & Visitor Experience:<ul><li>Greet all employees, candidates, and visitors professionally, ensuring each is warmly welcomed and directed to the appropriate building location.</li><li>Create an inviting atmosphere aligned with company values and departmental guiding principles.</li><li>Offer amenities such as water and luggage storage to visitors.</li><li>Ensure visitors understand their next steps, whether meeting a staff member, attending an interview, or accessing services.</li><li>Maintain the front desk and lobby area to high standards of cleanliness and organization.</li><li>Collect feedback from Facilities and Workplace Services Manager monthly to reflect on service excellence.</li></ul>Office Coordination:<ul><li>Support internal customers (employees) by keeping all office, wellness, pet, and parent-related supplies stocked and organized.</li><li>Serve as the primary conference room coordinator, resolving scheduling conflicts within 24 hours.</li><li>Communicate office updates, perks, and event info across all buildings via flyers, Slack, The Hub, etc.</li><li>Respond to general office inquiries within 30 minutes and provide follow-up or direction as needed.</li><li>Maintain timely, bi-weekly feedback loops and meet operational deadlines.</li></ul>Facilities Ticketing Support:<ul><li>Assist with the Facilities Ticketing System by assigning tickets within 90 minutes to appropriate team members.</li><li>Ensure timely ticket responses (within 90 minutes of assignment) and close tickets with documented outcomes.</li><li>Monitor facility issues and proactively suggest creative solutions to improve employee experience on a monthly basis.</li></ul>Events & Programs:<ul><li>Support planning and execution of office holiday celebrations, staff events, and decorations, ensuring timely ordering, setup, and breakdown.</li><li>Measure success through monthly feedback and adherence to event timelines.</li></ul>Food & Beverage Support:<ul><li>Direct food deliveries based on the Food & Beverage calendar, ensuring proper placement and verification.</li><li>Relay kitchen complaints (e.g., low coffee) to Food & Beverage Managers within 10 minutes of receiving them.</li><li>Run daily Coffee Metrics Report and update spreadsheets accordingly.</li><li>Assist with creating engaging F&B communications using Canva.</li></ul>Onsite Perks Programs:<ul><li>Organize employee communications and invitations (e.g., Slack messages) for onsite perks, with advance notice (one week before and day-of reminders).</li><li>Track program success via employee participation and manager feedback.</li></ul>
2026-04-15T00:00:00Z

Administrative Coordinator

Littleton, CO
onsite
Temporary
24 - 25 USD / Hourly
Administrative Coordinator We are looking for an Administrative Coordinator to join our team on a contract basis in Lone Tree, Colorado. In this role, you will provide essential administrative support to ensure smooth daily operations and effective coordination of tasks. Ideal candidates are detail-oriented, highly organized, and skilled in managing multiple priorities. Responsibilities: • Manage and coordinate calendars to ensure efficient scheduling and time management. • Handle inbound calls, providing attentive and timely responses to inquiries. • Organize and oversee budget processes to maintain financial accuracy. • Utilize Concur and other systems to process expense reports and manage travel arrangements. • Facilitate virtual meetings using Cisco Webex to support team collaboration. • Collaborate with teams to maintain and update CRM systems for accurate data tracking. • Assist with the creation and management of banner ads and other marketing materials. • Support payroll operations, including ADP-related tasks. • Ensure clear and effective communication across departments and teams. • Monitor and track project timelines using tools like About Time.
2026-04-17T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31.35 - 36.3 USD / Hourly
A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development. Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.
2026-04-10T00:00:00Z

Administrative Coordinator

Salinas, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dedicated Administrative Coordinator to join our team in Salinas, California. This contract position involves supporting the daily operations of a forensic mental health program that serves individuals involved in the justice system. The role requires someone who is detail-oriented and can ensure seamless communication, accurate recordkeeping, and compliance with program requirements. Responsibilities: • Manage the scheduling and coordination of appointments for clients and clinicians. • Handle inbound calls and direct inquiries to appropriate staff members. • Maintain organized records and documentation in compliance with program and legal standards. • Utilize software systems such as Microsoft Office Suite and Google Suite to support administrative tasks. • Facilitate communication between clients, clinicians, and probation or parole agencies. • Support the onboarding process by completing Livescan fingerprinting requirements for new hires. • Assist with calendar management to optimize workflow and ensure timely delivery of services. • Uphold confidentiality and professionalism in all interactions with clients and external partners. • Adapt to evolving program needs and provide resourceful solutions to operational challenges. • Collaborate with team members to achieve shared goals and improve efficiency.
2026-04-14T00:00:00Z

Administrative Coordinator

Hyattsville, MD
onsite
Temporary
18 - 21 USD / Hourly
Our client is seeking a proactive and highly organized Administrative Coordinator to join our team. In this key support role, you will ensure the smooth operation of our office and assist with a wide range of administrative functions. The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-03-31T00:00:00Z

Administrative Coordinator

Bridgewater, NJ
onsite
Temporary
22 - 23 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator for a short-term, full-time contract of approximately six weeks. This position requires an organized individual who can work independently while maintaining accuracy and confidentiality. The ideal candidate will have strong administrative skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Organize and maintain both physical and electronic files to ensure easy access and accuracy.</li><li>Accurately transcribe dictation and produce high-quality documents.</li><li>Prepare, proofread, and edit documents with attention to detail.</li><li>Manage electronic filing and record-keeping efficiently.</li><li>Perform scanning, photocopying, and document indexing to maintain proper records.</li><li>Coordinate schedules, appointments, and meetings to support smooth operations.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Assist with administrative tasks and deadlines to support the team effectively. </li></ul>
2026-04-17T00:00:00Z

Administrative Coordinator

Rochester, NY
onsite
Temporary
28.5 - 30 USD / Hourly
We are looking for an Administrative Coordinator to join our team in Rochester, New York. This long-term contract position involves providing administrative and travel coordination support while ensuring compliance with organizational policies. The ideal candidate will bring a strong background in office administration and travel industry experience to help streamline processes and deliver exceptional service. Responsibilities: • Monitor the shared travel department mailbox to address traveler inquiries and provide timely assistance. • Offer guidance to travelers on company travel policies and ensure compliance with established protocols. • Assist in preparing regular reports, ensuring accuracy and timely delivery. • Support monthly reconciliation of Amex billing as a backup to the Travel Technology Analyst. • Perform light office duties such as data entry, ordering supplies, and maintaining records. • Update and maintain spreadsheets to track event-related changes and progress. • Validate meeting requests by reviewing details, confirming participant lists, and clarifying missing information with requestors. • Coordinate contract routing for signatures and utilize templates to send travel confirmations to attendees. • Compile executive-level itineraries to ensure a high-quality and attentive experience. • Track and manage budgets for key meetings and events, updating records as contracts are finalized and expenses are incurred.
2026-04-17T00:00:00Z

Administrative Coordinator

Princeton, NJ
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team in Princeton, New Jersey. In this role, you will provide essential support to the front desk operations, ensuring smooth day-to-day activities in a dynamic healthcare environment. This is a long-term contract opportunity ideal for someone with strong organizational skills and a proactive approach to administrative tasks. Responsibilities:• Manage front desk operations, including greeting visitors and directing them to appropriate departments.• Maintain accurate records and documentation to support administrative processes.• Coordinate schedules, meetings, and appointments to optimize workflow.• Handle incoming calls and emails, providing prompt and thorough responses.• Assist in preparing reports and presentations as needed.• Maintain office supplies inventory and place orders to ensure availability.• Support various departments with clerical tasks and data entry.• Ensure compliance with organizational policies and procedures in daily operations.• Collaborate with team members to address administrative challenges efficiently.• Uphold confidentiality and security standards when handling sensitive information.
2026-04-17T00:00:00Z

Administrative Coordinator

Maryland Heights, MO
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Maryland Heights, Missouri. This position will provide essential administrative and clerical support, with opportunities to transition into customer service responsibilities over time. The role is ideal for individuals seeking stability and growth in a dynamic work environment. Responsibilities: • Perform accurate order and data entry to maintain up-to-date records. • Handle general clerical tasks, such as filing, scanning, and document organization. • Assist in answering inbound calls and addressing inquiries professionally. • Coordinate schedules and manage calendars for efficient workflow. • Support customer service efforts by addressing client needs and concerns. • Ensure timely and organized processing of administrative tasks. • Collaborate with team members to enhance operational efficiency. • Maintain confidentiality and accuracy in handling sensitive information. • Contribute to the improvement of administrative processes as needed.
2026-04-17T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary
18 - 21 USD / Hourly
We are seeking a proactive and highly organized Administrative Coordinator to join our team. In this key support role, you will ensure the smooth operation of our office and assist with a wide range of administrative functions. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-03-31T00:00:00Z

Administrative Coordinator

Carmel, IN
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Coordinator to join our team in Carmel, Indiana. In this role, you will be responsible for ensuring the smooth execution of validation processes, audit scheduling, and record management, all while delivering exceptional support to team members and clients. Responsibilities:• Process applications and renewals.• Schedule audits to meet deadlines.• Maintain up-to-date and precise records for compliance and operational purposes.• Communicate requirements, deadlines, and progress updates effectively with all parties.• Perform additional administrative tasks as needed to support the team and operations.
2026-04-14T00:00:00Z

Administrative Coordinator

Williston, VT
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Williston, Vermont. This long-term contract role offers an exciting opportunity to manage scheduling, oversee operations, and provide light administrative support for a fast-paced organization. The ideal candidate will bring a high level of energy, initiative, and ownership to the position, treating it as their own and ensuring success in all aspects of the role. Responsibilities: • Coordinate and manage daily schedules for a team of nine field technicians, ensuring efficiency and accountability. • Monitor technician performance, holding them responsible for meeting schedules and delivering on commitments. • Perform administrative tasks, including creating labels, maintaining accurate records, and logging data in internal systems. • Support special projects and general operations using intermediate-level skills in Microsoft Word and Excel. • Oversee the filing and organization of accounts payable invoices, ensuring timely and accurate record-keeping. • Deliver exceptional customer service, addressing inquiries and providing solutions with attention to detail and confidence. • Maintain effective communication with team members and management to ensure smooth operations. • Contribute to a positive, business-casual work environment by demonstrating reliability and a team-oriented mindset.
2026-04-15T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Fort Wayne, Indiana. This role offers a contract-to-permanent opportunity, providing a pathway to long-term growth and stability with excellent benefits. The ideal candidate will thrive in a fast-paced environment, efficiently manage administrative tasks, and support decision-makers with precision and professionalism. Responsibilities: • Coordinate and manage administrative functions to support a team of technical professionals. • Schedule and organize meetings, trainings, and project timelines using tools like Webex. • Monitor and track project progress, ensuring deadlines and objectives are met. • Maintain and update databases with accurate and timely information. • Serve as a point of contact for customer service inquiries, providing clear and helpful communication. • Facilitate the completion of administrative tasks, ensuring compliance with internal processes. • Assist in planning and executing in-person and virtual trainings. • Adapt to evolving team needs, asking questions and seeking clarity when necessary. • Work collaboratively with individuals across diverse teams, ensuring smooth communication and workflow. • Handle tasks with consistency, flexibility, and attention to detail.
2026-04-17T00:00:00Z

Administrative Coordinator

Louisville, KY
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a detail-oriented PART-TIME Administrative Coordinator for a company in Louisville, Kentucky. This role is ideal for someone with strong organizational skills and experience in event planning and calendar management. The Administrative Coordinator position offers a part-time schedule of 20-30 hours per week and is expected to last approximately 2.5 months, with the potential to extend or transition to a permanent role. There may be some required evening and weekend work during the week of May 25th-31st. Responsibilities:• Coordinate and manage event planning activities, ensuring all logistics are handled efficiently.• Maintain and organize schedules using Outlook, including managing appointments and meetings.• Provide administrative support to the team, including preparing documents, reports, and correspondence.• Monitor and update calendars to avoid scheduling conflicts and ensure smooth operations.• Collaborate with team members to support activities and deadlines.
2026-04-17T00:00:00Z

Administrative Coordinator

Saint Louis, MO
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Administrative Coordinator to join a dynamic team in St. Louis, Missouri. In this role, you will provide vital contract and administrative support to leadership and team members, ensuring efficient management of investments, compliance, and data integrity. This is a contract position with the potential for a long-term role, offering a unique opportunity to contribute to a growing organization. Responsibilities: • Collaborate with investment owners to facilitate the implementation and oversight of grants and contracts, ensuring compliance with organizational processes and timelines. • Partner with finance and legal teams to maintain accurate data management and conduct analyses to meet financial and legal standards. • Manage and maintain data across systems such as Excel, SharePoint, Microsoft Dynamics 365, Sirion Labs, and Salesforce, ensuring accuracy and adherence to internal controls. • Coordinate the full lifecycle of investments, including planning, execution, tracking deliverables, invoicing, and expenditure monitoring. • Provide expertise on tools, systems, and templates while delivering training and coaching to team members and external partners for successful process adoption. • Analyze operational processes and offer recommendations for improvements to enhance efficiency and resource allocation. • Support leadership with strategic advice on evolving organizational needs and process enhancements. • Ensure compliance with internal policies and procedures by conducting regular contract audits and reviews.
2026-04-15T00:00:00Z

Administrative Coordinator

Omaha, NE
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Coordinator to join our team in Omaha, Nebraska. In this long-term contract position, you will play a pivotal role in managing daily administrative tasks and ensuring smooth organizational operations. This opportunity is ideal for someone who thrives in a dynamic environment and is confident in providing both structure and support. Responsibilities: • Handle a wide range of administrative tasks to support team operations effectively. • Manage monthly invoicing processes with accuracy and attention to detail. • Provide organizational assistance to maintain workflow and efficiency. • Collaborate on operational improvements to strengthen internal structures. • Offer dependable support during transitional periods, ensuring continuity in processes. • Respond to inbound calls professionally and provide prompt assistance. • Coordinate scheduling and maintain calendars to optimize time management. • Assist with high-volume invoicing, ensuring compliance and timely delivery. • Contribute to business operations by identifying areas for improvement and implementing solutions.
2026-04-17T00:00:00Z

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