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300 results for Patent Prosecution Secretary jobs

Patent Prosecution

Irvine, CA
onsite
Temporary to Hire
69.027 - 79.926 USD / Hourly
We are looking for a Patent Prosecution specialist to join a respected legal team in California on a Contract to Permanent basis. This opportunity is well suited for an attorney with a strong blend of technical knowledge and legal experience who can manage patent matters in a dynamic, client-focused environment. The role offers exposure to sophisticated intellectual property work, close collaboration with clients, and meaningful opportunities for long-term growth. Responsibilities: • Prepare and advance patent applications through the U.S. patent process with accuracy and strategic attention to detail. • Draft thoughtful responses to patent office communications and oversee ongoing correspondence related to prosecution matters. • Partner directly with clients to shape patent filing strategies and support the development of their intellectual property portfolios. • Evaluate technical concepts and invention disclosures to determine appropriate filing approaches and supporting documentation. • Manage multiple prosecution matters at once while maintaining deadlines and delivering high-quality legal work in a fast-paced setting. • Coordinate with internal and external stakeholders to ensure filings, communications, and prosecution activities move forward efficiently.
2026-05-28T00:00:00Z

Patent Paralegal

Southfield, MI
remote
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a skilled Paralegal to support patent-related legal operations for a manufacturing organization in Southfield, Michigan. This Long-term Contract opportunity focuses on coordinating domestic and international patent matters, maintaining accurate records, and helping legal professionals keep filings and deadlines on track. The position works closely with attorneys, inventors, outside counsel, and government agencies to support a well-organized patent portfolio. Responsibilities: • Coordinate the preparation and submission of U.S. and international patent application materials under attorney guidance. • Create and review patent support documents such as declarations, assignments, powers of attorney, and disclosure-related forms for completeness and accuracy. • Assist with Patent Cooperation Treaty matters, foreign filing activity, and national phase entry processes across multiple jurisdictions. • Maintain the patent docketing system by recording key dates for responses, renewals, maintenance fees, and other filing obligations. • Communicate upcoming deadlines and required actions to attorneys and relevant stakeholders to help ensure timely completion of patent activities. • Act as a central point of contact among inventors, attorneys, foreign associates, clients, and patent offices regarding application status and documentation needs. • Organize execution, collection, and filing of required documents while keeping patent records current and audit-ready. • Support portfolio administration by tracking lifecycle events, preparing reporting information, and assisting with due diligence work tied to transactions such as licensing or acquisitions. • Schedule and coordinate patent committee meetings, including related materials and follow-up actions.
2026-06-03T00:00:00Z

Patent Agent

San Francisco, CA
onsite
Temporary to Hire
60 - 70 USD / Hourly
A growing Bay Area intellectual property boutique is seeking a Patent Agent or Patent Attorney to support its patent prosecution practice on a contract-to-hire basis. This role supports a diverse portfolio of startup and emerging growth clients across software, AI, SaaS, ecommerce, consumer products, and related technologies. The team is seeking a practitioner who can own prosecution workflow end-to-end, communicate directly with inventors and clients, and operate with a high level of independence in a fast-moving environment. This is a strong opportunity for someone seeking hands-on responsibility, direct client exposure, and long-term growth within a lean IP practice. Key Responsibilities:<ul><li>Draft and prosecute U.S. utility and design patent applications across software, AI, SaaS, ecommerce, and related technologies </li><li>Prepare Office Action responses, including arguments addressing §§101, 102, 103, and 112 </li><li>Manage an active prosecution docket, including tracking deadlines via USPTO Patent Center and internal systems </li><li>Act as a primary point of contact for inventors, founders, engineers, and clients on assigned matters </li><li>Conduct invention intake discussions and support ongoing portfolio development </li><li>Prepare prosecution-related materials, including IDS filings, client correspondence, and status reporting </li><li>Perform prior art review, patentability analysis, and legal research as needed </li><li>Support continuation, divisional, and broader prosecution strategy </li><li>Assist with additional IP matters, including FTO analysis, due diligence, and portfolio review </li><li>Collaborate directly with firm leadership in a lean, entrepreneurial environment</li></ul>
2026-05-13T00:00:00Z

Patent Agent

Minneapolis, MN
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
A global law firm in the Twin Cities seeks a detail-oriented Patent Agent with proven experience in patent prosecution. This position offers direct collaboration with inventors and attorneys on cutting-edge technologies to secure and protect valuable intellectual property. If you are passionate about innovation, this is an excellent opportunity. Responsibilities:• Collaborate with inventors and researchers to assess the patentability of innovative technologies.• Draft, file, and prosecute patent applications with a focus on wireless technologies, artificial intelligence (AI), and processor and memory systems.• Respond to United States Patent and Trademark Office (USPTO) actions effectively and in a timely manner.• Maintain and manage patent portfolios for clients, ensuring alignment with their strategic objectives.• Stay informed about advancements in 5G, Wi-Fi, and other wireless technologies, as well as AI and related fields.• Provide expert guidance to clients regarding intellectual property strategies and best practices.• Conduct in-depth research on prior art to support patent applications and strengthen intellectual property claims.• Engage in client meetings to understand their needs and provide tailored solutions.• Ensure compliance with legal and regulatory requirements throughout the patent prosecution process.
2026-05-08T00:00:00Z

Legal Secretary

Mount Pleasant, SC
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy legal practice in South Carolina. This contract opportunity with permanent potential is ideal for someone who can manage a wide range of legal administrative tasks while keeping cases, transactions, and communications organized. The role requires strong coordination skills, sound judgment, and the ability to work effectively with attorneys, clients, courts, and outside parties. Responsibilities: • Record clear and accurate notes during meetings, conferences, and other legal discussions to support case and transaction follow-up. • Coordinate schedules for depositions, hearings, property inspections, closings, and attorney meetings while maintaining an organized calendar. • Draft, format, and revise legal correspondence, notices, and other case or transaction-related documents for attorney review. • Communicate professionally with clients, witnesses, court personnel, opposing counsel, and additional stakeholders regarding case activity and scheduling needs. • Maintain organized physical and electronic files for matters involving pleadings, discovery materials, correspondence, and transactional records. • Assist attorneys with preparation for closings, depositions, hearings, trials, and conferences by gathering materials and organizing supporting documentation. • Research and collect factual information, due diligence records, title-related materials, corporate standing documents, and other supporting items needed for legal matters. • Prepare exhibits, summaries, charts, and visual materials that help present case or transaction information clearly. • Support routine discovery activities, including organizing responses, tracking deadlines, and managing related documentation.
2026-05-15T00:00:00Z

Legal Secretary

East Syracuse, NY
onsite
Temporary to Hire
19 - 23 USD / Hourly
We are looking for a motivated Legal Secretary to join a busy legal team in East Syracuse, New York. This Contract to permanent opportunity is well suited for someone with at least two years of relevant experience who wants to sharpen their skills and build a long-term career in a structured office setting. The ideal candidate brings strong document preparation abilities, confidence working with legal filings, and a proactive approach to supporting attorneys and case activity. Responsibilities:• Prepare and revise legal documents such as motions, summonses, and complaints with a high level of accuracy.• Support attorneys with administrative and case-related tasks to help keep matters organized and progressing on schedule.• Format, proofread, and finalize correspondence and legal paperwork using Microsoft Word and other Office applications.• Maintain case files, organize documentation, and track important deadlines to support efficient legal operations.• Assist with document management and filing processes, including work completed through cloud-based legal software when needed.• Communicate effectively with internal staff, clients, and outside parties regarding case materials and scheduling needs
2026-05-29T00:00:00Z

Legal Secretary

Memphis, TN
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Memphis, Tennessee. In this role, you will provide essential support to legal professionals by managing administrative tasks, coordinating schedules, and ensuring timely completion of legal procedures. This position offers an excellent opportunity to work in a dynamic and fast-paced environment, contributing to the success of legal operations. Responsibilities: • Attend meetings and accurately take notes to ensure proper documentation. • Conduct legal research to assist attorneys in preparing cases. • Communicate effectively with clients, opposing counsel, and other stakeholders. • Manage e-filing processes and ensure timely submission of court documents. • Schedule depositions, hearings, and other legal proceedings, maintaining an organized calendar. • Prepare and transcribe legal documents with precision and attention to detail. • Create indexes and maintain records to facilitate easy access to case information. • Draft and edit legal correspondence to support communication needs. • Handle dictation tasks to assist attorneys in documenting important information.
2026-06-05T00:00:00Z

Legal Secretary

Louisville, KY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Legal Secretary to support a busy legal team in Louisville, Kentucky. This contract-to-permanent position offers the opportunity to contribute to day-to-day office and legal administrative operations while building long-term potential within the organization. The role is fully onsite and is ideal for someone who is organized, thorough, and comfortable managing document-heavy work in a legal environment. The hours for the position are onsite Monday - Friday, 8AM - 5PM. Responsibilities:• Manage incoming and outgoing mail, ensuring documents are distributed, processed, and filed promptly.• Prepare, format, and revise legal and administrative documents using Microsoft Word and Excel.• Maintain organized paper and electronic filing systems for legal records, correspondence, and case-related materials.• Draft and edit business correspondence and routine communications with accuracy and care.• Provide day-to-day administrative support to legal staff, including answering phone calls, scheduling, document handling, and general office coordination.• Assist with the preparation and processing of legal documentation in accordance with established procedures.• Review documents for completeness and proper formatting before submission, distribution, or filing.
2026-06-05T00:00:00Z

Legal Secretary

New Orleans, LA
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a Legal Secretary to support a busy legal team through a short-term contract to permanent opportunity in New Orleans, Louisiana. This position blends administrative coordination with hands-on legal support, making it ideal for someone who can manage shifting priorities while maintaining accuracy and consistency. The role will assist with court-related filings, document preparation, office operations, and general support for attorneys and paralegals in a legal services environment. Responsibilities:• Prepare, organize, and send legal correspondence, court documents, and other materials to the appropriate recipients in a timely manner.• Deliver and submit documents to courts, law offices, and other external parties while ensuring deadlines and filing requirements are met.• Support attorneys and legal staff with dictation, transcription, drafting assistance, and preparation of pleadings and related documentation.• Manage court filings, including electronic filing and submission processes across various jurisdictions, and provide backup support to paralegal functions as needed.• Enter time records, assist with billing-related tasks, and help maintain organized documentation for accounts receivable and cost tracking.• Perform administrative support such as scanning, copying, large-volume print production, note taking, and maintaining well-organized files and binders.• Assist with document review, basic legal research, exhibit preparation, and compilation of case materials for attorney use.• Handle incoming and outgoing mail, process file intake in the file room, and keep records and physical documents organized and accessible.• Monitor office supply levels, order needed materials, and maintain shared spaces such as the copy room and break room for daily operations.
2026-05-12T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-05-23T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-05-13T00:00:00Z

Legal Secretary

Savannah, GA
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support an office in Savannah, Georgia within the Financial Services industry. This contract position offers the opportunity to work closely with the Trustee and legal staff on court-related documentation, case activity, and administrative coordination. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage legal priorities in a fast-paced office environment. Responsibilities:• Prepare, format, and submit legal documents, motions, objections, and related court materials with accuracy and timeliness.• Review case activity and supporting records to help the Trustee and attorneys stay informed and prepared for upcoming matters.• Draft and process court orders for confirmed cases while maintaining complete and organized legal files.• Coordinate filing activities, including electronic submissions, certified mailings, and distribution of required legal notices and correspondence.• Provide direct support during court preparation and proceedings by assembling documents and responding to attorney and Trustee requests.• Track case updates such as schedule amendments, claims activity, payment changes, and other developments that affect legal proceedings.• Manage calendars, scheduling, and selected executive support tasks for the Trustee as needed.• Monitor office supply levels and place orders responsibly in alignment with budget expectations.
2026-05-29T00:00:00Z

Legal Secretary

Syracuse, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a motivated Legal Secretary to join a busy legal team in Syracuse, New York. This Contract to permanent opportunity is well suited for someone with at least two years of relevant experience who wants to sharpen their skills and build a long-term career in a structured office setting. The ideal candidate brings strong document preparation abilities, confidence working with legal filings, and a proactive approach to supporting attorneys and case activity. Responsibilities:• Prepare and revise legal documents such as motions, summonses, and complaints with a high level of accuracy.• Support attorneys with administrative and case-related tasks to help keep matters organized and progressing on schedule.• Format, proofread, and finalize correspondence and legal paperwork using Microsoft Word and other Office applications.• Maintain case files, organize documentation, and track important deadlines to support efficient legal operations.• Assist with document management and filing processes, including work completed through cloud-based legal software when needed.• Communicate effectively with internal staff, clients, and outside parties regarding case materials and scheduling needs
2026-05-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-05-13T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-05-14T00:00:00Z

Legal Secretary

Youngstown, OH
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a skilled Legal Secretary to join our team in Youngstown, Ohio. This is a long-term contract opportunity for someone who is detail oriented and experienced in providing administrative support to legal teams. If you excel in managing schedules, handling legal filings, and maintaining accurate documentation, we encourage you to apply. Responsibilities: • Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled. • Prepare, proofread, and format legal documents, correspondence, and reports as needed. • Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements. • Maintain and organize client files, ensuring all records are complete and up-to-date. • Conduct dictation and transcription tasks with speed and accuracy. • Monitor and manage deadlines for legal filings and case-related tasks. • Communicate effectively with clients, court personnel, and legal professionals. • Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies. • Ensure confidentiality and security of all legal and client information. • Provide support for special projects or assignments as directed by attorneys.
2026-06-05T00:00:00Z

Legal Secretary

San Francisco, CA
remote
Temporary / Contract
35 - 40 USD / Hourly
A well-established defense litigation law firm is seeking an experienced Litigation Legal Secretary to provide temporary support while the firm continues its search for a permanent team member. This is a fully remote, full-time opportunity supporting attorneys in a fast-paced civil litigation practice. Key Responsibilities<ul><li>Manage litigation calendaring and docketing, including calculation of deadlines in accordance with California state and federal court rules.</li><li>Prepare, format, proofread, and finalize pleadings, motions, correspondence, discovery, and other litigation documents.</li><li>Coordinate and process state and federal court filings, including e-filing and service of documents.</li><li>Maintain attorney calendars and monitor deadlines, hearings, depositions, and case-related events.</li><li>Assist with document management, case file organization, and litigation support activities.</li><li>Communicate professionally with attorneys, court personnel, vendors, and opposing counsel as needed.</li><li>Provide administrative and litigation support in a high-volume defense litigation environment.</li></ul>
2026-06-03T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a highly organized individual who can manage attorney support tasks, court-related filings, and document preparation in a fast-paced law firm environment. The position offers the opportunity to work closely with attorneys and clients while contributing to the smooth handling of active legal matters. Responsibilities: • Support litigation attorneys with day-to-day administrative and case-related tasks, ensuring matters move forward efficiently. • Prepare, revise, and proofread legal correspondence, memoranda, pleadings, and other case documents with a high level of accuracy. • Manage court submissions, including electronic filings, while following applicable filing procedures and deadlines. • Organize meetings, depositions, and client communications by coordinating schedules, materials, and logistics. • Maintain attorney calendars and track important dates, deadlines, and court appearances. • Partner with internal teams to assist with the intake and closing of legal matters, including records and conflict-related coordination. • Enter, review, and update attorney time records as needed to support accurate billing and reporting. • Provide additional administrative assistance as business needs require within the litigation team.
2026-06-02T00:00:00Z

Legal Secretary

Fresno, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Fresno, California. The ideal candidate will support attorneys in civil litigation and personal injury cases, ensuring smooth operations and high-quality legal documentation. This role requires someone who thrives in a fast-paced environment and has a strong understanding of legal procedures. Responsibilities: • Prepare and draft legal documents, including motions and pleadings, with precision and attention to detail. • Organize and maintain case files to ensure accessibility and compliance with legal standards. • Assist attorneys with depositions, ensuring all necessary materials and arrangements are in place. • Conduct research to support civil litigation and personal injury cases. • Facilitate communication between attorneys, clients, and other parties involved in legal processes. • Manage scheduling and deadlines for court appearances and other legal proceedings. • Review and proofread legal documents to ensure accuracy and adherence to regulations. • Provide administrative support to attorneys, including handling correspondence and managing calendars. • Stay updated on changes in civil litigation and personal injury law to enhance case preparation. • Coordinate with licensed attorneys to ensure compliance with legal requirements.
2026-06-05T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Job SummaryWe are seeking a detail-oriented and organized Legal Secretary to join our team on a contract or contract-to-hire basis. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients’ lives. We are actively looking for candidates who are open to contract and contract-to-hire arrangements, with strong potential for long-term placement based on performance and firm needs.Key Responsibilities<ul><li>Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.</li><li>Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.</li><li>Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.</li><li>Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.</li><li>Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.</li><li>Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.</li><li>Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.</li></ul>
2026-06-01T00:00:00Z

Legal Secretary

Walnut Creek, CA
remote
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Legal Secretary to support a busy litigation practice. This fully remote opportunity is a long-term contract position and is ideal for someone who can manage work for several attorneys while maintaining accuracy, organization, and responsiveness. The role focuses on litigation support within insurance and employment defense matters, with a strong emphasis on document preparation, filing coordination, and deadline management. Responsibilities:<ul><li>Provide day-to-day litigation support to multiple attorneys, helping balance competing priorities across active matters.</li><li>Prepare, revise, and format legal documents, correspondence, pleadings, and other case-related materials with close attention to detail.</li><li>Handle electronic filing submissions in both state and federal courts, ensuring documents meet court rules and filing deadlines.</li><li>Maintain attorney calendars by tracking hearings, court dates, case deadlines, and other time-sensitive commitments.</li><li>Support insurance defense and employment defense matters by organizing files, monitoring case activity, and assisting with procedural requirements.</li><li>Transcribe and process dictated content into legal documents and communications.</li><li>Coordinate court filing logistics, confirm submission status, and address filing-related issues as they arise.</li></ul>
2026-05-23T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A prestigious Am Law firm in Century City is seeking an experienced Litigation Legal Secretary to support a busy team handling sophisticated matters in both state and federal court. This firm offers a collaborative, team-oriented environment and has a strong track record of long-term employee satisfaction—we’ve successfully placed professionals here who are thriving. Key Responsibilities: • Prepare, revise, and finalize legal documents, including pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) with accuracy and efficiency • Manage attorney calendars, deadlines, and court filings • Coordinate meetings, depositions, and travel arrangements • Maintain case files and assist with trial preparation • Communicate professionally with clients, court personnel, and opposing counselQualifications: • 3+ years of litigation legal secretary experience, ideally within an Am Law or large firm environment • Strong knowledge of state and federal court filing procedures • Highly organized with the ability to manage multiple priorities in a fast-paced setting • Professional, detail-oriented, and team-focusedWhat the Firm Offers: • Competitive compensation (commensurate with experience) • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • Hybrid schedule (4 days in-office) • Collaborative culture with strong attorney and staff support • Proven track record of employee satisfaction and retention To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-05-29T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
LEGAL SECRETARY ROLE - FULLY ON SITE IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-05-29T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-05-18T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.
2026-06-05T00:00:00Z