<p>We are looking for an experienced Payroll Specialist to join our <strong>client's</strong> team in New York, New York. This person requires having expertise in payroll and benefits administration within the construction industry, as well as familiarity with compliance reporting and workers’ compensation claims. The ideal candidate will possess strong technical skills and the ability to manage multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Administer payroll for union employees, ensuring compliance with prevailing wage regulations and certified payroll reporting requirements.</p><p>• Manage benefits programs, including health insurance, retirement plans, and workers’ compensation claims.</p><p>• Handle garnishments, insurance reporting, and other payroll-related documentation.</p><p>• Prepare and file payroll tax reports accurately and on time.</p><p>• Utilize Sage 300 for Construction and Real Estate to process payroll and job cost functions effectively.</p><p>• Coordinate with Elation Systems and iRemit for certified payroll and reporting needs.</p><p>• Verify and process union dues and maintain compliance with union contracts.</p><p>• Analyze compensation and benefits data to ensure competitive offerings.</p><p>• Maintain accurate records and documentation related to payroll and benefits.</p><p>• Provide support in handling FMLA claims and other employee leave processes.</p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p>
<p>Robert Half Contract Finance & Accounting team is seeking an Accounts Receivable Specialist. As an Accounts Receivable Specialist you will support this company to drive key revenue generating activities such as timely, accurate billing & invoicing and new process implementation.</p><p> </p><p>Responsibilities:</p><ul><li>Matching, batching, coding and entering invoices</li><li>Entering, posting and reconciling batches</li><li>Researching and resolving accounts receivable issues with customers or vendors</li><li>Updating and reconciling sub-ledger to the general ledger</li><li>Collections</li><li>Maintaining cash applications, account reconciliations and chargebacks</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Miami, Florida in Doral. In this role, you will handle essential financial tasks, ensuring accuracy and compliance in processing invoices, reconciling credit card transactions, and managing payments. The ideal candidate is bilingual in English and Spanish, possesses strong organizational skills, and has experience with QuickBooks. This will be supporting our commercial appliance branch that renovates apartment complexes and new construction. THIS IS AN ONSITE ROLE. </p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices accurately, maintaining proper records.</p><p>• Conduct regular check runs to ensure timely payments to vendors.</p><p>• Manage credit card reconciliations and resolve discrepancies.</p><p>• Utilize QuickBooks to track and manage accounts payable transactions.</p><p>• Verify and process bill payments in accordance with company policies.</p><p>• Maintain an updated inventory of assets and track related expenses.</p><p>• Communicate with vendors to address payment inquiries or disputes.</p><p>• Ensure compliance with financial regulations and internal procedures.</p><p>• Collaborate with the accounting team to support month-end closing activities.</p><p><br></p><p><br></p><p><strong>QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
<p><em>The salary range for this hybrid position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Position Detail</u></strong></p><ul><li>Review/Prepare tax returns for Partnerships (1065), and S and C-corps (1120), Individuals (1040) and others, as assigned.</li><li>Handle routine client tax questions, research tax issues, and work with clients to collect necessary information for tax return completion and compliance.</li><li>Assist in tax field exams and any tax notice resolutions.</li><li>Recognize and inform senior management of opportunities to increase level and types of services to clients.</li><li>Assist with training and developing staff and interns.</li></ul><p><br></p>
<p>Do you have experience as an Accounts Payable Specialist and are meticulous and innovative? We have a current opening for an Accounts Payable Specialist for a specialized company in need of temporary coverage.</p><p><br></p><p>The right Accounts Payable Specialist is someone who can cover the below:</p><ul><li>Primary responsibility is to handle the administrative and clerical needs of the A/P finance department</li><li>Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies</li><li>Providing customer service to internal business partners</li><li>Providing internal and external audit assistance as required</li><li>Open, sort and distribute daily department mail</li><li>Sort, log, photocopy, and file invoices, checks, and other documents</li></ul><p><br></p>
<p><strong>Key Responsibilities</strong></p><ul><li><strong>Invoicing and Billing:</strong> Generate, review, and distribute accurate invoices to clients in a timely manner, ensuring compliance with contracts or agreements </li><li><strong>Payment Management:</strong> Actively follow up with customers to ensure timely payments, resolving disputes, and maintaining positive client relationships </li><li><strong>Account Reconciliation</strong>: Reconcile customer accounts to ensure accurate record-keeping and identify discrepancies for resolution.</li><li><strong>Collections:</strong> Contact customers with overdue balances and create payment plans when necessary, maintaining professionalism and customer service excellence.</li><li><strong>Reporting and Analysis:</strong> Assist in preparing accounts receivable reports and provide insights into outstanding balances or credit risks.</li><li><strong>Cash Application:</strong> Accurately apply payments received to appropriate accounts and invoices.</li><li><strong>System Maintenance:</strong> Maintain updated customer files and records in financial systems, including contact information and payment histories.</li><li><strong>Collaboration:</strong> Work with internal teams, such as sales and operations, to address billing queries and customer discrepancies.</li></ul><p><br></p>
<p>A well-established company in Carlsbad is seeking an <strong>Accounts Payable Specialist</strong> to support the finance team. This position is perfect for someone with solid AP experience who enjoys working in a fast-paced, team-oriented environment.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Process vendor invoices and employee expense reports accurately and efficiently.</li><li>Match purchase orders, invoices, and receipts for proper approvals.</li><li>Prepare and process weekly check runs, ACH payments, and wires.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Assist with month-end close by preparing AP accruals and reconciliations.</li><li>Maintain vendor files and ensure compliance with company policies.</li></ul>
<p>A growing commercial real estate company has an excellent opportunity for an accounts receivable (A/R) professional. In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. </p><p><br></p><p>The Accounts Receivable Clerk will be over:</p><ul><li>Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</li><li>Reconcile bank accounts, posting and balancing financial data in various ledgers</li><li>Input timesheet data</li><li>Verify of documents and codes</li><li>Process payments and compiling segments of monthly closings and annual reports</li><li>Support, communicate, reinforce and defend the mission, values and culture of the organization</li><li>Provides information as requested to shippers, customers, the sales/marketing department and other departments</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable (AR) Specialist</strong> to join a finance team. In this role, you will be responsible for managing the full accounts receivable cycle, ensuring timely invoicing, collections, and accurate posting of payments. The ideal candidate has strong analytical skills, excellent communication abilities, and thrives in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and issue accurate invoices to customers based on contracts, purchase orders, or other supporting documents.</li><li>Monitor and follow up on outstanding customer accounts to ensure timely collections.</li><li>Reconcile customer accounts and resolve billing discrepancies or disputes.</li><li>Post customer payments (checks, ACH, credit card, wire) accurately and in a timely manner.</li><li>Maintain detailed and organized AR records and documentation.</li><li>Communicate with internal teams (sales, customer service, operations) to address billing and payment questions.</li><li>Prepare aging reports and escalate delinquent accounts according to company policy.</li><li>Support monthly close activities, including AR reconciliations and reporting.</li><li>Assist with audits by providing necessary documentation and analysis.</li><li>Continuously improve AR processes to increase efficiency and reduce DSO (Days Sales Outstanding).</li></ul><p><br></p>
<p>We are seeking a detail-oriented professional to play a vital role in monitoring and managing various financial processes, including cash operations, reconciliation, and reporting. In this role, you will collaborate with various teams, external partners, and systems to ensure financial accuracy and mitigate discrepancies. The ideal candidate will possess strong skills in analysis, communication, and independent problem-solving, combined with a solid background in financial systems and practices.</p><p><strong>Key Responsibilities</strong></p><ul><li>Perform account reconciliations to maintain accuracy in financial records.</li><li>Investigate and resolve transaction discrepancies and variances.</li><li>Provide dedicated support to field locations for cash-related operations.</li><li>Maintain and analyze financial records, ensuring proper journal entries and account representation in line with accounting standards.</li><li>Engage in regular communication with internal and external stakeholders to uphold process integrity.</li><li>Experience with Chargebacks is a plus</li></ul><p><strong>Additional Duties</strong></p><ul><li>Collaborate on exception handling and reporting.</li><li>Generate and analyze financial reports on a recurring basis.</li><li>Assist with month-end processes, including reconciliations and reporting deliverables.</li><li>Provide backup support across the team as needed.</li><li>Participate in ad hoc projects and other assigned responsibilities.</li></ul>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Long Beach, California. In this long-term contract position, you will play a critical role in managing financial transactions and ensuring accurate and timely payment processing. This opportunity is ideal for candidates who excel in organizational tasks and have a solid background in accounts payable processes.<br><br>Responsibilities:<br>• Process invoices by coding transactions, auditing expense reports, and performing accurate data entry.<br>• Prepare vouchers and issue manual checks, ensuring compliance with company standards.<br>• Conduct computerized check runs and maintain all related documentation in an organized manner.<br>• Research and resolve unmatched invoice issues by locating purchase orders and coordinating with warehouse personnel.<br>• Develop and maintain basic Excel spreadsheets to support financial tracking and reporting.<br>• Perform routine clerical tasks, including matching duties and maintaining records.<br>• Operate office equipment such as 10-key calculators and other tools needed for accounts payable processing.<br>• Collaborate with team members to ensure seamless workflow in the accounts payable department.<br>• Assist in reconciling accounts to ensure accurate financial records.<br>• Support the implementation and use of accounting software systems like Oracle, QuickBooks, and SAP.
<p>We are looking for a skilled Billing Analyst to join our team in New Hope, Minnesota. This is a long-term contract opportunity within the manufacturing industry, offering the chance to work on critical billing systems and drive operational improvements. The role focuses on supporting a system migration and ensuring efficient billing processes while collaborating with cross-functional teams. </p><p><br></p><p> Responsibilities: </p><p>• Oversee the migration of billing operations from a legacy Vertex system to the advanced O-Series platform, ensuring accuracy and efficiency. </p><p>• Train and mentor the billing team on the utilization of Vertex O-Series, including adjustments, renewal processes, and invoice generation. </p><p>• Collaborate with IT and other departments to address testing challenges and streamline system implementation. </p><p>• Troubleshoot billing discrepancies, resolve invoice processing issues, and ensure data reconciliation accuracy. </p><p>• Perform month-end tie-outs to ensure proper accounting and reporting procedures are followed. </p><p>• Analyze current billing workflows and recommend improvements to optimize efficiency and system usage. </p><p>• Act as the subject matter expert for Vertex O-Series and Oracle functionalities, providing guidance and promoting best practices. </p><p>• Support renewal campaigns and certificate management within the billing system. </p><p>• Coordinate with team members to manage various invoice channels effectively and ensure smooth operations.</p>
<p>We are looking for an experienced Payroll Administrator to join our team in Hayward, California. This role requires expertise in handling multi-state payroll processes for both union and non-union employees. The ideal candidate will be detail-oriented, adept at managing complex payroll systems, and capable of ensuring compliance with all applicable regulations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Administer weekly and biweekly payroll processing</li><li>Manage employee onboarding and offboarding activities</li><li>Review timekeeping records, validate wages, and resolve discrepancies</li><li>Develop documentation and deliver training on UKG for new and existing employees</li><li>Maintain and update confidential employee information in UKG Kronos</li><li>Respond to employee questions regarding payroll and benefits</li><li>Process union documentation and benefit-related paperwork</li><li>Submit biweekly census reports to benefit broker for new hires, terminations, and changes</li><li>Prepare reports for internal teams and external stakeholders</li><li>Support internal and external audit processes</li><li>Perform additional duties as assigned</li></ul>
<p>We are seeking a detail-oriented and experienced HR/Payroll Specialist to join our client and provide essential human resources and payroll support across a multi-state platform. This position offers a hybrid schedule for professionals based in VT. The ideal candidate will bring expertise in HR and payroll functions, a strong understanding of payroll systems, and industry-specific knowledge, all while ensuring compliance with applicable regulations.</p><p><strong>Key Qualifications</strong></p><ul><li><strong>Preferred Certification:</strong> SHRM-Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP).</li><li><strong>Preferred Experience:</strong> QuickBooks payroll, including multi-state payroll tax administration.</li></ul><p><strong>Responsibilities</strong></p><ul><li>Process and manage payroll across a multi-state platform, ensuring accuracy and compliance with federal and state laws.</li><li>Administer HR tasks such as onboarding/offboarding, benefits administration, and employee record maintenance using HR software</li><li>Collaborate with management to ensure smooth payroll operations, including troubleshooting data imported from QuickBooks and other systems.</li><li>Monitor and address any payroll discrepancies or issues, including taxes and garnishments.</li><li>Stay informed about changes in HR/payroll laws.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Manchester, Connecticut. This role is an excellent opportunity for individuals with strong organizational skills and a keen eye for detail, particularly in the retail industry. As part of our team, you will play a key role in managing financial transactions and ensuring accuracy in payment processes.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring proper coding and compliance with company policies.<br>• Manage accounts payable operations, including ACH payments and check runs.<br>• Maintain accurate records of transactions and resolve discrepancies in invoices.<br>• Collaborate with vendors to address and resolve payment-related issues.<br>• Monitor and reconcile accounts payable ledgers to ensure accuracy.<br>• Utilize automated systems for invoice coding and payment processing.<br>• Support month-end closing activities by providing necessary documentation and reports.<br>• Ensure compliance with accounting standards and internal controls.<br>• Assist in the implementation and optimization of accounts payable systems.<br>• Communicate effectively with internal teams to streamline payment workflows.
<p>We are looking for a detail-oriented Accounting Clerk to support financial operations for a client in Irving, Texas. The ideal candidate will play a crucial role in ensuring accurate financial record-keeping, managing transactions, and assisting with tax filings. This position requires a proactive individual with strong analytical skills who can uphold the company’s accounting standards and contribute to process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Participate in monthly financial closing activities, ensuring accurate recording of costs and preparation of journal entries, account reconciliations, and related reports.</p><p>• Monitor daily cash flow activities, including incoming and outgoing transactions, and perform monthly bank reconciliations to verify account balances.</p><p>• Gather and compile data for various tax filings, including corporate tax, sales tax, and Form-1099 submissions.</p><p>• Manage revenue accounting functions, including month-end close processes, reconciliation of accounts receivable and unbilled revenue, and preparation of revenue analyses such as deferrals and bad debt calculations.</p><p>• Process accounts payable vouchers and accurately record expenses to maintain financial integrity.</p><p>• Provide recommendations to enhance operational efficiency and ensure adherence to company policies, while implementing measures to prevent fraud.</p><p>• Collaborate on improving financial reporting systems and workflows to meet organizational goals.</p><p>• Support audit preparation and contribute to the resolution of discrepancies in financial records.</p>
<p>Are you ready to keep the wheels of business turning smoothly? Join our team as an Accounts Payable Specialist and play a vital role in ensuring financial operations stay on point! We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newark, Delaware. This is a contract-to-permanent position that offers an excellent opportunity to contribute to a dynamic and fast-paced environment. The ideal candidate will bring experience in managing accounts payable processes, maintaining vendor relationships, and supporting financial operations with accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage incoming invoices received via email or mail, ensuring timely and accurate handling.</p><p>• Route invoices for approval and ensure proper coding before entering them into the system.</p><p>• Communicate regularly with key stakeholders to provide updates regarding invoice statuses.</p><p>• Assist in cleaning up accounts payable records to ensure accurate and organized financial data.</p><p>• Maintain strong relationships with vendors by addressing inquiries, resolving discrepancies, and ensuring payments are processed efficiently.</p><p>• Collaborate with the finance team to support month-end and year-end closing activities.</p><p>• Utilize QuickBooks and other accounting software to efficiently manage accounts payable tasks.</p><p>• Identify opportunities to streamline accounts payable processes and implement improvements.</p><p><br></p><p>If you or anyone you know is immediately available for work and interested in learning more, don't wait and apply online today!</p>
<p><em>The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><p>The desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.</p><p>Specific job responsibilities</p><ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required.<strong> </strong></li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Location:</strong> Palo Alto, CA (3 days/week in office)</p><p><strong>Industry:</strong> Venture Capital / Financial Services</p><p><strong>Compensation:</strong> $90,000–$120,000 (stretch to $125,000) + Bonus + Profit Share + Outstanding Benefits</p><p><br></p><p>A leading global investment firm is seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist</strong> to join its finance team. This is a unique opportunity to work in a fast-paced, high-performing environment with exposure to both firm-level and fund-level operations. The ideal candidate will bring strong technical skills, a collaborative mindset, and a passion for process improvement.</p><p><br></p><p><strong>Position Overview</strong></p><p>This role manages the full cycle of accounts payable in a high-volume environment, while also supporting legal invoice oversight, expense reporting, fund rebills, and financial compilation. The position offers the chance to develop deep expertise in venture finance and contribute to a well-established, growth-oriented team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process high volumes of invoices with accuracy and compliance</li><li>Monitor payment schedules and maintain vendor relationships</li><li>Handle AP-related tax compliance (e.g., sales/use tax, VAT)</li><li>Review and process legal invoices in accordance with engagement terms</li><li>Collaborate with legal and finance teams to resolve discrepancies</li><li>Oversee employee expense submissions and ensure policy compliance</li><li>Provide training and support on expense tools and guidelines</li><li>Prepare and manage fund rebills across multiple entities</li><li>Ensure accurate documentation and allocations</li><li>Assist in preparing financial reports and reconciliations</li><li>Support audits, investor reporting, and data management</li><li>Partner with internal teams to streamline processes</li></ul><p><strong>Benefits & Perks</strong></p><ul><li>100% employer-paid medical, dental, and vision</li><li>Additional coverage: short-term disability, long-term care, life, and AD& D</li><li>401(k) match up to 10%, plus annual profit sharing</li><li>Paid holidays, including a company-wide break between Christmas and New Year’s</li><li>Annual CalTrain pass provided</li><li>Gym membership reimbursement</li><li>Daily lunch and Monday breakfast provided</li><li>Strong culture and long-term growth opportunity</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>Robert Half's HR Solutions team is seeking a proactive and detail-oriented <strong>HR Generalist with Payroll</strong> to join our client in the Duluth, GA area. In this pivotal role, you’ll provide support across payroll and human resources functions for multiple locations, with both domestic and global operations. The HR Generalist with Payroll will assist with essential processes such as payroll management, onboarding, recruitment, benefits administration, and compliance with employment regulations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced business environment. Success in this role requires a high attention to detail, a sense of urgency, and a commitment to delivering results. If you’re passionate about contributing to the growth and operational excellence of a thriving company, this role is for you. The position is primarily onsite in our Duluth office with occasional remote work flexibility.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Payroll Operations:</strong> Manage payroll processes, ensuring accuracy and compliance with submission deadlines. This includes handling updates, reviewing documentation, generating reports, reconciling statements, and liaising with the HR team for approvals.</li><li><strong>HR Administration:</strong> Provide coordination and support for various HR functions, including record-keeping, onboarding, recruitment, benefits administration, and compliance audits.</li><li><strong>Onboarding & Preboarding:</strong> Facilitate the onboarding experience for new hires by managing schedules, documentation, training sessions, and checklist alignments across departments.</li><li><strong>Benefits Support:</strong> Administer health and welfare plan enrollments, terminations, and changes. Reconcile benefits data and coordinate with payroll providers for accurate deductions.</li><li><strong>Employee Relations:</strong> Act as the first point of contact for employee inquiries, addressing questions promptly while maintaining a customer-service-focused approach.</li><li><strong>Compliance Monitoring:</strong> Support efforts to remain in compliance with payroll, HR practices, and federal and state labor laws. Maintain I-9 files, employee attendance records, and process terminations responsibly.</li><li><strong>General HR Functions:</strong> Assist with scheduling meetings, distributing correspondence, processing mail, maintaining employee records, safety initiatives, and employee engagement programs.</li><li><strong>Recruitment Operations:</strong> Ensure smooth recruiting processes, tracking candidate progress, providing timely follow-ups, and preparing required documents.</li><li><strong>Reporting & Analytics:</strong> Generate ad hoc and scheduled data reports to support HR Manager decision-making and organizational improvements.</li><li><strong>Project Support:</strong> Assist with special HR initiatives and projects as needed.</li></ul><p><br></p>
We are looking for an Accounts Receivable Clerk to join our team in Indianapolis, Indiana. This position requires a proactive individual who can effectively manage billing, administrative tasks, and front desk operations while supporting the service department. The ideal candidate will thrive in a dynamic environment and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Oversee accounts receivable processes, including billing and collections, to ensure timely and accurate payments.<br>• Coordinate with the service department to assist with dispatching and generating invoices.<br>• Manage document control by organizing and maintaining accounting and service files in digital systems.<br>• Handle front desk duties, including greeting visitors and managing incoming communications.<br>• Collaborate with team members to streamline billing workflows and support peak activity periods.<br>• Assist in transitioning service department billing into centralized accounting processes.<br>• Ensure compliance with company policies and procedures in all accounting activities.<br>• Provide administrative support to the service department and other teams as needed.<br>• Address customer inquiries related to billing and payments in a thorough and effective manner.
We are looking for a meticulous Accounting Clerk to join our team in Torrance, California, within the automotive industry. This is a Contract-to-permanent position, offering an exciting opportunity for growth and stability. The ideal candidate will contribute to tariff calculations, supplier chargebacks, and administrative invoice processing while ensuring precision and timeliness in all tasks.<br><br>Responsibilities:<br>• Conduct detailed tariff calculations and oversee supplier chargeback processes, including communication with international suppliers.<br>• Collaborate closely with the Sales Manager to meet financial reporting and documentation requirements.<br>• Process invoices and support administrative tasks to ensure smooth departmental operations.<br>• Utilize advanced Excel tools, including pivot tables and formulas, for data analysis and reporting.<br>• Maintain accurate records and documentation related to chargebacks and supplier communications.<br>• Ensure compliance with financial policies and procedures in all accounting activities.<br>• Provide analytical support to resolve discrepancies and improve efficiency in accounting processes.<br>• Assist in developing and maintaining systems for tracking financial data and supplier transactions.
<p><strong>Jennifer Fukumae</strong> is partnering with a long-standing venture capital firm in Silicon Valley. They are seeking an <strong>Accounts Payable Supervisor</strong> to join their finance team. This individual will oversee the accounts payable function across both the venture capital firm.</p><p> This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys collaborating across teams, and brings a high level of professionalism and attention to detail to their work.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise the accounts payable process for both the firm and family office.</li><li>Manage ACH, wire transfers, and check payments, ensuring accuracy and timeliness.</li><li>Record transactions in the ledger and maintain proper documentation.</li><li>Oversee 1099 reporting and related compliance.</li><li>Review and process physical checks as needed.</li><li>Collaborate with internal teams and external vendors to resolve AP inquiries.</li><li>Support ongoing improvements to AP systems and processes, including system implementation projects.</li></ul>
<p>Prepare, issue, and send invoices to customers</p><p>Record and apply payments accurately to customer accounts</p><p>Monitor accounts to identify overdue payments and follow up with customers</p><p>Reconcile customer accounts and resolve discrepancies</p><p>Maintain detailed and organized records of all accounts receivable transactions</p><p>Communicate with internal teams and customers to resolve billing or payment issues</p><p>Assist with month-end and year-end closing processes</p><p>Generate reports on accounts receivable activity, aging, and collections</p><p>Support audits by providing documentation as requested</p>
