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804 results for Office Assistant jobs

Administrative Assistant

Wilkes-Barre, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support a fast-paced office environment in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives on accuracy, manages competing priorities well, and can handle sensitive information with professionalism. The person in this role will help keep records, correspondence, and case-related materials current while providing dependable administrative support across daily operations. Responsibilities:• Enter appeal-related information into the management system with a high level of accuracy and timeliness.• Digitize, organize, and securely store documents so files remain complete and easy to retrieve.• Update calendars and scheduling details in internal systems to support preparation and distribution of notices and related correspondence.• Assemble, sort, and prepare letters, hearing materials, and mailing items for outgoing distribution.• Maintain files by categorizing documents appropriately and arranging materials in the required order.• Manage incoming faxes, mail, and outbound postal tasks, including routine mail processing and postage-related activities.• Download, file, and track supporting documents to ensure case records remain current and accurate.• Provide backup assistance to team members during absences, peak workloads, or special projects.• Perform general clerical and administrative duties as needed to support office operations.
2026-05-01T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Position SummaryThe Administrative Coordinator to the Chief Information Officer provides high‑level administrative and operational support to senior IT leadership, including the Chief Information Officer and Director of Information Security and Network Operations. This role serves as a central coordinator across executive support, IT procurement, budget tracking, records management, and division‑wide administrative functions.This is a hands‑on coordinator role requiring strong organizational skills, the ability to manage competing priorities, and comfort navigating multiple systems. The ideal candidate is an independent worker who can take written and verbal direction and execute critical tasks with minimal supervision.Key ResponsibilitiesExecutive & Administrative Support<ul><li>Coordinate calendars, meetings, agendas, and division communications for IT leadership</li><li>Schedule and prepare materials for meetings; capture and distribute notes and action items as needed</li><li>Attend management meetings and provide follow‑up documentation</li><li>Prepare and submit travel authorizations and expense documentation; coordinate travel arrangements</li></ul>Procurement & Budget Support<ul><li>Coordinate all IT procurement activities, working closely with IT leadership</li><li>Manage annual license renewals, vendor documentation, and vendor contacts</li><li>Create and manage Purchase Orders from initiation through payment under leadership direction</li><li>Maintain annual budget tracking spreadsheets used during budget planning with Accounting/CFO</li></ul>Records Management<ul><li>Act as the designated Records Officer on behalf of the CIO</li><li>Coordinate records communications with state authorities and records centers</li><li>Partner with Legal to maintain and update Records Disposition Authorizations (RDAs)</li><li>Track and inventory boxed records on site and schedule destruction in accordance with policy</li></ul>Documentation & Coordination<ul><li>Maintain and update IT policies, procedures, and documentation</li><li>Manage internal tracking spreadsheets and reports for leadership review</li><li>Coordinate office supply purchasing and distribution</li><li>Reconcile division payment card transactions</li><li>Perform general administrative and project support duties as assigned</li></ul>Work Environment & Schedule<ul><li>Hybrid role (typically 1 day per week in office; occasional additional onsite days as needed)</li><li>37.5‑hour workweek</li><li>No routine overtime expected</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Part Time (18-24 hours a week) Administrative Assistant on a contract basis to support daily office operations in Dallas, Texas. This is a Contract position focused on creating a well-organized, welcoming workplace while providing responsive assistance to employees, visitors, and internal teams. The role combines front-office coordination, supply management, meeting support, and communication with building partners to keep the office running efficiently. Responsibilities:• Respond to employee inquiries and guide staff to the appropriate support channels for workplace, HR, equipment, and service-related requests.• Coordinate with property management, maintenance teams, and security personnel to address office needs and maintain a safe, functional environment.• Keep parking records and office access information current to support accurate entry permissions for staff and visitors.• Maintain shared spaces by tidying the kitchen at the close of each day and restocking beverages, snacks, cups, and other commonly used items.• Monitor inventory levels and place orders for office and breakroom supplies on a regular schedule to avoid shortages.• Welcome new team members by arranging office tours and assisting with workplace setup details such as parking access, suite entry, business card requests, and conference room booking guidance.• Prepare for all-staff gatherings by organizing meeting rooms, arranging food service, and handling post-event cleanup.• Support workplace culture initiatives by helping coordinate committee meetings, updating the social activities calendar, sending event communications, tracking attendance responses, and securing materials needed for special events.
2026-04-30T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics. Responsibilities: • Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals. • Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks. • Develop and implement procedures for effective program administration. • Monitor program expenditures and ensure adherence to budgetary constraints. • Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed. • Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals. • Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals. • Ensure compliance with policies, procedures, and conflict of interest regulations. • Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight. • Perform additional duties as assigned to support program success.
2026-04-24T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our team is seeking a proactive and highly organized Administrative Assistant to join our Dallas office. The Administrative Assistant will play a vital role in supporting daily operational and administrative functions, ensuring the office runs smoothly and efficiently. The right candidate will be detail-oriented, have exceptional communication skills, and be able to multitask in a dynamic environment.Key Responsibilities:<ul><li>Provide general administrative and clerical support including scheduling meetings, managing calendars, and answering phone calls.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Coordinate office supply orders and manage inventory.</li><li>Greet visitors and direct them to the appropriate departments or staff members.</li><li>Assist with the preparation of reports and meeting materials.</li><li>Support other team members and departments with various administrative tasks as needed.</li><li>Ensure the office environment is welcoming and well-maintained.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
24.65 - 29.7 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a permanent placement position this opportunity offers the potential for long-term growth and stability within our organization. Responsibilities:• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.• Assist with document management tasks, including uploading and maintaining files in the firm’s database.• Schedule and confirm client appointments, ensuring all details are accurately communicated.• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.• Organize meetings and facilitate connections between team members for calls and discussions.• Provide general administrative support to ensure smooth day-to-day operations. For immediate consideration, call 937.224.8326.
2026-04-29T00:00:00Z

Administrative Assistant

Hickory, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a skilled Administrative Assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry. Responsibilities: • Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence. • Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards. • Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant. • Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records. • Coordinate office logistics and resources to promote efficient operations within the legal department. • Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries. • Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.
2026-04-07T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support a busy finance office in Amherst, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, communicating effectively with clients, and keeping daily administrative work organized and accurate. The right candidate will bring strong computer skills, sound judgment, and a service-oriented approach to in-office support. Responsibilities: • Welcome visitors and serve as a detail-oriented first point of contact for clients, vendors, and internal team members in the office. • Manage incoming phone calls, direct inquiries appropriately, and provide courteous, timely communication to ensure a positive client experience. • Perform data entry and document handling with a high level of accuracy while maintaining organized administrative records. • Support day-to-day office operations by preparing materials, coordinating routine administrative tasks, and assisting with general front-desk coverage. • Use Microsoft Office applications to create, update, and maintain correspondence, spreadsheets, reports, and other business documents. • Monitor administrative priorities and respond to changing workload demands with flexibility, strong communication, and attention to detail. • Maintain a business-casual, detail-oriented office presence while contributing to an efficient and client-focused work environment.
2026-04-29T00:00:00Z

Administrative Assistant

Huntersville, NC
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a busy real estate and property operation in North Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys keeping processes on track, providing excellent customer service, and managing multiple administrative priorities in a fast-paced office setting. In this role, you will help coordinate sales and settlement activities, maintain accurate records, and serve as a key point of communication for customers and internal teams. Responsibilities: • Enter and maintain contract details, home option selections, and related records with a high level of accuracy. • Monitor each transaction as it moves through the home sales and construction timeline, ensuring milestones are tracked and updated. • Communicate with customers regarding next steps, timelines, and scheduled settlement appointments. • Assemble and review settlement-related paperwork and coordinate required information with lenders, attorneys, and title partners. • Provide day-to-day administrative support for both sales and construction operations within the local division. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members. • Support front office and receptionist-style duties to help maintain an efficient and welcoming office environment.
2026-04-30T00:00:00Z

Administrative Assistant

Mitchellville, MD
onsite
Temporary / Contract
25 - 33 USD / Hourly
We are looking for an Administrative Assistant to support a philanthropy-focused team in Maryland. This Long-term Contract opportunity is ideal for an experienced, detail-oriented individual who can manage day-to-day office coordination, provide attentive administrative support, and interact confidently with donors, executives, and visitors. The position requires a high level of accuracy, discretion, and adaptability in a structured onsite environment. You will play an important role in helping the office operate smoothly while maintaining organized records and clear communication. Responsibilities: • Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient. • Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care. • Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail. • Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows. • Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes. • Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility. • Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service. • Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned.
2026-04-28T00:00:00Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-04-22T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-04-30T00:00:00Z

Administrative Assistant

Pontiac, MI
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys creating order, managing front-desk activity, and providing responsive administrative support across multiple functions. The role requires strong attention to detail, effective handling of inbound communication, and the ability to keep records, invoices, and documentation organized in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming reception experience. • Respond to inbound calls promptly, route messages accurately, and provide clear information to internal and external contacts. • Maintain electronic and manual records through timely data entry, document updates, and careful file organization. • Support invoice processing by reviewing details, tracking submissions, and coordinating with relevant departments to resolve discrepancies. • Assist with administrative tasks such as scheduling, correspondence preparation, and general office coordination. • Help maintain workers' compensation documentation by organizing claim-related paperwork and supporting reporting needs. • Monitor office workflows and follow up on outstanding items to keep daily operations running efficiently.
2026-04-29T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Toledo, OH
onsite
Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for an Administrative Assistant to support a busy childcare resources team in Toledo, Ohio. This contract opportunity is ideal for someone who enjoys keeping operations organized, communicating with a wide range of stakeholders, and providing dependable administrative support to leadership. The role offers a steady Monday through Friday schedule and requires a detail-oriented, proactive approach to managing schedules, registrations, records, and vendor-related tasks. Responsibilities: • Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule. • Coordinate class scheduling and assist with participant registration for child development programs. • Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs. • Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners. • Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details. • Enter and update vendor information in internal systems to support payment processing and record accuracy. • Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed. • Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects.
2026-04-22T00:00:00Z

Administrative Assistant

Enola, PA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are seeking a Part‑Time Administrative Assistant to support daily office operations in Enola, Pennsylvania. This role is ideal for someone looking for a flexible schedule who enjoys maintaining an organized, welcoming, and efficient office environment. The Administrative Assistant will serve as a key point of contact for visitors, staff, and vendors while providing essential support to keep office services and communications running smoothly. Responsibilities:<ul><li>Answer incoming calls, route inquiries appropriately, and greet visitors in a professional and friendly manner.</li><li>Assist with incoming and outgoing mail by sorting deliveries, preparing packages, and coordinating occasional special mailings.</li><li>Receive and distribute mail and packages to ensure timely delivery throughout the office.</li><li>Help maintain the shared vehicle calendar and assist with tracking routine servicing needs such as inspections and maintenance.</li><li>Support office operations by helping order supplies, monitoring inventory of paper and toner, and coordinating service for office equipment.</li><li>Provide general administrative support including scanning, copying, binding, laminating, and assembling documents or presentation materials.</li><li>Assist with limited travel coordination, timesheet review, and basic expense documentation as needed.</li><li>Proofread documents for formatting and presentation quality and coordinate outside printing requests when necessary.</li><li>Support internal teams with office events, light kitchen organization, vendor paperwork, and general administrative tasks as needed.</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Harrisburg, PA
onsite
Temporary to Hire
27 - 30 USD / Hourly
Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently. Responsibilities:<ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-05-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-01T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Auburn, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
DescriptionRobert Half is hiring an Administrative Assistant to provide specialized clerical and administrative support in a court or legal environment. Responsibilities encompass a wide variety of activities associated with case processing, requiring technical knowledge and the ability to maintain strict confidentiality of all official matters. This role demands impartiality and professionalism at all times.Responsibilities:<ul><li>Review incoming documents for completeness, verify accuracy and consistency with applicable statutes, and process according to established procedures.</li><li>Assist customers, attorneys, and agencies by explaining court procedures, identifying required forms, and responding to inquiries about the judicial process.</li><li>Issue warrants, summons, subpoenas, notices, and other legal documents as ordered; file and record legal documents with appropriate officials and agencies.</li><li>Input case information into court database systems; track, log, and monitor case activity; prepare court calendars and assemble case documentation for hearings.</li><li>Verify and process receipts for legal financial obligations including bail, fines, and fees; post cash receipts according to accounting procedures.</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Fresno, CA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support back-office operations within the billing department in Fresno, California. This contract-to-permanent opportunity is ideal for someone who enjoys working behind the scenes, ensuring accuracy in financial records, and supporting a fast-paced administrative environment. This role plays a key part in keeping billing processes organized, compliant, and running efficiently. Responsibilities:<ul><li>Support the billing team with data entry, invoice processing, and updating account records with a high level of accuracy</li><li>Review billing documents for completeness and resolve discrepancies in collaboration with internal teams</li><li>Maintain organized financial and customer records in internal systems</li><li>Assist with tracking payments, preparing reports, and monitoring outstanding balances</li><li>Handle internal and external inquiries related to billing, providing timely and professional communication</li><li>Prepare and organize documentation for audits, reporting, and month-end processes</li><li>Perform general administrative tasks such as filing, document management, and process coordination</li><li>Help maintain workflow efficiency by keeping billing tasks, deadlines, and priorities on track</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities. Responsibilities: • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines. • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items. • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools. • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule. • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities. • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed. • Perform data entry and document management for construction files, contracts, and bid documentation. • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
2026-04-29T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity. What You'll Do<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul>
2026-04-20T00:00:00Z

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