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861 results for Office Assistant jobs

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840 - 54080 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-04-13T00:00:00Z

Bilingual Legal Assistant

Los Angeles, CA
onsite
Temporary
28 - 38.5 USD / Hourly
We are working with an established plaintiff-side personal injury law firm to find a Legal Assistant to join their team and support their litigation practice on a contract basis. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, team-oriented environment. Key Responsibilities:<ul><li>Translate written and verbal communications for Spanish-speaking clients (or other languages, as applicable)</li><li>Provide administrative and litigation support to attorneys on plaintiff personal injury cases</li><li>Assist with case management, document preparation, and file organization</li><li>Communicate with clients, medical providers, and other parties as needed</li><li>Support general office operations</li></ul>Details:<ul><li>Contract assignment through June</li><li>5 days on site in Encino</li><li>Starts immediately</li><li>Full time 40-hour work week</li></ul>
2026-03-25T00:00:00Z

Administrative Assistant III

Cerritos, CA
onsite
Temporary
24 - 35 USD / Hourly
We are currently seeking an experienced Administrative Assistant III to support a fast-paced municipal department. This role involves a mix of advanced administrative and analytical responsibilities, supporting daily operations and special projects.Key Responsibilities:<ul><li>Coordinate projects and track departmental budgets and expenditures</li><li>Prepare correspondence, reports, agendas, and meeting minutes</li><li>Process contracts, purchase orders, and related documentation</li><li>Manage records and maintain organized filing systems</li><li>Coordinate meetings and provide general administrative support</li><li>Interact professionally with City staff, consultants, and the public</li></ul>
2026-04-09T00:00:00Z

Legal Assistant (Commercial Litigation)

Portland, OR
onsite
Permanent
70000 - 90000 USD / Yearly
Premier, midsize trial firm in Downtown Portland is seeking a talented and motivated COMMERCIAL LITIGATION LEGAL ASSISTANT. You will play a vital role in supporting attorneys and the team in all phases of high-stakes litigation matters.This firm offers top-of-market salaries with incredible benefits. You'll be joining a well-established team with very low turnover.Duties include:<ul><li>Prepare and finalize pleadings, motions, discovery requests, and other legal documents.</li><li>Manage and organize electronic and paper files.</li><li>File in State and Federal Courts.</li><li>Prepare exhibits and trial materials.</li><li>Calendar and docket.</li><li>Perform other duties as assigned.</li></ul>Compensation and Benefits:The salary range for this position is $70,000 to $90,000. Benefits include medical, dental and vision premiums 100% paid by employer; free garage parking; life and disability insurance; participation in the company’s 401(k) plan with 3% employer contribution, profit sharing, and an employer match, 4 weeks of paid time off, 1 week of sick time and 11 paid holidays per calendar year.To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.
2026-03-30T00:00:00Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
45000 - 50000 USD / Yearly
We are excited to partner with a leading personal injury law firm in the SW Metro to find a Legal Assistant to join their team! This position offers the opportunity to make a meaningful impact by supporting attorneys in personal injury cases while advocating for clients. 1 day/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to paralegals and attorneys in personal injury cases</li><li>Maintain and organize client files, both electronic and paper</li><li>Communicate with courts regarding case filings and deadlines</li><li>Schedule client appointments, depositions, mediations, and court hearings</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, and opposing counsel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li><li>Assist with e-filing documents in state and federal courts</li></ul>
2026-04-03T00:00:00Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
50000 - 85000 USD / Yearly
Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm! 1 day/week remote after initial training. 4 days on-site in downtown Minneapolis. The responsibilities for this position will include, but are not limited to: <ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul>
2026-04-03T00:00:00Z

Part-Time Senior Administrative Assistant

San Diego, CA
onsite
Temporary
27 - 30 USD / Hourly
A leading nonprofit organization seeks a Part-Time Senior Administrative Assistant to partner closely with the Executive Assistant and leadership team. This highly visible role will provide advanced administrative and board support, ensuring smooth operations and exceptional service to board members and stakeholders. Key Responsibilities:<ul><li>Prepare and distribute board packets and meeting correspondence.</li><li>Coordinate, schedule, and manage meetings (primarily via Zoom), ensuring accurate logistics and timely communications.</li><li>Serve as a liaison for board members and external consultants, delivering a high level of professionalism and service.</li><li>Support the Executive Assistant with:</li><li>Calendar management and meeting scheduling</li><li>Managing email communications and correspondence</li><li>Coordinating travel arrangements as needed</li><li>Maintain confidentiality and exhibit professionalism in all interactions.</li><li>Provide administrative support for multiple board of directors totaling more than 30 members.</li><li>Board meetings are highly visible and central to the organization’s success.</li></ul>Schedule & Work Arrangements:<ul><li>Immediate need for a part-time contractor (20–25 hours per week)</li><li>Flexible schedule: Monday–Thursday, between 8:00 AM – 5:30 PM (no Friday work required; organization operates on a 9/80 calendar)</li><li>Remote or on-site options may be considered depending on organizational needs</li><li>This is a contract position with the potential for permanent conversion. If converted, the role would become full-time and requires availability for full time work down the line</li></ul>
2026-04-01T00:00:00Z

Mailroom Clerk

Wheeling, WV
onsite
Temporary
15 - 16 USD / Hourly
We are looking for a dedicated Mailroom Clerk to join our team on a contract basis in Wheeling, West Virginia. In this role, you will handle a variety of mail-related tasks, ensuring accuracy, timeliness, and efficient delivery of correspondence throughout the organization. This position requires strong organizational skills and attention to detail to maintain smooth operations in a fast-paced environment. Responsibilities:• Receive and log all incoming mail and packages, including shipments from external carriers such as FedEx.• Sort incoming mail and packages by department or recipient, ensuring proper categorization for delivery.• Scan and document mail following established procedures, ensuring accurate records for tracking purposes.• Process outgoing mail, including inter-office correspondence, bulk mailings, and shipments requiring tracking.• Manage inventory logs for mail and shipments, ensuring detailed documentation for each office location.• Verify and track outgoing shipments, resolving delays or issues to ensure timely delivery.• Deliver checks and critical mail to designated offices, maintaining confidentiality and accuracy.• Prepare and pack outgoing pouches and boxes, ensuring contents are correctly labeled and documented.• Conduct periodic mail runs throughout the building, checking for outgoing mail and received faxes.• Securely deliver outgoing shipments to designated pickup locations and perform end-of-day procedures.
2026-04-01T00:00:00Z

Mailroom Clerk

Houston, TX
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Mailroom Clerk to join our team on a contract basis in Houston, Texas. In this role, you will be responsible for handling reprographics tasks, including print and scan jobs, and ensuring the smooth operation of mailroom activities. This position requires technical proficiency and a commitment to delivering high-quality results in a fast-paced environment. Responsibilities: • Handle reprographics tasks such as copying, printing, and scanning documents according to client requests. • Operate production printers and copiers, including managing job queues and configuring processing settings. • Perform finishing tasks using equipment like binders, laminators, cutters, and hole drills based on job specifications. • Maintain document quality by conducting thorough checks before, during, and after production. • Load and replenish copiers with paper and toner as needed to ensure uninterrupted operations. • Troubleshoot basic equipment issues and coordinate service calls when necessary. • Communicate effectively with managers and clients to address job requirements or deadline concerns. • Ensure accuracy and attention to detail in all mailroom and reprographics tasks. • Regularly lift up to 50 pounds and stand for extended periods to complete assignments efficiently.
2026-03-30T00:00:00Z

Bankruptcy Legal Assistant

Seattle, WA
onsite
Permanent
75000 - 100000 USD / Yearly
Legal Assistant – Bankruptcy & Receivership | Leading Mid-Size Law Firm (Seattle, WA)Robert Half is partnering with a respected mid-size law firm in Downtown Seattle to identify an experienced Legal Assistant with a strong background in bankruptcy and receivership. This firm offers a highly collaborative environment, competitive compensation, and an excellent benefits package.This role supports both bankruptcy and transactional attorneys, making it a great fit for a legal administrative professional who enjoys variety, thrives under competing deadlines, and brings a polished, proactive work style. Compensation & BenefitsThis firm offers a highly competitive package, including:<ul><li>Salary: $75,000 – $100,000 DOE</li><li>Hybrid work options</li><li>Full healthcare coverage (medical, dental, vision)</li><li>401(k) with employer contribution</li><li>Profit sharing</li><li>Annual bonuses</li><li>Transportation/ORCA coverage</li><li>11 paid holidays</li><li>Washington State paid sick leave</li><li>Additional firm‑wide benefits and perks</li></ul>Responsibilities<ul><li>Provide proactive administrative support to multiple attorneys; anticipate needs and help keep matters on track.</li><li>Prepare, revise, proofread, and format legal documents—including correspondence, memoranda, pleadings, agreements, and business documents—under time‑sensitive deadlines.</li><li>Conduct general research, including reviewing and applying court rules across jurisdictions.</li><li>Organize and maintain documents, information packets, presentations, exhibits, and case files (paper and electronic).</li><li>Open new matters and manage conflict check procedures.</li><li>Maintain attorney and client files, including electronic document management and email organization.</li><li>Route and process incoming mail with appropriate attachments and follow‑through.</li><li>Perform electronic court filings; maintain familiarity with applicable rules and deadlines.</li><li>Enter, review, and edit attorney time daily in 3E or similar billing software.</li><li>Assist with billing tasks such as reviewing and editing pre‑bills.</li><li>Support trial preparation, deposition scheduling, and coordination with court reporters.</li><li>Create motion and trial binders; arrange and track process service.</li><li>Collaborate with paralegals to maintain accurate file indexes and case files.</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-03-23T00:00:00Z

Mortgage/Escrow Assistant

Congress, AZ
onsite
Temporary
21 - 23 USD / Hourly
Job Title: Escrow Assistant Position Summary:We are seeking a detail-oriented and organized Escrow Assistant to support our escrow team in managing real estate transactions from opening to closing. The ideal candidate will be proactive, professional, and capable of handling multiple tasks with a high level of accuracy. Key Responsibilities: Receipt and process incoming funds accurately and in a timely mannerOpen new escrow orders and ensure all required documentation is properly entered and maintainedReview real estate contracts and transfer key information into internal systemsRespond to basic escrow-related inquiries via professional email communicationCommunicate with lenders, homeowners associations (HOAs), and other parties to request and obtain payoff statementsMaintain organized and up-to-date transaction filesProvide general administrative support to the escrow team as needed
2026-04-15T00:00:00Z

Office Coordinator — Manufacturing / Operations

Elfin Forest, CA
onsite
Temporary
23 - 29 USD / Hourly
In operational environments, there’s always something moving — orders being processed, shipments going out, teams coordinating across departments. What ties it all together is strong internal organization. A well-established manufacturing company in San Marcos is hiring an Office Coordinator to support administrative operations tied to production, logistics, and internal communication. This role is ideal for someone who enjoys being part of a structured environment where their work has a direct impact on day-to-day operations. This position plays a key role in keeping information flowing between departments. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple responsibilities. Key Responsibilities<ul><li>Support daily office and administrative operations</li><li>Assist with scheduling, documentation, and coordination</li><li>Maintain records related to orders, shipments, and operations</li><li>Communicate with internal teams and vendors</li><li>Organize files, reports, and documentation</li><li>Support logistics and operational workflows</li><li>Assist with data tracking and reporting</li><li>Handle general office tasks as needed</li></ul>
2026-04-09T00:00:00Z

Bookkeeper / Assistant Property Manager

Brentwood, CA
onsite
Contract / Temporary to Hire
30 - 36 USD / Hourly
We are looking for a skilled Bookkeeper / Assistant Property Manager to join our team in Los Angeles, California, on a contract-to-permanent basis. This role combines financial management and property oversight, offering an excellent opportunity for professionals with a strong accounting background and a passion for real estate. The position includes both onsite and remote work, providing a dynamic and flexible work environment. Responsibilities: • Enter and maintain property data in Yardi for the industrial property portfolio. • Manage financial activities, including accounts payable and receivable, tenant billing, and lease administration. • Assist in preparing annual budgets and tracking expenses for multiple entities. • Generate and review financial statements and customized reports for management and property owners. • Collaborate with accounting and property management teams to address issues and ensure accurate reporting. • Keep detailed records of leases, vendor agreements, insurance certificates, and compliance documents. • Respond to property-related inquiries promptly and professionally, ensuring clear communication with stakeholders. • Support process improvement initiatives and identify cost-saving opportunities within the portfolio.
2026-03-31T00:00:00Z

Bookkeeper/ Assistant Property Manager

Santa Monica, CA
onsite
Temporary
35.15 - 40.7 USD / Hourly
We are seeking an experienced Bookkeeper / Assistant Property Manager to join our commercial real estate management team. This role is ideal for professionals with a strong foundation in accounting and finance, who will play a key role in the financial operations and reporting of a property portfolio. The Assistant Property Manager supports the Property Manager in ensuring all accounting, budgeting, and lease administration activities are executed accurately, efficiently, and in compliance with management agreements. Key Responsibilities: Assist with the financial management of a portfolio of commercial properties, including all accounting functions, analysis and financial reporting.Support the preparation and management of annual operating and capital budgets, forecast expenses, and monitor ongoing financial performance.Prepare monthly, quarterly, and annual financial statements and custom client deliverables, ensuring accuracy and timeliness.Manage and execute tenant billing, rent collection, and lease escalations, and reconcile accounts receivable and payable.Ensure completion and accuracy of lease abstracting and the administration of all lease-related financial obligations.Process and review property payables and vendor invoices; conduct variance analyses as needed.Review vendor contracts and service agreements to verify compliance with financial controls and budgetary guidelines.Collaborate closely with project and corporate accounting teams, providing supporting documentation and schedules for owner reporting.Maintain and track Energy Star benchmarking and cost-saving initiatives where applicable.Conduct regular property financial audits and property inspections, and support improvement projects by analyzing budget to actual expenditures.Maintain current tenant certificates of insurance and verify that financial coverage meets contractual requirements.Supervise property accounting operations using MRI (required) or Yardi (preferred) property management accounting software for financial transactions, reporting, and compliance.Respond promptly to tenant inquiries, with an emphasis on financial questions, account status, and billing concerns.Assist with other duties or financial projects as assigned by Property Manager.Qualifications: Bachelor’s degree in Accounting, Finance, Business Administration or a related discipline.Minimum of 3 years property management experience, with significant exposure to accounting and finance functions in a commercial real estate environment (Class A office preferred).Intermediate to advanced proficiency in Microsoft Excel and other MS 365 applications.Proficiency in MRI property management/accounting software is required; Yardi experience is highly regarded.Working knowledge of financial reporting, account reconciliations, and lease administration best practices.Strong analytical skills, high attention to detail, and the ability to handle multiple financial priorities.Excellent written and verbal communication skills.RPA (Real Property Administrator) designation in progress is a plus. Pay is based on experience, $70-80k once full-time.
2026-04-09T00:00:00Z

Marketing Assistant

Latham, NY
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a Marketing Assistant to join our team in Latham, New York. In this role, you will bring creativity and organizational skills to support property marketing, digital content creation, and other activities. This position offers a dynamic mix of marketing and administrative responsibilities, providing opportunities to work on diverse projects. Responsibilities:• Design and edit marketing materials such as flyers, proposals, and presentations to effectively showcase product.• Manage regular website updates to ensure content remains current and engaging.• Support the planning and execution of marketing events, ensuring all logistics are handled seamlessly.• Coordinate signage projects to align with property branding and marketing strategies.• Provide administrative support to sales brokers, including tracking deals, leads, and pipeline activity.• Organize property tours, showings, and internal communications to streamline operations.• Prepare and distribute materials required for client meetings and showings.• Conduct market research to gather data and compile relevant insights.• Assist in creating social media content and monitoring platform activity to enhance digital presence.
2026-03-28T00:00:00Z

Marketing Assistant

Fresno, CA
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a dynamic Marketing Assistant to join our team in Fresno, California. This Contract to permanent position offers an exciting opportunity to contribute to community outreach, social media engagement, and event coordination. If you have a passion for marketing and enjoy working in a collaborative environment, we encourage you to apply. Responsibilities: • Develop and execute community outreach initiatives to strengthen engagement and brand presence. • Collaborate with social media vendors to manage advertising efforts and provide constructive feedback. • Actively engage with the community through social media platforms, fostering meaningful interactions. • Plan and coordinate events by sourcing materials, setting up booths, and creating an inviting atmosphere. • Oversee staff scheduling for events to ensure smooth operations and effective team support. • Organize and manage email campaigns to communicate effectively with targeted audiences. • Work closely with event administrators to align marketing goals with event objectives. • Ensure seamless coordination of schedules and resources for marketing activities. • Monitor and evaluate the success of marketing initiatives, providing insights for continuous improvement.
2026-04-03T00:00:00Z

Marketing Assistant

Rochester, NY
onsite
Contract / Temporary to Hire
25 - 28 USD / Hourly
We are looking for a skilled Marketing Assistant to join our team in Rochester, New York. This contract-to-permanent position offers an exciting opportunity to support various marketing initiatives and collaborate with vendors and internal teams to deliver impactful campaigns. If you are detail-oriented, creative, and experienced in marketing activities, we encourage you to apply. Responsibilities: • Coordinate with vendors to manage promotional materials and in-store merchandise. • Develop and implement rebate programs and marketing campaigns at both national and state levels. • Make minor edits to marketing projects using Adobe Illustrator and Photoshop. • Provide comprehensive support to field sales teams in executing marketing strategies. • Assist in the creation and design of promotional materials and organizational branding. • Ensure compliance with procurement governance, risk management, and related frameworks. • Manage social media platforms and email marketing campaigns to boost engagement. • Organize and oversee events to ensure smooth execution and alignment with marketing goals. • Monitor the effectiveness of marketing activities and provide insights for improvement.
2026-04-15T00:00:00Z

Facilities Assistant

Stamford, CT
onsite
Temporary
17.1 - 18 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Stamford, Connecticut. In this role, you will contribute to maintaining an organized and efficient workspace by performing a variety of hands-on tasks. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with basic office equipment. Responsibilities: • Handle beverage containers by opening cases, disposing of liquids, and ensuring proper recycling practices. • Maintain cleanliness and organization in the workspace, adhering to recycling protocols. • Operate basic office equipment to support daily operations. • Assist with general facilities tasks, ensuring a safe and efficient environment. • Collaborate with team members to complete assigned duties promptly and accurately.
2026-04-14T00:00:00Z

Facilities Assistant

Irvine, CA
onsite
Temporary
30 - 33 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team in Irvine, California. This long-term contract position offers an exciting opportunity to manage and enhance the operational efficiency of our office and facilities. The ideal candidate will combine hands-on project management skills with strategic oversight to ensure a safe, welcoming, and productive environment for employees and visitors. Responsibilities: • Oversee the daily maintenance, cleanliness, and safety of office facilities to promote a well-functioning and secure environment. • Plan and execute large-scale projects, including parking lot improvements, office upgrades, and vendor-driven renovations. • Manage inspection schedules, service contracts, and maintenance activities by coordinating with external vendors and internal teams. • Ensure adherence to safety regulations, environmental standards, and building compliance requirements. • Develop and monitor the facilities budget, focusing on cost-efficiency and maintaining high-quality standards. • Lead the Safety Committee, fostering a culture of workplace safety and preparedness. • Supervise front-desk and reception operations to create a detail-oriented and welcoming experience for visitors and staff. • Organize staff scheduling and training for reception coverage to maintain smooth operations. • Collaborate across departments to streamline visitor management, meeting room logistics, office communications, and event planning. • Build and maintain strong vendor relationships for office supplies, furniture, and operational services.
2026-04-17T00:00:00Z

Facilities Assistant

Baltimore, MD
onsite
Temporary
18 - 21 USD / Hourly
About the Role:Our team is seeking a proactive Facilities Assistant to support the daily operations and maintenance of our office environment. You will play a key role in ensuring facilities are safe, clean, and well organized. This includes assisting with general upkeep, responding to facility-related requests, coordinating with vendors, and supporting office moves or events. If you are detail-oriented, resourceful, and customer service focused, we encourage you to apply.Key Responsibilities:· Serve as a point of contact for facility-related inquiries and service requests· Monitor and maintain inventory of supplies and equipment· Coordinate with vendors and contractors for building services, inspections, and repairs· Assist with office space organization, office moves, and event setups· Ensure compliance with company policies and relevant health and safety regulations
2026-03-31T00:00:00Z

HR Assistant

Addison, TX
onsite
Temporary
23 - 26 USD / Hourly
Our company is seeking an organized and proactive HR Assistant to join our Dallas-based team. In this role, you will support daily HR operations and help maintain a positive employee experience. You will be responsible for a variety of administrative tasks related to recruitment, onboarding, benefits, record-keeping, and employee communications. The ideal candidate is personable, detail-oriented, and values confidentiality.Key Responsibilities:<ul><li>Assist with recruitment efforts by posting job openings, screening applicants, and scheduling interviews.</li><li>Coordinate new hire onboarding including background checks, document collection, and orientation activities.</li><li>Maintain employee records and HR databases with a high degree of accuracy and confidentiality.</li><li>Respond to employee inquiries regarding company policies, benefits, or HR procedures.</li><li>Prepare HR documents such as employment contracts and new hire guides.</li><li>Assist in organizing and executing employee engagement initiatives and training sessions.</li><li>Support payroll and benefits administration as needed.</li><li>Ensure compliance with company policies and employment laws.</li></ul>
2026-04-17T00:00:00Z

HR Assistant

White Bear Lake, MN
onsite
Temporary
20 - 25 USD / Hourly
We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities:<ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
2026-04-13T00:00:00Z

HR Assistant

Monrovia, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please apply today for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-04-07T00:00:00Z

HR Assistant

Lexington, MA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for an experienced Administrative or HR Assistant to join our team on a contract basis in Lexington, Massachusetts. In this role, you will support various human resources functions, including employee relations, onboarding, and benefits administration. This position is ideal for someone who thrives in a dynamic environment and enjoys managing multiple responsibilities effectively. Responsibilities:• Handle employee relations by addressing concerns and resolving workplace issues with attention to detail and in a timely manner.• Oversee onboarding processes to ensure a smooth integration of new hires into the organization.• Manage benefits administration, including enrollment, updates, and employee inquiries.• Maintain and update HRIS systems with accuracy and attention to detail.• Conduct background checks and ensure compliance with company policies and procedures.• Provide support for HR administrative tasks, such as maintaining employee records and preparing reports.• Collaborate with other departments to support organizational goals and initiatives.• Utilize Google Suite tools to manage schedules, track data, and streamline HR processes.
2026-04-17T00:00:00Z

HR Assistant

Buffalo, NY
onsite
Permanent
22 - 28 USD / Hourly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a detail-oriented HR Assistant to provide essential support in the daily operations of their Human Resources department. This role HR Assistant role involves maintaining employee records, assisting with recruitment and onboarding, and handling administrative tasks such as scheduling and document preparation. The ideal HR Assistant candidate will possess excellent organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. Responsibilities:<ul><li>Respond to routine employee and applicant inquiries regarding policies, benefits, and recruitment processes, escalating more complex issues to the HR Manager.</li><li>Assist with payroll tasks, including processing, resolving discrepancies, and addressing employee concerns.</li><li>Conduct audits of HR programs such as payroll and benefits, recommending corrective actions when necessary.</li><li>Support benefits administration by managing claims, reporting changes, and processing vendor invoices.</li><li>Serve as a liaison with external vendors and insurance providers for health, dental, life, and retirement plans.</li><li>Process and manage leave of absence requests, including disability and workers' compensation documentation.</li><li>Maintain and update employee records in the Human Resources Information System (HRIS) and generate reports as needed.</li><li>Facilitate recruitment efforts by managing job postings, tracking candidate statuses, and coordinating interview schedules.</li><li>Prepare new employee documentation, conduct reference checks, and assist in onboarding and orientation processes.</li><li>Organize and support special events such as benefits enrollment sessions, company meetings, and employee recognition programs.</li></ul>
2026-04-14T00:00:00Z

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