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394 results for Office And Administrative jobs

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 220000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-08-03T00:00:00Z

Office Administrator

Boston, MA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an organized and service-oriented Office Administrator to support daily workplace operations. This position plays an important role in creating an efficient, welcoming, and well-managed office environment while assisting with employee-facing administrative and HR-related activities. The ideal candidate is comfortable balancing multiple priorities, coordinating logistics, and keeping office processes running smoothly in a fast-paced setting. Responsibilities: • Oversee everyday office activities to maintain an orderly, functional, and detail-focused workplace environment. • Coordinate with building contacts, service providers, and vendors to address facility needs and ensure office services are delivered effectively. • Monitor inventory levels, order workplace supplies, and keep shared spaces stocked and organized for employee use. • Assist with onboarding logistics by preparing materials, coordinating schedules, and supporting a positive onboarding experience. • Plan and organize internal meetings, team gatherings, and office events, including scheduling, room setup, and related arrangements. • Manage travel coordination and meeting logistics, ensuring reservations, calendars, and supporting details are handled accurately. • Process incoming and outgoing mail, maintain administrative records, and support invoice tracking and documentation tasks. • Provide general administrative assistance across the office, responding to day-to-day requests with care and attention to detail.
2026-08-03T00:00:00Z

Office Administrator

Southfield, MI
onsite
Permanent / Full Time
50000 - 62500 USD / Yearly
We are looking for a dependable Office Administrator to support daily operations in our office and help create an efficient experience for clients and staff. This position is ideal for someone who enjoys balancing administrative coordination, customer service, and operational follow-through in a detail-oriented setting. The right candidate brings strong organization, sound judgment, and a proactive approach to keeping office activities running smoothly. Responsibilities: • Welcome clients, visitors, and employees with a detail-oriented approach that supports a positive office experience. • Organize day-to-day office activities, including meeting logistics, training arrangements, event coordination, and catering support. • Oversee shared workspace scheduling and ensure conference rooms are properly prepared for internal and external meetings. • Maintain inventory of office materials, monitor equipment needs, and coordinate facility or building-related service requests. • Handle incoming and outgoing mail, packages, shipments, and other office correspondence with accuracy and timeliness. • Provide administrative support for licensing and contracting activities by tracking documentation and following up on outstanding items. • Assist with client service needs such as billing questions, policy changes, address updates, claims-related requests, and advisor support matters. • Coordinate third-party follow-up for items such as medical exams and records, and monitor open requirements through completion. • Partner with leadership and internal teams on special assignments, operational improvements, and other administrative priorities as needed.
2026-08-17T00:00:00Z

Office Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Administrative Assistant to support the operations at a firm located in Philadelphia, Pennsylvania. This Contract position will provide direct administrative assistance to the Director while helping the department stay organized, responsive, and efficient. The ideal candidate is comfortable managing routine office tasks, preparing documents and reports, and communicating professionally with a wide range of internal and external contacts. Responsibilities:• Provide day-to-day administrative assistance to the Director, helping coordinate priorities and support departmental operations.• Create, update, and organize reports, documents, and other administrative materials using Microsoft Excel and Microsoft Word.• Support assigned research activities by collecting information, compiling findings, and formatting summary documents for review.• Develop presentation materials in PowerPoint to assist with meetings, updates, and departmental communications.• Serve as a point of contact for incoming questions and calls, directing inquiries appropriately and recording detailed messages when needed.• Contribute to special projects, office initiatives, and committee-related tasks as requested by the department.• Maintain orderly records, correspondence, and general office documentation to support efficient daily workflow.
2026-08-19T00:00:00Z

Office & Leasing Administrator

Pittsburgh, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office & Leasing Administrator to help oversee daily administrative activity for a commercial real estate portfolio in Pittsburgh, Pennsylvania. This Long-term Contract position works closely with leasing and operations leadership to keep office workflows, tenant communication, and property records organized and up to date. The role is fully onsite and is well suited for someone who can balance detail-heavy coordination with responsive day-to-day support across multiple teams. Responsibilities: • Act as a central point of contact for tenants, vendors, and internal staff, ensuring questions and requests are directed and resolved efficiently. • Provide administrative support across retail, office, and industrial properties by managing documents, correspondence, and routine operational tasks. • Organize and maintain paper and electronic records, including lease files, tenant documents, and other property-related materials. • Assist with leasing coordination by preparing paperwork, monitoring document status, and helping keep transaction details accurate and current. • Contribute to marketing efforts by updating property listings, revising promotional content, and helping maintain accurate information on the company website. • Support tenant move-ins by coordinating required documentation, confirming readiness for occupancy, and assisting with utility setup arrangements. • Help manage lease-end and move-out activity by preparing notices, tracking required paperwork, and supporting an orderly transition process. • Monitor insurance certificates, compliance records, and key lease dates such as renewals, expirations, and other important deadlines through organized tracking tools. • Provide administrative assistance to accounting, facilities, and executive leadership, including preparing materials for meetings, maintaining office supplies, and coordinating general office needs.
2026-08-21T00:00:00Z

Administrative Assistant/Office Manager

De Witt, IA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives. The ideal candidate will demonstrate strong communication skills, a process-driven mindset, and the ability to handle multiple tasks efficiently. Responsibilities:• Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.• Maintain executives’ calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.• Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.• Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.• Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.• Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.• Oversee office supply inventory and place orders to ensure necessary resources are available.• Assist with social media efforts, including creating graphics and advertisements to enhance online presence.• Process expense reports, enter invoices, and handle daily cash receipts accurately.• Provide exceptional customer service by addressing inquiries and supporting operational needs. Why work here: This company provides a laid back and relaxed work environment, is very family oriented, and has a work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!
2026-08-07T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-08-20T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21.85 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial services organization in Buffalo, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, managing competing priorities, and providing a high-quality experience for both internal teams and external visitors. The role is primarily onsite and offers the chance to contribute to a busy office environment while building long-term potential with the team. Responsibilities: • Manage front desk and general office activities, ensuring visitors, callers, and staff receive prompt and courteous support. • Handle incoming phone calls, route messages accurately, and respond to routine inquiries with a high level of customer service. • Prepare, update, and maintain documents, spreadsheets, and other records using Microsoft Office applications. • Perform data entry and file management tasks with strong attention to detail and accuracy. • Coordinate schedules, meetings, and administrative workflows to help keep daily operations organized and on track. • Support office leadership with a range of administrative duties, including correspondence, document preparation, and follow-up on assigned tasks. • Assist during high-volume periods by adjusting priorities, taking on additional office support duties, and working overtime when business needs require it. • Contribute to an efficient and well-organized office setting by helping maintain administrative processes and routine operational support. • Participate in onsite office coverage and transition into a hybrid schedule over time based on business needs and seasonal workload demands.
2026-08-20T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - end of day (ranges from 9pm-2am, so this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-08-19T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary to Hire
17 - 18 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Louisville, Kentucky. This Contract to permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The position offers a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. and includes initial on-site training during the first month. Responsibilities: • Welcome visitors, manage front desk activity, and create a detail-oriented first impression for everyone entering the office. • Answer incoming calls, direct inquiries to the appropriate team members, and take clear, accurate messages when needed. • Perform a variety of administrative tasks such as filing, document preparation, record maintenance, and general office coordination. • Enter information into company systems with a high level of accuracy and attention to detail. • Support day-to-day office workflow by organizing materials, tracking routine tasks, and helping keep operations running smoothly. • Assist with onboarding into office procedures during the first month of training and apply learned processes to daily responsibilities. • Maintain a clean, orderly reception and administrative area while supporting staff with clerical needs as they arise.
2026-08-21T00:00:00Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-08-13T00:00:00Z

Administrative Assistant

Fairfax, VA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Fairfax, Virginia. This contract position is ideal for someone who brings at least three years of administrative experience, strong attention to detail, and confidence working on-site Monday through Friday. The role involves a high volume of data entry, calendar and communication support, and regular use of Microsoft Office applications, especially Excel and Outlook. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently in Fairfax, Virginia. • Enter and maintain large volumes of information with accuracy, consistency, and close attention to detail. • Coordinate schedules, appointments, and meeting logistics while keeping calendars up to date. • Respond to inbound calls and email inquiries in a timely and courteous manner. • Prepare, format, and update documents, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint. • Provide general office support, including organizing records, tracking information, and assisting with routine administrative tasks. • Communicate effectively with internal teams and external contacts to support smooth daily operations.
2026-08-21T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-19T00:00:00Z

Administrative Assistant

Cambridge, MA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Cambridge, Massachusetts. This Contract position is ideal for someone who enjoys creating structure, managing front-office activities, and providing responsive administrative support. The role will involve handling communications, maintaining accurate records, and helping the team stay efficient in a fast-paced office environment. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive office experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Perform a range of administrative tasks to keep office operations running smoothly and efficiently. • Enter, update, and maintain information in company records with a high degree of accuracy and attention to detail. • Coordinate routine clerical activities such as filing, document preparation, and general office organization. • Support team members with day-to-day administrative requests and help prioritize urgent tasks as needed.
2026-08-21T00:00:00Z

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure the efficient functioning of the team. The ideal candidate will possess strong communication skills, excellent time management abilities, and a proactive approach to handling administrative tasks in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and correspondence</li><li>Greet visitors and provide exceptional customer service</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and distribute reports, presentations, and other documents</li><li>Maintain electronic and paper filing systems</li><li>Coordinate office supplies, equipment, and vendor relationships</li><li>Assist with data entry, recordkeeping, and database management</li><li>Process invoices, expense reports, and other administrative documentation</li><li>Support internal teams with special projects and administrative tasks</li><li>Ensure confidentiality of sensitive information</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

South Portland, ME
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in South Portland, Maine. This Long-term Contract position is onsite and offers a flexible 20-hour workweek, with the possibility of additional hours based on business needs. The person in this role will help keep administrative workflows organized, provide dependable data entry support, and contribute to a collaborative team environment where accuracy and initiative are highly valued. Responsibilities: • Manage a range of day-to-day administrative tasks to help the office operate efficiently and stay organized. • Enter, update, and maintain information in internal records with a high degree of accuracy and attention to detail. • Answer inbound calls professionally and direct questions or requests to the appropriate team members. • Balance multiple assignments at once and adjust priorities as new needs arise across the office. • Support the loan operations team with clerical and administrative work during a period of reduced staff capacity. • Follow established procedures and complete assigned checklists independently after the initial training period. • Communicate proactively when clarification is needed to ensure work is completed correctly and on time. • Assist with additional projects and general office support duties as requested by leadership or team members.
2026-08-21T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-08-14T00:00:00Z

Administrative Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare, format, and distribute correspondence, reports, and other documents.</li><li>Maintain filing systems, records, and office supplies.</li><li>Assist with data entry, expense reports, and basic administrative tracking.</li><li>Greet visitors and provide general front office support as needed.</li><li>Coordinate travel arrangements, meeting logistics, and internal communications.</li><li>Support special projects and perform other administrative duties as assigned.</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations for a non-profit organization. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and handling a variety of office tasks with accuracy and care. The role offers an opportunity to contribute to a mission-driven environment while managing communications, records, and general administrative coordination. Responsibilities: • Manage day-to-day administrative activities to ensure the office operates efficiently and effectively. • Receive and direct incoming phone calls, providing courteous assistance and routing inquiries to the appropriate contacts. • Welcome visitors and support front-desk operations by maintaining an organized and welcoming reception area. • Enter, update, and maintain records and other information with a high level of accuracy and attention to detail. • Assist with general office coordination, including document handling, scheduling support, and routine clerical tasks. • Organize administrative materials and maintain orderly filing systems for easy access to important information.
2026-08-20T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-17T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to our team. The ideal candidate will possess strong communication skills, excellent attention to detail, and proficiency in Microsoft Office applications. Responsibilities: Answer and direct incoming phone calls and emails Greet visitors and provide outstanding customer service Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, and other documents Maintain filing systems and records, both electronic and paper Assist with data entry and database management Order office supplies and support general office functions Perform other administrative duties as assigned What We're Looking For: The ideal candidate is dependable, proactive, and enjoys working in a fast-paced environment. They can effectively prioritize tasks, communicate professionally with internal and external stakeholders, and contribute to a positive and productive workplace.
2026-08-18T00:00:00Z