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600 results for Office Administrator jobs

Bookkeeper

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Are you an experienced Bookkeeper who enjoys keeping financial records organized and accurate? We are seeking a detail-oriented professional to support day-to-day accounting operations in a fast-paced environment. Responsibilities:<ul><li>Manage accounts payable and accounts receivable</li><li>Perform bank and credit card reconciliations</li><li>Process invoices, payments, and deposits</li><li>Maintain the general ledger and financial records</li><li>Assist with month-end close activities</li><li>Prepare financial reports and spreadsheets</li><li>Ensure accuracy and compliance with company procedures</li></ul>
2026-06-01T00:00:00Z

Bookkeeper

Iowa City, IA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half is partnering with a well-established organization in the Iowa City area to hire a detail-oriented Bookkeeper for a contract opportunity. This role will focus primarily on Accounts Payable (AP) functions, with occasional support in Accounts Receivable (AR) as needed.This is a great opportunity for someone who enjoys a fast-paced environment and takes pride in accuracy and organization. Key Responsibilities:<ul><li>Process high-volume accounts payable transactions, including invoice entry, coding, and approvals</li><li>Perform 3-way matching and ensure proper documentation for all payments</li><li>Prepare and execute weekly check runs and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Maintain accurate and organized financial records and documentation</li><li>Assist with basic accounts receivable tasks, including posting payments and light collections follow-up</li><li>Communicate with vendors and internal teams to address questions or issues</li><li>Support month-end close processes as needed</li></ul>
2026-06-01T00:00:00Z

Bookkeeper

New York, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
A New York City professional services firm is seeking a Bookkeeper with prior experience supporting firms in the architecture, engineering, or interior design industry. This position is ideal for a hands-on accounting professional who understands project-based environments, client billing, and the financial workflows common in design-driven businesses. QuickBooks experience is a plus. Key Responsibilities<ul><li>Maintain accurate financial records and oversee day-to-day bookkeeping activities</li><li>Process accounts payable and accounts receivable</li><li>Reconcile bank and credit card statements</li><li>Prepare invoices, track payments, and follow up on outstanding receivables</li><li>Assist with month-end close and financial reporting</li><li>Maintain the general ledger and support journal entries</li><li>Help manage payroll records and related reporting</li><li>Monitor job costing, project expenses, and budget tracking</li></ul>
2026-06-02T00:00:00Z

Bookkeeper

Hibernia, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations in Rockaway, New Jersey. This position is responsible for maintaining accurate records across payroll, payables, receivables, and the general ledger while helping ensure transactions are recorded correctly. The ideal candidate brings hands-on bookkeeping experience, strong organizational skills, and the ability to work effectively both independently and in partnership with an external accounting resource. Responsibilities:• Manage weekly payroll processing and verify accuracy before finalizing each cycle.• Handle accounts payable activities, including reviewing invoices, preparing payments, and maintaining complete supporting documentation.• Support accounts receivable tasks by recording incoming payments and monitoring outstanding balances.• Examine general ledger activity to ensure expenses are coded properly and financial entries are posted to the correct accounts.• Identify the appropriate treatment of transactions by separating income statement items from balance sheet activity, including loan-related postings.• Perform bank and account reconciliations to confirm records align with supporting financial data.• Work closely with the outside accountant to provide information, resolve discrepancies, and support accurate financial reporting.
2026-05-12T00:00:00Z

Bookkeeper

Davenport, IA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Bookkeeper – Make an Impact Beyond the Numbers Are you someone who loves keeping things organized, accurate, and running smoothly behind the scenes? This is your chance to take your accounting skills to a place where your work truly matters.We’re partnering with a mission-driven, faith-based organization in Davenport that is making a meaningful impact in the community—and they’re looking for a detail-oriented Bookkeeper to join their team. This is a great opportunity for someone early in their accounting career who wants hands-on exposure across core financial functions in a collaborative, purpose-focused environment.If you’re looking for a role where you can grow professionally while contributing to something bigger, this could be a great fit.What You’ll Do:<ul><li>Manage accounts receivable processes, including invoicing, collections follow-up, and setting up new accounts</li><li>Support budgeting and forecasting efforts by gathering data, tracking performance, and identifying key variances</li><li>Help maintain strong internal controls and accounting practices, including audit preparation and compliance support</li><li>Process accounts payable transactions with accuracy while keeping vendor records organized and up to date</li><li>Perform bank and general ledger reconciliations to ensure financial accuracy and integrity</li><li>Assist with month-end close, including journal support, account analysis, and recurring close tasks</li><li>Research and resolve day-to-day accounting discrepancies and respond to internal questions on financial activity</li></ul>Why This Role Stands Out:<ul><li>Mission-driven organization with a positive impact on the local community</li><li>Hands-on learning opportunity across multiple areas of accounting</li><li>Collaborative, team-oriented environment where your work is valued</li><li>Great stepping stone for someone looking to build and grow their accounting career</li></ul>
2026-06-01T00:00:00Z

Bookkeeper

Rockaway, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a services organization in Rockaway, New Jersey. This is a Long-term Contract position with standard on-site business hours, offering the opportunity to manage core accounting activities and provide administrative support. The ideal candidate will be comfortable working in QuickBooks Desktop and handling invoicing, payables, receivables, and account reconciliation with accuracy and consistency. Responsibilities: • Process customer billing and issue invoices accurately while maintaining organized financial records. • Manage outgoing payments by reviewing, recording, and tracking accounts payable transactions in a timely manner. • Monitor incoming payments and follow up on outstanding balances to support effective accounts receivable management. • Reconcile bank statements and accounting records to ensure financial data remains accurate and up to date. • Enter and maintain bookkeeping information in QuickBooks Desktop with a strong focus on precision and completeness. • Assist with routine administrative tasks that support office and accounting operations. • Prepare financial documentation and reports as needed to help maintain smooth daily workflow.
2026-06-02T00:00:00Z

Bookkeeper

Baton Rouge, LA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join our team in Baton Rouge, Louisiana in a short-term contract to permanent capacity. This role is ideal for someone who can keep financial records accurate, support day-to-day accounting activity, and contribute to reliable reporting for the business. The successful candidate will bring strong organizational skills, sound judgment with financial data, and hands-on experience managing core bookkeeping functions. Responsibilities:• Build and maintain a structured bookkeeping framework, including account organization and practical financial recordkeeping procedures.• Review daily financial activity, assign transactions correctly, and post entries with a high level of accuracy.• Reconcile account balances regularly to identify discrepancies and keep records aligned.• Manage the general ledger by updating entries and ensuring balances remain current and accurate.• Preserve organized financial documentation to support reporting, audits, and historical record retention.• Compile financial information and prepare clear reports by analyzing and summarizing account activity.• Generate customer invoices, monitor incoming payments, and record deposits in a timely manner.• Support accounting operations related to accounts payable, accounts receivable, bank reconciliations, and audit preparation as needed.
2026-05-20T00:00:00Z

Bookkeeper

Fort Collins, CO
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Robert Half Finance and Accounting is partnering with a local construction company seeking a bookkeeper. The bookkeeper should have 7+ years' experience. The bookkeeper should have a good attitude, be able to wear multiple hats and be a team player. The bookkeeper should have construction accounting experience. If you or anyone you know is interested in this bookkeeper role please apply to this posting and call Vanessa Sutton at 720.678.9295 and reference bookkeeper role for a construction co.
2026-05-31T00:00:00Z

Bookkeeper

Bellevue, WA
onsite
Temporary / Contract
27 - 31 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for an organization based in Bellevue, Washington. This Long-term Contract opportunity is ideal for someone who can manage core accounting activities with accuracy, maintain reliable records, and help produce timely financial information for leadership. The role will contribute to smooth month-end processes, audit readiness, and consistent handling of payables, receivables, and reconciliations. Responsibilities: • Record and maintain general ledger activity by preparing journal entries and completing routine account reconciliations. • Manage accounts payable and accounts receivable functions, including processing vendor payments and tracking incoming funds accurately and on schedule. • Perform regular reconciliations for bank accounts, credit card statements, and investment accounts to ensure financial data is complete and correct. • Assist with month-end closing activities and help compile financial reports for leadership and board-level review. • Provide audit support by gathering requested records, preparing documentation, and responding to financial information requests. • Organize and maintain accounting files in a manner that supports strong financial controls and easy access to documentation. • Use QuickBooks to enter, review, and monitor financial transactions across core bookkeeping processes.
2026-05-29T00:00:00Z

Bookkeeper

Walnut Creek, CA
onsite
Temporary / Contract
26 - 35 USD / Hourly
Job Posting: BookkeeperEmployment Type: ContractPay Rate: $26 - $35 About the Role:Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced Bookkeepers to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success. Key Responsibilities:<ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul>
2026-05-22T00:00:00Z

Bookkeeper

Hayward, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Bookkeeper to join our team. This position offers an opportunity to manage a wide range of financial and administrative tasks while contributing to the smooth operation of our business. The ideal candidate will bring a strong background in bookkeeping and a proactive approach to managing finances and supporting office functions. Responsibilities:• Handle accounts payable and receivable tasks, including entering bills, processing payments, and categorizing transactions.• Prepare and issue invoices, monitor overdue accounts, and follow up with clients as needed.• Reconcile bank accounts on a monthly basis to ensure financial accuracy.• Manage payroll processes, including data entry and coordination with payroll providers.• Generate and review financial statements to provide insights into company performance.• Complete payroll and census-related paperwork and assist with tax preparation in collaboration with external tax professionals.• Maintain organized electronic and paper filing systems for financial and administrative records.• Communicate effectively with clients and vendors to address inquiries and resolve discrepancies.• Record financial transactions accurately using QuickBooks and support property management financial activities.• Oversee office management tasks, such as ordering supplies, scheduling, and general administrative duties.
2026-05-15T00:00:00Z

Bookkeeper

San Mateo, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
Bookkeeper / Accounting Specialist We are seeking a detail-oriented Bookkeeper / Accounting Specialist to support day-to-day financial operations and maintain accurate accounting records. This role is responsible for full-cycle bookkeeping, financial reporting, reconciliations, payroll support, tax filings, audit preparation, and general administrative support. The ideal candidate will have strong accounting knowledge, excellent organizational skills, and experience working independently in a fast-paced environment. How you will contribute:<ul><li>Maintain accurate and up-to-date financial records, including invoices, purchase orders, accounts payable, accounts receivable, bank activity, and general ledger transactions.</li><li>Prepare financial statements, management reports, trial balances, income statements, cash flow summaries, profit and loss statements, and account variance reports.</li><li>Ensure all financial data is recorded in accordance with standard accounting practices and applicable accounting principles.</li><li>Prepare monthly financial reports and supporting materials for leadership and board or committee meetings, as needed.</li><li>Process invoices, receipts, vendor payments, customer billings, collections, and expense entries.</li><li>Maintain complete and organized records of financial documents, both electronic and physical.</li><li>Record and reconcile accounts payable and receivable activity in accounting software.</li><li>Support general ledger accuracy through proper coding, posting, and review of transactions.</li><li>Perform monthly bank and credit card reconciliations to ensure account accuracy.</li><li>Verify transactions, prepare remittance documentation, and resolve discrepancies in a timely manner.</li><li>Monitor cash flow across multiple accounts and help ensure adequate funding for operations.</li><li>Reconcile subsidiary ledgers and supporting schedules to the general ledger.</li><li>Prepare and submit required tax filings, including sales tax, payroll tax, income-related filings, and annual information returns such as 1099s.</li><li>Ensure compliance with federal, state, and local regulations, as well as internal financial policies and controls.</li><li>Prepare and file routine financial and tax-related reports with appropriate agencies.</li><li>Process payroll and ensure accurate calculation of wages, deductions, and employer tax obligations.</li><li>Manage final paycheck processing and related payroll activities.</li><li>Prepare quarterly and annual payroll tax reports and reconciliations.</li><li>Maintain accounting records related to employee benefits, flexible spending accounts, retirement plans, and other deductions.</li><li>Prepare schedules, records, and supporting documentation for annual audits.</li><li>Maintain complete audit-ready files and respond to audit requests as needed.</li><li>Track fixed assets and record depreciation and amortization for applicable assets.</li><li>Assist with annual budget preparation and ongoing budget monitoring.</li><li>Enter budget data into accounting systems and support monthly budget-to-actual reporting.</li><li>Apply cost allocations across financial transactions where required.</li><li>Review project or departmental budget status with leadership and recommend process improvements when appropriate.</li><li>Provide general office and bookkeeping support for related business functions.</li></ul>
2026-06-02T00:00:00Z

Bookkeeper

Fresno, CA
remote
Permanent / Full Time
50000 - 75000 USD / Yearly
We are looking for an experienced Bookkeeper to join our team. This role involves managing financial records, ensuring accuracy in accounting processes, and supporting the business with essential bookkeeping tasks. The ideal candidate will be detail-oriented, organized, and have a strong background in accounting. Responsibilities:• Maintain accurate financial records and ensure all transactions are properly documented.• Process accounts payable and accounts receivable efficiently and in a timely manner.• Perform regular bank reconciliations to verify account balances and resolve discrepancies.• Prepare and record journal entries to support accurate financial reporting.• Manage sales tax filings and ensure compliance with regulations.• Handle full-cycle accounting tasks, including month-end and year-end closings.• Utilize QuickBooks to manage and track financial data effectively.• Generate financial reports and provide insights to support business decision-making.• Address any discrepancies in financial records and implement corrective actions.• Collaborate with team members to improve accounting processes and procedures.
2026-05-29T00:00:00Z

Bookkeeper

Santa Ana, CA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented and experienced Bookkeeper to join our team in Santa Ana, California. This part-time role offers an opportunity to work closely with executive leadership in a dynamic non-profit environment, ensuring efficient financial operations and compliance with payroll and tax requirements. If you excel in managing financial processes, improving systems, and collaborating with key organizational leaders, we invite you to apply. Responsibilities:• Maintain accurate financial records and oversee accounts payable and receivable processes.• Prepare and process payroll using platforms such as Paychex, ensuring accuracy and compliance with tax regulations.• Collaborate with executive leadership to align financial operations with organizational goals.• Manage vendor relationships and oversee 1099 processing and contractor-to-employee transitions.• Handle payroll tax notices and correspondence from regulatory agencies, ensuring timely resolution.• Review and verify time sheets for accuracy prior to payroll processing.• Leverage automation tools to streamline workflows and enhance reporting accuracy.• Monitor grant funding and ensure compliance with reporting requirements for non-profit programs.• Utilize donation and payment management systems like Vanco to manage contributions across multiple regions.• Identify and implement system improvements to enhance financial efficiency and accuracy.
2026-05-27T00:00:00Z

Bookkeeper

Fort Worth, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a dependable Bookkeeper to manage core accounting operations for a small office in North Richland Hills, Texas. This position plays a key role in keeping financial information accurate, organized, and ready for month-end and year-end review. The ideal candidate brings strong experience with QuickBooks Desktop, advanced Excel capabilities, and hands-on knowledge of payables, receivables, and reconciliations. Candidates who can work independently, communicate professionally, and support a fast-moving office environment will thrive in this role. Responsibilities: • Oversee daily bookkeeping activities by recording transactions accurately and maintaining current financial data in QuickBooks Desktop. • Handle the full accounts payable and accounts receivable cycle, including issuing invoices, monitoring incoming payments, processing vendor disbursements, and following up on outstanding balances. • Complete recurring bank and account reconciliations to confirm accuracy across financial records on a monthly and quarterly basis. • Prepare annual 1099 documentation and assist with required year-end filings and reporting tasks. • Support closing activities by organizing records, updating schedules, and coordinating financial information needed for month-end and year-end review. • Use advanced Excel tools such as Pivot Tables, VLOOKUPs, and formulas to analyze data, reconcile balances, and produce supporting reports. • Maintain the general ledger and related documentation to ensure records remain complete, consistent, and audit-ready. • Organize financial files and assist with audit, tax preparation, and other financial review requests as needed. • Track property tax information and help maintain related records and documentation when applicable. • Communicate with vendors, clients, and internal team members to resolve accounting questions and keep financial processes moving efficiently.
2026-06-05T00:00:00Z

Bookkeeper

Charleston, SC
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Bookkeeper/Office Manager to support daily accounting and office operations for a service-based business in North Charleston, South Carolina. This contract position with permanent potential is ideal for someone who combines strong bookkeeping expertise with the ability to keep administrative processes organized and running smoothly. The person in this role will work closely with operations and service teams to maintain accurate financial records, support billing and collections, and help ensure efficient coordination between the office, field staff, and customers. Responsibilities:• Oversee core bookkeeping activities, including accounts payable, accounts receivable, general ledger support, and routine financial record maintenance.• Manage invoicing, customer payments, and daily deposit processing while keeping accounting information current in QuickBooks.• Complete month-end accounting tasks such as reconciliations, financial close support, and preparation of consolidated bookkeeping information for the accountant.• Review financial transactions for accuracy and consistency, helping ensure proper revenue tracking and protection of company assets.• Maintain pricing details in the accounting system to support accurate billing and estimate preparation.• Partner with the Operations Manager and internal staff to keep communication flowing effectively across office administration, technicians in the field, and customers.• Monitor ongoing administrative and accounting work, providing updates on progress and raising operational concerns when needed.• Handle office support duties such as purchasing supplies, maintaining business forms, and assisting with special projects or other assigned tasks.
2026-06-05T00:00:00Z

Bookkeeper

Tucson, AZ
onsite
Temporary to Hire
20 - 24 USD / Hourly
Our client, in the data center/technology industry, is in need for a Bookkeeper to join their team on a contract-to-hire basis! This is ideal for someone who enjoys keeping financial operations accurate, organized, and on schedule while supporting both billing and compliance-related activities. The role offers the chance to contribute across payables, receivables, recordkeeping, and reporting in a collaborative environment. Candidates with solid accounting fundamentals and a willingness to learn industry-specific processes will be well positioned for success for a chance to grow within the organization. Responsibilities:• Process vendor invoices from receipt through payment, ensuring entries are coded correctly and completed within established deadlines.• Review supplier statements, resolve discrepancies, and maintain productive working relationships with external vendors and service partners.• Manage recurring customer billing activities, confirming charges align with service agreements, contract terms, and usage details.• Prepare and issue client invoices while assisting with payment tracking and courteous follow-up on outstanding balances.• Organize compliance documentation, monitor filing timelines, and assemble materials needed for regulatory submissions and internal certification review.• Work closely with leadership and cross-functional teams to track open compliance items and support timely completion of required actions.• Maintain accurate financial records, reconcile accounts, and assist with month-end close activities and general ledger support.• Help preserve an orderly accounting workflow by identifying inconsistencies, researching issues, and supporting continuous accuracy in daily transactions.
2026-06-05T00:00:00Z

Bookkeeper

New York, NY
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join a real estate and property organization in New York, New York. This fully onsite opportunity is a contract position with permanent potential and is ideal for someone who enjoys managing day-to-day accounting activity while maintaining accurate financial records. The role will support core bookkeeping functions with a strong focus on accounts payable, accounts receivable, reconciliations, reporting, and financial data accuracy. Responsibilities: • Manage high-volume accounts payable and accounts receivable activities, ensuring transactions are processed accurately and on schedule. • Maintain financial records in accounting systems by entering, updating, and organizing transaction data with a high level of precision. • Review invoices, postings, and supporting documentation to confirm proper coding, completeness, and mathematical accuracy. • Reconcile bank accounts, ledgers, and related balances to identify discrepancies and keep records current. • Prepare financial summaries and routine reports covering receipts, disbursements, outstanding balances, and profit and loss activity. • Record and track incoming payments, checks, cash receipts, and vouchers while supporting deposit-related processes. • Assist with month-end close tasks by verifying account activity and ensuring bookkeeping entries are properly reflected. • Apply internal procedures and regulatory guidelines when handling accounting documentation and daily financial operations.
2026-06-05T00:00:00Z

2nd Shift Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a dedicated 2nd Shift Administrative Assistant to support warehouse operations in Lafayette, Indiana. In this role, you will play an essential part in ensuring smooth shipping and receiving processes while maintaining accurate records and assisting with driver coordination. This is a Contract to permanent position offering an opportunity to grow within the logistics industry.12:00pm-End of Day (This could be 9pm-2am) Monday-Friday with rotating weekends and is fully on-site. (This position will have overtime most weeks) Responsibilities:• Provide administrative support to the warehouse shipping and receiving team.• Coordinate driver check-ins, reviewing applications and documentation for accuracy.• Update shipment statuses in internal systems to reflect real-time progress.• Finalize and close out completed shipments with precision.• Assist in scheduling and tracking shipment activities using internal tools and software.• Maintain organized records to ensure data accuracy and accessibility.• Communicate effectively with warehouse staff and leadership to ensure smooth operations.• Support general administrative tasks such as answering inbound calls and data entry.• Collaborate with team members in a fast-paced environment to meet deadlines.
2026-06-05T00:00:00Z

Office Services Associate (Reprographics)

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate (Reprographics) to support daily back-office operations for a client site in New York, New York. This Contract position focuses on document production, mail handling, intake support, and related office services in both physical and digital settings. The role is well suited to someone who enjoys fast-paced work, delivers strong customer service, and takes pride in accuracy, confidentiality, and dependable turnaround times. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through the appropriate tracking methods. • Complete reprographics, scanning, mail, and intake assignments in line with established service standards and client expectations. • Organize and prioritize daily workload to ensure all projects are processed, finished, and delivered within required timelines. • Communicate promptly with supervisors or client contacts when questions, scheduling concerns, or deadline risks arise. • Perform routine quality checks on completed materials to verify accuracy, presentation, and completeness before release. • Resolve basic equipment issues and keep machines operational by replenishing paper, toner, and other production supplies. • Handle sensitive documents with discretion while following company policies and on-site procedures at all times. • Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual assistance, when business needs require it.
2026-05-07T00:00:00Z

Administrative Asst/Exec. Asst II (US)

Greensboro, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support field operations activities for equipment installations in Greensboro, North Carolina. This Long-term Contract position focuses heavily on data entry, report handling, and administrative coordination in a hybrid work environment with in-office days Tuesday through Thursday. The person in this role will help maintain accurate records, support installation-related workflows, and contribute to efficient communication between internal teams and customer-facing partners. Responsibilities: • Enter and maintain high volumes of operational data with a strong focus on accuracy and completeness. • Transfer and update service or installation tickets between internal platforms as part of daily workflow support. • Revise workload tracking reports using updates received from field personnel and related stakeholders. • Process construction-related documentation submitted by account managers or field teams in a timely manner. • Support administrative activities tied to equipment installation projects at customer locations. • Monitor records and reporting tools to help keep installation status information current and organized. • Communicate with internal teams to clarify missing details, resolve discrepancies, and keep tasks moving forward. • Assist with ongoing improvements to installation support processes through consistent documentation and follow-through.
2026-05-18T00:00:00Z

Administrative & Finance Specialist

West Los Angeles, CA
onsite
Temporary to Hire
33 - 40 USD / Hourly
We are looking for a highly organized Administrative & Finance Specialist to support day-to-day office coordination and financial administration for a collaborative, hospitality-focused organization in West Los Angeles. This contract-to-permanent position is well suited for a dependable individual who can balance front-desk support, operational tasks, and finance-related work with strong attention to detail. The role will contribute to smooth internal operations by managing administrative processes, assisting with budget tracking and payment activity, and helping maintain accurate records across multiple business functions. There are flexible hours and open to candidates who want to work 30-40 hours per week. Previous experience with light accounting is a must. Responsibilities:• Record and categorize financial activity in QuickBooks Online while maintaining alignment with approved budgets and internal documentation standards.• Oversee accounts payable and accounts receivable tasks, including preparing invoices, tracking incoming payments, and coordinating outgoing disbursements such as checks and wire transfers.• Generate financial reports and update tracking spreadsheets to monitor spending patterns, compare budgeted versus actual results, and support planning decisions.• Prepare organized files and supporting materials for audits, annual budgeting activities, and requests for transaction or banking information.• Maintain an organized and efficient office environment by monitoring supplies, organizing shared spaces, and coordinating service or equipment repairs when needed.• Provide administrative support for meetings by setting up virtual conferencing tools, preparing materials, and assisting with scheduling and logistics.• Assist with board and stakeholder communications by distributing meeting notices, compiling agendas, and organizing related documents.• Support internal teams with data entry, list maintenance, proofreading, mailing coordination, and shipment of promotional or event materials.• Help coordinate organizational events and community-facing activities by arranging details such as setup, catering, materials, and on-site support as needed.
2026-06-02T00:00:00Z

Administrative Asst/Exec. Asst 2 (2-4 years)

Rochester, NY
onsite
Temporary / Contract
17 - 22 USD / Hourly
We are looking for a detail-oriented administrative team member to support daily operations for an on-site Facilities team in Rochester, New York. This Contract position is well suited for someone who enjoys organized, process-driven work and takes pride in keeping tasks moving efficiently. The role focuses on coordinating service activity, maintaining accurate records, and serving as a reliable point of contact for internal customers and technicians. You will play an important part in helping the team stay organized and responsive in a fast-paced operational environment. Responsibilities: • Coordinate incoming facilities-related work requests, monitor status updates, and ensure items are completed and formally closed in a timely manner. • Maintain accurate space, asset, and move information within internal tracking systems to support daily operational needs. • Distribute service assignments to Facilities technicians and maintain visibility on progress from initiation through completion. • Communicate with technicians and internal customers to gather updates, resolve routine questions, and support timely follow-through. • Prepare and enter purchase requisitions and related procurement transactions using Ariba and other internal tools as needed. • Keep administrative records organized and up to date to support efficient facilities operations and reporting. • Provide day-to-day office coordination and administrative assistance for the on-site Facilities team. • Support service request workflows by reviewing details for accuracy, updating system information, and helping maintain consistent process execution.
2026-06-01T00:00:00Z

Bookkeeper / Staff Accountant

Middletown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
65,000 - 75,000 benefits include:<ul><li>dental</li><li>vision</li><li>health insurance</li><li>paid time off</li><li>paid holidays</li></ul>A growing regional CPA firm in Middletown is seeking a bookkeeper or staff accountant. The role will get involved in various bookkeeping and accounting functions for small business clients. There is definitely opportunity for growth, given the candidates desire to grow within the profession. This opportunity will be primarily dealing with small business accounting duties especially various general accounting functions including AP, AR, payroll, etc. The firm offers a very good benefits and compensation plan and the ability down the road to work several days from home. To apply email a resume in a Word format to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss.
2026-06-05T00:00:00Z

Legal Operations Manager – Paralegal

Uniondale, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for an experienced Intake Director to oversee a busy intake function for a plaintiff-side practice in New York. This role focuses on strengthening team performance, improving the prospective client experience, and increasing the effectiveness of case intake processes. The ideal candidate brings strong leadership skills, sound judgment in evaluating new matters, and the ability to guide a remote team in a fast-moving legal environment. Responsibilities:• Direct the day-to-day work of a remote intake team managing a large volume of new inquiries and consultation requests.• Ensure prospective clients receive timely, compassionate, and clear communication across all intake channels.• Assess potential personal injury and medical malpractice matters to determine viability and alignment with firm criteria.• Analyze intake results by reviewing conversion trends, responsiveness, follow-up activity, and signed retainer outcomes.• Establish clear performance expectations, accountability measures, and streamlined workflows to improve departmental efficiency.• Coach and develop team members on consultative conversations, objection response techniques, and client-centered communication.• Prepare and share recurring reports on key intake indicators, including lead quality, retention progress, and call-handling effectiveness.• Partner with attorneys to arrange consultations and route suitable matters for prompt review and assignment.
2026-05-21T00:00:00Z