We are looking for a detail-oriented and proactive Office Manager to join a CPA firm in Schaumburg, Illinois. This contract position involves overseeing daily administrative operations while ensuring smooth office functionality and supporting client-related processes. The ideal candidate will have strong organizational skills and experience in managing billing, expenses, and legal document preparation.<br><br>Responsibilities:<br>• Manage and coordinate travel arrangements for staff and clients.<br>• Organize and maintain office calendars to optimize scheduling.<br>• Handle bi-monthly billing using TimeSlips software.<br>• Process and track office and client-related expenses efficiently.<br>• Prepare and review legal documents for clients with precision.<br>• Maintain organized and up-to-date office filing systems.<br>• Answer inbound calls and address inquiries in a courteous and efficient manner.<br>• Support accounting tasks such as accounts payable and receivable.<br>• Collaborate with team members to ensure seamless office operations.
<p>A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.</p><p><strong><u>Specific Responsibilities include: </u></strong></p><ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul><p><br></p>
<p>Our client is seeking an efficient and personable Front Desk Coordinator to create an excellent first impression for visitors and support day-to-day office operations. As the first point of contact, you will be responsible for handling all front desk activities, managing incoming communications, and providing administrative assistance to ensure smooth workflows. The ideal candidate is customer service-oriented, organized, and demonstrates a high degree of professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome visitors and clients, ensuring a positive and professional experience at the front desk.</li><li>Answer, screen, and route phone calls or emails to the appropriate team members promptly.</li><li>Manage appointment scheduling, visitor logs, and conference room bookings.</li><li>Handle incoming and outgoing mail and oversee package deliveries.</li><li>Assist with clerical tasks, including data entry, filing, and office supply management.</li><li>Ensure the reception area and common areas remain clean, stocked, and professional in appearance.</li><li>Support office events, team meetings, and special projects as needed.</li><li>Provide general administrative support to office staff and leadership.</li></ul>
<p>We are seeking a <strong>Corporate Legal Assistant</strong> to join a <strong>midsized, friendly law firm</strong> in the heart of downtown Chicago. This is an excellent opportunity to work closely with a supportive team of attorneys while contributing to the success of a collaborative and client-driven practice.</p><p>Key Responsibilities:</p><ul><li>Provide administrative and clerical support to attorneys, including document management, calendar maintenance, and scheduling.</li><li>Draft, proofread, and format correspondence, memoranda, agreements, contracts, and other legal documents.</li><li>Manage and organize case files, ensuring all documentation is accurate and up-to-date.</li><li>Coordinate communications between attorneys, clients, and external stakeholders.</li><li>Assist with legal research and prepare summaries as needed.</li><li>Maintain case and transaction timelines, meeting critical deadlines.</li><li>Process and review billing and invoices.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Office Manager to join our team on a contract basis in New York, New York. This role requires an individual who can efficiently oversee administrative operations, maintain office supplies, and support day-to-day activities to ensure the smooth functioning of the workspace. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Prepare and submit expense reports for the organization and Chief of Staff.<br>• Monitor and replenish office supplies, ensuring inventory is up-to-date.<br>• Arrange maintenance and supplies for copiers and other office equipment.<br>• Stock, organize, and maintain the coffee and snack areas.<br>• Assist with document filing and organization, both in physical and digital formats such as SharePoint.<br>• Handle incoming and outgoing mail, including FedEx shipments.<br>• Coordinate food orders for meetings or events as needed.<br>• Organize and oversee office maintenance services and cleaning schedules.<br>• Serve as the front desk receptionist by welcoming visitors, setting up conference rooms, and ensuring post-meeting clean-up.<br>• Support additional administrative tasks to facilitate efficient office operations.
We are looking for a skilled and proactive Executive Assistant to provide comprehensive support to senior leadership in a dynamic and fast-paced environment. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth daily operations while maintaining confidentiality. The ideal candidate is highly organized, detail-oriented, and capable of adapting to evolving priorities.<br><br>Responsibilities:<br>• Coordinate and maintain the executive's calendar, scheduling appointments, meetings, and events with precision.<br>• Organize and oversee logistics for business meetings, events, and travel arrangements.<br>• Create, review, and edit reports, presentations, and other documentation as needed.<br>• Assist with monitoring project timelines and coordinating deliverables across departments.<br>• Handle sensitive information with utmost confidentiality and ensure compliance with company policies.<br>• Prepare and reconcile expense reports, track budgets, and manage approvals efficiently.<br>• Collaborate with internal teams to ensure seamless office operations and resolve any logistical challenges.<br>• Support additional leadership team members with administrative and project-related tasks as required.<br>• Manage contracts by overseeing administration, negotiations, and pricing details.<br>• Facilitate calls for bids and ensure contracts align with organizational objectives.
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule the booking of conference rooms for meetings and events.</p><p>• Prepare and review contracts to ensure accuracy and completeness.</p><p>• Process and code invoices, while maintaining accurate records for accounts payable.</p><p>• Manage the ordering and filing of office supplies to maintain inventory levels.</p><p>• Answer inbound calls and address client or team inquiries effectively.</p><p>• Provide administrative support for onboarding processes and maintain related documentation.</p><p>• Assist with real estate or property management tasks as needed.</p><p>• Utilize Microsoft Excel and Word to create reports, track data, and support business operations.</p><p>• Maintain an organized workspace, adhering to business casual dress code.</p><p>• Collaborate with team managers and maintenance staff to support daily operations.</p>
<p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.</p><p>• Take meeting minutes and distribute them accordingly.</p><p>• Prepare and edit correspondence, communications, presentations, and other documents.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
<p>We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to a Menomonee Falls, WI area organization. The ideal candidate will excel in managing a variety of tasks such as scheduling meetings, expense reporting, booking travel, and overseeing social media accounts. This role demands a detail-oriented, tech-savvy professional with exceptional communication skills and the ability to anticipate needs in a fast-paced environment. </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate schedules, and ensure meetings are organized efficiently.</li><li>Prepare detailed expense reports and handle reimbursements in alignment with company policies.</li><li>Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Assist in managing the organization’s social media presence by scheduling posts, monitoring engagement, and providing analytics.</li><li>Handle confidential information and communications with discretion.</li><li>Serve as a point of contact between senior leadership, clients, and other internal or external stakeholders.</li><li>Create and edit correspondence, reports, spreadsheets, and presentations as needed.</li><li>Organize and maintain electronic files, contracts, and important documents.</li><li>Participate in planning and execution of special projects or events.</li><li>Continuously seek ways to enhance operational efficiency and prioritize key initiatives.</li></ul>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>Our client in Escondido is seeking an <strong>Administrative Manager</strong> to join their growing team. This is a unique role that blends <strong>administrative leadership, communications, and project support</strong>, offering the opportunity to take ownership of key organizational initiatives while ensuring the smooth day-to-day functioning of the office. This position is ideal for a candidate who thrives on multitasking, enjoys crafting professional communications, and is motivated by the idea of supporting a mission-driven environment. The Administrative Manager will work closely with senior leadership on a variety of projects, from marketing and branding to donor engagement and operational efficiency.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Partner with leadership on developing written materials, presentations, and reports that reflect organizational goals.</li><li>Draft press releases, announcements, and digital content for social and traditional media channels.</li><li>Manage and maintain the donor, client, and volunteer database with accuracy and confidentiality.</li><li>Coordinate administrative workflows, ensuring deadlines are met and processes are streamlined.</li><li>Serve as a key point of contact for external communications and community engagement.</li><li>Oversee scheduling, event logistics, and documentation for leadership meetings.</li><li>Track and report on metrics to support program evaluation and strategic planning.</li><li>Support budgeting and financial tracking in collaboration with the leadership team.</li></ul><p><br></p>
We are looking for a diligent and detail-oriented General Office Clerk to join our team in Henrietta, New York. This is a Contract position ideal for someone who excels at administrative tasks and enjoys supporting daily office operations. The role involves managing essential clerical duties to ensure the smooth functioning of the workplace.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to maintain organized records and databases.<br>• Scan and digitize physical documents, ensuring proper categorization and storage.<br>• Organize and maintain files to improve accessibility and efficiency.<br>• Provide back-office support to assist with administrative functions.<br>• Handle general office tasks such as filing, sorting, and distributing documents.<br>• Collaborate with team members to ensure seamless workflow and communication.<br>• Monitor and update office records to maintain accuracy.<br>• Follow established procedures to manage sensitive information securely.<br>• Assist in preparing reports and summaries as required.
<p>Our client is looking for a detail-oriented and highly organized Executive Administrator to support senior leadership in Byhalia, Mississippi. This role is critical in ensuring seamless coordination of daily operations, communications, and strategic initiatives. The ideal candidate will possess strong administrative skills and demonstrate professionalism while handling confidential matters.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar, ensuring proper scheduling of meetings, events, and travel arrangements.</p><p>• Prepare and manage documents, reports, and presentations, ensuring accuracy and attention to detail.</p><p>• Act as a point of contact between the executive and stakeholders, managing communications with discretion and professionalism.</p><p>• Coordinate and schedule executive meetings, including board sessions, team retreats, and other key events.</p><p>• Develop agendas, distribute materials, and handle logistics, such as catering and audiovisual setup, for meetings.</p><p>• Attend meetings to record minutes, track tasks, and ensure timely follow-up on deliverables.</p><p>• Anticipate and address the executive’s needs, proactively identifying and resolving potential issues.</p><p>• Manage sensitive information and communications while upholding confidentiality.</p><p>• Facilitate seamless coordination between the executive and internal teams to ensure alignment on priorities and deadlines.</p>
<p>Litigation Legal Assistant/Junior Paralegal </p><p><br></p><p>Our client, a Boutique Cheery Creek Law Firm specializing in Estate Planning, Estate Administration/Litigation, and Elder Law seeks a 2 plus years full time legal assistant to support the attorneys in their busy practice. Applicant should have 2 plus years' experience in litigation at a law firm prior. Estate planning, family law and/or probate law experience is highly preferred. Proficiency in Simplifile, ICCES, Microsoft Word, HotDocs, Cloud based file sharing, and Drop Box, Duties include: Communicate with Clerks of Court and government agencies, correspond with clients and schedule meetings, Preparation of Estate Plan Documents, Assist with preparation of pleadings and supporting documents for formal and informal probate administration, scheduling & calendaring, travel arrangement, back-up receptionist duties, guardianship and conservatorship proceedings. Since it is a small firm, you would be required to pitch in and help with the completion of various administrative tasks. Strong Office Suite skills are required. Must be detailed oriented, with a strong work ethic, who works independently. Bachelor's degree and or paralegal certification is highly preferred. The firm offers a great team environment, excellent pay, and benefits. Most of all, there is room for growth into a paralegal position. If your qualified for this position, please email your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration!</p>
<p>We are looking for an experienced Office Manager to oversee accounning and officeive operations and ensure the smooth functioning of daily activities. This long-term contract position is based in Saint Paul, Minnesota, and requires strong organizational skills, financial expertise, and the ability to manage payroll and accounts payable processes effectively. The ideal candidate will bring a proactive approach to problem-solving and maintain a high level of professionalism in all interactions.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, ensuring efficiency and organization in administrative tasks.</p><p>• Oversee accounts payable processes, including timely and accurate payments and record-keeping.</p><p>• Coordinate automated payroll systems to ensure employees are compensated accurately and on schedule.</p><p>• Supervise and support office staff, fostering a collaborative and productive work environment.</p><p>• Develop and implement office policies and procedures to optimize operations.</p><p>• Maintain financial records and assist with budgeting and expense tracking.</p><p>• Serve as the primary point of contact for office-related inquiries and issues.</p><p>• Collaborate with leadership to address organizational needs and implement improvements.</p><p>• Ensure compliance with relevant regulations and company policies.</p><p>• Monitor office supplies and equipment, managing inventory and procurement as needed.</p>
<p>We are looking for a skilled Contract Administrator to join our client's team in South Windsor, CT. This long-term contract position offers the opportunity to manage repair purchase orders for a variety of commercial and military airline customers. You will play a vital role in ensuring customer satisfaction by handling quotations, shipments, invoicing, and tracking contractual requirements with precision and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of repair purchase orders, ensuring prompt acknowledgment, quoting, shipping, and invoicing.</p><p>• Monitor and fulfill contractual obligations, including asset reporting, on-time delivery, and turn time penalty avoidance.</p><p>• Collaborate effectively across multiple departments, such as Manufacturing, Quality Engineering, Program Management, and Customer Support, to communicate customer requirements and delivery performance.</p><p>• Serve as the primary liaison for customer inquiries and issues related to assigned orders, maintaining strong relationships.</p><p>• Participate in after-hours Aircraft on Ground (A.O.G.) Response Team support, including holidays and weekends.</p><p>• Prepare detailed reports for internal and external stakeholders, ensuring accuracy and compliance with customer agreements.</p><p>• Utilize tools like SAP R/3 to manage purchase orders and contractual terms efficiently.</p><p>• Support continuous improvement initiatives by identifying opportunities to enhance processes and customer service.</p><p>• Coordinate with suppliers and field representatives to maintain smooth operations and timely delivery.</p><p>• Ensure adherence to company policies and procedures while meeting customer expectations.</p>
<p>We are looking for a dedicated Office Manager to join our team in Fairfax, Virginia. In this role, you will play a pivotal part in ensuring the office runs smoothly while supporting senior executives and contributing to overall operational efficiency. The position offers significant opportunities for career development within a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative assistance to senior executives, ensuring all tasks are completed efficiently and on time.</p><p>• Oversee office operations, including managing supplies inventory, placing orders, and maintaining a well-organized workspace.</p><p>• Handle scheduling for group meetings, maintain calendars, and coordinate travel arrangements for team members as needed.</p><p>• Manage incoming and outgoing mail, ensuring timely delivery and organization of correspondence.</p><p>• Assist with the planning and execution of office layouts, relocations, and company events.</p><p>• Develop and implement office policies and procedures, ensuring compliance and consistency across the organization.</p><p>• Engage with service providers to address facility management needs and ensure smooth daily operations.</p><p>• Prepare client reports, proofread memos, and contribute to the development of high-quality presentations.</p><p>• Identify and implement improvements to office processes, enhancing overall efficiency and productivity.</p><p><br></p><p>All interested candidates in this Office Manager role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
Job Title: Legal Assistant – Real Estate Finance Location: Midtown Manhattan, New York City Work Schedule: In-Person (permanent) Office Hours: 8:30 AM – 5:00 PM Salary Range: $85,000 – $120,000 annually Bonus: Discretionary PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 days of PTO annually <br> Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and other key sectors is seeking a Legal Assistant to join its Real Estate Finance team in its growing New York office. This is a high-responsibility role supporting sophisticated attorneys handling complex commercial real estate finance transactions, including lending, development, and acquisitions. This opportunity is ideal for a detail-oriented and team-driven legal detail oriented who thrives in a fast-paced, high-performance environment. <br> Key Responsibilities: <br> Prepare, format, and proofread legal documents and correspondence related to real estate finance transactions Manage and organize transaction documentation, including version control and closing binders Coordinate schedules, deadlines, and meetings for attorneys and clients Assist with billing, time entry, and expense reporting Communicate professionally with clients, title companies, lenders, and internal teams Provide administrative support through all stages of transactions, including post-closing follow-up
<p>Robert Half is partnered with our client looking for a strong office manager with some great QuickBooks experience! The vibe? Relaxed, casual, and full of laughs. We take our work seriously—but not <em>too</em> seriously.</p><p><br></p><p>Your days will be a mix of leadership, organization, and customer service. Here’s a peek into your week:</p><ul><li>Open the office and set the tone for the day</li><li>Answer phones and greet walk-ins (10 max on a busy day)</li><li>Supervise your assistant and keep the front office humming</li><li>Invoice like a pro – admin fees, billing violations, ordering supplies, etc.</li><li>Handle accounts receivable – collect payments from individuals and businesses</li><li>Work in QuickBooks – post charges, reconcile accounts, and pull reports</li><li>Coordinate with business contacts on group accounts</li><li>Learn and master new software</li><li>Lead the charge on events – manage payments and reconcile like a boss</li><li>Keep things organized – from access cards to validation logs to daily cash reports</li></ul><p><br></p>
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (805) 496-6443 for immediate consideration and more information. </p>
<p>Are you a detail-driven payroll professional who thrives in a fast-paced environment? Do you enjoy blending payroll accuracy with a touch of HR coordination? Join a well-established, reputable company in the construction industry where your contributions directly support field and office teams across the organization.</p><p><br></p><p>Our client is seeking a <strong>Payroll Administrator who’s not just a numbers person—but a people person, too. </strong>This role will oversee weekly payroll processing, support human resources functions, and play a key role in financial reporting. You'll work closely with the Controller to ensure employees are paid accurately and on time, while also administering essential benefits and compliance processes.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>As the Payroll Administrator, you will oversee payroll operations and collaborate with the Controller to ensure that employees are paid on time and with accuracy. Your responsibilities will span a range of duties, including but not limited to:</p><ul><li>Managing payroll processes, including timesheet importing, payroll calculations, and deductions (child support, taxes, etc.).</li><li>Ensuring compliance with union reporting, tax filings, and government regulations on weekly, monthly, quarterly, and annual bases.</li><li>Administering HR programs like new hire orientation, benefit enrollments (health, dental, COBRA, and 401(k)), and employee record management.</li><li>Assisting with recruitment activities, drug testing, background checks, and unemployment procedures.</li><li>Preparing journal entries and completing tax returns, all under the guidance of the Controller.</li><li>Acting as a trusted resource for employees on payroll inquiries and benefits questions.</li></ul><p><strong>Why You’ll Love This Role:</strong></p><ul><li>Impactful Work: You’ll take on a critical role in ensuring employees are compensated promptly and correctly, an essential function of any organization.</li><li>Growth Opportunity: Collaborate directly with the Controller and sharpen your payroll, HR, and accounting skills.</li><li>Dynamic Environment: Join an engaging, fast-paced setting where every day offers a new challenge and opportunity to make a difference.</li><li>Comprehensive Benefits: Gain exposure to industry-standard benefits administration, recruitment procedures, and union-related reporting.</li></ul><p><strong>Join Us and Grow Your Career-</strong> If you’re motivated, adaptable, and ready to contribute to an organization where accuracy and timeliness are valued, we want to hear from you! Take the next step in your payroll and HR career by applying today.</p>
<p>We are looking for a detail-oriented Human Resources Administrator to join our team in Charleston, South Carolina. In this contract-to-permanent role, you will support the Human Resources department with administrative tasks, recordkeeping, reporting, and coordination of various employee programs and events.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update department-related information for monthly and quarterly reporting, as well as prepare routine and ad hoc data requests.</p><p>• Provide administrative support such as coordinating mailings, managing employee communication systems, and ensuring compliance with filing and scanning processes.</p><p>• Coordinate company discount programs and respond to employment verification requests in line with company guidelines.</p><p>• Facilitate employee programs, including bereavement support, service awards, and tuition reimbursement initiatives.</p><p>• Manage the ordering and inventory of department supplies to maintain operational efficiency.</p><p>• Collaborate with the team to address additional administrative tasks as needed to support business objectives.</p>
