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470 results for Mailroom Assistant jobs

Receptionist

Encinitas, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A premier hospitality and event venue is seeking a Receptionist to create a welcoming experience for guests, clients, and vendors. This role serves as the face of the organization and plays a key role in ensuring smooth daily operations. The ideal candidate is polished, customer-focused, and enjoys working in a dynamic environment where no two days are exactly alike. ResponsibilitiesGuest & Visitor Services<ul><li>Greet guests, clients, and vendors upon arrival</li><li>Manage incoming calls and general inquiries</li><li>Coordinate meeting room reservations and visitor schedules</li><li>Assist with event preparation and guest logistics</li><li>Maintain reception and common areas</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries</li><li>Assist with scheduling and calendar coordination</li><li>Maintain office records and filing systems</li><li>Order office supplies and coordinate vendor services</li><li>Support leadership and operations teams with administrative requests</li></ul>
2026-06-15T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Key Responsibilities<ul><li>Greet visitors, clients, and staff in a professional and friendly manner</li><li>Answer, screen, and route incoming calls</li><li>Manage mail, packages, deliveries, and courier services</li><li>Maintain the front desk and reception area to ensure a professional appearance</li><li>Schedule appointments and support meeting room coordination</li><li>Assist with data entry, filing, and general administrative tasks</li><li>Support office operations and provide assistance to various departments as needed</li></ul>
2026-06-16T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a construction office in Honolulu, Hawaii. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience, managing multiple priorities, and keeping the office running smoothly. The right candidate will bring strong communication skills, recent front desk experience, and confidence using standard office software in a fast-paced workplace. Responsibilities:• Welcome clients, vendors, and other visitors while maintaining an organized and efficient front office environment.• Answer and direct incoming calls using a multi-line phone system, taking accurate messages and routing inquiries promptly.• Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate team members.• Monitor office inventory levels and coordinate the purchase of supplies to ensure daily operations remain uninterrupted.• Provide general administrative support by assisting with routine clerical tasks and helping staff with front desk needs.• Maintain clear communication with internal teams and external contacts to support efficient office coordination.
2026-06-17T00:00:00Z

Receptionist

West Hollywood, CA
onsite
Temporary / Contract
19.475 - 23 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in West Hollywood, California. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The right candidate will be comfortable handling a busy phone line, coordinating appointments, and maintaining accurate records while interacting effectively with visitors and staff. Responsibilities: • Greet visitors warmly, direct them appropriately, and help create a welcoming first impression for the office. • Manage a multi-line phone system, route incoming calls accurately, and take clear messages when needed. • Coordinate calendars and arrange appointments to support smooth daily scheduling. • Prepare, send, and respond to email communications in a timely and accurate manner. • Enter and update information in internal records with a high level of accuracy and attention to detail. • Organize files and maintain accessible documentation to support efficient office operations. • Use Microsoft Word, Excel, and Outlook to complete routine administrative and communication tasks. • Provide courteous customer service by assisting guests, employees, and external contacts with general inquiries.
2026-06-17T00:00:00Z

receptionist

Vienna, VA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations in Vienna, Virginia. This is a Contract position covering evening and weekend shifts, ideal for someone who is dependable, organized, and comfortable serving as the first point of contact for visitors and callers. The role requires strong communication skills, attention to detail, and the ability to manage reception duties efficiently in a busy environment. Responsibilities: • Welcome guests and provide a courteous, positive first impression at the front desk. • Answer incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Monitor the reception area during assigned evening and weekend hours to ensure smooth daily coverage. • Assist with visitor check-in procedures and communicate arrivals to internal staff promptly. • Maintain a neat and organized front desk area while supporting general administrative tasks as requested. • Handle basic clerical duties such as filing, data entry, and document organization with accuracy. • Respond to routine questions from visitors and callers in a helpful and timely manner.
2026-06-17T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
21.85 - 27 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in Irvine, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications efficiently, and keeping office activities organized. The person in this role will serve as a key point of contact for visitors, clients, and employees while providing dependable administrative assistance across the office. Responsibilities: • Welcome guests and team members professionally, ensuring each visitor has a positive and organized arrival experience. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately. • Coordinate calendars, appointments, and meeting schedules to support smooth front-desk and office operations. • Respond to questions from visitors, clients, and staff with clear information and timely assistance. • Keep the reception area neat, presentable, and ready to receive guests throughout the day. • Provide administrative support by preparing documents, entering data, maintaining files, sorting mail, and tracking office supply levels. • Support site security by monitoring visitor access, following sign-in procedures, and helping maintain controlled entry to the office.
2026-06-17T00:00:00Z

Receptionist

Austin, TX
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a welcoming and highly organized Receptionist to support daily front-office operations for a construction-focused business in Austin, Texas. This contract position is ideal for someone who enjoys creating a strong first impression, coordinating administrative tasks, and keeping an office environment running efficiently. The role combines front desk support, office coordination, vendor communication, and executive-level administrative assistance in a fast-paced setting. Responsibilities:• Greet visitors and maintain consistent front desk coverage during standard business hours to ensure a positive and responsive office experience.• Manage a multi-line phone system by answering incoming calls promptly, directing inquiries to the appropriate contacts, and taking clear messages when needed.• Receive, organize, and distribute mail, deliveries, packages, and other incoming correspondence while coordinating outbound shipments through courier and overnight service providers.• Arrange meeting logistics by setting up conference calls, preparing rooms, and supporting catering requests before and after internal gatherings or events.• Oversee office supply, kitchen, and equipment inventory by monitoring stock levels, placing approved orders, and helping maintain readiness across shared work areas.• Coordinate with vendors for office essentials and support the upkeep of printers and copiers by ensuring materials are available and service issues are addressed quickly.• Keep conference rooms, kitchen areas, printer stations, and common spaces neat throughout the day, including light upkeep such as managing dishwashing tasks.• Provide administrative support to the Vice President of Construction Services through document preparation, correspondence assistance, agenda coordination, and report compilation.• Enter purchase orders in a timely manner and submit supporting documentation accurately to the appropriate department for processing.• Assist teams across the organization with additional administrative and operational needs as business priorities require.
2026-06-17T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-06-17T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced and dependable Receptionist to serve as the first point of contact for our office. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while keeping daily front office operations running smoothly. The role combines visitor support, phone coverage, scheduling coordination, and administrative assistance in a detail-oriented office setting. Responsibilities: • Welcome guests, employees, and vendors with a courteous and attentive approach while ensuring a positive front office experience. • Oversee daily reception area operations by keeping the front desk neat, organized, and ready to support incoming visitors and calls. • Answer and route incoming calls through a multi-line phone system, taking accurate messages and directing inquiries to the appropriate contacts. • Receive incoming mail, packages, and deliveries, then sort and distribute items promptly to the correct departments or individuals. • Coordinate meeting logistics by scheduling appointments and helping manage conference room availability and readiness. • Provide general administrative support through tasks such as data entry, document filing, scanning, copying, and record organization. • Monitor office supply inventory and arrange replenishment orders to help maintain uninterrupted daily operations. • Respond to questions from clients, staff, and external partners in a timely manner while following established visitor and office security procedures.
2026-06-17T00:00:00Z

Receptionist

Cincinnati, OH
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support a busy transportation organization in Cincinnati, Ohio. This Contract position will serve as the first point of contact for callers and visitors while providing dependable administrative support across the office. The ideal candidate is organized, service-minded, and comfortable balancing front desk responsibilities with mailroom, documentation, and general clerical tasks. Responsibilities: • Welcome guests and direct them to the appropriate department or staff member in a courteous and efficient manner. • Answer incoming phone calls, record call details accurately, and route inquiries to the correct internal contacts. • Receive, sort, and distribute mail, packages, and deliveries to ensure timely handling across departments. • Maintain the mailroom and support day-to-day front office operations with strong attention to organization. • Perform clerical work such as filing, document preparation, and general administrative recordkeeping. • Capture and document customer concerns or complaints clearly and forward them for proper follow-up. • Prepare and print badges or passes as needed for visitors, staff, or authorized personnel. • Assist with additional administrative assignments and special projects based on business needs.
2026-06-10T00:00:00Z

Receptionist

McLean, VA
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are seeking a professional and customer-focused Receptionist to serve as the first point of contact for visitors, clients, and employees. The Receptionist will manage front desk operations, handle incoming calls, greet guests, and provide administrative support to help ensure the office runs smoothly. If you are looking for temporary summer work with availability on various days. this is the position for you. Responsibilities<ul><li>Greet and welcome visitors in a friendly and professional manner. .</li><li>Answer, screen, and direct incoming phone calls. </li><li>Manage the front desk and maintain a clean, organized reception area. </li><li>Handle incoming and outgoing mail, packages, and deliveries. </li><li>Schedule meetings and assist with calendar coordination. </li><li>Provide general administrative support, including filing, data entry, and document preparation. </li><li>Maintain office supplies and assist with basic office coordination tasks.</li><li>Support internal teams with additional clerical duties as needed.</li></ul>
2026-06-15T00:00:00Z

Receptionist

Spring Valley, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a contract receptionist for one of our clients in the Rockland area. This candidate will serve as the first point of contact for clients, visitors, and employees, providing front desk coverage on a temporary or project basis. This role supports daily office operations by managing incoming communications, coordinating visitor logistics, and assisting with administrative tasks in a fast-paced environment.
2026-06-01T00:00:00Z

Receptionist

Poughkeepsie, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a contract receptionist for one of our clients in the Poughkeepsie area. This candidate will serve as the first point of contact for clients, visitors, and employees, providing front desk coverage on a temporary or project basis. This role supports daily office operations by managing incoming communications, coordinating visitor logistics, and assisting with administrative tasks in a fast-paced environment. Contract assignments may range from short-term coverage to longer interim placements.
2026-06-01T00:00:00Z

Receptionist

Elmira, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations t in Elmira, New York. This Long-term Contract opportunity is ideal for someone with at least one year of experience who can manage incoming communication, maintain accurate records, and create a welcoming experience for visitors and staff. The role requires strong attention to detail, comfort with high-volume administrative work, and the ability to stay organized in a fast-paced setting. Responsibilities:• Welcome visitors, direct them appropriately, and maintain a courteous and welcoming front-desk presence.• Manage a busy phone line by answering inbound calls promptly, screening inquiries, and routing messages to the correct departments.• Perform high-volume data entry with accuracy, ensuring records and administrative information remain current and organized.• Support day-to-day office coordination by handling routine clerical tasks and assisting with general administrative needs.• Monitor incoming information and documentation, making sure items are recorded, distributed, or filed correctly.• Communicate effectively with employees, customers, and external contacts to help keep operations running smoothly.
2026-05-29T00:00:00Z

Receptionist

North Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a friendly, professional, and dependable Receptionist for a growing company in Miami. This is an excellent opportunity for a recent graduate or someone looking to gain office experience and build a long-term career in administration, customer service, or business operations.As the first point of contact for visitors, clients, and employees, you will play an important role in creating a positive and welcoming experience while supporting daily office operations. Responsibilities<ul><li>Greet visitors, clients, and vendors in a professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and maintain meeting room calendars</li><li>Assist with data entry, filing, and administrative tasks</li><li>Maintain a clean and organized reception area</li><li>Order office supplies and assist with inventory tracking</li><li>Provide administrative support to various departments as needed</li><li>Respond to general inquiries and route requests appropriately</li><li>Support special projects and office initiatives</li></ul>
2026-05-29T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
16 - 20 USD / Hourly
ob Title: ReceptionistSchedule: Monday through Friday, 9:00 AM to 5:00 PMWe are seeking a professional and dependable Receptionist to join our team. This role is ideal for someone with strong customer service skills, a positive attitude, and the ability to support a variety of daily office operations.Key Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer and direct phone calls</li><li>Provide excellent customer service to clients, customers, and team members</li><li>Perform general administrative and miscellaneous office tasks as needed</li><li>Maintain a clean, organized, and welcoming front desk area</li><li>Assist with scheduling, filing, data entry, and other support duties</li><li>Collaborate with team members to ensure smooth day-to-day operations</li></ul>Work Schedule:<ul><li>Monday through Friday</li><li>9:00 AM to 5:00 PM</li></ul>If you are a motivated professional who enjoys helping others and thrives in a team-oriented environment, we encourage you to apply.Based on general knowledge.
2026-06-03T00:00:00Z

Receptionist

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Receptionist Receptionist Opportunities We currently have an opening for an articulate, highly-skilled Receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you. How you will make an impact · Greet visitors · Answer all incoming phone calls · Excellent communication and social skills · Excellent spelling and grammar · Sense of urgency and capable of prioritizing · Responding to inquiries, providing excellent customer service · Receiving, reviewing, and distributing incoming mail according to specified procedures · Maintaining various office files and providing general office filing support · Ordering office and kitchen supplies · Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks Please apply online or through our Robert Half app
2026-06-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

Receptionist

Lindon, UT
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a professional, reliable, and organized Front Desk Receptionist to provide maternity leave coverage for a healthcare organization in Lindon, Utah. This individual will serve as the first point of contact for visitors, guests, and staff while supporting a variety of administrative and office coordination tasks.
2026-06-09T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a bilingual Receptionist to support front office operations and provide a welcoming first point of contact for visitors and callers in Commerce, California. This Long-term Contract position is well suited for someone who communicates clearly in both languages, stays organized in a busy environment, and can manage intake tasks with accuracy and discretion. The role combines traditional reception support with legal intake coordination, helping ensure calls, visitors, and administrative requests are handled efficiently throughout the day. Responsibilities: • Welcome visitors, maintain a strong front desk presence, and direct guests to the appropriate staff or department. • Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately. • Gather and document intake information with attention to detail, ensuring records are complete and organized. • Provide bilingual communication support for callers and visitors, helping facilitate clear and effective interactions. • Monitor the reception area, coordinate basic front office activities, and assist with daily administrative tasks as needed. • Respond to routine questions, relay messages to internal team members, and follow up on front desk requests in a timely manner. • Maintain confidentiality when handling sensitive client or case-related information. • Support office workflow by tracking appointments, updating logs, and assisting with clerical duties tied to front desk operations.
2026-05-27T00:00:00Z

Receptionist

Park La Brea, CA
onsite
Temporary / Contract
20.425 - 21 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front-desk operations for a retail environment. This long-term contract opportunity is every Friday and ideal for someone who enjoys creating a welcoming first impression while keeping phone and visitor traffic organized. The person in this role will serve as a central point of contact, helping maintain smooth communication and dependable administrative support throughout the day. Hours are 9-6. Responsibilities:• Welcome guests promptly and provide helpful direction to ensure a positive arrival experience.• Manage a multi-line phone system by answering incoming calls, transferring callers, and relaying accurate messages.• Serve as the first point of contact for visitors, vendors, and callers with a courteous and attentive approach.• Maintain an orderly reception area that reflects a customer-focused environment.• Coordinate basic front-desk activities such as visitor check-in, call routing, and general administrative assistance.• Respond to routine inquiries and direct requests to the appropriate team members in a timely manner.
2026-06-09T00:00:00Z

Receptionist

Mililani, HI
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front office operations in Hawaii. This contract-to-permanent Receptionist opportunity is ideal for someone who enjoys creating a welcoming experience for visitors, managing communications, and keeping administrative tasks organized in a busy environment. The right candidate will bring strong customer service skills, sound judgment, and the ability to stay productive while handling multiple priorities and deadlines. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Welcome visitors and provide courteous front desk support while ensuring a positive and welcoming first impression.• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages accurately and promptly.• Coordinate calendars and appointments to support efficient scheduling for the team.• Process incoming and outgoing mail and deliveries, making sure items are distributed in a timely manner.• Prepare, organize, and maintain records through filing, scanning, faxing, copying, typing, and data entry activities.• Assist with a variety of administrative duties as needed to keep daily office operations running smoothly.• Respond to customer and visitor inquiries with courtesy and escalate issues when appropriate.• Maintain an orderly reception area and support overall office organization in a fast-paced setting.
2026-06-05T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary / Contract
22 - 22 USD / Hourly
A legal services office in Honolulu is seeking an experienced Receptionist to manage front desk operations, welcome visitors, and provide administrative support. This role requires prior experience, strong communication skills, and the ability to answer phones in a polished and professional manner. Preference will be given to Hawaii residents due to onsite work and interview requirements If interested in this role, please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Greet clients and visitors in a courteous manner</li><li>Manage front desk activities and maintain reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail, messages, and general administrative duties</li><li>Support office staff with clerical tasks as needed</li></ul>
2026-06-13T00:00:00Z

Receptionist

West Palm Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front desk operations for a contract position in West Palm Beach, Florida. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is comfortable managing a busy phone system, handling incoming mail and packages, and keeping administrative tasks running smoothly throughout the day. Responsibilities: • Welcome visitors, provide front desk assistance, and ensure a positive experience for guests and staff. • Manage a multi-line phone system by answering, screening, and directing incoming calls promptly and courteously. • Receive, sort, and distribute incoming mail to the appropriate departments or individuals. • Prepare outgoing mail and packages, ensuring items are processed accurately and sent on time. • Maintain an orderly reception area and support general administrative coordination as needed. • Respond to routine inquiries and relay messages clearly to the appropriate team members.
2026-06-17T00:00:00Z

Receptionist

Park La Brea, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in Los Angeles, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks efficiently, and serving as a key point of contact for visitors and staff. The successful candidate will bring strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Welcome visitors and provide a positive first impression while directing guests to the appropriate contacts or areas. • Answer incoming calls, respond to routine inquiries, and route messages accurately and promptly. • Maintain the reception area so it remains organized, presentable, and ready for daily business activities. • Coordinate mail, packages, and deliveries, ensuring items are distributed to the correct recipients. • Assist with scheduling, calendar updates, and other general administrative support as needed. • Monitor office traffic and support basic check-in procedures for guests, vendors, and staff. • Keep records current by updating logs, contact details, and other front-office documentation. • Provide day-to-day support to internal teams by handling clerical tasks and helping with office coordination.
2026-06-17T00:00:00Z

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