<p>Our client, a well-established organization in the Barre, VT area, is seeking a detail-oriented Administrative Assistant to support daily office operations and provide excellent service to internal teams and external stakeholders. This is a full-time position with the potential for long-term employment through Robert Half once the right candidate is identified.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for incoming calls, visitor greeting, and general inquiries.</li><li>Manage scheduling of meetings, conference rooms, and calendars for key staff.</li><li>Prepare, proofread, and format documents, reports, presentations and correspondence.</li><li>Maintain filing systems (both electronic and paper), ensuring records are accurate and accessible.</li><li>Support accounts-payable/receivable tasks: process invoices, track expenses, match purchase orders, and assist with basic bookkeeping or data entry.</li><li>Coordinate office supplies, vendor relationships, and oversee equipment maintenance or service requests.</li><li>Assist with onboarding new staff: prepare workstations, update rosters, set up access, and coordinate training schedules.</li><li>Help facilitate internal communications: contribute to team newsletters, intranet postings, and staff memos.</li><li>Collaborate with cross-functional teams (HR, Finance, Operations) as needed and take on special projects.</li><li>Implement process improvements to enhance efficiency, accuracy, and stakeholder satisfaction.</li></ul><p><br></p>
<p>We are seeking an experienced <strong>Administrative Assistant</strong> to provide critical support to a well-established CPA firm. This role requires someone with a strong background in public accounting administration who can manage industry-specific tasks with precision and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax, accounting, and audit teams. </li><li>Assist with tax processing, e-filing, and assembly of returns.</li><li>Format and proofread financial statements for accuracy and compliance.</li><li>Handle engagement letters, billing, and invoice formatting.</li><li>Manage scheduling, correspondence, and departmental workflow.</li></ul><p><br></p>
<p>We are assisting our client in finding a dedicated and detail-oriented Administrative Coordinator to support their daily operations by ensuring seamless organizational processes. The Administrative Coordinator will serve as a critical link between teams, managing administrative tasks, coordinating schedules, and maintaining efficient office workflows. This is an excellent opportunity for an organized professional who excels at multitasking and enjoys working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in organizing and maintaining office operations, including scheduling meetings, managing calendars, and coordinating team activities.</li><li>Serve as the primary point of contact for administrative inquiries, fielding questions or escalating issues when necessary.</li><li>Generate and maintain accurate reports, records, and documentation for internal and external needs.</li><li>Oversee the supply inventory and procurement process, ensuring the availability of necessary resources.</li><li>Communicate with internal teams, vendors, and clients to manage workflows and ensure efficient task completion.</li><li>Implement and enforce organizational policies, providing support for compliance as required.</li><li>Help plan and coordinate events, meetings, and training sessions, including managing logistics.</li><li>Monitor ongoing projects and deadlines to align with organizational goals and ensure deliverables are met.</li><li>Support and collaborate with management to optimize administrative procedures and provide suggestions for process improvements.</li><li>Perform additional administrative duties as assigned to support business operations.</li></ul>
<p>Our client, a reputable leader in property management, is seeking a skilled Administrative Assistant to support their team. This position offers the opportunity to work in a fast-paced environment and contribute to the success of residential and commercial property operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including calendar management, meeting coordination, and document preparation.</li><li>Serve as a primary point of contact for tenants, vendors, and staff, ensuring timely and professional communication.</li><li>Assist with lease administration, property documentation, and maintenance scheduling.</li><li>Support office procedures such as invoice processing, supply ordering, and record-keeping.</li><li>Maintain accurate files and handle sensitive information with discretion.</li><li>Contribute to special projects and assist management as needed.</li></ul><p><br></p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
<p>We are looking for an experienced Administrative Assistant in Charlotte, North Carolina. This long-term contract position involves providing comprehensive administrative support to ensure the smooth functioning of daily activities. The role requires exceptional organizational skills, a customer-focused mindset, and the ability to interact effectively with staff.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and room reservations using designated systems to ensure efficient use of facilities.</p><p>• Prepare and edit presentations and other documents utilizing tools such as Microsoft Suite and Canva.</p><p>• Handle credit card administration tasks, including expense reconciliation and reporting.</p><p>• Coordinate the ordering of office supplies to maintain an organized and well-stocked workspace.</p><p>• Serve as a point of contact for students, providing guidance and directing them to appropriate resources.</p><p>• Perform data entry tasks and maintain accurate records to support departmental operations.</p><p>• Answer inbound calls and address inquiries in a meticulous and timely manner.</p><p>• Organize and maintain calendars, ensuring seamless scheduling of meetings and events.</p><p>• Assist with general administrative duties to enhance the efficiency of the office</p>
<p>We are looking for an experienced Administrative Assistant to join our team on a contract basis in Ames, Iowa. This position requires a detail-oriented individual who thrives in a collaborative office environment and is comfortable managing diverse tasks. The ideal candidate will have a strong background in administrative support and possess excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, greeting visitors and ensuring a welcoming office environment.</p><p>• Answer incoming calls professionally, providing assistance or directing inquiries to the appropriate team members.</p><p>• Perform data entry tasks with accuracy and efficiency to support office operations.</p><p>• Assist in setting up conference rooms for meetings, ensuring all necessary materials and equipment are prepared.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, and Outlook, to create documents, manage schedules, and communicate effectively.</p><p>• Provide general administrative support to the team, including organizing files and maintaining records.</p><p><br></p><p>If you enjoy working for a small business and want to advance in your administrative skills, please APPLY today! Please call 515.706.4974 or apply through our Robert Half website!</p>
<p><strong>Robert Half </strong>is partnering with a dynamic ecommerce company in <strong>downtown</strong> <strong>Buffalo, NY</strong> on their search for an <strong>Accounting & Operations Specialist</strong>. This is a <strong>Direct Hire in-office role with a starting salary of $60,000 - $65,000</strong>. This newly created position directly reports to and supports the VP of Finance & Operations. In this role you will focus on the daily financial, administrative, and HR operations of the organization. If you like an industry and position where every day can be different, our great client is going through a period of tremendous growth!</p><p><br></p><p> <strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process accounts payable, vendor invoices, and payments while maintaining accurate financial records in QuickBooks</li><li>Support month-end close by reconciling bank, credit card, PayPal, and Stripe accounts</li><li>Maintain purchasing and inventory controls, ensuring accuracy across ERP, Shopify, and internal tracking systems</li><li>Assist with payroll processing, time tracking, and journal entries using Paychex and QuickBooks</li><li>Provide HR administrative support including job postings, applicant screening, onboarding, and employee record maintenance</li><li>Ensure compliance with internal policies and labor regulations, maintaining confidentiality of sensitive data</li><li>Coordinate office operations, purchasing, and vendor communications to ensure efficient day-to-day workflows</li><li>Collaborate with leadership to improve processes and support accurate financial reporting</li></ul><p><br></p>
We are seeking a detail-oriented Administrative Technician to support daily operations in a non-profit organization based in Newport News, Virginia. In this long-term contract role, you will play a key role in ensuring smooth administrative processes while providing excellent service to both internal and external stakeholders. The ideal candidate will possess strong organizational skills, proficiency in office software, and a customer-focused approach in a dynamic environment.<br><br>Responsibilities:<br>• Provide administrative support by managing office tasks and maintaining organized records.<br>• Assist customers with inquiries and ensure their needs are addressed professionally and efficiently.<br>• Answer inbound calls and manage communications using a multi-line phone system.<br>• Process and handle documentation with accuracy and attention to detail.<br>• Use Microsoft Word to create, edit, and format documents.<br>• Collaborate with team members to ensure seamless office operations.<br>• Schedule appointments and coordinate meetings as needed.<br>• Maintain confidentiality while handling sensitive information.<br>• Monitor and replenish office supplies to support daily activities.
<p>Robert Half is partnering with a growing organization in Miami that’s looking for a Bilingual Administrative Assistant to join their team. This role is ideal for someone who enjoys keeping things organized, communicating with clients, and supporting daily office operations in both English and Spanish.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and answer incoming calls in a professional and friendly manner.</li><li>Handle correspondence and translate documents or emails as needed (English/Spanish).</li><li>Schedule meetings, coordinate calendars, and prepare basic reports.</li><li>Maintain accurate records, filing systems, and data entry tasks.</li><li>Assist management with general office support and special projects.</li><li>Communicate with vendors and clients to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>PART-TIME POSITION</p><p>Schedule: Tuesday–Saturday | 10am–3pm (25 hrs/week). Saturdays required, schedule subject to change. Flexibility is essential.</p><p><br></p><p>Join our front-line guest services team with our client, a dealership in Margate, as a Customer Service & Greeter! This part-time role combines greeting, loaner agent, and showroom responsibilities. You’ll be welcoming guests, gathering vehicle and personal information, answering basic questions, and directing customers to the appropriate service or advisor. The position involves both indoor and outdoor work, including use of an iPad for service processing and communication.</p><p><br></p><p>• Greet customers promptly on arrival, often outside, and gather their information using an iPad.</p><p>• Provide basic answers about vehicles and dealership services.</p><p>• Direct guests to waiting areas and ensure a seamless handoff to service consultants and advisors.</p><p>• Assist in the showroom – check in with customers, offer help, and verify service status.</p><p>• Support the loaner agent process: confirm details and communicate updates to guests.</p><p>• Collaborate closely with the concierge and other team members to deliver an exceptional client experience.</p><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. This position is Monday to Friday 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling mailing, phone calls, catering, scheduling, calendar</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, using Goggle Suite</p><p>• Schedule appointments and manage calendars for team members</p><p>• Handling a busy multiline phone system</p><p>• Supporting C-level executives</p><p>• Will be responsible for catering orders</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and proactive Part-Time Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing critical administrative support to ensure smooth operations, with a commitment of 10 hours per week. The ideal Part-Time Administrative Assistant candidate will be organized, self-motivated, and skilled in handling a variety of tasks efficiently.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate and schedule virtual meetings using Zoom to facilitate team discussions and events.</p><p>• Manage administrative projects, ensuring deadlines are met and tasks are completed accurately.</p><p>• Prepare and send correspondence, including newsletters, to maintain effective communication.</p><p>• Provide support to the program team with various administrative tasks as needed.</p><p>• Maintain and organize documentation to streamline office processes.</p><p>• Assist with data entry and record-keeping to ensure accurate and up-to-date information.</p><p>• Respond to inbound calls and inquiries professionally, providing timely assistance.</p><p>• Utilize tools such as Office Suite and Google Workspace to complete tasks effectively.</p><p>• Contribute to creating a positive and productive work environment through reliable support.</p><p>• Collaborate with team members to ensure operational continuity and success.</p>
<p>Our client, a leader in the property management sector, is seeking an experienced Senior Administrative Assistant to support their dynamic team. This position offers the opportunity to work alongside industry professionals and showcase your organizational expertise in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support, including complex calendar management, meeting preparation, and travel coordination.</li><li>Act as a liaison between management, tenants, vendors, and stakeholders with professionalism and confidentiality.</li><li>Prepare and maintain reports, contracts, lease documents, and property records.</li><li>Assist with property-related communications, scheduling inspections, and coordinating maintenance requests.</li><li>Oversee general office operations, including supply management, invoice processing, and correspondence.</li><li>Support special projects and events as directed by leadership.</li></ul><p><br></p>
<p>Our client, a $20M+ law firm in DC is looking for an experienced law firm Controller to lead and manage the financial operations of their firm. This role requires an experienced and detail-oriented individual who can oversee critical areas such as client trust accounting, billing, financial reporting, budgeting, and regulatory compliance. The ideal candidate will work closely with senior leadership to ensure financial integrity and support strategic decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee, manage and even be hands on with all accounting functions, including general ledger, billing, accounts payable, and accounts receivable.</p><p>• Ensure compliance with state bar regulations regarding client trust funds by conducting monthly reconciliations and monitoring daily transactions.</p><p>• Collaborate with attorneys and operations staff to ensure accurate client intake processes and timely billing and collections.</p><p>• Prepare detailed financial statements, budgets, and forecasts while providing insightful analysis to support strategic planning.</p><p>• Monitor and manage cash flow, including bank account reconciliations, wire transfers, and resolution of banking discrepancies.</p><p>• Oversee payroll processing, partner commissions, employee expense reimbursements, and contributions to retirement and profit-sharing plans.</p><p>• Ensure compliance with tax regulations and coordinate with external auditors to successfully complete audits.</p><p>• Develop, implement, and maintain internal controls and financial policies to improve efficiency and reduce errors.</p><p>• Administer financial management systems, including accounting, billing, and collection software.</p><p>• Supervise and lead finance and accounting staff (2 people), providing guidance and support to ensure high performance.</p><p><br></p><p>The ideal candidate for this Controller role will have 7+ years of preferably law firm industry experience (they will consider other professional services companies with time & billing), BS in Accounting or Finance, hands on day to day accounting up to financial statement preparation as well as budgeting/forecasting, prior experience with implementing internal controls and the ability to go into the office in DC 5 days/week. Comp range for this role is 150-160K + bonus and full benefits. To apply to this Law Firm Controller role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035. </p>
<p>Are you highly organized, detail-oriented, and passionate about supporting a smooth-running office? Our team is seeking an Administrative Assistant who excels at multitasking, communication, and providing exceptional internal and external service.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Assist with correspondence by handling high volumes of phone, email, and face-to-face interactions.</li><li>Prepare documents, reports, and presentations for internal and client use.</li><li>Maintain organized records and files, both digital and physical.</li><li>Support office initiatives and collaborate with other departments as needed.</li></ul>
<p>We are offering a short-term contract employment opportunity for a Part Time On-Call Receptionist. This position is based in Falls Church, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. This position is onsite Monday to Friday 7 am to 4 pm.</p><p><br></p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Handling a multiline phone system</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in our New York, NY office. This position requires a motivated individual who excels in managing complex schedules, coordinating logistics, and fostering effective communication across departments. As a Contract to permanent role, this opportunity offers the potential for long-term collaboration in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Organize and oversee intricate executive calendars, ensuring seamless scheduling and conflict resolution.<br>• Maintain and update the office's SharePoint calendar while managing distribution lists for effective communication.<br>• Coordinate office supplies, handle expense reporting, and ensure timely processing of executive requests.<br>• Arrange international travel, including special accommodations, and oversee detailed itineraries.<br>• Process and approve time-off requests using Workday, ensuring compliance with organizational policies.<br>• Prepare materials for All Hands meetings, including PowerPoint presentations and event tracking.<br>• Monitor security events and manage executive registrations for key activities.<br>• Serve as a liaison between HQ Security, Legal, and other departments to facilitate smooth operations.<br>• Communicate with stakeholders and follow up on pending matters to maintain workflow efficiency.<br>• Utilize Microsoft Office Suite, Teams, and SharePoint to manage administrative tasks effectively.
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Robert Half is partnering with a respected local CPA firm to hire a Receptionist to join their team. This role offers a great opportunity to get your foot in the door with a reputable firm known for its professionalism, client service, and collaborative environment.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>This position is ideal for someone who enjoys being the face of the office—greeting clients, managing the flow of information, and keeping operations running smoothly. You’ll handle a blend of administrative, client service, and light accounting support tasks, with the opportunity to grow into a long-term role.</p><p><br></p><p>If you’re an organized multitasker with a customer-service mindset and a knack for keeping things on track, we’d love to hear from you.</p><p><strong>Apply today</strong> or call our office at <strong>563-359-3995</strong> to learn more! Christin, Lydia, and Erin are great points of contact. </p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Answer and direct incoming calls with professionalism and accuracy</li><li>Schedule and coordinate client appointments</li><li>Greet clients and assist with pick-up/drop-off of tax returns</li><li>Enter invoices and assist with basic billing processes</li><li>Maintain organized filing systems and general office correspondence</li><li>Support the team with additional administrative tasks as needed</li><li>May grow into assisting with tax return assembly</li></ul><p><strong><u>Why You’ll Love This Role</u></strong></p><ul><li>Contract-to-hire position with a well-established CPA firm with an excellent local reputation</li><li>Gain exposure to accounting office operations without needing prior tax experience</li></ul>
• General office organization.<br>• Assist with calendar management and scheduling on behalf of others.<br>• Assists with the coordination and scheduling of office/building maintenance activities.<br>• Coordinate conference room reservations and ensure cleanliness and readiness for users.<br>• Organize department lunches, meetings, events and business travel.<br>• Greet, host, provide support for guests, visitors and employees<br>• Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.<br>• Prepare and distribute general correspondence and memos.<br>• Assist with creating and organizing procedural documents and manuals.<br>• Organize, compile and prepare reports for distribution.<br>• Create and/or maintain physical and virtual filing systems in an accurate and organized manner.<br>• Maintain and update employee, client, and customer contact databases.<br>• Monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.<br>• Respond and follow through on requests for information and communication with all levels of management with minimal supervision.<br>• Resolve problems associated with building services including: janitorial, mailroom, copier, parking, badging, and conference rooms.<br>• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.<br>• Assist team members with property budget preparation and recurring reporting, as requested.<br>• Assist engineers with recording and billing, as appropriate, monthly utility meter readings.<br>• Assist with bidding processes and contract creation, execution, and tracking.<br>• Assist with the creation and processing of purchase orders.<br>• Assist with the management of fire alarm impairments.<br>• Assist with the management of inventory system, including counting inventory of parts on hand and intake of new parts.<br>• Gather W-9’s from contractors and vendors, and aid in new vendor set-ups as needed.<br>• Assist in preparing and updating project reports to track budgets, contract values, invoices and schedules.<br>• When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work on their behalf. Follow-up and communicate with stakeholders throughout the project. Assist with billing as needed.<br>• Maintain confidentiality as you support HR and account leadership in recruiting, onboarding, offboarding, and meeting with candidates and employees.<br>• Aid new employees with obtaining their badge, email account, computer, peripherals, VPN access, etc. Follow-up and troubleshoot issues with them as necessary.<br>• General and ad hoc administrative support of the property<br>• Any and all other duties and tasks assigned.<br><br><br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
<p>We are looking for a detail-oriented Administrative Assistant to join a well-established team in West Des Moines, Iowa. This position offers the potential for long-term employment and is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive attitude. The role involves providing front desk support and assisting with sales-related administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact by answering inbound calls and greeting visitors professionally.</p><p>• Provide comprehensive customer service by addressing inquiries and resolving issues efficiently.</p><p>• Manage data entry tasks with accuracy, ensuring records are up-to-date and organized.</p><p>• Handle email correspondence, responding promptly and maintaining clear communication.</p><p>• Assist with scheduling appointments and coordinating calendars for team members.</p><p>• Support sales efforts by preparing documents, presentations, and reports using Microsoft Office tools.</p><p>• Maintain proficiency in Microsoft Excel, Word, Outlook, and PowerPoint to complete administrative tasks.</p><p><br></p><p>If you are looking to advance in your administrative and sales support skills, please APPLY TODAY. 515.706.4974 or through our Robert Half website.</p>
<p>A housing non-profit organization based in Santa Monica is hiring an experienced Leasing Specialist on a contract-to-hire basis. This position requires expertise in affordable housing regulations and processes and a strong background in application processing, recertifications, and rent calculations based on income and supporting documentation. As the Leasing Specialist, you will play a critical role in ensuring the organization provides compliant and accessible affordable housing solutions.</p><p><br></p><p>Responsibilities include: </p><ul><li>Pre-qualify applicants according to strict rules and regulations under various affordable housing programs, including HOME, TCAC, CHRP, RHCP, and other applicable programs. Experience processing affordable housing applications, conducting recertifications, and calculating rental amounts based on income documentation is required.</li><li>Maintain a comprehensive understanding of Fair Housing laws, local rent control regulations, and other California statutes, applying this knowledge in occupancy assignments while ensuring adherence to legal standards. </li><li>Collaborate with the team to prepare for program audits to ensure compliance with federal, state, and local regulations.</li><li>Manage applicant files, ensuring their timely, organized, and confidential completion, and oversee the recertification process as required. </li><li>Provide exemplary customer service to applicants, tenants, and team members while contributing to internal goals and mission-driven efforts. </li><li>Actively participate in marketing efforts to promote available affordable housing units. </li><li>Prepare comprehensive Unit Summary Compliance documentation detailing the specifics and regulations for each housing unit. </li><li>Facilitate and manage Section 8 tenant documentation and compliance, ensuring all regulatory standards are met. </li><li>Regularly update and organize electronic and physical file systems through efficient filing, scanning, copying, and mailing procedures. </li><li>Perform other responsibilities as instructed, supporting the organization's mission to provide affordable housing opportunities.</li></ul><p>Prior experience in leasing and property management is required. Direct experience with affordable housing programs, including processing applications, handling recertifications, and calculating income-based rents, is essential. Comprehensive knowledge of regulations and compliance requirements for affordable housing programs is critical. This role is fully onsite in Santa Monica, with working hours from 8:00 AM to 5:00 PM. Pay is based on experience, ranging from $25 to $28 per hour.</p>
<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
